Fruitport Village

Village of Fruitport Council Meeting Minutes – 10/15/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
October 15th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Jeff Guiles, Carl Rothenberger and Bill Overkamp who arrived at 7:03pm Also present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes from September 17th council meeting
Motion made by Amy to approve the minutes from the September 17th council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the October 15th Council meeting
Motion made by Carl to remove and refer item numbers 16 and 20 to the Personnel Committee, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
Linda Corint-Bristow, 2018 N 6th Ave, questioned the Master Plan and Special Assessment. Roger advised that the council will be discussing that during this meeting.

8. Correspondence (Ann)
Ann thanked the council for sending her to the MML Convention. It was very informative. Ann distributed a magazine called the Bridge and asked council to let her know if they would like to receive electronic copies of the magazine.
Additional MDOT funding was received by the Village in the amount of $9374.30. Another payment of $9374.30 will be received in January.
The council approved a change to the Personnel Regulations page 11 at the August 20th, 2018 meeting. The request was to change the $40.00 meeting stipend for a DPW attending a council meeting to paid time off for the time duration of the meeting during the same week that the meeting took place. A new request was made to change this item from paid time off for the duration of the meeting during the same week that the meeting took place to the same pay period. Amy made a motion to implement the suggested change to page 11 of the manual, supported by Carl. With a unanimous vote, the motion carried.

9. Reports from Officers (Each Council Member)
Donna gave an update on the library millage vote.
Jeff had nothing to report.
Amy will discuss her agenda items later in the meeting.
Jay advised that he found the MML/MAP Conference very informational. Jay also gave an update on the Planning Commission’s review of the Land Use Ordinances. There next meeting is November 8th. He anticipates the final review of the Land Use Ordinances in December. A Public Hearing will likely take place in the first quarter of 2019.
Carl had nothing to report.
Bill attended the MML Convention and will provide the council with written information about the convention.
Roger advised that we need to fill the vacant position on the ZBA Committee.

10. Master Plan Survey Results (Connie Smith -Planning Commission)
Connie distributed copies of the Master Plan Survey Results. She reviewed each item in detail with the council. Connie asked permission to share the survey results with Fruitport Township, Roger granted permission. Each council member received a binder containing the Village Master Plan, a Master Plan Update guide and the Village Community Recreation Master Plan.

11. Kayak launch update
Jeremy advised that the kayak plans are being revised and we are still on track for submittal of the grant application.

12. Boat launch information station update
Jeremy gave an update on the information station. The concrete has been poured, picnic table has arrived. The cash box has been ordered. The old information board will be renovated and reused.

13. Park Street parking area quote
A diagram of the Park street parking area was reviewed along with the cost. Amy suggested that council tables this discussion until the budget item discussion meeting for the next fiscal year budget. Jay made a motion to table this until January, supported by Jeff. With a unanimous vote the motion carried.

14. Motor Vehicle Ordinance
Roger advised he is working with Fruitport Township on the ordinance process. The Township needs to work with their attorney on a contract regarding the MVO.

15. 2020 3rd Avenue Project
Amy distributed a spreadsheet and discussed changes that were made since the last meeting.
Jeremy discussed an additional spreadsheet. This spreadsheet broke down the cost of sewer service based on individual Residential Equivalent Units.
Amy discussed that the 2020 Project was decided on prior to her being on the council. She is in favor of the road project and continues work to help secure additional funding for the project. Once this project expanded into a discussion of sewer infrastructure, Amy stated that she was excited to learn more about the viability of a sewer project. Amy stated that she put much time into researching the costs to individual residents and business owners. She has also talked to many professionals in the area to seek their advice and opinion on whether or not to move forward on a sewer system considering the high cost to residents and business owners. At this time, there is no imminent environmental reason and there is not a proven economic development catalyst to implement a sewer system. She also stated that her research shows that housing values may rise due to sewer hookup, but not to the point where it would offset the cost of building the infrastructure. Amy concluded by stating that based on the research she has done, and the high costs involved, she cannot support a sewer system at this point and time until if or when grant money becomes available. She remains highly supportive of the Third Avenue Road construction project though and will continue to work to help secure additional funding for that project.
Much discussion took place amongst the council and it was determined that a Public Hearing will be held on November 5th to receive public input from the business and residents in the 2020 3rd Avenue Project area. Letters will be sent to those businesses and residents to advise of the Public Hearing.

16. Building Permit Fees
Jay would like council to review the current Building Permit Fees. He would like this item to be on next month’s meeting agenda.

17. Traffic Signals on Third Avenue
Amy advised that she worked with Jeremy on a Congestion Mitigation and Air Quality (CMAQ) Call for Projects application. It is probable that the Village will receive $92,000.00 of federal funding to purchase 2 new traffic signals on 3rd Ave. No match funding is required, and the Village can coordinate this with the 2020 3rd Ave Project.

18. Snow Plow Plan
The Snow Plow Plan was reviewed, and it was determined to keep the plan the same for the upcoming season.

19. Public Comment
None

20. Warrants
Motion made by Donna to approve the warrants, supported by Carl.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles, and Vanderstelt
NAYES: None

21. Adjourn
Donna made a motion to adjourn the meeting at 9:31pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Public Hearing Minutes – 11/05/18

VILLAGE OF FRUITPORT
PUBLIC HEARING
NOVEMBER 5TH, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Jay Bolt, Jeff Guiles, Carl Rothenberger (who left at 8pm), Bill Overkamp and Donna Pope who arrived at 7:10pm Also present: Jeremy Statler, DPW Supervisor and Matt Hulst, Prein & Newhoff Engineer

5. Approve the agenda for the November 5th Public Hearing
Motion made by Jay to approve the agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Opening Statement
President Roger Vanderstelt thanked everyone for coming to the meeting. Roger introduced the council members, staff present and our guest Matt Hulst, Prein & Newhoff Engineer. Roger advised that we will conduct a presentation then proceed with Public Comment. Roger turned the floor over to Jay Bolt.

7. Presentation
Jay gave an overview of what has transpired and why we are here today. He began a power point presentation. The presentation included:
•  Utility History Including Water, Sewer and Road Projects
•  Master Plan Survey Results
•  Project 2020 Proposed Special Assessment Sewer Service Area
•  2020 Project Estimated Timing
Jay then turned the floor over to Jeremy Statler. Jeremy continued with the power point presentation. This portion of the presentation included:
•  Definition of a Residential Equivalent Unit (REU)
•  Residential Cost of the Sewer
•  Business Cost of the Sewer
•  Additional Information about the Costs

8. Public Comment
Several residents and business owners made comments. See attached. (Comments listed below.)

9. Closing Statement
President Roger Vanderstelt thanked everyone for coming and for their comments. He advised that if you would like more information about the projected sewer costs for your property to contact the Village Office. He advised the office information is listed at the bottom of the agenda that was distributed to all in attendance.

10. Adjourn
Roger made a motion to adjourn the meeting at 8:14pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

~

PUBLIC HEARING 11-5-2018
PUBLIC COMMENTS

1. Jim Pancy, 10 S. 3rd, owner of Village Pharmacy. Jim shared that he is for sewers. He said that he thinks we need it for development. He feels that sewers will bring in commercial development that will help with the Village tax burden.

2. Jim Luben, 185 N. 3rd, Jim said that he just installed a new septic system and explained the financial hardship that sewers would present for him.

3. Theresa Briggs, 216 N. 3rd, Theresa questioned if any of the council members live in the proposed special assessment district or in the Pontaluna area where there is sewer service. None of the council lives in either of those areas.

4. Jeff Frame, 48 S 2nd Ave, Jeff questioned why is 2nd street involved since there are only a few houses. Jeremy advised that the septic fields are in the back of the businesses on 3rd and that is why 2nd is part of the system.

5. Brad Davis, RAM Electronics, 259 N 3rd, Brad questioned the cost. If the cost is too high, it would make it not favorable to him. Brad stated they may do an addition at the business but doesn’t need the sewer. Brad was advised to contact the Village for the cost to his specific business.

6. Bob Pace, 50 N. 3rd, He has 3 houses that would be involved. He can’t afford it. He questioned how long you would have to hook up. Jeremy provided a general time frame.

7. Matt Rosenberger, 160 N. 3rd, Matt questioned if this sewer system can accommodate other streets in the future. Matt Hulst responded that yes additions can be made to the system.

8. Matt Redmond, Car Store, 301 W. 3rd, questioned if off set costs if others adding on would be less. Matt Hulst said that would be something the engineers would review. Matt Redmond also questioned REU’s. Jeremy gave an additional explanation of REU’s.

9. Theresa Briggs, 216 N. 3rd, returned to the podium and had questions about selling your home during the sewer time frame. Matt Hulst explained the bond process. It was also advised that you would need to disclose the special assessment to potential buyers.

10. Bob Pace, 50 N. 3rd, returned to the podium, and questioned how this would be billed. A discussion took place about the charges being on your annual tax bill.

Roger questioned if any other comments. At that point Jay Bolt asked the audience who thought the costs were too high, a significant number of the audience raised their hands. Jay then asked if somehow, we were able to lower the cost would that change your opinion. Everyone seemed to support lower costs.

11. Theresa Briggs, 216 N. 3rd, returned to the podium and stated she owned 2 properties and that would add $23,000 to the sale of each property.

12. Dolly Rose, 196 N. 3rd, said that she gets water in her basement. She asked if the sewer would solve that problem. Matt Hulst advised the sewer would have little effect on that issue.

13. Jeff Guiles, 294 Maple St., stated that he spent a lot of money on a septic systems years ago to replace a 50-year-old system and would still be in favor of sewers if it was available to him.

Village of Fruitport Special Council Meeting Minutes – 09/10/18

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
September 10th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Donna Pope, Amy Haack, Will Overkamp, Jay Bolt, Jeff Guiles and Carl Rothenberger (Carl left at 7:50pm)
Also present: Jeremy Statler, DPW Supervisor

5. Approval of August 20th meeting minutes
Motion made by Donna to approve the minutes, supported by Will. With a unanimous vote, the motion carried.

6. Approve the agenda for the September 10th Special Council meeting
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. 2020 3rd Avenue Project
Roger explained that the special meeting is to discuss the 2020 Projects. Jay prepared a 2020 Project Proposal Summary for the Council. Roger asked Jay to review the summary that was put together with the council. Jay proceeded to give an introduction of the project and history. Jay described the scope of the project, the cost, project timing, Village revenue and budget summary and the possible financial options for funding.
Discussion took place about the cost of hooking up to the sewer, a special assessment district, the maintenance of sewer system, funding and public input regarding sewers.
The council discussed an action plan. It was determined that Jeremy along with council members would solicit input from the business owners on 3rd Avenue and report back to the council. The council requested Jeremy to provide a financial summary of the total costs to hook up to the sewer system. Jeremy was also asked to provide information on Special Assessment options.

9. Public Comment
None

10. Adjourn
Motion made by Donna to adjourn at 8:39pm, supported by Jay. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Fruitport Village Council Meeting Minutes – 08/20/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
August 20th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Bill Overkamp and Carl Rothenberger who arrived at 7:22pm.
Also present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes from July 16th council meeting
Motion made by Roger to approve the minutes from the July 16th regular council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the August 20th Council meeting
Motion made by Roger to approve the agenda, supported by Bill. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence (Ann)
None

9. Reports from Officers (Each Council Member)
Donna advised that the library millage will be back on the ballot. It is a renewal of the original amount. The wording gave it the appearance of a new or additional amount. Discussion took place about getting the word out to the community that it is a renewal of the original millage.
Jeff reported that his wife has completed the Master Plan survey spreadsheet. He has shared it with Ann who will email it to Jay for the Planning Commission meeting on Thursday.
Amy discussed two items that were addressed at the last Personnel Committee meeting. Amy stated that Ann requested that we change our Blue Cross Blue Shield insurance agent to Dys Insurance who currently handles our life and disability insurance. There would be no change in the cost of the insurance. Motion made by Amy to change our BCBS agent to Dys Insurance, supported by Donna. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Amy discussed the second item of making a change to the Personnel Regulations and Procedures. The request is to change the $40.00 stipend for attending meeting to paid time off for the time duration of the meeting during the same week that the meeting took place. Amy read the new wording to the council Motion made by Amy to implement the suggested change to page 11 of the manual, supported by Jay. With a unanimous vote, the motion carried.
Amy discussed a grant opportunity with the West Michigan Prosperity Alliance. She is happy to write the grant requesting $40,000 for enhancements at the new property with a boardwalk and trail. She discussed the meeting with the donor. She would like council permission to proceed with the grant request. Motion made by Amy to submit a grant to the WMPA, supported by Roger. With a unanimous vote, the motion carried.
Bill had nothing to report.
Jay advised that the Planning Commission did not meet in July. There next meeting is August 23rd. There are 3 open issues thru Section 7. They will start on Section 8. Things should go better with the additional help of the new member of the committee and volunteers.
Roger reminded everyone about the Community Gathering at the Park on Wednesday from 11am – 2pm.

10. Appointment of Planning Commission vacant seat
Roger advised that we received resumes from Connie Smith and John Sigman. Roger would like to appoint Connie Smith to the vacant seat. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

11. 2020 3rd Street Project
Roger explained that Amy and Jeremy have been working on the project. Jeremy gave an overview of the project. The village applied for federal funding to resurface 3rd street. They received a commitment of $200,000. He explained the cost is significant. He has been working with Amy and Matt Hulst an engineer with Prein & Newhoff. Matt Hulst addressed the council and gave a thorough description of the project options. An estimate of Probable Cost for the current project scope, a scope for full reconstruct, sanitary sewer from Oak Street to Park Street and Sanitary Sewer from Park Street to Lift Station (includes Oak and Beech Extensions). A question and answer period took place. Next, Matt Farrar, Public Works Director for Muskegon County, addressed the council. Matt discussed the financial aspects of the project. He stated we could bond through the county, using the county’s full faith and credit for a lower interest rate. Matt provided a spread sheet with the Village’s financial information from the last 13 years. He gave examples of payment options for a bond. He discussed the option of a special assessment for those who hook up to the sewer as a mechanism to pay some of the costs. Much discussion took place. Matt Hulst advised that we need to act by spring of 2019 or earlier to meet the deadlines for the federal funding. Matt Farrar will have a financial advisor provide bond quotes and he suggests getting the community involved. Roger questioned if the council wants to proceed with the next steps. It was decided to move forward with community involvement and getting the financial quotes from the financial advisor. Roger thanked Matt Hulst and Matt Farrar for the information and attending the meeting.

12. Kayak launch
Roger reviewed the discussion and motion that took place in March at the budget meeting regarding the kayak launch. He advised that $5000.00 is in the 2018-2019 budget for the kayak launch. The grant would need to be submitted by April 1st, 2019. Motion made by Roger to approve the engineering fee not to exceed $5000 to proceed with applying for a grant for the kayak launch, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None

13. Boat Launch information station
Roger gave an update on the Boat Launch information station. It will be delivered the week of September 10th. Roger distributed quotes for a picnic table, information board and money box. Roger made a motion to purchase all 3 items not to exceed $2600.00, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

14. MML Convention
Jay would like to attend an additional activity at the convention. The cost of the activity is $30.00. Motion made by Roger to approve the $30.00 cost of the activity, supported by Carl. With a unanimous vote, the motion carried. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Roger read a request from the MML to appoint an official representative from the Village to attend and vote at the Board of Directors meeting at the convention. Motion made to appoint Jay as the representative and Bill as the alternate official, supported by Jeff. With a unanimous vote, the motion carried.

15. Park Street Chip and Seal
Roger advised the Chip and Seal will take place at the end of the month or next month. Jay questioned getting a quote for paving the area in front of the bank. Roger will put it on the September meeting agenda.

16. Boat launch attendant for Labor Day weekend
Roger made a motion to have the attendant work 10am – 7pm on September 1 thru 3rd, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

17. Beech Street Drain Culvert
Roger distributed pictures of the drain culvert on Beech Street. He gave a description of the repairs needed. Roger made a motion to proceed with the repairs not to exceed $5600 with 30% of the funds from Local Streets and 70% from Major Streets, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

18. Speed Limit signs
Roger discussed the speed limit study that was completed by the Michigan State Police. The Fruitport Township Police have asked that the signs be put in place before students return to school. Amy questioned if we have a recourse regarding the new speed limits. Roger explained the Michigan State police determines the speed limit changes based on the study. Motion made by Roger to have the new speed limit signs put up on August 23rd, weather permitting, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Vanderstelt NAYES: Guiles. With a majority vote the motion carried.
Roger discussed a Motor Vehicle Ordinance that the Township has adopted. He also discussed the Village’s contribution to the Speed and Messaging trailer. A discussion took place about the contribution the Village agreed to make. It was agreed that both items will be on next month’s agenda.

19. Public Comment
None

20. Warrants
Motion made by Donna to approve the warrants, supported by Roger. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

21. Adjourn
Motion made by Donna to adjourn the meeting at 9:25pm, supported by Jay. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Fruitport Village Council Meeting Minutes – 07/16/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
July 16th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Jay Bolt and Bill Overkamp who arrived at 7:05pm.

5. Approval of previous meeting minutes from June 16thst regular council meeting and June 27th Special Council Meeting
Motion made by Amy to approve the minutes from the June 18th regular council meeting, supported by Donna. With a unanimous vote, the motion carried.
Motion made by Amy to approve the minutes from the June 27th special council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the July 18th Council meeting
Motion made by Jay to approve the agenda with a move of Item number 16. Old Newsies Goodfellows request from Old Business to New Business, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Roger advised that he wants council’s support to appoint Jeff Guiles to the open council seat. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Vanderstelt. NAYES: None.
Jeff Guiles was sworn in as a new council member.

9. Correspondence (Ann)
Ann distributed flyers for the Lakeshore Barn Market event that will be held August 18th at Pomona Park.

10. Reports from Officers (Each Council Member)
Donna advised that the Library is doing well.
Amy advised that she had a meeting with DPW Supervisor Jeremy Statler to discuss the 2020 3rd Street project. Amy requested that Matt Farrar, Public Works Director for Muskegon County be invited to the next council meeting to discuss the 2020 3rd Street project and sewers.
Jay gave an update on the Planning Commission progress of updating the Land Use Ordinances. They are starting to work on Chapter 8. The next Planning Commission meeting is August 23rd.
He also advised that we have two candidates for the open Planning Commission seat. A discussion took place about the Master Plan Survey and compiling of the results.
Carl advised that the next Personnel Committee meeting will be on July 30th at 5:30pm.
Bill questioned the status of the speed limit signs and changes. Roger gave a brief explanation and advised Bill that Jeremy has a list of the changes. Bill questioned the annual boat passes not having dates on them. Carl explained that they are color based each year not date based. Bill also asked why trailer are restricted from parking on 3rd Street. The parking spots are for customers of the businesses not overflow boat launch parking. Lastly, Bill questioned the Boat Launch sign about the fee. Roger explained it is for launching or retrieving boats and it is posted on the information board.
Roger suggested having an Open House at the DPW garage on August 22, 2018 from 11a-2p. A discussion took place and we may coordinate it with the Library. Roger made a motion to have the Open House on August 22, 2018 with refreshments. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

11. 2020 3rd Street Project
Roger explained that we have budgeted $50,000 to be transferred from Major Streets to the 2020 3rd Street Project. He suggested that we transfer $25,000 now and the additional $25,000 later.
Motion made by Roger to transfer $25,000 from Major Streets to the 2020 3rd Street account, Supported by Carl. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

12. Park Street chip and seal
Roger advised that a date has not been set to chip and seal Park Street. Jay’s suggestion to have the area paved near the bank for additional parking is still under consideration and the costs will be presented at the next council meeting.

13. Boat Launch information station
Roger gave an update on the Boat Launch information station. It has been ordered and delivery is anticipated mid to late August. Roger also passed out pictures of money tubes to be considered in the future for the boat launch. Other items will include a picnic table and information board.

14. Credit card reader
Ann advised that the new credit card reader worked in the office but not at the boat launch. She reviewed pricing from our IT company for a new tablet and monthly cell service. A discussion took place about the connectivity at the boat launch. Bill has the same tablet and cell service that was suggested. It was determined that a test of the equipment will be done before any action will be taken. A brief discussion took place about alternative equipment for providing credit card service at the boat launch.

15. Assistance with Boat Launch enforcement
Roger advised that Bill, Margo and the DPW employees are helping with the boat launch enforcement.

16. Flag Poles and new trees in Flower beds
Amy gave an overview about the area in front of the businesses on 3rd avenue near Park Street. A discussion took place at a previous meeting to install Flag poles in the flower bed area. Amy advised that the flowers look great and suggested no changes take place this year. Amy distributed information on large pots to go in that area. Amy discussed the pots with the DPW Supervisor to see if he foresees any issue with using pots. He does not. Amy would like to table this until winter or early spring for future discussion. Jay talked about the vision of the Master Plan and he suggests we have a total plan as opposed to a partial plan for the area. Amy agreed with Jay’s comment and added that she had currently pursued the topic because an idea for the area was recently proposed that she didn’t agree with and she wanted to show an alternative scenario that could be pursued in the future.

17. Old Newsies Goodfellows request
Roger explained that the Goodfellows want to do a collection on December 1st, 2018. Roger made a motion to allow the Gooodfellows to collect donations on December 1st, 2018 provided they do not violate any current laws, wear reflective vests, provide a Certificate of Liability insurance and collect during daylight hours, supported by Jeff. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

18. Boat launch attendant for Coast Guard festival
Roger suggested that the boat launch attendant work August 3rd and August 4th for the Coast Guard festival. Roger made a motion to have the boat launch attendant work August 3rd and 4th from 10am – 7pm, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None

19. Signs
Roger explained that Jeff Crago requested that the no parking signs be put back up on Lake Street at the last meeting. He will follow up with Jeremy on the request.

20. Kayak launch
Roger gave an overview of putting in a kayak launch between the boat launch and Waypoint. He advised that we need to work with an engineering firm to apply for a grant. Amy advised that she will follow up with Jeremy on the kayak launch grant deadlines.

21. MML Convention
Roger reviewed the dates for the Michigan Municipal League Convention in Grand Rapids. He questioned who is interested in attending. Roger made a motion to send Ann, Jay and Bill to the Convention at a cost of $390.00 per person, supported by Jay. Rollcall AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None
Additional convention costs will be discussed at the next council meeting.

22. Old Street Signs
Roger explained that Jeremy would like to retain and reuse the big signs for the aluminum.
Jeremy advised Roger that many of the signs are rusty and the bolts may be difficult to remove. Roger asked Bill to work with Jeremy on this project to determine what should be done with the signs.

23. Public Comments
Linda Corint-Bristow, 218 N 6th Ave, expressed her opinion about the tablet at the boat launch. She also questioned what is the 2020 3rd Street project. Amy explained that it is the reconstruction of 3rd Street between Pontaluna and Park Street.

24. Warrants
Motion made by Donna to approve the warrants, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

25. Adjourn
Donna made a motion to adjourn the meeting at 8:25pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 06/27/18

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JUNE 27, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:09pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack and Bill Overkamp. Absent: Carl Rothenberger and Jay Bolt

5. Public Comment
None

6. Hiring of a temporary DPW Employee or Manpower
Roger advised that one of our full-time employees was in an accident and will be out of work for what is expected to be a two or three-month period. Roger make a motion that we allow him as the Village President to hire Sam Florea as a temporary employee to fill this vacancy for the duration of the vacancy, at a wage of $11.00 per hour up to 40 hours per week. Start date 7-2-2018 shift 6:00am – 2:30pm, supported by Bill. Roll call AYES: Pope, Haack, Overkamp and Vanderstelt NAYES: None

7. Public Comment
None

8. Adjourn
Motion made by Donna to adjourn the meeting at 7:30pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Amy Haack – Council member

Village of Fruitport Council Meeting Minutes – 06/18/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
June 18th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:01pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Bill Overkamp and Jay Bolt.
Absent: Carl Rothenberger

5. Approval of previous meeting minutes from May 21st regular council meeting and May 30th Special Council Meeting
Motion made by Bill to approve the minutes from the May 21st regular council meeting, supported by Jay. With a unanimous vote, the motion carried.
Motion made by Jay to approve the minutes from the May 30th special council meeting, supported by Bill. With a unanimous vote, the motion carried.

6. Approve the agenda for the June 18th Council meeting
Motion made by Amy to approve the agenda, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
Jeff Jacobs, Village of Fruitport Planning Commission Chairperson, asked for permission to contact Dave Bossenbroek, Village attorney regarding a letter change in the zoning ordinance. He would like to change C (Commercial) to B (Business). President Roger Vanderstelt gave Jeff the approval to contact the Village attorney directly.

8. Correspondence (Ann)
Ann read a thank you note from Rodger Bagnieschi who attended the last meeting regarding stump removal. Ann advised the Michigan Municipal League Convention will be held in Grand Rapids this September.

9. Reports from Officers (Each Council Member)
Donna had nothing to report.
Jay advised that the next Planning Commission is Thursday June 21st. At the previous meeting Jay asked for feedback from the council on two items LED signs and Business Mixed Use. A discussion took place about LED signs. The council provided positive feedback on pursuing the updating of the sign ordinance regarding LED signs. Jay then discussed Mixed Use – Section 8. Jay made a motion to support mixed use along Third Avenue and continuation of that Zoning, supported by Amy. With a unanimous vote, the motion carried.
Amy gave an update on the web-site. She received admin rights on May 15th. She added Ann as an admin. Amy uploaded the new boat dock to the web-site. She has updated all the pages and will work with Ann on posts. Amy advised if council members what to add something that it should go to the council prior to any changes being made.
Bill questioned if you have multiple trailer do you need more than one annual pass. Roger advised that one pass is acceptable, and it can be put on their dashboard. Bill questioned the green slime near the shore. Roger advised they are working on the green slime and the cattails.
Roger had nothing to report.

10. Audit for fiscal year end 3-31-2018
Cal Meeusen, CPA for the Village of Fruitport, discussed the audit report for year end 3-31-2018. He reviewed the net position and assets. Cal answered questions. He stated that the Village is in a very good position financially. Amy made a motion to accept the audit for year end 3-31-2018 as presented, supported by Will. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

11. Park Street chip and seal
Amy discussed the Chip and Seal that was presented at the Budget meeting in March. Amy wanted information from the road rating process prior to deciding on the Chip and Seal. The Village Streets were rated by the West Michigan Shoreline Regional Development Commission on May 24th as part of the state-wide Asset management Program. Fruitport Village DPW Supervisor was included in the process. Park Street was rated a six. This rating confirms that the Chip and Seal would be a good repair for Park Street. Jeremy has the Road Soft program used for rating roads on his computer. Jay questioned if the parking section in front of the bank was included. Roger said it would be separate and he will check on that. Motion made by Roger to Chip and Seal Park Street from 3rd Ave to 8th Street and to not exceed $19,000.00 in cost supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

12. Boat Launch information station
Roger presented multiple bid for the new boat launch station. A discussion took place. Motion made by Roger to go with Miracle Midwest Quote for $7435.00 plus additional costs not to exceed $12,000.00 (Boat launch fund $9000.00 General Fund $3000.00), supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

13. Assistance with Boat launch enforcement
Roger reviewed the process for the boat launch permit enforcement. Ron and Justin, DPW employees, are patrolling the area on weekday mornings. Roger is asking for assistance from the council to help in the evenings or weekends. Margo will be hired for the 4th of July, Coast Guard and Labor Day weekends. Jay suggested a seasonal person for next year. The process will be reviewed at a future meeting.

14. Flag Poles and new trees in Flower beds
Roger would like to table this discussion until the next regular council meeting. More time is needed for Amy to research it. Discussions with the business owners involved will take place.

15. Boat launch attendant for 4th of July holiday weekend
Roger questioned the council on what days the boat launch attendant should work over the 4th of July holiday. A discussion took place. Roger made a motion to hire the boat launch attendant to work July 4th, July 6th, July 7th and July 8th, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

16. Credit card reader for boat launch permits
Ann advised the cost of a chip/magstripe reader is $29.00. The fee is 2.75% of purchase. Motion made by Roger to purchase the reader for $29.00 and charge a fee of 2.75% of the purchase to the purchaser. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt NAYES: None

17. 755 Tractor replacement
Roger presented multiple bids for the new tractor. A discussion took place. Jay made a motion to purchase the Pell’s tractor for $26413.00 with all options for a total of $35,913.00. A discussion took place and the motion was amended by Jay to purchase the tractor from Pell’s for $26413.00 with the Broom option $5350.00 and Pallet forks $550.00 for a total of $32,313.00, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

18. Buoys
Roger advised that we need to put in and remove 3 buoys every year. Pro-Tec Marine will charge $225 for all 3 buoys to be put in the lake in the spring and another $225 to remove all 3 of them in the fall.
Roger gave another option of purchasing a small boat and do it ourselves. A discussion took place. Amy made a motion to hire Pro-Tech Marine to remove the buoys in the fall for a cost of $225.00, supported by Bill. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

19. New property at Pomona Park
Roger thanked everyone involved in the process of obtaining the new property. Roger suggests that we hire a contractor to get rid of the underbrush. The cost would be $2500.00 for 8 hours. A discussion took place and the council decided to hold off on this for now until we decide on future projects for the property.
The property donor has expressed an interest in meeting, so Amy would like to meet with the donor along with other representatives of the Village to discuss proposed uses of the land. After that meeting the Parks and Recreation Group will have a meeting to gain public input on the proposed use of the land to present to council. Amy advised the press release regarding the park property generated much positive press for the Village. It was in local papers, radio, on-line and television news stations.

20. Static IP for Clerk to have remote access to computer
Roger discussed getting a Static IP for the Clerk to have remote access to her computer. Roger made a motion to get a Static IP at the cost of $15.00 per month, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

21. Public Comments
Jeff Crago, 293 Lake, would like a garbage can at the 8th Street Park. He would like the no parking signs to be put back up. He would also like the sidewalk across from the park to be repaired. Roger will refer all these items to the DPW Supervisor. A discussion about the signs took place and that will be added to the regular council meeting agenda next month.

Jen Anderson, 6895 Brooks, questioned the barrels on the corner of Bridge and Brooks. Roger advised we will contact the Fruitport Township water department to get them removed.

22. Warrants
Motion made by Donna to approve the warrants, supported by Bill. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

23. Adjourn
Motion made by Donna to adjourn the meeting at 9:23pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 04/16/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
APRIL 16, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 6:59pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger and Bill Overkamp who arrived at 7:06pm
Also present: Jeremy Statler DPW Supervisor, Brian Michelli Fruitport Township Safety Directory, And Jay Bolt.

5. Approval of previous meeting minutes from March 19th regular council meeting and March 19th budget meeting
Motion made by Amy to approve the minutes from the March 19th regular council meeting, supported by Donna. With a unanimous vote, the motion carried. Motion made by Amy to approve the minutes from the March 19th budget meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the April 16, 2018 Council meeting
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence (Ann)
The Lion’s Club Marine Special Event Application and approved Permit has been received for the Fireworks to be held for Old Fashioned Days. Also, the Certificate of Liability Insurance for Old Fashioned Days has been received.
Bill Stone sent in his letter of resignation effective April 5, 2018. Amy made a motion to accept Bill’s resignation, supported by Carl. With a unanimous vote, the motion carried.
Governor Snyder signed House Bill 4321 into law that provides an additional funding for transportation projects statewide. The Village received a lump sum of $10,937.46. The council agreed to table discussion on how to allocate these funds.

9. Reports from Officers (Each Council Member)
Donna gave an update on the library. Adam DeWitt is the new Director for the library.
Amy had nothing to report.
Carl gave an update on the motion from last month’s meeting to update Ann’s computer equipment. Ann’s current laptop will not work with a new docking station and new monitor. Carl made a motion to change from the previous request of a docking station and new monitor not to exceed $1,000.00 to a motion to purchase a new desktop computer, keyboard and monitor and any additional equipment or labor fees not to exceed $2,000.00, supported by Amy.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp, NAYES: None

Carl advised that the Personnel Committee met and recommend pay increases of 3% for the 2 full-time DPW employees and the clerk/treasurer and a 4% raise for the part-time DPW employee. A discussion took place that the full-time employees may elect to receive a portion of their increase as a contribution to a 403B/457 retirement account. Details of the retirement savings account are being researched. At this point the increases will be paid in wages until it is determined how the plan will work and the interest from the 2 full-time employees. Carl made a motion for raises to be effective April 1, 2018 and that the retirement saving options may be implemented later, supported by Donna.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

Carl discussed possibly updating our phone/fax system. This item will be tabled until the May meeting when he has more information.
The Personnel Committee is currently working on a new Personnel Regulations and Procedures manual.
Carl also distributed a copy of a new Overtime Preapproval form. Motion made by Roger to implement the Overtime Preapproval form retroactive to April 2, 2018, supported by Amy. With a unanimous vote, the motion carried.
Carl also advised that the hours for the DPW full-time employees has changed from 7am-3:30pm to 6am-2:30pm with a half hour non-paid lunch. The DPW supervisor is on an approved schedule of 5am-1:30p through April 18th, 2018. Motion made by Carl to accept the new hours as presented, supported by Will. With a unanimous vote, the motion carried.
Will had nothing to report
Roger asked that all council members try to recruit applicants for the open positions on the Council and the Planning Commission.

10. Appointment of Jay Bolt to Council
Roger made a motion to appoint Jay Bolt to the council, supported by Amy. With a unanimous vote, the motion carried.

11. Appointment of Council Liaison to Planning Commission
Roger made a motion to appoint Jay Bolt as the Council Liaison for the Planning Commission, supported by Amy. With a unanimous vote, the motion carried.

12. 270 Pine Presentation (Owner Mark Oldenburg)
Mark Oldenburg distributed a survey, legal description and proposed easement for his property. A discussion took place. Motion made by Roger to refer to our attorney for review of the proposed easement, supported by Amy. With a unanimous vote, the motion carried.

13. Public Safety Director Presentation (Brian Michelli)
Director Michelli explained that there are many speeding and traffic complaints in the Village. The Township is purchasing a Speed and Message Board Trailer. The trailer cost $15,585.00. They have received a grant for $10,500.00 leaving a balance due of $5085.00. He is asking the Village to consider partnering (50-50) with the Township on the cost of the Speed and Message Board Trailer. A discussion took place about the benefits and capabilities of the Speed and Message Board. Motion made by Amy to have the Treasurer investigate and recommend what the budget would allow as a donation towards the Speed and Message Trailer, supported by Donna. With a unanimous vote, the motion carried.

14. Planning Commission procedure for approving changes to the Zoning Ordinance and Master Plan (Jay Bolt)
Jay discussed the Planning Commission proposed changes and the procedure for the changes to the Zoning Ordinance and Master Plan. Each council member received a copy of the proposed changes to date for their review. Jay stressed that there may be additional changes to what he has to date. The next Planning Commission meeting is on April 24th. Jay also discussed the need for a Change Management process.
The Master Plan Survey has been approved and needs to be distributed to the Community. A discussion took place on the best way to have the surveys distributed. It was decided to recruit 10-12 volunteers to help hand deliver the surveys to the residents on Saturday June 2, 2018 and pick them up the following Saturday June 9, 2018.

15. Approval to add Delinquent Garbage Bills to Taxes
Motion made by Carl to assess all delinquent 2017/2018 garbage service bills and delinquent fees against the premises served and collect in the same manger as other taxes for 2018 are collected, supported by Jay. With a unanimous vote, the motion carried.

16. New bathroom Partitions Quote
Jeremy discussed 2 bids received for new bathroom partitions for the Men’s restroom at the park. A discussion took place on which bid to accept and if the partitions will be installed by the vendor or DPW crew. Amy made a motion to purchase the men’s bathroom partitions from Architectural Hardware in Muskego at the quoted price of $2,650.00 for materials only and that our DPW staff will install them saving the Village an installation fee of $550.00. Also, that we get confirmation from them that we will receive prior to Old Fashioned Days and to move forward with the Lion’s Club commitment to share in the costs of the new partitions, supported by Carl.
Roll Call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Bolt NAYES: None

17. 755 Auction Information
Jeremy discussed the auction process for the 755 tractor. Motion made by Donna to put the 755 tractor up for auction, supported by Will. With a unanimous vote, the motion carried.

18. Public Comments
None

19. Warrants
Ann advised that the bill for the Lighting Project was included in the warrants. She advised that the company billed $2498.00 over the original bid. The amount listed in the warrants does not include the overage. She is holding back a retainer until the project is complete. A discussion took place about the amount over the bid. Motion made by Will to approve the warrants, supported by Carl.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Bolt NAYES: None

20. Amy asked to be given admin rights to the Village of Fruitport web-site. Carl made a motion to give Amy admin rights to make changes to the Village of Fruitport web-site, supported by Will. With a unanimous vote, the motion carried.

21. Adjourn
Motion made by Donna to adjourn at 8:53pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Fruitport Village Budget Resolution – 03/19/18

BUDGET RESOLUTION:
It is hereby resolved that the budget presented and discussed on March 19, 2018, at a meeting of the Fruitport Village Council, be adopted as the official budget and financial guide for the General Fund, Major Street Fund, Local Street Fund, and Debt Service Fund for the fiscal year beginning April 1, 2018 and ending March 31, 2019. FURTHER: This resolution, when adopted, shall become an Appropriation Authorization whereby the Village Council shall take the necessary steps to receive and raise funds required to pay the financial obligations of the Village of Fruitport as spelled out in the aforementioned budget. Further: This resolution, when adopted, shall be the authorization for the Clerk/Treasurer to spread against the assessment rolls of the Village of Fruitport, a levy of 5.5000 mills for general operating funds, to be collected in the normal manner of collecting taxes. Said taxes shall become part of funds appropriated by this Council to help pay the financial obligations of the Village of Fruitport for the fiscal year 2018/2019. FURTHER: This resolution shall declare Ann LaCroix as the Chief Financial Officer of the Village of Fruitport for the fiscal year 2018/2019. As such, she/he shall be charged with the responsibility of overseeing the budget to maintain control of both expenditures and appropriations and to make the necessary recommendations to avoid deficits.

Support Resolution ______________________________

Motion made by R. Vanderstelt that the Clerk/Treasurer be authorized to transfer funds as necessary to pay garbage bills, utility bills, Fuelman bills, insurance bills, wages, FICA, Federal withholding, State withholding, other bills that would result in late fees, when due, plus the purchase of postage stamps, office supplies, and extra costs for mailing correspondence.

2ND Motion Carl Rothenberger Roll Call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

Village of Fruitport – Council Meeting Minutes – 03/19/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
MARCH 19th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:02pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger and Will Overkamp
Absent: Bill Stone
Also present: Jeremy Statler, DPW Supervisor and Village attorney Dave Bossenbroek

5. Approval of previous meeting minutes from February 19.
Motion made by Donna to approve the minutes, supported by Amy. With a unanimous vote, the motion carried.

6. Approve the agenda for the March 19, 2018 Council meeting
Motion made by Amy to approve the agenda, supported by Will. With a unanimous vote, the motion carried.

7. Public Comment
Mark Oldenburg, 270 Pine, distributed copies of his property showing portions of his home are in the road right of way. A discussion took place about the situation. Dave Bossenbroek, Village attorney, suggested an easement for the encroachment. Mark will provide a survey of the property. Mark is asking for a compromise that works for him and the Village.

8. Correspondence (Ann – 2017-2018 Budget)
Distributed a copy of the “Dancing into the Sunset” schedule to council members.
Carl made a motion to transfer $8,500.00 from the General Fund to Local Streets to cover Equipment Rent and Signs and to amend the 2017-2018 General Fund budget and Local Streets budget accordingly, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp. NAYES: None

9. Reports from Officers (Each Council Member)
Donna had nothing to report.
Amy will give an update about the Friends of the Park Group meeting under item #14.
Will had nothing to report.
Carl advised that there will be a Personnel Committee meeting on 3-20-18. Carl discussed updating our phone/fax system. Now Connect will provide us with information on it for review.
Carl also discussed a new docking station and 3 screen monitors for the clerk. Motion made by Carl to purchase a docking station and 3 screen monitors for the clerk and not to exceed $1,000.00, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Roger had nothing to report.

10. Compensatory Time Off
Carl advised that the Personnel Committee will not be implementing a CTO policy and that the Village will continue to pay overtime instead of CTO time. Motion made by Carl to abolish the CTO policy, supported by Amy. With a unanimous vote, the motion carried.

11. Lions Club Old Fashioned Days Fireworks permit, Street Closure and Traffic Order
Motion made by Donna to approve the Lions Club requests for Old Fashioned Days Fireworks permit, Street Closure and Traffic Order, supported by Carl. With a unanimous vote, the motion carried.

12. Garbage fee rate for 2018-2019
Motion made by Carl to set the garbage/recycling rate at $126.27 per year per single family resident and a fee of $157.84 for delinquent accounts, supported by Donna. With a unanimous vote, the motion carried.

13. Liquor license Local Government Approval for James Pancy
James Pancy addressed the council and requested the council approval to apply for a liquor license.
Motion made by Donna to approve the Liquor License Local Government Approval for James Pancy, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

14. Park Reservation Modification Proposal
Amy discussed a new park reservations proposal. Previous reservations will be grandfathered. New rates were discussed. Motion made by Amy to approve the Proposal of two time blocks for park rental on Saturday and Sunday allowing for more people to utilize Pomona Park facilities. Established times block will be 8am to 2:30pm and 3:30pm and 9:00pm and the new fees as presented.

15. Budget Hearing
Motion made by Donna to close the regular meeting at 7:50pm, supported by Carl. With a unanimous vote, the motion carried.
Motion made by Donna to open the budget hearing at 7:51pm, supported by Carl. With a unanimous vote, the motion carried.

16. 2018-2019 Budget Adoption
Motion made by Donna to adopt the 2018-2019 budget as presented, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Roger Vanderstelt read the Budget Resolution and made a motion to authorize Ann LaCroix to pay bills, supported by Carl. (See attachment) Roll call vote: AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp. NAYES: None
Motion made by Donna to close the budget hearing at 7:56pm, supported by Carl. With a unanimous vote, the motion carried.
Motion made by Donna to reopen the regular meeting at 7:57pm, supported by Carl. With a unanimous vote, the motion carried.

17. Public Comments
Jay Bolt, 294 8th Street, questioned the last time we had a millage increase. Roger advised that we had a decrease approximately in 2008. Jay questioned the Village attorney about the difference between rental or permits for the use of the park. Dave advised rental is pay for use. Permit is to give permission to use the park.

18. Closed session to consider possible purchase of real property
Motion made by Carl to close regular meeting at 8:03pm, supported by Will. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Will to open closed session at 8:04pm, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl to close the closed session at 8:18pm, supported by Will. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl to open regular meeting at 8:19pm, supported by Donna. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

Motion made by Amy to approve the Purchase Agreement and authorization for Roger to sign it, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Amy to approve sale of securities when they are received from the donor, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl for Jeremy to have a survey done of the property, supported by Will. Roll Call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

19. Warrants
Motion made by Carl to approve warrants, supported by Donna. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

20. Adjourn
Motion made by Donna to adjourn at 8:26pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix, Clerk

Village of Fruitport – Budget Meeting Minutes – 03/19/18

VILLAGE OF FRUITPORT
BUDGET MEETING
MARCH 19th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:05pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack and Carl Rothenberger
Absent: Bill Stone and Will Overkamp
Also Present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes (March 12th)
Motion made by Donna to approve the previous meeting minutes, supported by Amy. With a unanimous vote, the motion carried.

6. Approve the agenda for March 19th Budget Meeting
Motion made by Amy to approve the agenda for the meeting, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
None

8. 2018-2019 Budget Discussion
Ann distributed a copy of discussion items for the 2018-2019 budget. A review of all items took place and a determination was made of which items to include in the 2018-2019 budget. Motion made by Donna to approve the items on the list that the council agreed upon for the 2018-2019 budget, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack and Rothenberger. NAYES: None

9. Public Comment
Jay Bolt, 294 8th Street, questioned the council about the 2020 3rd street project and ditch maintenance in the Village. Roger and Amy both gave explanations on the subject. Jay also suggested having a community marquee to post any community items. He was advised that we are considering a new marquee in the future. It is currently not in our budget.

10. Adjourn
Motion made by Donna to adjourn at 6:48pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix, Clerk

Village of Fruitport – Budget Meeting Minutes – 03/12/18

VILLAGE OF FRUITPORT
BUDGET MEETING
MARCH 12, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger and Bill Overkamp who arrived at 7:03pm
Absent: Bill Stone
Also Present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes (February 26th)
Motion made by Amy to approve the February 26th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.

6. Approve the agenda for March 12th Budget Meeting
Motion made by Amy to approve the agenda for the meeting, supported by Bill. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
None

9. Reports from Officers
Donna reported that the library has hired a new director.
Amy had nothing to report.
Will questioned the paving on Brooks Rd, one side of the street is the Village and the other side the Township. It was explained that the Village is required to take care of both sides of the road.
Carl advised that the Personnel Committee had a meeting and they abolished the current possible employee increase raise process of 0-5%. The Committee will meet again to discuss wages and benefits based on the budget and other factors. They will present their suggestions to council for approval.
Roger advised of a lunch and learn training session for MIOSHA. The cost is $15.00 for the DPW Supervisor to attend. Motion made by Roger to approve the $15.00 fee for Jeremy to attend the lunch and learn on March 20, 2018, supported by Donna. With a unanimous vote,
the motion carried.

10. 2018-2019 Budget Discussion
Ann distributed a revised copy of discussion items for the 2018-2019 budget. A review of all items took place. Ann will add the approved items to the budget for final review at the next meeting.

11. Street Name Sign Discussion
Jeremy presented a quote for new street name signs and available choices.
A discussion took place about the costs and signs. Carl made a motion to meet federal government regulation of replacing all street signs with reflective signs that are white and green in color and first letter of street is capitalized not to exceed $4,500.00, supported by Bill. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Amy suggested selling the old signs to raise money for projects.

12. Adjourn
Motion made by Donna to adjourn the meeting at 8:33pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Budget Meeting – 02/26/18

VILLAGE OF FRUITPORT
BUDGET MEETING
FEBRUARY 26, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Will Overkamp and Carl Rothenberger
Absent: Bill Stone
Also Present: Jeremy Statler, DPW Supervisor

5. Approve the agenda for February 26th Budget Meeting
Motion made by Carl to approve the agenda for the meeting, supported by Amy. With a unanimous vote, the motion carried.

6. Public Comment
None

7. Correspondence
None

8. Reports from Officers
Donna reported that the library has reached their goal of 13,000 books.
Amy had nothing to report.
Will questioned when the annual boat launch permits will be available. They will be available in March.
Carl questioned about a schedule for street signs and how it previously was listed as a budget item when Carolyn was the clerk. Ann has no knowledge of it, it was prior to Quickbooks and Quickbooks has no line item specifically for signs.
Roger had nothing to report.

9. Request from Lions Club for Easter Egg Hunt
Motion made by Carl to grant the Lions Club request for the Easter Egg hunt, supported by Will. With a unanimous vote, the motion carried.

10. 2018-2019 Budget Discussion
Ann distributed a copy of discussion items for the 2018-2019 budget. She explained the projected income and expenditures. She reviewed the surplus fund, current mill and allowable millage levy. A list of items was presented for discussion and for possible consideration in the 2018-2019 budget. A review of all items took place.

A discussion took place about a kayak launch. A motion was made by Donna Pope to approve an engineering fee not to exceed $5000.00 to apply for a grant for the kayak launch if it is deemed possible for Prein & Newhof to do prior to the April 1, 2018 deadline, supported by Carl Rothenberger. Roll call AYES: Vanderstelt, Haack, Pope, Overkamp and Rothenberger. NAYES: None

Roger advised we need another budget meeting. Motion made by Amy to schedule for March 12th at 7pm, supported by Will. With a unanimous vote the motion carried.

11. Public Comment
None

12. Adjourn
Motion made by Donna to adjourn the meeting at 9:16, supported by Will. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 02/19/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
FEBRUARY 19, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:04pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack and Will Overkamp
Absent: Carl Rothenberger, Bill Stone and Carl Russell
Also present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes from January 15, 2018. Motion made by Amy Haack to approve the minutes, supported by Will Overkamp. With a unanimous vote, the motion carried.

6. Approve the agenda for the February 19, 2018 Council meeting
Amy requested two items to add to the agenda under Unfinished Business: Drainage Improvement Update and Compensatory Time Off policy update. Motion made by Amy to amend the agenda with the two added items, supported by Will Overkamp. With a unanimous vote, the motion carried.

7. Public Comment
Pat Stressman from the Lions’ Club advised that Old Fashion Days will be May 23rd thru May 28th. The Easter Egg hunt will take place on March 31st at 10am. Pat will submit the appropriate paperwork and proof of insurance to the Village Council for approval.

Carol Brown from the Fruitport Library Friends Group addressed the council about the library. They are reorganizing the Library Friends Group. They need volunteers to help with projects at the library. She will advise us on the meeting date.

8. Correspondence
Ann read an email letter of resignation from Council Member Carl Russell dated
February 19, 2018. Motion to accept the letter of resignation made by Donna Pope, supported by Will Overkamp. With a unanimous vote, the motion carried. Amy advised we will need a liaison for the Planning Commission Committee.

9. Reports from Officers (Each Council Member)
Donna gave an update on the library. They are still searching for a new director.
Amy advised that she spoke with Mr. Lundberg from the Storage Group and he is planning on taking down the video store and making a parking lot in its place.
Will had nothing to report.
Roger discussed possibly changing our phone service. He will get more information from Now Connect and provide costs at the next meeting.

10. Rental Unit Registration Restatement Ordinance Discussion
Roger shared information from the Planning Commission meeting about GFI outlets (Item#4 of the rental unit checklist).
Amy explained that the council is currently not acting on anything about the rental unit registration but is considering options. Roger stated that we will notify all the rental property owners and have a public hearing if we are considering implementing the ordinance.

11. Planning Commission Master Plan Survey Discussion
Roger reviewed the changes to the survey by the Planning Commission. The council discussed other changes to be made. Motion made by Roger to remove Item #13 completely and to remove Public Water from Item #9, supported by Donna. With a unanimous vote, the motion carried.

12. Drainage Improvement Update
Jeremy advised that as of today the improvement is in the engineering stage. Field work will be completed after the snow is gone. There will be 3 phases to the project. Amy requested that Jeremy provide a copy of the contract.

13. Compensatory Time Off Policy
Amy asked for an update on the CTO policy. Amy questioned the procedure for overtime and CTO time. Roger didn’t have an update. Will table until the next regular council meeting.

14. 2017 – 2018 Budget Amendment
A copy of the amended budget was distributed. Budget changes and a new format were discussed. Donna Pope made a motion to accept the amended budget and new format, supported by Will Overkamp. Roll call AYES: Vanderstelt, Haack, Pope and Overkamp. NAYES: None

Roger suggested holding a budget meeting. Motion made by Roger to hold a budget meeting on February 26th at 7pm, supported by Amy. With a unanimous vote the motion carried.

15. Discussion to Update Office Computers
Roger presented a quote from Now Connect for 2 new desktop office computers. A discussion to place. Ann said that she would like a laptop as opposed to a desktop computer. Roger made a motion to purchase 1 new computer, 2 monitors and installation costs for a total not to exceed $1230.00 and to have Now Connect quote a laptop set up for Ann to be presented at the next council meeting, motion supported by Will. With a unanimous vote the motion carried.

16. Park Rental Rates for 2018
Roger reviewed the current fees for park reservations. A discussion took place about restructuring rental times for them. Roger requested this item go to the Parks and Recreation Group for discussion and to report back to the council.

17. Boat Launch Rate Discussion
Roger reviewed the current boat launch annual and daily permit fees. Motion made by Roger to keep the fees at the current rate, supported by Will. With a unanimous vote, the motion carried.

18. Warrants
Motion made by Donna to approve the warrants, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack and Overkamp. NAYES: None

19. Adjourn
Motion made by Donna to adjourn the meeting at 8:54pm, supported by Will Overkamp. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 01/15/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JANUARY 15, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm.

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Carl Russell, Bill Stone and Will Overkamp, who arrived at 7:05pm.
Also, present: Dave Bossenbroek, Village attorney and Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes
Motion made by Amy Haack to approve the December 18, 2017 meeting minutes, supported by Carl Rothenberger. With a unanimous vote, the motion carried.

6. Approve the agenda for the January 15, 2018 Council meeting
Motion made by Amy Haack to approve the January 15, 2018 council meeting agenda, supported by Carl Rothenberger. With a unanimous vote, the motion carried.

7. Public Comments
None

8. Correspondence
None

9. Reports from Officers
Donna reported that the library is doing well. They are still in the process of getting a new director.
Amy will report under Unfinished and New Business later in the meeting.
Carl Rothenberger advised that the Personnel Committee has reviewed a new Compensatory Time Off Policy for DPW full-time employees. Carl gave an overview of the policy. A discussion took place. Motion made by Carl Rothenberger to adopt the new policy, supported by Amy Haack. With a unanimous vote, the motion carried.
Will expressed that he would like to join a committee. He is currently part of The Friends of the Park group.
Bill had nothing to report.
Carl Russell gave an update on the Planning Commission’s meeting. The Planning Commission reviewed a survey that will be sent to the community. He discussed ways of advertising and distributing the survey. Ann will send a copy of the survey out to council for review. The survey review and discussion were tabled until the next council meeting.
Roger had nothing to report.

10. Rental Unit Registration Restatement Ordinance
Carl Russell advised that the Planning Commission reviewed the Fruitport Township Rental Registration information. Carl Russell shared the Planning Commission recommendations of giving adequate notice to the landlords and tenants as the Village is discussing whether they will adopt a rental unit registration ordinance. A discussion took place and the item will be tabled until the next council meeting.

11. Honorary Plaque for Park Lighting Project
Roger advised he has been working with Whitehall products on getting the honorary plaque. He will report again at the next council meeting on the status of the plaque order.

12. 270 Pine St. Property Discussion
Roger gave a summary of the request and the diagram received from Mark Oldenberg, 270 Pine Street. Dave Bossenbroek shared additional information with the council. A discussion took place regarding a plat change, an easement or leaving as is. Roger made a motion to leave 270 Pine Street as is, supported by Amy Haack. Dave Bossenbroek will contact Mark Oldenberg to advise.

13. Discussion on Revisions to existing Park Ordinances
Amy discussed a proposal from the Fruitport Village Parks and Recreation group on proposed updates for Pomona Park. She reviewed the related information and proposed rules. Amy worked with Dave Bossenbroek to update sections of Ordinance 92.09. Amy provided a copy of the changes and read the proposed changes. Amy made a motion that we revise the Fruitport Code of Ordinances section 92.09 and post in the Grand Haven Tribune at a cost not to exceed $400.00, supported by Carl Rothenberger. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell. NAYES: None
Note: the sign at Pomona Park will be update at a future date.

14. Discussion on Establishment of Park Hours for Pomona Park
Amy discussed a proposal from Fruitport Village Parks and Recreation group to establish designated park hours for Pomona Park of 7am – 10pm, year-round. A discussion took place about excluding the Boat launch and updating the signs in the park. Amy made a motion to establish park hours of 7am – 10pm year-round except for the Boat Launch, supported by Carl Rothenberger. With a unanimous vote, the motion carried.
Amy made a motion to purchase 7 signs, to display the new park hours and post restricted parking hours for the 4th street parking lot at a cost not to exceed $250.00, supported by Carl Rothenberger. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell. NAYES: None

15. Public Comment
None

16. Warrants
Motion made by Carl Rothenberger to approve the warrants, supported by Bill Stone. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell. NAYES: None

17. Adjourn
Motion made by Bill Stone to adjourn, supported by Carl Rothenberger. With a unanimous vote the motion carried at 9:00pm.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 12/18/17

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
DECEMBER 18, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Carl Russell and Will Overkamp, who arrived at 7:08pm. Absent: Bill Stone
Also, Present: Jeremy Statler, DPW Supervisor and Greg Mason, Cathy Krol and Lesli Lehner from Michigan Township Services.

5. Approval of previous meeting minutes
Ann reported 5 grammar changes to the minutes. Amy Haack, supported by Roger Vanderstelt made a motion to approve the minutes with the changes Ann reported. With a unanimous vote, the motion carried.

6. Approve the agenda for the December 18th, 2017
Amy clarified that item 10 on the agenda is a discussion about the Rental Unit Registration that was adopted by Fruitport Township. Motion made by Amy Haack, supported by Donna Pope to approve the agenda. With a unanimous vote the motion carried.

7. Public Comments
None

8. Correspondence
None

9. Reports from Officers
Donna reported that things are going well at the Library.
Amy reported that our attorney, Dave Bossenbroek, is reviewing the park ordinances and rules that may be out of date. She will present any suggested changes at an upcoming meeting.
Carl Rothenberger nothing to report.
Carl Russell gave an overview of the recent Planning Commission meeting. The Planning Commission is reviewing the Master Plan and Ordinances. At the last meeting they reviewed a Master Plan Survey. Carl also discussed the Storm Water Ordinance. Jay Bolt, Secretary of the Planning Commission, discussed the survey and the process of distributing it to the community and making residents aware of the Master Plan review process.
Will nothing to report.
Roger advised the council that we received $1,226.00 from the sale of the old snow blower and push blower equipment.
Roger also advised the council that the motion to purchase the Post Pounder for $2,363.00 at the last meeting didn’t include a case. The new cost is $2,587.00. Motion made by Carl Rothenberger, supported by Amy Haack to approve the cost of the Post Pounder to $2,587.00. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Russell. NAYES: None.
Roger would like to donate Ann’s old desk to the Crockery Township Fire Department. Motion made by Carl Rothenberger, supported by Amy Haack to donate the desk to the Fire Department. With a unanimous vote, the motion carried.
Roger discussed that $260.00 was incurred for payroll and equipment used for the Lion’s Club for Old Fashioned Christmas. Roger suggested that the Village absorb half of the charge. Motion made by Carl Russell, supported by Will Overkamp to pay $130.00 towards the $260.00 charge. With a unanimous vote, the motion carried.
Roger discussed that we need to focus on saving for the 2020 3rd Street project instead of doing the budget wish list for the next fiscal year.

10. Roger recapped the Fruitport Township Rental Registration and Checklist that was discussed at the last meeting. Greg Mason from Michigan Township Services advised the council that municipalities with over 10,000 residents are required to have a rental ordinance. Cathy Krol from MTS explained that in the Township rentals are required to register with the Assessing Department for a fee of $10. After registering they need to schedule an inspection for a fee of $50.00. A checklist of requirements is provided to the property owner prior to the inspection. Lesli Lehner from MTS discussed safety issues regarding rental properties. Carl Russell thinks that the Planning Commission should review Rental Registration for the Village and make a recommendation to the council. Motion made by Carl Russell to address the Rental Registration at the next Planning Commission meeting, supported by Will Overkamp. With a unanimous vote, the motion carried.

11. Honorary Plaque and Thank You Letter Update for Lighting
Roger would like to put a Plaque on the Light Pole. He will follow up with more detail on the plaque at the next meeting.

12. 270 Pine St. Presentation (Owner: Mark Oldenburg)
Mark Oldenburg passed out a diagram to the council. He pointed out that his garage, driveway and sprinklers are on Village property. A discussion took place and Roger suggested that Mark and his attorney contact our Village attorney Dave Bossenbroek and DPW Supervisor.

13. Winter Boots
Carl Russell suggested that we purchase Muck Boots for the DPW staff. A discussion took place about the boots. Motion made by Carl Russell, supported by Amy Haack to purchase new boots for the DPW staff at a cost not to exceed $160.00 per person. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Russell. NAYES: None

14. Public Comment
John Bumstead, 2186 E 77nd Street, Newaygo addressed the council. He was a State Representative from 2010-2016. He is running for the 34th district State Senator. John offered to answer any questions and passed out his business card.

15. Warrants
Motion made by Carl Russell to approve the warrants, supported by Carl Rothenberger. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Russell. NAYES: None

16. Adjourn
Motion made by Donna Pope to adjourn, supported by Carl Rothenberger. With a unanimous vote, the motion carried at 8:12pm.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 10/24/17

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
OCTOBER 24, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:02pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack and Carl Russell
Absent: Carl Rothenberger, Will Overkamp and Bill Stone
Also Present: Dave Bossenbroek, Village attorney and Jeremy Statler DPW Supervisor

5. Approval of previous meeting minutes
Roger requested that a change be made to Item #13 in the September 26, 2017 meeting minutes. He requested that S. Brooks be changed to Brooks. Motion made by Amy Haack, supported by Donna to approve the meeting minutes with the removal of the S in S. Brooks, with a unanimous vote the motion carried.

6. Approve the agenda for the October 24th Council Meeting
Motion made by Amy Haack, supported by Donna Pope to approve the agenda. With a unanimous vote, the motion carried.

7. Public Comments
None

8. Correspondence
None

9. Reports from Officers
Donna gave an update on the library.
Amy advised that the next Friends of the Park meeting will be on November 7th at 7pm.
A request has been submitted to the Community Foundation Wish List for 4 flag poles for 3rd Avenue.
Muskegon County Recreational Authority has determined that they want to be an advisory type committee not an authority.
Carl nothing to report.
Roger reminded everyone about the Pumpkin Contest. He advised that the bathrooms at the park will be closed for the season this Friday. Jeremy showed everyone the new DPW jacket and bibs. Roger advised that the old snow blower will be auctioned on November 14th. The Village welcome sign on Bridge has been raised to eliminate the vision concern. Roger also advised we will be issuing payments to the businesses that sold our annual boat permits.

10. Follow up on Brooks’ Road resurfacing
The Brooks’ road resurfacing will be done next spring.

11. 2020 3rd Avenue P&N Proposal
Jeremy talked about possible funding options with a more detailed report to come in November.

12. Discussion on Future Projects
Roger advised that not all future projects will need to be discussed by the Friends of the Park group. They can be discussed at council meetings as well.

13. Discussion on property line at 270 Pine St.
Roger referred to a diagram for 270 Pine St. The house encroaches on the road right of way. Dave gave an overview of the process that could take place if the new owner decides to pursue the issue.

14. Request from Sue Halter for 2018 “Dancing in the Park” Agreement
Roger discussed Sue’s request. Donna Pope made a motion to approve the “Dancing in the Park” agreement, supported by Carl Russell. With a unanimous vote, the motion carried.

15. Walk behind or ride on blower
Roger explained that the current blower is running poorly. Three new units were discussed. Two were on display for the council. Motion made by Carl Russell to purchase the Hurricane Blower and not to exceed $9000.00 and that $1000.00 be from the Equipment Rental Fund and the remaining balance from the General Fund, supported by Amy Haack. Roll Call AYES: Vanderstelt, Pope, Haack and Russell. NAYES: None

16. Proposal for Drain Review from P&N
Roger discussed the P&N proposal for the drain. Amy would like to hire P&N to do the proposal and then the Village would work with the Township and developer. Carl Russell made a motion to hire P&N to do the proposal and not to exceed $2500.00, supported by Amy Haack. Roll call AYES: Vanderstelt, Pope, Haack and Russell. NAYES: None

17. Master Plan Review Group
Roger advised that the Master Plan was developed in 2011. It needs to be revised every 5 years. A committee needs to be formed to review the plan and present to the council. Dave advised that the Planning Commission can review the Master Plan.

18. Ordinance Review Group
Roger would like a group to review the ordinances. He would like Jeff Jacobs and 2 other people to review them.

19. Public Comment
Jay Bolt, 294 8th shared items from the Township meeting with the council.

20. Closed session to consider the possible purchase of real property
Motion made by Donna Pope to move to a closed session, supported by Carl Russell. Roll call to proceed with closed session at 8:05pm AYES: Vanderstelt, Pope, Haack and Carl Russell.
Motion made by Carl Russell to end closed session at 8:30pm supported by Donna Pope. With a unanimous vote, the motion carried.

Motion made by Amy Haack to allow Roger, Jeremy and Dave to enter back into negotiations regarding the purchase of property pending council approval, supported by Carl Russell. With a unanimous vote, the motion carried.

21. Warrants
Motion made by Carl Russell to approve the warrants, supported by Donna Pope. Roll call: AYES Vanderstelt, Pope, Haack and Carl Russell. NAYES: None

22. Adjourn
Motion made by Donna Pope to adjourn, supported by Carl Russell. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 09/26/17

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
SEPTEMBER 26, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Pledge

3. Prayer

4. Roll Call
President: Roger Vanderstelt, Donna Pope, Amy Haack, Will Overkamp, Bill Stone and Carl Russell
Absent: Carl Rothenberger
Also Present: Dave Bossenbroek, Village attorney and Jeremy Statler DPW Supervisor

5. Approval of previous meeting minutes
August 22 meeting minutes, motion made by Amy Haack, supported by Donna Pope. With a unanimous vote, the motion carried.
September 5 Special meeting minutes, motion made by Carl Russell, supported by Amy Haack. With a unanimous vote, the motion carried.

6. Approve the agenda for September 26th Council Meeting
Motion made by Amy Haack, supported by Carl Russell. With a unanimous vote, the motion carried.

7. Public Comments
None

8. Correspondence
None

9. Reports from Officers
Donna reported that the library is doing well.
Amy gave an update on the Muskegon County Recreational Authority.
Carl nothing to report
Bill nothing to report
Will has a request from Jim Pansy, Village Pharmacy. Jim would like council members to consider being judges for the pumpkin carving contest on Monday October 30th at 5pm.
Several council members agreed to participate in the judging.
Roger reported at the last meeting the cost for the Carhart jackets and bibs was quoted at $278.40 the actual cost is $289.68 a difference of $11.28. Motion made by Donna Pope to approve the additional $11.28 charge, supported by Will Overkamp. With a unanimous vote the motion carried.

10. Lions Club Old Fashioned Christmas Request
Fred Younkers and Keith Johnson from the Lions Club are requesting to hold the Old-Fashioned Christmas on December 8th and 9th. They would need to set up on December 2nd and 3rd. The trees will stay up until the 6th of January. Burning of the tress will be at Fruitport Township. The Lions will provide leaflets for all of events. Motion made by Donna Pope to approve the Lions’ request, supported by Amy Haack. With a unanimous vote, the motion carried.

11. Drainage District
Amy Haack was requested by the council to do further research on the Maple Creek Drain issue. The following is a summary of Amy Haack’s report:
Haack stated the Maple Creek Drain in in need of repairs and that these repairs will cost money. However, the repairs needed don’t constitute establishing a very controversial drain district. Haack referred to Kuis Drain in Fruitport Township as an example of a very controversial drain district petitioned for by residents. Haack cited that the Michigan Drain Code was written in 1956 and is very old. She stated that it needs to be updated in order to make it fair and equitable for all.
Haack stated that the Drain Commissioner’s office has always been and is still useful in achieving drainage for properties that have no other means of getting to a drainage outlet. But, she stated, that the situation with the Maple Creek Drain is different in the fact that the drain already exists.
Haack stated that the impending need to have the Maple Creek Drain upgraded is due to the commercial development in Fruitport Township north of Pontaluna. These properties will add additional flow to the Maple Creek Drain and the drain needs to be upgraded to handle the additional flow. Haack stated that she would like to see the Village of Fruitport enter into discussions with the developers north of Pontaluna and Fruitport Township regarding drain improvements and how to equitably share the financial burden that comes with it.
Further discussion took place. Amy Haack made a motion to begin efforts to discuss the drain issue with Fruitport Township, the developers and property owners, support by Carl Russell. With a unanimous vote, the motion carried. Dave Bossenbroek suggests discussing with the Township first.

12. Fence in the Park
Donna Pope questioned who owned the fence that was removed in the Park at the last council meeting. The fence is owned by the Village and will be stored for later use.

13. 2020 3rd Avenue Fund
Roger discussed the balance in the 2020 3rd fund and monies available for street repairs and applying to the 2020 3rd fund. Roger, Carl Rothenberger and Jeremy feel that another road needs to be addressed. S. Brooks road needs repair. Carl Russell questioned if it can make it through the winter. Carl Russell questioned if we could do this year. Jeremy stated the paving company is busy but may be able to do it. Roger stated they will contact paving company. Carl Russell made a motion to table the discussion until the next council meeting, supported by Bill Stone. With a unanimous vote, the motion carried.

14. Snow Blower
Roger reviewed the snow blower repair history and estimated charge to repair the snow blower. The approximate cost is $1252.94. The cost for a new snow blower is $3375.06. Ann advised there are funds available in the Equipment fund to cover the cost of the new blower. Carl Russell made a motion to purchase a new snow blower not to exceed $3500.00, supported by Bill Stone. Roll Call AYE: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell. NAYE – None. With a unanimous vote the motion carried.
Carl Russell made a motion to sell the old snow blower and put the funds received from the sale into the Equipment fund, supported by Bill Stone. Roll Call AYE: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell. With a unanimous vote the motion carried.

15. Discussion on Regular Council Meeting date change
Roger asked that the monthly meeting date be changed back to the 3rd Monday of the month starting in December 2017. Discussion took place. Motion made by Donna Pope to change the monthly council meeting date to the 3rd Monday of the month starting in December 2017. AYE: Vanderstelt, Pope, Haack, Overkamp and Stone NAYE: Russell With a majority vote the motion carried.

16. Discussion on Future Projects
None

17. Public Comment
Donall Haack, 6771 S. Brooks, is opposed to the production of the Drainage district. Don is also concerned with the paving of Brooks road. He feels that the paving needs to be done but doesn’t want it to be rushed. He feels that the council should wait until spring and wants it done right.
Jen Anderson, 1695 S. Brooks, she is concerned about the Welcome to the Village sign at the end of Brooks and Bridge. She feels it is unsafe because it blocks the view of drivers. Jeremy suggests taking it down temporarily and raising it to a height that wouldn’t block the view of the road. Carl Russell makes a motion to accommodate the right height and location of the sign, supported by Will Overkamp. With a unanimous vote the motion carried.
Jay Bolt, 294 8th, shared that he is glad that we are getting new equipment for our DPW employees. The equipment the DPW employees use and drive impact how people see the Village. Jay also shared his opinion about the importance of the drain system, library, long term street improvement and the beautification of the Village.
Jeff Guiles, 294 Maple, expressed concerns about the Township and the Drain District. Dave Bossenbroek advised we will have to partner with the Township.

18. Closed Session to consider possible purchase of real property
Motion made by Donna Pope to move to a closed session, supported by Amy Haack. Roll call to proceed with closed session at 8:08pm. Roll call AYES: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell. NAYES: None
Motion made by Carl Russell to leave closed session at 8:12, supported by Amy Haack. Roll call AYES: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell NAYES: None
Additional Public comment made by Bill Cooper, 333 Pine St, Bill discussed a possible development in the Village of Fruitport. He gave an overview of potential plans.

Motion made by Carl Russell to move to a closed session, supported by Amy Haack. Roll call to proceed with closed session at 8:33pm. Roll call AYE: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell. With a unanimous vote, the motion carried.

Motion made by Amy Haack to end closed session, supported by Donna Pope. With a unanimous vote, the motion carried at 8:41pm.

19. Warrants
Roger discussed the boat launch fund. We will be receiving $1305.00 from the sale of the old dock. After the boat launch warrants are paid there will not be enough funds in the boat launch for expenses between now and the end of the fiscal year March 31, 2018. He suggests that we transfer $2000.00 from the General Fund to the Boat Launch fund.
Motion made by Carl Russell to transfer $2000.00 from the General Fund to the Boat launch fund to cover expenses and the $2000.00 paid back to the General Fund in 2018, supported by Amy Haack. Roll call AYES: Vanderstelt, Pope, Haack, Overkamp, Stone and Russell NAYES: None
Motion made by Carl Russell to approve warrants, supported by Bill Stone. Roll call AYES: Vanderstelt, Haack, Overkamp, Stone and Russell NAYE – None

20. Adjourn
Motion made by Roger Vanderstelt to adjourn, supported by Carl Russell. With a unanimous vote, the motion carried at 8:47pm.

 

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport – Special Council Meeting Minutes – 09/05/17

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
SEPTEMBER 5, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 5:59pm.

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Will Overkamp and Bill Stone. Carl Russell arrived at 6:02pm.
Also present: Dave Bossenbroek Village attorney, Jeremy Statler DPW Supervisor, Heidi Tice Fruitport Township Supervisor and Brenda Moore Muskegon County Drain Commissioner

5. Public Comment – None

6. Drainage District
Roger explained that Brenda Moore, Muskegon County Drain Commissioner contacted the Village about a drain issue that evolved from a new commercial development in Fruitport Township. A letter from an Engineering firm to Brenda Moore outlined the issues of the failing private drainage system in the Village. The Village is receiving the overflow water. The Village Council is considering a petition to do the work necessary to correct the situation. This petition would go to a Board of Determination. A drainage district would then be created and a special assessment for the costs would be established. Amy Haack questioned if the Board of Determination has ever denied a request for a drainage district. Brenda said yes but it was overturned. Carl Russell questioned the breakdown of costs. Brenda stated that the approximate breakdown is 20% Muskegon County, 10% between Fruitport Township (3%) and Fruitport Village (7%) and 70% divided among the affected property owners within the watershed area. The cost can spread over time (5-7 years or longer). The approximate project cost is $500,000. Brenda requested up to $5000.00 to be reimbursed if the project gets voted down. The $5000.00 would be rolled into the Village Special Assessment if the Board of Determination approves the petition. Additional discussion took place on the process. Brenda stated that the project would take 2 – 3 years and after completion the special assessment would apply. Amy agreed to research this further and made a motion to table it until the next council meeting, supported by Carl Russell. Roll Call AYE: Vanderstelt, Pope, Amy Haack, Carl Rothenberger, Will Overkamp, Bill Stone and Carl Russell. NAYE: None. With a unanimous vote, the motion carried.

7. Pine Tree in the Park by the Library
Roger passed out a picture of the pine tree in the park. It is near the septic system. He is asking to have it removed. Carl Rothenberger made a motion to have the tree removed, supported by Donna Pope. With a unanimous vote, the motion carried.

8. Fence in the Park by the Library
Roger explained that the Village is now taking care of the library grounds. He suggests taking down the fence to open the area and make it easier to maintain the grounds. Carl Rothenberger makes a motion to remove the fence, supported by Will Overkamp. Amy questioned what will be done with the fence. Donna wants to know who put up the fence. Jeremy will store the fence on site until it can be determined. With a unanimous vote, the motion carried.

9. Dock Update and Signage
Jeremy gave an update on the new dock installation and issues that were encountered. He answered questions from Amy about where the mistake was made and if it changes the warranty. The error was made by the company that built the docks and it will not affect the warranty.
Carl Rothenberger discussed quotes for reflective and non-reflective signs for the new dock. Carl Russell made a motion to transfer $600.00 from the General Fund to the Boat Launch Fund to pay for the cost of new reflective style signs for the boat launch dock, supported by Donna Pope. Roll Call AYE – Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell NAYE – None.
With a unanimous vote, the motion carried.

10. Safety Winter Jackets
Carl Rothenberger displayed a high visibility safety coat for the DPW employees. The cost is $277.00 for 3 coats. Carl Rothenberger made a motion to purchase 3 coats, supported by Donna Pope. Roll call AYE- Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell NAYE – None.
Carl Rothenberger stated there are also bibs. He gave the cost for 2 pair of bibs for the full-time employees. It was discussed to get a pair of bibs for the part-time employee too. The cost for 3 pair of bibs is 278.40 Motion made by Carl Russell to purchase 3 pair of bibs, supported by Carl Rothenberger. Roll call AYE: Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell NAYE: None. With a unanimous vote, the motion carried.

11. Small Fir Trees in the Park
A discussion took place on removing the four small fir trees in the park. Prestige Landscape service will spade the trees out for free. They will fill in the holes and keep the trees. Motion made by Donna Pope, supported by Carl Rothenberger. With a unanimous vote, the motion carried.

12. Public Comment – None

13. Closed session to consider possible purchase of real property
Motion made by Carl Rothenberger to move to a closed session, supported by Amy Haack. Roll call to proceed with closed session 7:07pm. AYES – Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell. NAYES – None

Motion made by Amy Haack to end closed session, supported by Donna Pope. With a unanimous vote, the motion carried at 7:44pm.

Motion made by Carl Russell to resubmit the real estate offer, not to exceed the original offer, contingent on having funds available with an amended property description of an extension of the eastern property line extending south to the water line of Modular Systems from Park Street to water’s edge of Spring Lake. Supported by Donna Pope. Roll call AYES – Vanderstelt, Pope, Haack, Rothenberger, Overkamp, Stone and Russell NAYES – None

14. Adjourn
Motion made by Carl Rothenberger to adjourn, supported by Bill Stone. With a unanimous vote, the motion carried at 7:55pm

Respectfully submitted by,
Ann LaCroix
Clerk

Village of Fruitport – Council Meeting Minutes – 08/22/17

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
AUGUST 22, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm.

2. Pledge

3. Prayer

4. Roll call of the Board
Present: Roger Vanderstelt, Donna Pope, Carl Rothenberger and Bill Stone
Absent: Amy Haack, Will Overkamp and Carl Russell
Also present: Jeremy Statler DPW Supervisor and Brenda Moore Muskegon Country Drain Commissioner

5. Approval of previous meeting minutes:
July 18 meeting minutes, Motion made by Donna Pope, supported by Carl Rothenberger. With a unanimous vote, the motion carried.
August 1st Special meeting minutes, Motion made by Carl Rothenberger, supported by Donna Pope. With a unanimous vote, the motion carried.

6. Approve the agenda for August 22 Council Meeting: Donna Pope asked that library grounds maintenance be added to the agenda. Motion made by Carl Rothenberger to approve the agenda and to add the library ground maintenance to the agenda (added as Item 12a) supported by Donna Pope. With a unanimous vote, the motion carried.

7. Public Comment – None

8. Correspondence – None

9. Reports from Officers
Donna reported that we received a check from the Michigan Municipal League. The MML shares any excess money with the participating municipalities.
Carl Rothenberger stated we have more time to meet the deadline for having reflective road signs in place. We need to address at a future meeting. Carl also suggested removing the pine tree that is right outside of the library. It is 5 feet from the new drain field and it also obstructs the view. He strongly suggests removing it. He would like all council members to look at it and talk to the librarian about it. He asked that it be addressed at the next council meeting. Carl advised that the Personnel Committee is looking at creating a Compensatory Time Off policy. The Personnel Committee will write up a policy and present to the council for approval.
Bill Stone had nothing to report.
Roger had nothing to report.

10. Lighting in the Park Update
Jeremy Statler gave an update on the project. Work will begin next week. A discussion took place about the process and Jeremy stated the cost will not go up and may come in under budget. Jeremy also discussed a donation from the Lion’s Club that will be for the lighting.

11. Boat Launch Docks Update
Jeremy advised the new docks will be put in this Thursday and Friday. The boat launch will be closed from Thursday at 10am until Friday at approximately 3pm. Carl Rothenberger suggested that a sign be put on the changing room door at the boat launch. Motion made by Carl Rothenberger to purchase a sign for the changing room door and not to exceed $40.00, supported by Donna Pope. With a unanimous vote, the motion carried.

12. Drain District Request
Roger explained that the request evolved from a new commercial development that is being built in Fruitport Township. Drainage needs to go from that location to Spring Lake. Jeremy discussed a letter from an Engineering firm to the Muskegon County Drain Commissioner. The firm looked at the current route and an analysis was done because of the failing conditions. Brenda Moore, Muskegon County Drain Commissioner arrived at the meeting. Brenda discussed the failing drainage system and that the Village is getting the overflow water. She will need a petition from the Village Council to do the work necessary to correct the situation. The costs breakdown is 20% Muskegon County, 10% Fruitport Township and Fruitport Village and the remaining 70% divided among the affected property owners. The costs can be spread over time with a Special Assessment. A discussion took place to have a Special meeting on September 5th to address the Drain District Request. Motion made by Carl Rothenberger to have a meeting on September 5, 2017 to address the Drain District Request, supported by Bill Stone. With a unanimous vote, the motion carried.

A. Library Grounds Maintenance
Jeremy gave a cost breakdown for mowing the library lawn, trimming and fertilizer. Carl Rothenberger made a motion that the Village will mow, weed whip and do snow removal for the library at no cost to the library, supported by Bill Stone. With a unanimous vote, the motion carried.

13. Public Comment – None

14. Warrants – Motion made by Donna Pope to approve warrants, supported by Carl Rothenberger. Roll Call AYE – Vanderstelt, Pope, Rothenberger and Stone NAYE – None. With a unanimous vote, the motion carried

15. Adjourn – Meeting adjourned at 8:32pm

Respectfully submitted by,
Ann LaCroix
Clerk

Village of Fruitport – Special Council Meeting Minutes – 08/01/17

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
August 1, 2017

1) Call to Order:
President Roger Vanderstelt called the meeting to order at 7:03 pm

2) Pledge:

3) Prayer:
Motion made by Carl Rothenberger for Jeremy Statler to take minutes in the Clerk’s absences, supported by Amy Haack. With a unanimous vote the motion carried.

4) Roll Call of the Council:
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, and Bill Stone.
Also Present: Dave Bossenbroek-Villagae Attorney and Jeremy Statler DPW Supervisor
Absent: Will Overkamp and Carl Russell

5) Approve the Agenda for August 1st Special Council Meeting:
Amendment made by Roger Vanderstelt to add 7A to discuss temporarily suspending “No Dogs in the Park” for a special event to be held on August 27th in the park. Motion made by Carl Rothenberger, supported by Amy Haack. With a unanimous vote the motion carried.

6) Public Comment:
None

7) Appointment of Jay Bolt to the Planning Commission:
Roger Vanderstelt nominates Jay Bolt to be appointed to the Planning Commission. Motion made by Amy Haack to appoint Jay Bolt to the planning commission, supported by Donna Pope. With a unanimous vote the motion carried.

A) Temporary suspension of “No Dogs in the Park” Ordinances 91.06 and 92.09 for a special event to be held on August 27th in the park:
Motion made by Amy Haack to approve, supported by Carl Rothenberger. With a unanimous vote the motion carried.

8) Public Comment:
None

9) Closed Session to Consider Possible Purchase of Real Property:
Motion made by Amy Haack to move into closed session, supported by Carl Rothenberger. Roll call vote to proceed with closed session at 7:10 pm.
Ayes: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, and Bill Stone
Nayes: None
Motion Carries

Roll Call to End Closed Session:
Roll call to end closed session at 7:46 pm
Ayes: Donna Pope, Amy Haack, Carl Rothenberger, Bill Stone, and Roger Vanderstelt
Nayes: None
Motion Carries

Motion made by Amy Haack to accept the land appraisal and move forward with an offer based on the appraised price with the contingency of securing the funding, supported by Carl Rothenberger.
Ayes: Amy Haack, Carl Rothenberger, Bill Stone, Donna Pope, and Roger Vanderstelt
Nayes: None
Motion Carries

10) Adjourn:
Motion made by Carl Rothenberger to adjourn, supported by Donna Pope. With a unanimous vote the motion carried at 8:06 pm

Respectfully Submitted By,

Jeremy Statler

Village of Fruitport – Council Meeting Minutes – 07/18/17

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JULY 18, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm.

2. Pledge

3. Prayer

4. Roll call of the Board
Present: Roger Vanderstelt, Amy Haack, Will Overkamp, Donna Pope, Carl Rothenberger and Bill Stone.
Absent: Carl Russell
Also present: Dave Bossenbroek – Village attorney and Jeremy Statler DPW Supervisor

5. Approval of previous meeting minutes: June 27 meeting minutes, Motion made by Amy Haack, supported by Carl Rothenberger. With a unanimous vote the motion carried.

6. Approve the agenda for July 18 Council Meeting: Motion made Amy Haack, supported by Donna Pope. With a unanimous vote the motion carried.

7. Public Comments:
Henry Hartung, 80 N. 4th addressed the council about his application for a variance and his concerns over the delay in the process. His concerns were addressed by Dave Bossenbroek, Roger, Amy and Carl Rothenberger.

8. Correspondence
Ann – None

9. Reports from Officers
Donna – Asked Bethany Nettleton to give an update on the Library. Bethany advised that they are getting books processed, an IT person is working with them and they have over 875 cards.
Amy – The July meeting for the Friends of the Park Group was cancelled. The next meeting will be in August or September. She received information from Ann about the Doggie Waste Stations and will discuss dogs in the Park at a future Friends of the Park Group meeting. Amy also gave an update on the Muskegon County Recreation Authority. They are changing from an authority to a communications committee. She will attend their meetings.
Carl Rothenberger – None
Bill Stone – None
Will Overkamp – None

10. Adoption of Medical Marihuana Facilities Resolution
Dave Bossenbroek read the Resolution Regarding Medical Marihuana Facilities. Motion made by Will Overkamp to adopt the resolution, supported by Amy Haack.
Roll call AYES: Vanderstelt, Haack, Overkamp, Pope, Rothenberger and Stone.
NAYES: None. With a unanimous vote the motion carried.

11. Update on Planning Commission and ZBA Resolution
Per our attorney Dave Bossenbroek, Jeremy is unable to be on the Zoning Board of Appeals or the Planning Commission due to state law. We need 1 more member for each of those Committees.

12. Golf Cart Resolution
Dave Bossenbroek explained the Golf Cart Resolution, the attached rules and regulations and the registration form. He read the resolution and explained that Third Avenue and Pontaluna Road are excluded from this resolution. Motion made by Will Overkamp to adopt the resolution, supported by Amy Haack.
Roll call AYES: Vanderstelt, Haack, Overkamp, Pope, Rothenberger and Stone.
NAYES: None. With a unanimous vote the motion carried.

13. Lighting in the Park
Roger reviewed the costs and current donations that we have for the Park. A discussion took place on funding the remainder of the project. Jeremy gave an update of the project and payment process. Motion made by Carl Rothenberger to use General Fund money for costs not covered by donations and proceed with the project, supported by Donna Pope.
Roll call AYES: Vanderstelt, Haack, Overkamp, Pope, Rothenberger and Stone.
NAYES: None. With a unanimous vote the motion carried.

14. Boat Launch Attendant Update
Roger gave an update on the Boat Launch Attendant. Margo Hawkins will work over Coast Guard weekend and Labor Day.

15. Request from the Fruitport District Library for a Temporary Suspension of “No Dogs in the Park” for an event on Saturday July 29th.
Motion made by Amy Haack to lift the dog restriction for July 29th, supported by Donna Pope. With a unanimous vote the motion carried.

16. 2020 3rd Ave Road Project
Jeremy referred the council to the Prein & Newhof Professional Services Agreement for the 2020 3rd Avenue Road Project. A discussion took place on which fund will pay the fee. Motion made by Carl Rothenberger that the Professional Service Agreement be paid out of Major Street funds, supported by Donna Pope.
Roll call AYES: Vanderstelt, Haack, Overkamp, Pope, Rothenberger and Stone.
NAYES: None. With a unanimous vote the motion carried.

17. Public Comments:
Jay Bolt – 294 8th Ave questioned the resolutions that were adopted in the meeting. He questioned the difference between Norton Shores and the Village regarding Michigan Medical Marihuana Licensing Act. A discussion took place explaining that we voted on a resolution instead of an ordinance. State law requires a municipality to adopt an ordinance if they want to allow it.
Jay also questioned if you had to get a license to drive a golf cart. No per the rules and regulation.
Also questioned if you had to be a licensed driver to operate one. Yes per the rules and regulations.
He also questioned if the Village has liability if something happens. Dave Bossenbroek stated the Village has no liability, they have immunity if the state law is followed.

Jeff Guiles – 294 Maple has concern over the safety of the Playground. Carl Rothenberger said it is a topic for the Friends of the Park Group. He discussed using the Project Fund Water Tower to raise funds for the playground. It was suggested that Jeff attend the Friends of the Park Group meetings.
Jeff is also concerned about the kids at the High School and feels that 6th and Beech should be turned into a cul-de-sac. It was suggested that he contact Bob Szymoniak, Superintendent of Fruitport Community Schools. Carl Rothenberger suggested that he make the local police department aware of his concerns.

18. Closed Session to consider possible purchase of real property– Motion made by Roger to move to a closed session, supported by Amy Haack. Roll call to proceed with closed session at 8:07pm.
AYES: Vanderstelt, Haack, Overkamp, Pope, Rothenberger, and Stone. NAYES: None

19. Roll call to end closed session-Roll call to end closed session at 8:34pm AYES: Vanderstelt, Haack, Overkamp, Pope and Stone. NAYES: None (Carl Rothenberger left at 8:30pm).

20. WARRANTS– Motion made by Donna Pope to approve the warrants, supported by Bill Stone.
Roll call AYES: Vanderstelt, Haack, Overkamp, Pope and Stone.
NAYES: None. With a unanimous vote the motion carried.

21. Roger stated he would like to appoint Don Haack to the Zoning Board of Appeals. Motion made by Donna Pope to approve the appointment of Don Haack, supported by Bill Stone. With a unanimous vote the motion carried.

22. ADJOURN – Motion by Donna Pope to adjourn, supported by Bill Stone. With a unanimous vote the motion carried. 8:40 pm.

Respectfully submitted by,

Ann LaCroix
Clerk

Village Of Fruitport Meeting – June 27, 2017

VILLAGE OF FRUITPORT REGULAR COUNCIL MEETING
JUNE 27, 2017

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Pledge

3. Prayer

4. Roll call of the Board
Present: Roger Vanderstelt, Amy Haack, Donna Pope, Carl Rothenberger, Carl Russell and Bill Stone. Also present: Jeremy Statler-DPW Supervisor

5. Approval of previous meeting minutes:
May 23 meeting minutes, Motion made by Amy Haack, supported by Donna Pope. With a unanimous vote the motion carried.
June 6 public hearing minutes, Motion made by Amy Haack, supported by Donna Pope. With a unanimous vote the motion carried.

6. Approve the agenda for June 27 Council Meeting: Motion made Donna Pope, supported by Amy Haack. With a unanimous vote the motion carried.

7. Appointment of New Council Member to vacant seat. Motion made by Roger Vanderstelt, supported by Amy Haack to appoint William Overkamp as a member of the Council with his term expiring in 2018. With a unanimous vote the motion carried. William Overkamp was sworn in.

8. Council reappointment of Planning Commission Personnel. Roger Vanderstelt made a motion to appoint Jeff Jacobs, Mike Michelli and Dever Bendixsen to the Planning Commission for a term of 3 years as stated in the bylaws of the Planning Commission to expire on June 2020. He also clarified that we have appointed Carl Russell as the liaison to the Planning Commission with his term expiring in November 2020, supported by Haack. Discussion took place. Carl Russell questioned if there should be five members on the committee. He questioned if Jeremy could be on the Planning Commission and the Zoning Board of Appeals or would that be a conflict of interest. Carl Russell suggested contacting our attorney. Will Overkamp stated a concern of everyone’s term expiring at the same time. With a unanimous vote the motion carried. Additional discussion will be tabled until the July council meeting.

9. Public Comments: None

10. Candace Croswell Craft Show and Dog Nail Filing in the Park. Candace Croswell, Anne Marie Barn Boutique requested a temporary suspension of no dogs allowed in the park on August 12, 2017 for her event. She has a pet groomer willing to do free nail trimming for dogs. A pet station will be donated for the day. Motion made by Haack to allow the request and let the groomer come in on August 12, 2017, supported by Pope. With a unanimous vote the motion carried. A brief discussion took place about allowing dogs in the park. Amy stated that this was an item for the Friends of the Park Group.

11. Reports from Officers:
Donna gave an update that the library is doing great.
Amy distributed the Parks and Recreation meeting notes. The next meeting is July 10, 2017. Carl Rothenberger – Nothing to report.
Carl Russell – Nothing to report.
Bill Stone – Commented on the great job Bethany is doing at the library. Will Overkamp – Nothing to report.

12. Correspondence Ann advised that we recently completed the off year audit with our accountant. The garbage bills have been sent out and the delinquent garbage bills have been submitted to Rose Dillon to add to tax bills.

13. Update on Boat Launch Docks, Traffic study on 3rd and Pontaluna.
Jeremy Statler, DPW Supervisor stated we are still on schedule for August completion. Feel free to call him if you have any questions. Jeremy also discussed the Traffic study on 3rd and Pontaluna. The results very mimicking of the other study results, the speed limits are too low. Carl Rothenberger asked about signs for the other street. Jeremy said they are on hold so all could be done at the same time. Donna asked about the welcome to the village signs on Brooks Ave. Jeremy said they will all be done together possibly in the fall.

14. Circle Drive Line Painting
Roger asked if all council members went to review the lines. There are 3 options:
Grind them out and it may scar the road. Black paint over the top of the lines. Leave alone and let them fade away and don’t repaint next time.
Mr. Surridge spoke about his concerns over the lines. Motion made by Amy Haack, supported by Donna Pope to let the lines fade away and to reevaluate at a later date. With a unanimous vote the motion carried.

15. Golf Cart Purchase
A quote from US Golf Cart was in the board packet. Carl Russell questioned the ordinance and made a motion to send to the Planning Commission, supported by Bill Stone. Discussion took place, Bill Stone suggested looking into a UTV (Utility Terrain vehicle) as an alternative. Carl Russell asked if Jeremy could email how they would be using it. Jeremy stated going back and forth to the park. Carl Rothenberger thinks we can take time to research while figuring it out. With a unanimous vote the motion carried.

16. Fishing Pier on the end of 8th Ave
Jeremy reviewed a letter from the Village’s engineer regarding costs for a fishing pier at the end of 8th Ave. Discussion took place about parking and that it is technically the end of a road, Carl Russell suggested a possible guard rail or signs to stay off the rocks.

17. Medical Marihuana Facilities Discussion
Roger Vanderstelt stated we had a work shop and a public hearing regarding the request for a Medical Marihuana Facility within the Village of Fruitport. He reviewed the findings of an on- line and hand signed petition. Roger explained that our attorney said that if the village does not wish to allow medical marihuana facilities that decision can be done by resolution. If the Village wishes to allow medical marihuana facilities that decision must be done by amending the current ordinance. Amy Haack made a motion to decline adopting an ordinance to allow
Medical Marihuana Facilities within the Village of Fruitport and to request our attorney to draft a formal resolution to that effect, support by Bill Stone. Discussion took place. Carl Russell feels that responses were based on feelings not data, he doesn’t see the harm in it and see the benefits, and he also welcomes the business. Carl Rothenberger stated it was about the location within the Village. Bill Stone supports the people. Roll call Carl Rothenberger – AYE, Bill Stone – AYE, Donna Pope – AYE, Will Overkamp – AYE, Amy Haack – AYE, Carl Russell – NAY and Roger Vanderstelt – AYE. With a majority vote the motion carried.

18. Lighting in the Park
Jeremy reviewed the proposed Park Lighting diagram and quote. Bill Stone asked if this was the only quote we got. Jeremy discussed why he went with only one quote. A discussion took place about funding. Item to be tabled until the July meeting.

19. Boat Launch attendant Roger stated that Margo Hawkins has been the boat launch attendant for the last 3-4 years. She monitors the launch over the 4th of July weekend, Coast Guard and Labor Day. Roger made a motion to increase Margo’s wage from $10 per hour to $12 per hour, supported by Carl Rothenberger. With a unanimous vote the motion carried. Discussion took place about having a credit card reader at the boat launch. The item is tabled until the July meeting.

20. Public Comments:
Bethany Nettleton commented on the golf cart and gator. Questioned if you technically need an ordinance. Bethany also commented on the MMMLA and that the Planning Commission representative said there was not enough room in the Village.
Jason Kolkema was going to ask if we could table the request for Medical Marihuana Facilities until all of the information comes out. He understand nobody wants that stuff, they are concerned about property rights and zoning as well. People can change. Talked about opinion vs. data. Jason discussed crime in relations to the current caregiver law that is in place.
Roger stated the Council has made their decision.
Bill Surridge – Thinks the fishing pier is a great idea. Carl Rothenberger said we have looked into the safety down there and the goal is to make it safe.

21. Closed Session to consider possible purchase of real propertyRoll call to proceed with closed session at 8:27pm. AYES: Vanderstelt, Haack, Pope, Rothenberger, Russell, Stone and Overkamp. NAYES:None

22. Roll call to end closed session-Roll call to end closed session at 8:50pm AYES: Vanderstelt, Haack, Pope, Rothenberger, Russell, Stone and Overkamp. NAYES:None

23. WARRANTS- Carl Russell questioned the Asphalt Paving bill and if it was voted on. Russell questioned the policy for approving the bill. Several council members stated it was discussed in the budget meeting and was approved in the 2016-2017 fiscal year budget. Motion made by Carl Rothenberger to approve Warrants, supported by Amy Haack. With a majority vote the motion carried.

24. ADJOURN Motion by Donna Pope to adjourn, supported by Carl Rothenberger. With a majority vote the motion carried. 9:02 pm.

Respectfully submitted by, Ann LaCroix
Clerk