Fruitport Village

Instructions for Participating in the September 21st, 2020 Council Meeting

The Village Council meeting will be held on Monday September 21st  at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Fruitport Village Council Meeting Agenda – 09/21/20

VILLAGE OF FRUITPORT
AGENDA
SEPTEMBER 21ST, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of September 21st Council Meeting Agenda
4. Approval of August 17th Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Planning Commission Appointment
9. MSU Sustainable Built Environment Initiative
10. Playground
11. Power boxes/Photo Eyes on 3rd Avenue

Old Business
12. 2020 3rd Ave Project
13. Village Logo/Motto
14. Kayak Launch

15. Public Comment (Limited to 3 minutes each)
16. Warrants
17. Adjournment

Village of Fruitport Council Meeting Agenda – 08/17/20

VILLAGE OF FRUITPORT
AGENDA
AUGUST 17th 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of August 17th Council Meeting Agenda
4. Approval of July 27th Special Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. New pickup truck

Old Business

9. Bridge Street curb
10. 2020 3rd Ave Project
11. Village Logo/Motto
12. Kayak Launch
a. Design Update
b. Resolution

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment

Instructions for Participating in the August 17th Council Meeting

The Village Council meeting will be held on Monday August 17th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Minutes – 07/20/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
July 20th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:02pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of July 20th Council Meeting Agenda
Roger requested that two additional items be added to the agenda. Downtown Design & Concept under New Business and Buoys under Old Business. Motion made by Amy to approve the agenda with the additional items added, supported by Jeff. With a unanimous vote, the motion carried.

4. Approval of the June 15th and June 22nd Council meeting minutes
Motion made by Amy to approve the June 15th minutes, supported by Carl. With a unanimous vote, the motion carried. Motion made by Amy to approve the June 22nd minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
Todd Dunham, Fruitport Township resident, introduced himself to council and stated that he is running for Fruitport Township Supervisor in the next election. Todd gave his background information to the Council.

6. Correspondence
Ann reminded council that members that are running in the next election need to get their information to the Township no later than tomorrow before 4pm.
Ann reviewed that due to COVID-19 their will be a decrease in state revenue sharing and MDOT funding. We will need to spend cautiously until more information is received on the financial impact of COVID-19.

7. Reports from Officers
Amy advised that she picked up a check for $7107.00 from Muskegon County for the Senior millage funding. Amy made a motion to allocate $500.00 of the funding to Sue Halter, Dancing into Sunset, supported by Roger.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Carl discussed the necessary repair at the curb on Bridge Street. Roger advised the DPW Supervisor is working on quotes. Carl discussed the latest Governor’s Executive order and the mandate of wearing masks. Carl advised that anyone entering the DPW garage is required to wear a mask, including all Village elected officials. The office is closed and access to the building by anyone should be at a minimum due to COVID-19 and OSHA regulations. All employees should wear masks when together and practice social distancing. A discussion took place and council agreed. Carl then questioned if the boat launch attendant/s wears a mask when approaching vehicles and people with less than the 6 feet of social distancing. Roger agreed to ask the boat launch to wear a mask if unable to keep the social distancing of 6 feet.
Bill advised he is researching the cost of a new pick-up truck for the DPW crew.
Jay reviewed the meeting with the resident of 157 8th street regarding driveway flooding. Roger agreed to contact the resident to give feedback. Jay advised he sent out a report on Norris Creek to council. He gave a brief overview of the report. Jay also advised of a meeting regarding a property on 8th Street. There may be a request for land division and a variance.
Jeff working on sidewalks that need to be ripped up.
Roger had nothing to report.

8. Safe deposit box at 5/3rd bank
Roger advised that we have a safe deposit box at 5/3rd bank, and we do not know what is in it or where the key is. Motion made by Roger to have the box opened by the bank of a charge not to exceed $145.00, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Motion made by Roger to remove Donna Pope and Carolyn Lemler as authorized parties on the safe deposit box and add Ann LaCroix and Roger Vanderstelt as the authorized parties, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

9. Ditch repair on Pontaluna between 4th & 6th
Roger reviewed a quote from Muskegon County to repair a ditch on Pontaluna between 4th & 6th. Motion made by Roger to have the repair done at a cost not to exceed $3500.00 and if a new culvert is necessary the homeowner will purchase it, supported by Bill.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Guard rails and Curbs quote
Roger shared a quote for guard rails and curbs and suggested to discuss at budget time next year.

11. Bike path and Boat Launch Quote
Roger reviewed quotes to have the bike path, boat launch and 4th Street parking to be sealed and striped. A discussion took place about waiting to do the boat launch when the new kayak launch is in place. Jay made a motion to reseal the bike path at a cost not to exceed $1770.00, supported by Bill.
Roll call AYES: Overkamp
NAYS: Haack, Rothenberger, Jay, Jeff and Roger
Absent: Pope.
The item will be reviewed again next year.

12. Downtown Design and Consultation Services
Jay discussed a conceptual design proposal for the intersection of Third and Park. A discussion took place. Motion made by Roger to contract Horizon Community Planning to perform the services for an amount not to exceed $4700.00, supported by Jay.
Roll call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt
NAYS: Overkamp
Absent: Pope

13. Village Motto/Logo
Amy reviewed information received from Horizon Community Planning to be the liaison to the Village in creating a new logo. The cost would be $2000.00. It would not include a motto. Amy advised that she recently went through the process at WMSRDC and the pricing was similar. Motion made by Amy to contract Horizon Community Planning for the services at a cost not to exceed $2000.00, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

14. 2020 Third Avenue
Jay advised that the quotes for the project have been received. The lowest bid was Michigan Asphalt. The cost has increased since the original quotes. A discussion took place and Jay will research more information and a special council meeting will be held next Monday at 6pm to further discuss the project.

15. Bridge Street Grant
The grant was successfully received. It is for Fiscal year 2023.

16. Kayak Launch
Amy received an email from Matt Levandoski, Prein & Newhoff regarding the survey that was recently completed at the proposed kayak launch site. Matt stated that the lake levels will make it difficult or impossible. They will need to change the configuration and reduce the size. Amy advised the funding has been delayed due to COVID. Roger discussed seeking donations towards the Village costs for the new kayak launch.

17. Boat Launch
A. New sign – council reviewed the sign options for the boat launch. Motion made by Roger to purchase the blue sign at a cost not to exceed $500.00, supported by Jay.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Roger reviewed the decision to increase the fine for 3 axle trailers at the boat launch. An amendment to the ordinance is required along with publishing the change prior to it becoming effective. Council reviewed the amendment. Motion made by Roger to amend the boat launch ordinance, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

18. Storage Building at DPW
Roger reviewed the quotes for a new storage building. It was decided to table the item at this time.

19. Buoy Application
Roger reviewed the temporary buoy application. A public hearing is required then council would vote on a resolution. The hearing needs to be published and the timeframe for the process may not be completed for this boat season. Roger will check with the DNR to see if an application should still be completed this year or if we need to wait until next year. This will be tabled until the special council meeting on Monday July 27th.

20. Public Comment
None

21. Warrants
Motion made by Roger to approve the warrants, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

22. Adjournment
Motion made by Bill to adjourn the meeting at 8:58pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Instructions for Participating in the Village of Fruitport’s July 27th Special Council Meeting

The Village Council meeting will be held on Monday July 27th at 6pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Special Council Meeting Agenda – 07/27/20

VILLAGE OF FRUITPORT
AGENDA
JULY 27TH, 2020
SPECIAL COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of July 27th Special Council Meeting Agenda
4. Approval of July 22nd Council meeting minutes
5. Public Comments (limited to 3 minutes each)

New Business

6. Brooks Drain
7. 8th Street Drain

Old Business

8. 2020 3rd Ave Project
9. Bridge Street
—a. Speed study
—b. Repair of curb
10. Buoy Application

11. Public Comment (Limited to 3 minutes each)
12. Adjournment

Village of Fruitport Council Meeting Minutes – 06/15/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
JUNE 15TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt, Will Overkamp, Donna Pope and Ann LaCroix

3. Approval of June 15th Council Meeting Agenda
Motion made by Bill to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of May 18th council meeting minutes
Motion made by Donna to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
None

8. 2019-2020 Audit Review
Calvin Meeusen, CPA reviewed the last fiscal year audit in detail. He discussed all 3 of the Village Funds, Major Streets, Local Streets, and the General Fund. Calvin gave the Village an A+ rating.

9. Dancing into Sunset 2020 Season
Sue Halter addressed the council regarding the upcoming season. Sue would like to start the 2020 season on July 2nd. The council agreed to that date. She will follow the social distancing guidelines that are in place at the time.

10. New Storage Building at DPW
Roger reviewed multiple bids with the council. Council requested additional information. It will be reviewed again at the next council meeting.

11. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. Bidding will take approximately on July 10th.

12. Bridge Street Bridge Grant
Jay advised that the Bridge Street Bridge grant has been submitted for fiscal year 2023.

13. Kayak Launch
Amy gave on update on the Kayak Launch project. The site has been surveyed by Prein & Newhoff. She discussed high water levels. She will know more in the next couple of weeks.
She will continue to update council on the status of the DNR funding.

14. Senior Millage
Amy advised that we received information back from Muskegon County on our application for funding of the handicap parking lot near the bandshell. We did not receive approval for the funding. Amy is waiting on information regarding the $7000.00 funding.

15. Boat Launch
a. Update – Roger gave an update on the boat launch use. He has been down at the launch every weekend assisting boater. He advised that our boat launch attendant is starting on July 3rd. Roger advised that the boat launch area, 4th Street parking and bike path need to be recoated.

b. New Sign – Roger advised that we need a new sign at the Boat Launch area. Ann will contact Compass designs for a couple of drawings and quotes to be presented at the next council meeting.

c. Veterans/Annual Permits – both Roger and Amy have been asked if we provide free or discounted annual boat launch passes to disabled veterans. We currently do not. Council discussed an agreed that we should provide discounted passes to all veterans. Carl suggested a discounted rate of $25.00. Council agreed and will discuss implementing it when setting the boat launch fees for next year.

16. Public Comment
Denise Kelly, 157 8th Avenue, questioned her request from the last council meeting about the road in front of her home. Roger agreed to contact Asphalt Paving and will go to the site with another council member to review it.

17. Warrants
Motion made by Jeff to approve the warrants, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope (who dropped off call at 8:00pm.)

18. Adjournment
Motion made by Amy to adjourn the meeting at 8:20pm, supported by Carl. With a unanimous vote, the motion carried.

Submitted by,
Ann LaCroix – Clerk

Village of Fruitport Council Meeting Agenda – 07/20/20

VILLAGE OF FRUITPORT
AGENDA
JULY 20TH, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of July 20th Council Meeting Agenda
4. Approval of June 15 and June 22nd Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Safe deposit box at 5/3rd bank
9. Ditch repair on Pontaluna 4th to 6th Street
10. Guard Rails and Curb Quote
11. Bike Path & Boat Launch Quote

Old Business
12. Village Logo/Motto
13. 2020 3rd Ave Project
14. Bridge Street Grant
15. Kayak Launch
16. Boat Launch
—-a. New Sign
—-b. Amendment to Boat Launch Ordinance
17. Storage Building at DPW

18. Public Comment (Limited to 3 minutes each)
19. Warrants
20. Adjournment

Instructions for Participating in the July 20th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday July 20th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Minutes – 05/18/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
MAY 18TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope, Bill Overkamp (excused)

3. Approval of May 18th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote the motion carried.

4. Approval of April 29th Special council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

5. Public Comment
Denise Kelly, 157 8th Avenue questioned the road pavement near her home. She said it causes run off to the east. Roger agreed to check into it for her.

6. Correspondence
Ann read the Declaration of State of Emergency for Muskegon County. Amy suggested the protocol going forward is to share the information with residents. All agreed.

7. Reports from Officers
Amy will report under agenda items.
Carl – nothing to report.
Jeff – nothing to report.
Jay – will report under agenda items.
Roger – nothing to report.

8. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. Jay advised that on May 12th that the obligated federal funding was approved. The bidding will take place in July. The project will be scheduled for August through October 2020.

9. Bridge Street Grant
Jay gave an update on the grant process. Frank Brechting, Brechting Bridge is working on the grant applications and it will be submitted by June 1st.

10. Kayak Launch
Amy gave an update on the kayak launch project. Prein & Newhof will survey the area this week. Once that is completed, Prein & Newhof will start developing construction plans.

11. Senior Millage
Amy advised there has been no update since the Letter of Intent and Senior Millage Municipal portion applications were submitted. She will follow up on them if no word prior to the next council meeting.

12. Boat Launch
Roger gave a report of boat launch earnings for the weekend. Roger advised the buoys will be going in soon.

13. 2019-2020 Fiscal Year Audit
Ann advised that the audit took place remotely this year. Copies of the audit will be available from our CPA in the next month. All 3 fund balances have increased this year leaving us in a good position for funding the 2020 3rd Avenue Project, Kayak Launch, and other budget items.
Ann also advised that our State Revenue Sharing payments have been decreased for the upcoming year due to COVID-19. The decrease is approximately 25%.

14. Garbage rate fee for 2020-2021
Ann advised that the garbage rates will be $132.89 this year if paid by July 31st. The delinquent fee will be $166.11 if paid after July 31st. The increase is due to increased costs billed by RMS Disposal. Motion made by Carl to approve the rates as presented, supported by Jeff.
Roll Call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope and Overkamp.

15. Public Comment
None

16. Warrants
Ann advised two additional bills have been received since emailing the bills to council. Prein & Newhof Engineering fee of $2900.00 out of the Major Street Fund and MML Workers Compensation payment of $2361.00 out of the General Fund. Motion made by Amy to approve the bills including the two additional bills, supported by Roger.
Roll Call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope and Overkamp.

17. Adjournment
Motion made by Amy to adjourn at 7:53pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Agenda – 06/22/20

VILLAGE OF FRUITPORT
AGENDA
JUNE 22nd, 2020
SPECIAL COUNCIL MEETING 

1. Call to Order
2. Roll Call
3. Approval of June 22nd Council Meeting Agenda
4. Public Comments (limited to 3 minutes each)

New Business
5. 2020 3rd Avenue Resolution
6. Boat Launch
–a. Fines
–b. Extra boat launch attendant hours

7. Public Comment (Limited to 3 minutes each)
8. Adjournment

Instructions for Participating in the June 15th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday June 15th at 7pm. It will be held as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Special Council Meeting Minutes – 04/29/20

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
APRIL 29, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of April 29th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of April 20th council meeting minutes
Motion made by Bill to approve the meeting minutes, supported by Amy. With a unanimous vote the motion carried.

5. Public Comment
None

6. 2020 3rd Avenue Project
Jay advised that he and Roger attended a virtual meeting with MDOT and Prein & Newhof. The design phase for the project will be complete this week and out for bidding no later than June. The bids should be received in July and obligated by August. Jay and Roger requested that the project be completed August – October 2020 instead of the new projected time frame of June-August 31, 2021. The timeframe will be determined after the bidding process is completed. Ann confirmed that the village contribution for the project is in the budget. Jay will continue to update the council on the status of the project.

7. Boat Launch
A discussion took place on when to start selling daily and annual passes for the Boat Launch. Due to the Stay Home order it was determined that the boat launch will continue to be free until May 16th. At that point user will need to purchase an annual pass or daily use pass. Ann will check with the Pharmacy and Waypoint regarding their willingness to sell the annual passes again this year.

8. Public Comment
None

9. Adjournment
Motion made by Amy to adjourn the meeting at 6:48pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Fruitport Village Council Meeting Minutes – 04/20/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
APRIL 20, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm.

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of April 20th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Bill. With a unanimous vote the motion carried.

4. Approval of March 30th council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. Correspondence
Ann shared an email from Sue Halter regarding the Dancing Into Sunset tentative schedule for this summer in lieu of the Governor’s Stay Home Order.

7. Reports from Officers
Amy advised the council that signs have been placed throughout the Park, Playground and Boat Launch regarding the Governor’s Stay Home Order.
Carl advised that 2 of the DPW crew will be returning to work. They will alternate days that they come in and work on necessary things that can safely be done by one person.
Jeff – nothing to report.
Jay – nothing to report.
Will – nothing to report.
Roger – nothing to report.

8. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. The project has been delayed until spring of 2021 due to COVID-19. The project will go out for bidding in September. Jay and Roger will be attending a virtual meeting about the project tomorrow. Jay will provide a report to council with updates from the meeting.

9. Kayak Launch
Amy gave an update on the Kayak Launch. She anticipates an update on the grant funding in June or July.

10. Senior Millage
Amy advised that the Letter of Intent and the Senior Millage Municipal Portion application were submitted. Muskegon County Commissioner Zach Lahring contacted the Village to advise that the application could be repurposed due to COVID-19 if the Village chose to. Amy recommended sticking with the original application for the Band Shell parking lot.

11. Approval to add Delinquent 2019-2020 Garbage Bills to Taxes
Motion made by Carl to add the delinquent garbage bills to the tax bill, supported by Jeff. With a unanimous vote, the motion carried.

12. Bridge Street Bridge Grant
Jay gave an overview of the two bridges in the Village. Both are rated fair. The bridge on Bridge Street needs repair. Jay would like approval to contract Brechting Bridge and Engineering Inc. to apply for an MDOT grant for the repair work. See attached motion and resolution.

13. Public Comment
None

14. Warrants
Motion made by Roger to approve the warrants dated April 16, 2020 that were included in the council packet, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

15. Adjournment
Motion made by Amy to adjourn the meeting at 6:58pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

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Click the image below for the Council’s Meeting attachment (PDF format).

attachment

Fruitport Village Council Meeting and Budget Hearing Minutes – 03/30/20

VILLAGE OF FRUITPORT
COUNCIL MEETING & BUDGET HEARING
MARCH 30, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of March 30th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of March 9th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. 2019-2020 Budget
Ann reviewed the current budget and amendments. Motion made by Jeff to change expenditures for Major Streets Equipment Rent from $15,000.00 to 25,0000, to change expenditures for Local Streets Equipment Rent from 10,000.00 to 20,000.00 and to change income for General Fund Contributions from Other Funds from $25,000.00 to $45,000.00. In addition to the amendments to transfer from the General Fund to the Local Streets funds for $30,000.00 to reimburse for a portion of the drain and road repairs for this fiscal year, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

7. Lions Club Old Fashioned Days Firework permit
Motion made by Roger to approve the Lions Club Fireworks permit, supported by Jay. With a unanimous vote, the motion carried.

8. Budget Hearing
Motion made by Roger to close the regular council meeting at 7:12pm, supported by Jeff. With a unanimous vote the motion carried.
Motion made by Roger to open the budget hearing at 7:13pm, supported by Jeff. With a unanimous vote the motion carried.
Roger asked is anyone has questions about the 2020-2021 budget discussed during the previous budget meetings. Jay asked if all items discussed were included in the budget. Ann replied yes.
Roger asked if anyone would like to make a Public Comment. No comments were made.
Motion made by Roger to close the budget hearing at 7:18pm, supported by Amy. With a unanimous vote the motion carried.
Motion made by Roger to open the regular council meeting at 7:19pm, supported by Amy. With a unanimous vote the motion carried.

9. 2020-2021 Budget Adoption
Motion made by Jeff to adopt the budget as presented, supported by Jay.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Budget resolution offered by Roger (see attached), supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Public Comment
None

11. Warrants
Motion made by Jay to approve the warrants, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

12. Adjournment
Motion made by Amy to adjourn the meeting at 7:28pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

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BUDGET RESOLUTION:
It is hereby resolved that the budget presented and discussed on March 30th, 2020, at a meeting of the Fruitport Village Council, be adopted as the official budget and financial guide for the General Fund, Major Street Fund, Local Street Fund, and Debt Service Fund for the fiscal year beginning April 1, 2020 and ending March 31, 2021. FURTHER: This resolution, when adopted, shall become an Appropriation Authorization whereby the Village Council shall take the necessary steps to receive and raise funds required to pay the financial obligations of the Village of Fruitport as spelled out in the aforementioned budget. Further: This resolution, when adopted, shall be the authorization for the Clerk/Treasurer to spread against the assessment rolls of the Village of Fruitport, a levy of 7.000 mills for general operating funds, to be collected in the normal manner of collecting taxes. Said taxes shall become part of funds appropriated by this Council to help pay the financial obligations of the Village of Fruitport for the fiscal year 2020/2021. FURTHER: This resolution shall declare Ann LaCroix as the Chief Financial Officer of the Village of Fruitport for the fiscal year 2020/2021. As such, she/he shall be charged with the responsibility of overseeing the budget to maintain control of both expenditures and appropriations and to make the necessary recommendations to avoid deficits.

Support Resolution ________Roger Vanderstelt______________________

Motion made by R. Vanderstelt that the Clerk/Treasurer be authorized to transfer funds as necessary to pay garbage bills, utility bills, Fuelman bills, insurance bills, wages, FICA, Federal withholding, State withholding, other bills that would result in late fees, when due, plus the purchase of postage stamps, office supplies, and extra costs for mailing correspondence.

Seconded by _Jeff Guiles_____________________
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Instructions for Participating in the April 29th, 2020 Fruitport Village Council Meeting

A Special Council meeting will be held on Wednesday April 29th at 6pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Instructions for Participating in the April 20th, 2020 Council Meeting

The Village Council meeting will be held on Monday April 20th at 7pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Budget Meeting Minutes – 03/09/20

VILLAGE OF FRUITPORT
BUDGET MEETING
MARCH 9th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles (who arrived at 6:42pm) and Ann LaCroix
Absent: Donna Pope

5. Approval of March 9th Budget Meeting Agenda
Motion made by Bill to approve the agenda, supported by Carl. With a unanimous vote the motion carried.

6. Approval of February 17th Council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

7. Public Comment
None

8. 1445 Tractor Repair
Roger presented a quote for repair of the 1445 tractor. Council reviewed the information. Motion made by Carl to approve the quote of $2342.00, supported by Bill.
Roll Call AYES: Haack, Rothenberger, Overkamp, Bolt and Vanderstelt
NAYS: None
Absent: Pope and Guiles

9. Kayak Launch
Amy reviewed the motion that was approved at the last council meeting to approve the Scope of Services from Prein & Newhof after the project agreement has been received by the MDNR. Since that time, she has spoken to Prein & Newhof, the MDNR and the Village attorney regarding the matter. All agreed that the Scope of Services can be signed prior to receiving the project agreement from the MDNR. Motion made by Amy to recant the previous meeting motion and have President Vanderstelt sign the Scope of Services agreement for $26,000.00 now, supported by Carl.
Roll Call AYES: Haack, Rothenberger, Overkamp, Bolt and Vanderstelt
NAYS: None
Absent: Pope and Guiles

10. 2020-2021 Budget
Ann reviewed the budget items from the current year that will be carried over into the next years budget. A discussion took place about several items to be included in the 2021 budget.
Council discussed the playground and acquired park property. Amy and Ann will work on those items throughout the next fiscal year with the intention of having them included in the 2021-2022 budget.
Jay asked that $5000.00 be included in the budget for concept design services for 3rd Avenue.
Jay also discussed a grant opportunity for bridge repair. He will research the information.
Roger advised that he received an email from Advanced Pavement Marking offering to hold last years prices if we agree to use them this year. Motion made by Roger to accept their offer, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Amy researched a memorial bench in memory of Bonnie Torrans. Amy made a motion to purchase a bench for in front of the Village Pharmacy not to exceed $1600.00 of the $3000.00 donation received in memory of Bonnie, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

11. Public Comment
Eric and Crystal Brown, 15 Circle Dr questioned the speed study that was completed a few years ago and their concerns about the some of the speed limits being too high. Council member Carl responded that he is working on the concerns with the State Police.

12. Adjourn
Motion made by Amy to adjourn the meeting at 7:08pm, supported by Carl. With a unanimous motion the vote carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Instructions for Participating in the March 30th Council and Budget Hearing 7pm

The Village Council meeting and Budget Public hearing will be held on Monday March 30th at 7pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Minutes – 02/17/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
FEBRUARY 17TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Jeff Guiles and Ann LaCroix
Absent: Jay Bolt and Will Overkamp (excused).

5. Approval February 17th Council Meeting Agenda
Motion made by Amy to approve the agenda with the addition of Senior Millage under New Business, supported by Roger. With a unanimous vote the motion carried.

6. Approval of February 10th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

7. Public Comment
Pat Stressman from the Lions Club requested use of Pomona Park for the annual Easter Egg hunt on April 11, 2020 and Old-Fashioned Days from May 18 – 26th, 2020. Motion made by Roger to approve the Easter egg hunt request, supported by Carl. With a unanimous vote the motion carried. Motion made by Roger to approve the request for Old Fashioned Days, supported by Carl. With a unanimous vote the motion carried.

8. Correspondence
None

9. Report from Officers
Donna had nothing to report.
Jeff had nothing to report.
Carl had nothing to report.
Amy will report under the agenda items.
Roger reported that 2nd Street has been completed. The DPW will inspect it prior to payment being made. Roger advised that the roof has a couple of leaks in it. Quotes will be obtained for the repair of the roof. The new address has been installed on the library entrance. Larger DPW direction signs have been ordered.

10. Master Plan Update
Ann advised as a follow up to the last Master Plan Update Roger asked her to contact David Jirousek regarding a logo for the Village. David advised that he has two people that he can talk to about it and to provide options. He’d like to receive input on the theme for the logo. Amy said that she is meeting with a graphic designer to work on a logo for her place of employment. Amy will check with that representative too about a Village logo.

11. 2020 3rd Avenue Project
Roger advised that Prein & Newhof are working on the Traffic Signal design. Amy advised that the request for the additional $46,000.00 of federal funds needs to be requested by the Village at the next WMSRDC Technical meeting.

12. 5th and Beech
Council reviewed the 3 bids. Motion made by Carl to accept the bid of $26,007.72 from Tiles Excavating with costs split between the Major and Local Street funds, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

13. Kayak Launch
Amy reviewed the Scope of Services from Prein & Newhof.
Motion made by Amy to approve the scope of service from Prein & Newhof not to exceed $26,000.00 once the Project agreement has been received from the DNR, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.
Amy advised that the high water levels may affect the construction timeline. She will continue to work on the project.

14. 7th & Peach Repair
Roger advised that he is waiting on the 3rd bid to be received and will report back at the next council meeting.

15. Bridge Street Repair
Roger advised one bid has been received and working on two additional bids for the work.

16. Senior Millage
Amy gave an overview of the Senior Millage that was passed a few years ago. The Muskegon County Board of Commissioners passed a resolution in November to allocate up to 25% of the annual senior millage funds to local municipalities. The Village would receive $3500.00 in Base Funding and $3607.00 in Senior Funding. The municipalities need to submit a 1 -2-page plan to receive the funding. We can work with an existing agency or partner with another municipality. Amy suggested that the funds be used for a parking lot next to the bandshell for Dancing into Sunset and other events in the Park. Commissioner Lahring was in attendance and asked that the Village not duplicate something already in process. He would support the Parking Lot idea. Amy advised that the Lions Club will contribute to the costs and she will contact Heidi Tice at Fruitport Township to discuss a partnership for the Senior Millage.

17. Public Comment
None

18. Warrants
Motion made by Jeff to approve the warrants, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

19. Adjournment
Motion made by Donna to adjourn the meeting at 7:44pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Budget Meeting Minutes – 02/10/20

VILLAGE OF FRUITPORT
BUDGET MEETING
FEBRUARY 10TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:02pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger and Ann LaCroix
Absent: Jay Bolt (excused)

5. Approval of February 10th Budget Meeting Agenda
Motion made by Amy to approve the agenda, supported by Donna. With a unanimous vote the motion carried.

6. Approval of January 20th Council meeting minutes
Motion made by Bill to approve the meeting minutes with a correction to Item number 6 to change from supported by Carl to Bill, supported by Donna. With a unanimous vote the motion carried.

7. Public Comment

8. 2020 Project Proposal for Professional Services Agreement
Ann reported that she contacted Prein & Newhof as requested at the last council meeting. She reviewed the original Estimate of Probable Costs and the new Estimated of Probable Costs. All line items and increases were discussed, including the addition of paving the Park street intersection, driveway approaches and traffic signal engineering. She advised that a Proposal for Professional Engineering Services for Third Avenue for $110,000.00 has been received. Motion made by Amy to approve the $110,000.00 Prein & Newhof fee and authorization for Roger to sign it, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Amy requested that after the bids are received council review the costs for the Park Street intersection and determine if that will be included in the project.

Amy also advised that at the last WMSRDC technical meeting $46,000.00 is available in federal funds for fiscal year 2020 projects. Jay will attend the next meeting requesting the funds for the 2020 project.

9. 2020-2021 Budget
a. Personnel Committee wages and benefits recommendations – Carl reviewed the recommendation of the Personnel Committee from their January 29th meeting. Motion made by Carl to increase the DPW Supervisor, DPW worker and Clerk/Treasurer hourly wage by $1.50 per hour and the DPW part-time worker by .75 cents per hour effective April 1st,2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to match up to 3% of the Full-time employees’ gross wages in their 457 Defined Contribution Plan and to update the Personnel Policy effective April 1st, 2020, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to change from vacation, sick, personal days and floater days to a combined Paid Time Off, the amount of days will remain the same and to update the Personnel Policy effective April 1st, 2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to provide a monthly cell phone stipend of $50.00 to the Clerk, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

b. Boat launch permit fee – council agreed to keep the rates the same as last year. Roger requested to have the authority to have the boat launch attendant available all summer. Motion made by Carl to give Roger the authority to requests the boat launch attendant to work as deemed necessary based on weather and activity at the launch, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

c. Park Reservations – council agreed to keep the rates the same as last year.

d. Review of fiscal year budget items. Items that haven’t been completed from this fiscal year were discussed and will be carried over to the new fiscal year.

e. Next fiscal year budget discussion – a discussion took place about ongoing projects including the 2020 3rd Avenue project, Kayak launch, Sidewalks and Drain repairs all items will be included in next years budget.

Amy advised that she received a check in the amount of $3000.00 in memory of Bonnie Torrans. Bonnie’s brother Eugene is requesting that the money go towards a bench at the kayak launch and possibly in front of the Pharmacy.

New items were discussed including a pickup truck, additional parking at the bandshell, a new shed at DPW. Items will be included in the budget and final consideration pending council approval. Bill requested that address numbers be added to the library building. Roger agreed to have the DPW crew work on. Jeff requested that the signs directing you to the DPW building be larger. Roger agreed to refer to the DPW crew.

A discussion took place about the playground. Ann advised that per Connie Smith recently met with Fruitport Community Schools and there may be a community playground installed near the schools. A discussion took place on whether to keep a playground at the park. Council all agree that the playground should stay. Amy suggested contracting a company to assist us in the process of relocating/upgrading the playground. Amy and Ann agreed to work on it.

10. Public Comment
None

11. Adjournment
Motion made by Donna to adjourn at 7:52pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 10/28/19

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
OCTOBER 28TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack (left at 6:20 excused), Bill Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Carl Rothenberger (excused)
Also present: Planning Commission members Devere Bendixen, Sam Ajwah, Jeff Jacobs and Jon Sigman

5. Approval of October 28th Special Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

6. Public Comment
None

7. Master Plan – David Jirousek, Horizon Community Planning
David referred council to a Master Plan Update – Kick-Off Meeting agenda. He reviewed the Meeting Objectives, Intent and Focus, Project Scope and Milestones, General Goals of Past Plan and Elements of New Plan, Obstacles and Challenges and Opportunities. Discussion took place on the individual agenda items. An Open House Public Planning Session was scheduled for December 9th from 5:30pm to 7:00pm.

8. 5th and Beech Project
Jon from Tiles Excavating addressed the councils’ questions regarding hog brushing the new park property. Jon also reviewed his bid for the repair at 5th and Beech. A discussion took place. Motion made by Jeff to contract Prein & Newhof to provide an engineered drawing for the project not to exceed $5000.00 in cost, supported by Jay.
Roll call AYES: Pope, Bolt, Guiles and Vanderstelt
NAYS: Overkamp
Absent: Haack and Rothenberger

9. Public Comment
None

10. Adjournment
Motion made by Donna to adjourn at 7:40pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Regular Council Meeting Minutes – 10/21/19

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
OCTOBER 21ST 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix.
Absent: Donna Pope (excused)

5. Approve the agenda for the October 21st Council meeting
Motion made by Amy to approve the October 21st agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of September 30th Special Council meeting minutes
Motion made by Amy to amend the minutes to change a sentence under Officers Reports from She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project to Roger and Jay will attend the meeting to seek funding for the 2020 3rd Avenue project. Supported by Jeff, with a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that the library contract was sent to council as a follow up from last months meeting. She also contacted Donna directly to discuss the contract. Ann advised that there will be training available from the Michigan Municipal League for council members in January. She will send the information out to council. Ann read a letter from Jay Bolt, Planning Commission Secretary regarding the upcoming Public Hearing on October 24th.

9. Reports from Officers
Carl had nothing to report.
Bill had nothing to report.
Jeff questioned the curb on Bridge Street and the missing ADA pad on 3rd Avenue. Roger will address the questions at the next staff meeting.
Roger advised that he spoke with the contractor who sent in a bid over the council approved bid and the contractor agreed to remain with the original bid pricing. Roger also advised he has a contractor set up to brush hog the new park property. A discussion took place and Roger will get a clarification on the bid that was quoted.
Jay advised that there are a couple of candidates for the upcoming vacancies on the Planning Commission. He is reviewing the candidates with Roger. Jay advised that he attended the meeting with WMSRDC, and the Village was awarded an additional $115,000.00 federal grant for the 2020 3rd Avenue Project. Jay also advised that Roger designated him as the Project Supervisor to work with Prein and Newhof on the 2020 3rd Avenue Project.
Amy attended a meeting with Fruitport Community Schools, Fruitport Schools, and others regarding a potential Safe Route to Schools grant application. There are grants available for bike paths and sidewalks to assist students in getting to school safer by walking, biking, etc.

10. Fruitport Village Recreation Plan
Amy reviewed the Fruitport Village Recreation Plan draft with council. Jay suggested multiple changes. A discussion took place. Amy made a motion to approve the draft of the plan with Jays comments, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A notice will be published for a 30-day public review period and a Public Hearing. The Public Hearing will take place at the December council meeting.

11. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann reviewed the magazine and on-line services available through Livability Muskegon. She gave a range of costs for advertising. The ad is due in November. A discussion took place and due to the quick deadline council will table until the next budget year.
Amy advised that Muskegon Area First has been changed over to the county and we will no longer have an annual fee associated with it.

12. Electrical Quotes for Marquee and Park Sign
Ann reviewed a quote for replacing the electrical wire to the marquee, lighting for the park sign and installing a LED light for the flagpole. Ann advised that council previously approved $2500.00 for the new park sign, electric and landscaping. The costs for landscaping and electrical exceed that budget. Motion made by Carl to accept the 3 bids as presented $1600.00 for new marquee electric, $1380.00 for light for park sign and $145.00 to install an LED light for the flagpole, supported by Jeff.
Roll call: AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Landscaping for both locations was discussed. Motion made by Carl to landscaping for the new Marquee and Park sign at a cost not to exceed $4000.00, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

13. WMSRDC appointments
Roger explained that he would like Jay to be appointed to the Technical Committee for WMSRDC instead of Justin. Motion made by Carl to change our Technical Committee representative from Justin to Jay, supported by Roger.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Justin will accompany Jay to meetings when it is necessary.

14. Budget Review
Ann provided a mid-year budget review and advised of items that need to be amended. Motion made by Jay to amend the budget as presented in the 10-21-19 budget document (see attached for details of motion), supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

15. 5th and Beech
Amy provided background information about a Drainage review performed by Eng. for the Drain Commission’s office. This document was shared with the Village by the Drain Commissioner for the Village’s consideration in forming a drain district of which the Village did not move forward on. After deciding to not move forward on the drain district, the Village contracted with Prien and Newhoff for engineering cost estimates for drainage upgrades/repairs. Amy explained the document was meant to be utilized in discussions with Fruitport and Third Avenue businesses at the northwest corner of Pontaluna and Third to come up with a cost sharing agreement for drain upgrades/repairs.
Roger went reviewed 3 bids to repair the drain at 5th and Beech with the council. A discussion took place and the item was tabled until the next council meeting.

16. Public Comment
None

17. Warrants
Motion made by Bill to approve the warrants, supported by Carl.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

18. Adjournment
Motion made by Carl to adjourn at 9:15pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

*     *     *

10-21-19 BUDGET AMENDMENTS

GENERAL FUND
TAX REVENUE FROM $200,000.00 TO $250,000.00
RECREATION EXPENDITURES FROM $44,000.00 TO $50,000.00
CONTINGENCY FROM $70,000.00 TO ZERO
SPECIAL PROJECTS FROM $9400.00 TO $60,000.00
TRANSFERS TO OTHER FUNDS FROM $9000.00 TO $150,000
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $290,239.00

MAJOR STREETS
ADD CONTRIBUTIONS FROM OTHER FUNDS $60,000.00
CAPITAL OUTLAY STREET IMPROVEMNETS FROM $18,000.00 TO $78,000.00
CONTINGENCY FROM $68,000.00 TO ZERO
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $148,602.00

LOCAL STREETS
CONTRIBUTIONS FROM OTHER FUNDS FROM $9000.00 TO $90,000.00
CAPITAL OUTLANY STREET IMPORVEMENTS FROM $13,000.00 TO $90,000.00
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $37,042.00

Fruitport Village Repaving

by Larry J Pellet

Villagers of Fruitport will soon have some welcomed improvements coming to their beloved town, as council members have voted unanimously to pass Resolution No. 2019-3 allowing for the resurfacing of 3rd Ave, as well as new traffic signals to be installed, replacing the two current ones on the same corridor.

According to the meeting minutes incurred during their June 24th gathering, and subsequent released emails from the council, the project from Pontaluna to Park St. is slated to begin in the Spring of 2020, as part of a master plan layed out in 2015.  To help fund the $605,300 project, federal grants have been obtained, and the levy has been raised from 5.5 mills to 7 mills.  The additional tax raise will bring in an estimated $55,000, which will cost an extra $90 annually to each household.

Recent mill history indicates that the millage was reduced in 2006 due to national and local economic hardships, from 7.5 to 5.5 Mills.  Despite financial struggles and turnover in personnel, the village has maintained an A+ financial rating that continues to this day.

Village officials note the decrease in federal funding both in recent years and seen as trending, as a hindrance to the publics wants and needs of such projects as improved sidewalks, newer construction equipment, landscaping and beautification projects and improved lighting along 3rd Ave.

The approved development, engineered by Prein-Newhof, also proposed adding curbs and gutters, as well as sewer and sanitation infrastructure, but council members voted down the idea due to adverse cost that would be accrued to property owners.

Last resurfaced in 1998, 3rd Ave has stood the test of time.  An estimated 15,800 vehicles travel down the road daily in 2-way traffic.  The new surfacing project will take 3-6 months to complete and is expected to last for up to 15 years.  Due to resurfacing alone without curbs and gutters, access points to business and residential properties will not be reconfigured.  However, traffic patterns will be altered to allow for construction and some backups could occur.

Of special interest are the new traffic signals, which will be synchronized to better improve traffic flow and are fully funded by federal dollars.  The new signals will consist of more efficient LED lighting and will be biker and pedestrian friendly, with safer crossing mechanisms.

As for the list of improvements to Pomona Park, procurement and development of playground property, village signage and funding for lakefront activities and facilities, as well as the aforementioned projects, the council states, “to assure success in accomplishing the above cited projects to meet the communities needs and desires, it will require more community interaction, development, planning and local funding…smaller village funded projects will help mitigate the reduction of federal and state funding anticipated in the future.”

As always, copies of board minutes can be located on their website at www.villageoffruitport.com.

Village of Fruitport Regular Council Meeting Minutes – 09/30/19

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
SEPTEMBER 30TH 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Bill Overkamp (arrived at 7:03pm excused) and Ann LaCroix

5. Approve the agenda for the September 30th Council meeting
Motion made by Carl to approve the September 30th agenda, supported by Amy. With a unanimous vote, the motion carried.

6. Approval of September 16th Council meeting minutes
Amy asked that excused be added to arrival times for Jay and Bill. Ann advised she needs to correct numbering of minutes starting with Marquee. Motion made by Carl to approve the minutes with the changes, supported by Amy. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that the Exotic Animal Event schedule for October at Pomona Park has been cancelled.

9. Reports from Officers
Donna the book sale at the library was a success. Donna also advised about a water issue. A discussion took place about the library contract with the Village. Ann agreed to send out the contract to council.
Jeff had nothing to report.
Amy advised that the Kayak Launch grant additional information has been submitted. She contacted the director of LGROW to submit expert documentation regarding Norris Creek and additional information.
Amy shared with council that WMSRDC has an extra $190,000.00 in available federal funds. There is a special meeting on Thursday October 3rd for project selection for the funds. She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project.
Amy advised that she attended a Safe Routes to School meeting. The goal is to get children safely back and forth to school. It’s possible the Village may receive funding for bike path and sidewalk repairs located near the school. She will continue to attend meetings.
Jay advised the Planning Commission met on September 26th and came to a recommended solution to the zoning map. Four parcels are involved in the changes. Letters were sent to the 4 parties. Jay met with each of them. A Public Hearing is scheduled for October 24th at 7pm.
Carl had nothing to report.
Bill had nothing to report.
Roger advised that Ann will work at the office on Monday, Tuesday and Thursday. She will work remotely from home on Wednesday. Roger advised the council that Jay is the Village Project Supervisor for the 2020 3rd Avenue Project and will attend Prein & Newhof meetings.
David Jirousek has signed the contract for the Master Plan. Lastly, Roger advised that the new woodchipper will arrive tomorrow.

10. Marquee
Ann reviewed the 3 quotes for a new Marquee. A discussion took place about each Marquee. Motion made by Carl to purchase the Marquee from Postema Sign for $23,265.00, supported by Jeff.
Roll call AYES: Rothenberger, Overkamp, Bolt, Guiles, Vanderstelt
NAYS: Pope and Haack.

11. Sidewalk repair quotes
Three quotes were discussed for sidewalk repairs. Carl made a motion to accept the bid of $5365.00 from Christian Concrete for all 3 locations after confirming a roll curb will be installed on Bridge Street, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Roger agreed to contact Christian Concrete to confirm the roll curb and discuss an invoice that was submitted for 6th Avenue.

12. Personnel Committee Items
Carl advised that the clerk provided dental and vision rates for our full-time employees. He also advised that a personal day was in the old personnel policy and not in our new policy and would like to add it back. Motion made by Carl to provide dental and vision for our full-time employees at a monthly rate not to exceed $200.00 and to add a personal day for all employees. Also, to update the Personnel Policy to reflect these changes, supported by Jeff.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None

13. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann advised that she met with a contractor representing the Chamber of Commerce. There is a magazine promoting the Muskegon Lakeshore area as well as an on-line magazine. She shared the magazine with council and questioned if they would like to advertise the Village in the magazine. The ad is due November 1st. The council will consider and table until the next council meeting.

14. Public Comment
None

15. Adjournment
Motion made by Donna to adjourn at 8:40pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Regular Council Meeting Minutes – 09/16/19

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
SEPTEMBER 16TH 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Amy Haack, Will Overkamp (arrived at 7:03pm), Jay Bolt (who arrived at 7:16pm) and Ann LaCroix.
Absent: Carl Rothenberger

5. Approve the agenda for the September 16th Council meeting
Motion made by Amy to approve the September 16th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the August 19th Council meeting and the August 26th Special Council meeting
Motion made by Amy to approve the August 19th council meeting minutes and the August 26th special council meeting, supported by Jeff. With a unanimous vote, the motion carried. Motion made by Amy to approve the July 31st Special Council meeting minutes, supported by Jeff.

7. Public Comment
None

8. Correspondence
Ann shared a new design provided by Compass signs for the Pomona Park sign.

9. Reports from Officers
Donna reported that the Library is doing well.
Jeff had nothing to report.
Amy advised that we received the preliminary scores for the Kayak Launch Grant application. We currently have 350 points of the 520 points possible. There are areas that we will be able to provide supplemental information to increase our points. Amy shared a copy of the points document and Ann will email a copy to council.
Bill questioned the 120-day probation period for 2 employees. Both have completed the 120 days. A Personnel Committee meeting will be scheduled soon.
Roger advised that McCormick Sand has completed the sink hole repair project on Beech Street. The culvert was completely rotted out.
Jay gave an update on the Planning Commission’s last meeting. They drafted letters for 4 parcels that are affected by the proposed changes to the zoning map. Jay has met with each party and foresees no issues. A public hearing will take place soon regarding the Proposed changes to the Zoning Map.

10. Recognition of Planning Commission member
Jay presented Michael Michelli with a Distinguished Service Award. The Council and Planning Commission thanked him for his service to the Village of Fruitport Planning Commission.

11. Fruitport Village Recreation Plan
Amy reviewed the Recreation Update Action Plan draft, the Goal & Objectives draft and the Historic Accomplishment drafts with the council. Stephen Carlson will attend next month’s council meeting. A Public Hearing will take place and then go to council for approval of the plan. It needs to be submitted to the DNR by January. Amy made a motion to approve the drafts of the Action Plan, Goal & Objective and Historical Accomplishments, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Rothenberger

12. 2020 3rd Avenue Report
Roger advised Prein and Newhof continue to work on the project schedule.
Marquee
Ann presented 4 quotes for a new Marquee to the council. A new logo will need to be created for the Marquee. A discussion took place. Jay made a motion to table this item until the next council meeting, supported by Amy. With a unanimous vote the motion carried. Ann will work on a new logo.

13. Horizon Community Planning Proposal
Amy reviewed the proposal from David Jirousek with the council. A discussion took place. Amy made a motion to accept the proposal as presented at a cost $16,500.00, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

Jay made a motion to have Dave Bossenbroek, Village attorney draft a contract for the Horizon Community Planning Proposal, supported by Roger.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

14. Wood chipper
Roger explained that the DPW crew needs a wood chipper. They need to trim branches prior to the snowplow season. They would be able to repurpose the wood chips in the park. Roger presented two quotes. A discussion took place. Motion made by Jay to approve $2850.00 and any additional tax and shipping costs for the purchase of a wood chipper. The DPW crew will determine which chipper to purchase, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

15. Sidewalk repair quotes
Roger reviewed two quotes for sidewalk repair at 5/3rd bank, the library and bridge street. A discussion took place. The item is tabled for the next meeting. Roger will provide pictures of the work that needs to be completed and verify the current quotes and possibly provide a third quote.

16. Public Comment
Mike Michelli commented on the sidewalk quote process and that a scope of project is helpful in getting bids. Mike also commented on the Village hiring a Planning contractor and how helpful the services can be.

17. Warrants
Motion made by Donna to approve the warrants, supported by Amy.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

18. Adjournment
Motion made by Donna to adjourn the meeting at 8:18pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 08/26/19

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
AUGUST 26TH 7PM

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Bill Overkamp, Jeff Guiles and Jay Bolt.
Absent: Donna Pope

5. Approval of August 26th Council Meeting Agenda
Motion made by Bill to approve the meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Public Comment
None

7. Sink hole on Beech between 7th & 8th
Roger reviewed the issue with the sink hole and the need for repair. He provided 3 quotes for the work. A discussion took place regarding the quotes. A motion was made by Carl Rothenberger to accept the bid of $14,800.00 from McCormick Sand, Inc. for Storm Sewer Crossing Repair on Beech Street between 7th & 8th Avenue with a payment from the Local Streets Fund, with the addition of payment upon completion and inspection of work, any changes to the quote must be received in writing and approved prior to work being down and that it is completed by September 6th, 2019, supported by Jeff Guiles.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

8. Removal of Buoys
Roger advised that Bill Stone offered to remove the buoys for us at a cost of $100.00. Discussion took place and it was decided to stay with the current company for the removal of buoys.

9. Donated Park Property
Council had approved brush hogging the new park property in the spring and it has not been done. A discussion took place and Roger agreed to call Paul Schultz to have the work completed.

10. Public Comment
None

11. Adjournment
Motion made by Carl to adjourn at 7:58pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Council Work Session Minutes – 08/12/19

VILLAGE OF FRUITPORT
COUNCIL WORK SESSION
AUGUST 12Th, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6pm.

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Jay Bolt, Donna Pope, Jeff Guiles, Ann LaCroix and Will Overkamp (arrived at 6:24pm)
Absent: Carl Rothenberger

5. Approve the agenda for the August 12th Council Work Session
Motion made by Donna to approve the August 12th meeting agenda, supported by Jay. With a unanimous vote, the motion carried.

6. Public Comment
None

7. Boat Launch Attendant Hours
Roger discussed the boat launch attendant hours. We currently have 7 on call hours remaining for the season. He advised the boat launch revenue is up over $6000.00 from this time last year. Roger made a motion to add 25 additional hours to the available on call hours for the remainder of the summer, supported by Donna.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYES: None

8. Recreation Master Plan
Stephen Carlson from WMSRDC discussed the Questionnaire Results from the Visioning Session and comments received by the Village after the Visioning Session. The comments are in line with comments received when developing the current Recreation Master Plan. Stephen reviewed the questionnaire results with the Council. Stephen asked how the plan has served the community over the last 5 years. Amy responded that is a good plan and there was a lot of public input and detail acquired while developing the current plan. Stephen advised that a project doesn’t need to be specifically listed to be funded it does need to be in line with the goals and objectives of the plan.
Stephen then lead a complete review by council of the goals and objectives noting the requested changes by the council members.
The Action Plan will be addressed at the next council meeting.

9. Public Comment
None

10. Adjournment
Motion made by Donna to adjourn at 7:57pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 07/31/19

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JULY 31, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:03pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger (arrived at 6:15pm), Amy Haack, Bill Overkamp, Donna Pope (arrived at 6:20pm), Jeff Guiles and Jay Bolt.

5. Public Comment
None

6. Meet and Greet with David Jirousek, Horizon Community Planning
David met with the council and provided information about his background and services. A discussion took place about updating the Master Plan and other planning needs of the Village. David will provide a cost estimate for updating our Master Plan.

7. Public Comment
None

8. Adjournment
Motion made by Donna to adjourn at 7:31pm, supported by Amy. With a unanimous vote the motion carried.

 

Submitted by,
Bill Overkamp Council Member

Fruitport Village Regular Council Meeting Minutes – 07/15/19

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JULY 15TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Donna Pope, Jeff Guiles, Amy Haack, Jay Bolt and Ann LaCroix.

5. Approve the agenda for the July 15th Council meeting
Motion made by Amy to approve the July 15th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the June 15th and June 24th Council meeting minutes
Motion made by Carl to approve the June 15th council meeting minutes, supported by Donna. With a unanimous vote, the motion carried. Motion made by Amy to approve the Special Council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that Rose Dillon has provided copies of the time capsule burial ceremony flier and wooden nickels and coins from the 1969 celebration for each council member. Ann also advised that a representative from the U.S. Census office stopped by and said that there will be field workers in the Village this August doing pre-work. The representative is also available to come to a council meeting to share census information and how to encourage participation.

9. Reports from Officers
Donna reported that the Library is doing well.
Jeff advised he is waiting on callbacks from concrete companies to get bids for sidewalks.
Carl had nothing to report.
Jay advised the Planning Commission Public Hearing is this Thursday night at the DPW garage. The hearing is to review the proposed changes to the Land Use Code and Zoning Map.
Bill suggested that we ask Margo to work more weekends at the boat launch since it has been very busy on the weekend due to other launches being closed.
Roger stated in June; the Village of Fruitport Council voted to levy 7 mills for general operating funds for fiscal year 2019/2020. This is an increase of 1.5 mills above the existing 5.5 millage rate. The increase in mills will help fund future infrastructure and park improvement projects. This will cost an average household an additional $90 annually and will add approximately $55,000 annually to the general operating funds budget of the Village of Fruitport.
Roger agreed with Bill and explained that Margo the boat launch attendant has already used 33 of the 40 approved on call hours. Roger advised that she has sold 22 annual passes and that the boat launch has already generated $5700.00 more in permit sales than this time last year. Roger would like an additional 40 hours of on call time for the boat launch attendant. Motion made by Donna to approve an additional 40 hours of on call time for the boat launch attendant, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Roger also gave advised the new flail mower has been ordered.
Amy advised that the new Park Rules and Dog signs have been ordered and should be completed in the next couple of weeks. The dog waste stations have been delivered. Once the signs are done the DPW will install the signs and stations in the park.
Amy met with Dr. Reyburn regarding the property near the DPW garage that was discussed in the last council meeting. Dr. Reyburn discussed donating the property to Fruitport Schools.
Amy stated she met with the DNR coordinator regarding our application for the kayak launch grant. They met at the proposed launch site. Things went well and if our application moves forward additional information will probably be required. Amy also took a friend/colleague to the new park property to review information and get a rough estimate for the cost of a boardwalk.

10. Fruitport Village Recreation Plan Public Visioning Session
Amy explained that an excellent job was done on our current Community Recreation Master Plan, however, we must update it every 5 years to keep it current. Amy introduced Stephen Carlson from West Michigan Shoreline Regional Development Commission (WMSRDC) to discuss updating the current plan. Stephen explained the WMSRDC assists communities that need help in their planning. The current Recreation Master Plan needs to be updated by February 1st to qualify for grants in the next grant cycle. The existing plan is very well done but needs public opinion on what is there and what the community wants to see. Stephen asked everyone to break up into several small groups and answer 4 survey questions. After the groups answered the questions the information was collected by Stephen. He explained that the Village will be accepting additional input from resident and that there will be a Council Goals & Objectives Work Session on August 12th to review the information from the community.

11. Planning Commission’s Proposed Zoning Map
Jay advised that at the May 16th Planning Commission meeting the Planning Commission determined the changes that they would like to present to council regarding the Zoning Map. Jay discussed the suggested changes to the map. The new map has 5 Zoning Districts including a Mobil Home Community. Amy questioned if the mobile home district was discussed with our attorney and asked Jay if he was expecting this to be presented at the next council meeting. Jay advised the attorney was emailed the information and yes, he is looking for a decision at the next council meeting. Jay advised that the Public Hearing for the proposed updates to the Land Use Code and Zoning Map is this Thursday, July 18th at the DPW Garage, 7pm.

12. 2020 3rd Avenue Project
Roger referred the council to the schedule for the 2020 3rd Avenue Project provided by Prein and Newhof. He advised earlier in the meeting that Prein and Newhof have completed some field work for sidewalk ramps and catch basin locating. They will be sending a list of questions to us shortly that will need to be answered. They have also been working through construction phasing/detour routes.

13. Pomona Park Sign and Marquee
Roger asked council to look at the sign in their packet. It was a drawing done by Compass Design. Compass Design needs more direction from the council on what they would like before giving a quote. He would be able to use our old marquee if it becomes available. Roger also referred council to a quote for a new marquee. Compass Design suggested using Allsigns, LLC and so did our DPW Supervisor. Carl asked for 2 more quotes for the Marquee.

14. Sidewalks
Jeff stated he is waiting on callbacks from concrete companies regarding quotes for sidewalks.

15. Exploration of Horizon Community Planning
Amy directed the council to information in their packet for Horizon Community Planning. Amy has contacted David Jirousek to see if he would be interested in working with the Village of Fruitport on Planning projects. He is interested in working with the Village. Amy suggested a meet and greet with David. She will email council to set up a date for those interested in attending.

16. Sink hole on Beech between 7th & 8th
Roger advised that Justin is working with 3 contractors on getting quotes for repairing the sink hole.

17. Public Comment
None
Amy thanked everyone for coming and participating in the Visioning Session.

18. Warrants
Donna made a motion to approve the warrants, supported by Bill.
Roll call AYES: Pope, Haack, Bolt, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None

19. Adjournment
Motion made by Donna to adjourn at 8:23pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk

Village of Fruitport Regular Council Meeting Minutes – 06/17/19

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JUNE 17TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Donna Pope, Jeff Guiles and Ann LaCroix.
Absent: Jay Bolt and Amy Haack. Also, present Dave Bossenbroek, Village attorney

5. Approve the agenda for the June 17th Council meeting
Motion made by Bill to approve the May 20th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the May 20th Council meeting minutes
Motion made by Roger to approve the May 20th council meeting minutes, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
Dillon Grimm from Tipping the Scales talked about having an event at Pomona Park.

8. Correspondence
Ann advised the time capsule burial ceremony is on Saturday at 1pm. She distributed post cards about a craft show in the park on July 6th.

9. Reports from Officers
Carl advised that the new DPW employee and crew are doing a great job.
Donna had nothing to report.
Bill said the Personnel Committee still needs to have a meeting regarding Personal days. Carl will schedule in the future.
Jeff distributed a list of sidewalks that need replacing. He is still working on the list and will also has contacted multiple companies for quotes.
Roger attended the Spring Lake – Lake board meeting. The water level in the lake is forecasted to continue to rise. He is working with a member of the board about the algae at the Village end of the lake. Roger said that Tiles excavating will be doing the repair at 4th and Oak soon. They have been delayed due to rain. Roger is working with the Fruitport School DPW Director about trucks going down Oak causing the issue. Roger also shared that he attended the sewer construction meeting for Tree House Day Care. During the sewer construction 3rd Ave will have a lane closed and a portion of Oak will be completely closed. The contractor will work with Fruitport Public Safety to have the message trailer out prior to closures and Ann will send out letters to the residents on Oak advising of the closure of their street and post on Facebook. The closure is anticipated to take place July 15th through August 5th.

10. Request for an Exotic Animal Event at Pomona Park
Dillon Grimm from Tipping the Scales addressed the council about holding an event at Pomona Park. Ann shared information provided by Amy (who was not present) that she contacted the Director of animal industry division of Michigan department of agriculture and rural development about exotic animals. The director advised that allowing the event at the park is fine. Dave Bossenbroek, Village attorney suggested that the Village receive proof of liability insurance and licenses prior to the event being held. Motion made by Bill to approve allowing Tipping the Scales to use Pomona Park on October 12th, 2019 to exhibit and sell, through the use of vendors, exotic animals that are legal in the state of Michigan. Furthermore, the Village fully expects the exhibitor(s) and vendors to follow state laws as they pertain to the treatment and welfare of all animals involved in this event and that the provide liability and license documentation of all vendors by the September 16th council meeting, supported by Carl. With a unanimous vote the motion carried.

11. Parks and Recreation Master Plan Update
Ann reported on behalf of Amy that the Parks and Recreation meeting went well on June 5th. New residents and Bruce Gaultney from the Lions Club attended.
Ann also referred council to the Fruitport Village Recreation Plan Update. An initial meeting took place with Stephen Carlson, WMSRDC. Roger, Ann, Amy and Bill were present.

12. Rental Unit Registration Ordinance
The ordinance was reviewed by council. Carl made a motion to adopt the Rental Unit Registration Ordinance, supported by Bill.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

The clerk will publish the ordinance and it will be effective 30 days after publication. (See attached).

13. 2020 3rd Avenue Project
Council reviewed the Probable Cost 3rd Avenue Resurfacing at a cost of $605,300.00 and the Probable Cost 3rd Avenue Resurfacing with curb and gutter at a cost of $1,024,800.00. Discussion took place. Carl made a motion to resurface 3rd Avenue with curbs and gutters at a cost of 1,024,800.00, supported by Jeff. Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt NAYES: None Absent: Bolt and Haack. Carl instructed the Clerk/Treasurer to research funding options. Ann advised the millage information is currently due and she needs to check to see if we can extend the due date. A special meeting will be scheduled.

14. Auto Flush
Roger discussed Auto Flush for the park bathrooms and the cost of $9600.00. It was determined not to replace the current flushing system at the park bathrooms.

15. Reyburn/Village Property 2nd Avenue
Tom Reyburn, 127 E Maple, approached to council to trade a portion of his property for a portion of the Village property. Attorney Dave Bossenbroek explained that the Village cannot trade property. They can vacate a street and half goes to owners on each side. Mr. Reyburn could deed property to the Village, but the Village cannot deed to someone. Dave asked Mr. Reyburn to allow him time to investigate further. This is tabled until the July meeting.

16. Audit/Budget Update
Ann gave a review of the recent audit and reviewed the Balance sheets for the General Fund, Major Street Fund and Local Street Fund and explained the current fund balances. Based on a meeting with our CPA and a review of the Village bank accounts Ann would like to close out some of the bank accounts and set up interest bearing accounts. She explained the General Fund has multiple bank accounts and she can keep track of items in Quickbooks and having extra bank accounts is unnecessary. She also asked that a transfer of the funds in the 2020 3rd Avenue account be transferred to the Major Streets fund for the 3rd Avenue project. Motion made by Carl to allow the Clerk/Treasurer to combine bank accounts and to set up accounts as necessary to earn interest on funds, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

Motion made by Carl to transfer $25094.70 from the General Fund 2020 3rd Street Fund to the Major Streets fund, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

17. Boat launch attendant hours
Roger reviewed the dates for the boat launch attendant for this year he also asked for the authority to add additional dates as needed. Motion made by Carl to accept the dates set for this year and to allow up to an additional 40 hours as needed for the 2019 season, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

18. Updated Park Rules Sign and Dog Waste Stations
Ann reported on behalf of Amy asking the council to approve 2 new dog waste stations at a cost of $229.99 each and a total cost not to exceed $500.00. Motion made by Carl to approve the dog waste stations at a cost not to exceed $500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

Ann reported on behalf of Amy that she would like to purchase 4 signs from Compass Design. Park rules signs and dog rules signs at a cost of $175.00 each and if council could approve the purchase of up to $700.00. Amy will send out wording and design of sign to council members. Motion made by Carl to purchase the 4 signs at cost not to exceed $700.00, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack

19. Flail mower
Roger explained that the DPW crew needs a flail mower. He passed out multiple quotes and asked to allow the DPW Supervisor to determine which mower meets the needs best at a cost not to exceed $2500.00. Carl made a motion to purchase a flail mower at a cost not to exceed $2500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

20. Tree Removal Quote
Roger distributed pictures of 3 trees that need to be removed at a cost of $2000.00. Carl made a motion to approve the $2000.00 quote to remove the 3 trees, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

21. Public Comment
Sam Ajwah owner of Tree House Daycare spoke to the council about the sewer construction at his place of business (300 N. 3rd Ave). He asked Consumers Energy to hold the poles while the utility improvement project takes place. They have referred him to other vendors for a cost of $8000.00-$12,000.00. Ann referred him to Muskegon Area First for assistance with Consumers Energy and they are currently working on his behalf. Sam asked for the Village support in dealing with Consumers Energy if it becomes necessary since it is our right of way.

22. Warrants
Donna made a motion to approve the warrants, supported by Carl.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

23. Adjournment
Motion made by Donna to adjourn at 8:51pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk