Fruitport Charter Township Board of Trustees Meeting Minutes of June 10, 2019

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, June 10, 2019, in the township board room.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: none

At 7:09pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 2- residents; 1- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Andrea Anderson, supported by Rose Dillon, was carried unanimously, to approve the minutes of May 13, 2019 as presented.

The motion by Greg Hulka, supported by Rose Dillon, was carried unanimously, to approve the agenda as presented with the following addition:

Item 8-E: Culvert on Stringer Rd.

1. Brian Michelli shared that the many rumors of violence during Old Fashioned days were untrue.
2. Steve Biesiada reported that the Smiley water tower has a leak at an expansion joint that is being evaluated; the new lift station at Motion Dynamics is operational; the DPW will be meeting with the Village regarding the sewer extension for the Treehouse Daycare Center.
3. Heidi Tice is in communication with the Chamber of Commerce regarding a placement plan for the Harvey St district; Community Day went well; July 20th will be the next Community Day-slip ‘n slide; the August slip ‘n slide date may change; Clean-up Days went well; shared the Muskegon County Road Commission policy on residential speed limit signs.
4. Andrea Anderson shared that an invoice for $6,760.18 has been sent to Muskegon Central Dispatch for the costs associated with the May election; shared the Muskegon County Board of Canvassers report, noting no issues in any of Fruitport’s precincts; Muskegon County has approved funding for the August election; Fruitport will take part in a Risk Limiting Audit pilot for elections on Wednesday.
5. Rose Dillon shared a letter from the Michigan Association of Municipal Clerks recognizing that Clerk Andrea Anderson has attained the Certified Michigan Municipal Clerk (CMMC) certification; shared a current investments spreadsheet.



19-074 Review response to letter from Tribe
A letter from the Bureau of Indian Affairs requesting response to questions regarding impact, response is due Friday.


19-075 Approval to purchase turnout gear
The Public Safety Director requested this item to be tabled.

The motion by Heidi Tice, seconded by Terry Knoll, was carried unanimously, to TABLE this item until the next meeting.

19-076 First reading: Zoning Map Amendment Ordinance
On May 21, 2019, the Planning Commission made a recommendation to the Township Board to approve the zone change from R-4 Residential-Agricultural District to the R-6 Single Family Residential District for parcel number #61-15-134-200-0013-00 or 2034 Judson Rd, Spring Lake, MI 49456. The change would make the lot conforming and the current house less non-conforming. It will create access to landlocked property. This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on June 24, 2019.

19-077 Michigan Township Services ordinance violation/citation discussion
A discussion occurred regarding cost recovery associated with ordinance enforcement. It was asked that the Supervisor check to see if the Township has an official Municipal Ordinance Violation Bureau and find any other information associated with such.

19-078 Resolution for inclusion in time capsule
Rose Dillon shared a resolution to be included in the next 50 year time capsule along with a photo of the Board. A ceremony will take place on June 22nd @ 1:00pm.

The motion by Rose Dillon, seconded by Heidi Tice, was carried unanimously, to adopt the resolution and have it be included in the time capsule.

19-079 Culvert on Stringer Rd.
Information was brought to the Board regarding a hole in Stringer Rd caused by the failure of a small culvert.

Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Supervisor to sign the repair agreement when it is presented.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll.

Information to consider in the future was discussed regarding Jensen Rd. The residents of Jenson Rd would like to have a gravel upgrade. A current culvert does not have much life left and will need to be replaced if a gravel upgrade is done. The Road Commission will not pay cost associated with a culvert replacement if the culvert has not failed.

19-080 Payment of bills
Andrea Anderson moved, Rose Dillon seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $26,765.68; Public Safety $41,390.30; Water $103,210.87; Sewer $21,881.30; T&A $6,170.00
Totaling: $199,418.15

Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

1. Heidi Tice shared that the Public Safety Director is gathering information regarding the possibility of implementing a hotel impact fee.


The motion by Terry Knoll, supported by Rose Dillon, was carried unanimously, to adjourn the meeting at 8:15pm.