Fruitport Village

Fruitport Village Budget Council Meeting Minutes- 03/28/22

VILLAGE OF FRUITPORT BUDGET COUNCIL MEETING
MARCH 28TH, 2022

  1. Call to Order
    Meeting called to order at 5:00pm
  2. Roll Call
    Present: Roger Vanderstelt, Amy Haack, Bill Overkamp, Jeff Guiles and Ann LaCroix Absent: Carl Rothenberger (excused)
  3. Approve agenda for March 28th Budget Council meeting
    Motion made by Amy to approve the March 28th budget agenda, supported by Jeff. With a unanimous vote the motion carried.
  4. Approval of February 21st Budget Meeting Minutes
    Motion made by Amy to approve the February 21st Budget Meeting Minutes, supported by Bill. With a unanimous vote the motion carried.
  5. Public Comments (Public Comments limited to 3 minutes each)
    None
  6. 2021-2022 Budget Amendment
    Ann reviewed the budget amendments. Motion made by Jeff to approve the budget amendments as presented, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None
  7. 2022-2023 Budget
    Ann reviewed the 2022-2023 Budget with Council.
  8. Public Comments
    None
  9. Adjourn
    Motion made by Jeff to adjourn at 5:46pm, supported by Amy. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Fruitport Village Budget Council Meeting Minutes – 2/21/22

VILLAGE OF FRUITPORT
FEBRUARY 21st, 2022
BUDGET COUNCIL MEETING

  1. Call to Order
    Meeting called to order at 4:30pm
  2. Roll Call
    Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Bill Overkamp, Jeff Guiles and Ann LaCroix
  3. Approve agenda for February 21st Budget Council meeting
    Motion made by Amy to approve the February 21st budget agenda, supported by Jeff. With a unanimous vote the motion carried.
  4. Public Comments (Public Comments limited to 3 minutes each)
    None
  1. 2022-2023 Budget

a. Personnel Committee recommendations
Carl reviewed the Personnel Committee recommendations for wages increases, 457 Retirement Plan and Seasonal DPW worker.
Motion made by Carl to increase the Full time DPW Workers wages from $17.00 per hour to $19.00 per hour. This is the final step increase for the position. To increase the DPW Supervisors wages by 3%. To increase both full-time DPW employees 457 Retirement match from 3% to 4% per year. To increase the part-time DPW Worker wages by 4% and the Clerk/Treasurer by 4%. Motion supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None.
Carl made a motion to hire a Seasonal DPW Worker April through November 2022 at a rate of $13.00 per hour with no benefits, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None.

b. Boat Launch Rates & Boat Launch attendant
Ann questioned if the council wants to change the boat launch rates. Motion made by Roger to keep the boat launch rates the same for the
2022 season, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None.
Ann advised that Margo our boat launch attendant will not be returning this summer. Carl advised that the Personnel Committee discussed hiring another attendant or installing a pay station at the launch. We will place this item on the March agenda.

c. Park Reservations
Council discussed the Park Reservation fees. Motion made by Amy to keep the rates the same for the 2022 season, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None.

d. Review of current fiscal year budget items
Ann referred council to the budget discussion items in their packet. A review of remaining items from the 2021-2022 budget took place and other items that were added this year.

e. Next fiscal year budget discussion.
Requested items for the 2022-2023 budget were discussed. ARPA funding was discussed and the projected Fund Balance for this fiscal year end.

  1. Public Comments
    None
  2. Adjourn
    Motion made by Carl to adjourn at 5:46pm, supported by Jeff.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Fruitport Village Council Meeting Minutes – 2/21/22

VILLAGE OF FRUITPORT
COUNCIL MEETING
FEBRUARY 21ST, 2022

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Jeff Guiles and
    Ann LaCroix. Absent: Bill Overkamp (excused).
  5. Approval of February 21st Meeting Agenda
    Motion made by Carl to approve the February 21st meeting agenda, supported by Amy. With a unanimous vote, the motion carried.
  6. Approval of the January 17th Council meeting minutes
    Motion made by Carl to approve the January 17th council meeting minutes, supported by Amy. With a unanimous vote, the motion carried.
  7. Public Comment
    Jamie and David Garzelloni, 329 Pine Street addressed council again on water drainage issue in their backyard. Roger shared pictures regarding the issue and will provide quotes for a new catch basin at the next council meeting.
  8. Correspondence
    Ann read an email from Emily Lisowicz requesting to have an event in the park in September. Emily will attend the next council meeting to talk about the event and request approval.
    Ann advised the RMS Disposal service has sold their business to Republic Services. Republic Services will honor the current contract that we had with RMS. Ann and Roger will meet with the Local Area Manager next week to discuss the transition.
  9. Reports from Officers
    Amy
    advised that the playground equipment is arriving in April. The Community build dates are June 16th-17th and June 18th if needed.
    Amy has applied for the Senior Millage for the 2022-2023 fiscal year. The funding has been approved for this year. Amy gave an update on the kayak launch and advised that a meeting will take place with Prein & Newhof, West Michigan Dirtworks, Roger, and Amy soon.
    Jeff had nothing to report.
    Carl had nothing to report.
    Roger had nothing to report.
  10. Lions Clubs 2022 Events
    Ann referred council to the letter received from the Lions Club requesting approval for the Easter Egg hunt and Old-Fashioned Days. Motion made by Carl to approve the Lions Club requests, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt.
    NAYS: None
    Absent: Overkamp
  11. Dancing Into Sunset
    Ann read a letter from Sue Halter requesting permission for the 2022 Dancing into Sunset season and sponsorship for the events. Motion made by Carl to approve the Dancing into Sunset season, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
    NAYS: None
    Absent: Overkamp.
    Motion made by Carl to donate $500.00 of the Senior Millage funding in support of Dancing into Sunset.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt.
    NAYS: None
    Absent: Overkamp.
  12. Bridge Street Bridge Grant
    Ann advised that a Request for Proposal is necessary to hire Construction Engineering Services for the project. Brechting Bridge will create a RFP for the Village to use for the bidding process.
  13. Handicap Parking Lot
    Roger advised that Callen Engineering will have an updated change order in March.
  14. 7th & Peach
    Roger advised that there will be an update at the March meeting.
  15. Public Comment
    None.
  16. Warrants
    Motion made by Carl to approve the warrants, supported by Amy.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt.
    NAYS: None
    Absent: Overkamp.
  17. Adjournment
    Motion made by Carl to adjourn the meeting at 6:42pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk/Treasurer

Fruitport Village Council Minutes – 01/17/22

VILLAGE OF FRUITPORT
COUNCIL MEETING
JANUARY 17TH, 2022

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Bill Overkamp, Jeff Guiles and Ann LaCroix.
  5. Approval of January 17th Meeting Agenda
    Motion made by Carl to approve the January 17th meeting agenda, supported by Amy. With a unanimous vote, the motion carried.
  6. Approval of the December 20th Council meeting minutes
    Motion made by Carl to approve the December 20th council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.
  7. Public Comment
    Jamie and David Garzelloni, 329 Pine Street addressed council again on water drainage issue in their backyard. They provided pictures and possible solutions to the issue. President Vanderstelt agreed to visit their residence on January 18th to look at the property. Other council members will also go look at the situation.
  8. Correspondence
    Ann advised that she contacted Muskegon County Emergency Management regarding the council representative for the County Hazard Mitigation Plan. Ann said that after discussing it that she should be the representative for the Village. Ann advised that she is working on a grant for electronic speed signs for three locations in the Village. A Zoning Board of Appeals meeting is scheduled for January 27th regarding a variance request for 286 Lake Street. Ann brought up the Rental Inspections. She contacted the Township for guidance on administrating the inspections process. The Township inspections have been on hold since COVID. Ann suggested that the Village waits to send letters and start the program until the Township resumes their inspections. Council agreed.
  9. Reports from Officers
    Amy
    advised no changes from the Playground Committee, to date we have raised $64.000.00.
    Amy has applied for the Senior Millage for the 2022-2023 fiscal year. The funds have been designated for the new handicap parking lot at the park and Dancing into Sunset. Amy gave an update on the kayak launch and advised that West Michigan Dirtworks will start their portion of the project next spring.
    Jeff advised that the speed limit sign on Bridge Street blocks the welcome sign for the Village. Roger will refer the issue to the DPW Supervisor.
    Bill requested that we could change our own email passwords without going through our IT company. Ann will check with the IT representative.
    Carl met with Justin about yearly evaluations. The Personnel Committee will discuss yearly increases after the evaluations are completed.
    Roger had nothing to report.
  10. Abandoned portion of 5th Street
    Ann spoke with our attorney, and he suggested that we put up signs prohibiting vehicle traffic on the abandoned portion of 5th Street. Council agreed and Roger will refer it to the DPW Supervisor to manage.
  11. Handicap Parking Lot
    Roger distributed diagrams regarding the catch basin issue in the proposed parking lot. Council had multiple questions. Roger will invite the engineer to a future meeting.
  12. 7th & Peach
    Roger advised that a survey has been completed at the area. He will update again at a future meeting.
  13. Feeding of Waterfowl
    Amy advised that there are several signs in place about not feeding the waterfowl at the lake.
    No other action will be taken about feeding of waterfowl at this time.
  14. Public Comment
    None.
  15. Warrants
    Motion made by Carl to approve the warrants, supported by Bill.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
  16. Adjournment
    Motion made by Amy to adjourn the meeting at 7:09pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix Clerk/Treasurer

Fruitport Village Council Minutes – 12/20/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
DECEMBER 20TH, 2021

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Bill Overkamp and Ann LaCroix.
    Absent: Jeff Guiles (excused)
  5. Approval of December 20th Meeting Agenda
    Motion made by Amy to approve the December 20th meeting agenda, supported by Carl. With a unanimous vote, the motion carried.
  6. Approval of the November 15th Council meeting minutes
    Motion made by Amy to approve the November 15th council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.
  7. Public Comment
    None
  8. Correspondence
    Ann reviewed a letter from Muskegon County Emergency Management. The current Muskegon County Hazard Mitigation Plan has expired. A Village representative will need to participate in the plan. Ann asked if any council member would like to be the representative. Amy asked for more information about the meetings. Ann will check into and report back to council.
  9. Reports from Officers
    Amy
    gave an update on the kayak launch. Amy advised no changes from the Playground Committee. Will work on the removal of the current playground after the holidays.
    Bill the library is actively looking a new location within the Village.
    Carl met with Justin about yearly evaluations. The Personnel Committee will discuss yearly increases after the evaluations are completed.
    Roger had nothing to report.
  10. Reappointment to Library Board
    Council received a letter from Rose Dillon, Fruitport District Library President. The library board recommends the reappointment of William Overkamp to the Fruitport District Library Board for a two-year term beginning January 1, 2022, and to expire on December 31, 2023. Motion made by Roger to reappoint Bill Overkamp as recommended, supported by Amy Haack.
    Roll call AYES: Haack, Rothenberger, Overkamp and Vanderstelt.
    NAYS: None.
    Absent: Guiles.
  11. Handicap Parking Lot
    Roger advised council that there is an issue between two catch basins near the proposed parking lot. Bruce Callen from Callen Engineering discussed the need to fix the pipe between the catch basins before installing a new parking lot. He also gave a general overview of the lot.
  12. 7th & Peach
    Bruce Callen advised he will give an update of the 7th & Peach project at a future meeting.
  13. Abandoned portion of 5th Street
    Roger discussed an issue on the abandoned portion of 5th between Maple and Park. He recommends putting up a snow fence to block vehicles from driving on the abandoned road. Council discussed the issue. Amy suggested that we contact the party that is driving on the road first to see if that would resolve the issue. Ann agreed to contract the Village attorney regarding a letter.
  14. Bridge Street Project
    Ann reviewed the grant received for the Bridge Street Bridge. She advised that Brechting Bridge & Engineering has completed a Type, Size, & Location Study for the Preventative Maintenance project of the Bridge Street Bridge. MDOT now requires an asbestos survey. The survey is approximately $1000.00. The original proposal from Brechting Bridge included a load rating with a cost of $1500.00. Since the receiving the proposal, the Village found a copy of the load rating calculations and a new load rating is not required. The proposal without the load rating and adding the asbestos survey will come in under bid.
  15. Public Comment
    None.
  16. Warrants
    Motion made by Carl to approve the warrants, supported by Bill.
    Roll call AYES: Haack, Rothenberger, Overkamp and Vanderstelt.
    NAYS: None
    Absent: Guiles
  17. Adjournment
    Motion made by Carl to adjourn the meeting at 7:03pm, supported by Bill. With a unanimous vote, the motion carried.

    Respectfully submitted by,
    Ann LaCroix Clerk/Treasurer

Fruitport Village Council Minutes – 11/15/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
NOVEMBER 15TH, 2021

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Jeff Guiles and Ann LaCroix. Absent: Bill Overkamp (excused).
  5. Approval of November 15th Meeting Agenda
    Motion made by Roger to approve the November 15th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
  6. Approval of the October 25th Council meeting minutes
    Motion made by Jeff to approve the October 25th council meeting minutes, supported by Roger. With a unanimous vote, the motion carried.
  7. Public Comment
    None
  8. Correspondence
    Ann reviewed a letter from a law office regarding an accident that took place on 3rd Avenue. She advised that we received our Senior Millage funding in the amount of 7,399.00. Ann reviewed a recent Michigan Municipal League appraisal of all Village buildings.
  9. Reports from Officers
    Jeff
    had nothing to report.
    Amy will report under agenda items.
    Carl had nothing to report.
    Roger gave and update on work scheduled for Tiles Excavating and Michigan Dirtworks.
    Roger received a complaint about traffic on an abandoned portion of 5th Avenue. He will research possible solutions to present to council.
  10. Feeding of Waterfowl
    Roger discussed the waterfowl ordinance recently adopted in Spring Lake. A discussion took place, and better signage will be placed to discourage the feeding of waterfowl.
  11. Cell Phone Stipend
    Carl reviewed the request for a cell phone stipend for the President. Motion made by Carl to approve a monthly cell phone stipend of $50.00 for the Village President and to update the Personnel Policy to include the stipend, supported by Jeff.
    Roll call AYES: Haack, Rothenberger and Guiles.
    NAYS: None
    Abstained: Vanderstelt
  12. Banner project
    Amy directed council to the banner choices provided by Horizon Community Planning. Motion made by Amy to approved concept #1, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
    NAYS: None
  13. 7th & Peach
    Bruce Callen from Callen Engineering reviewed the engineering proposal for culvert repairs at 7th & Peach. After Bruce left the meeting, Amy made a motion to approve the proposal in the amount of $12,200.00, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
    NAYS: None
  14. Handicap Parking Lot
    Bruce Callen reviewed the engineering proposal for an ADA Parking Lot at the Park. After Bruce left the meeting, a motion was by Amy to approve the proposal in the amount of $4650.00, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
    NAYS: None
  15. Playground
    Amy gave an overview of Playground Committee’s activities. Grants and donations to date are $60,000.00. The new Community Build dates are June 16th, 17th and 18th if needed.
  16. Kayak Launch
    Amy referred council to the kayak launch budget/bid documents in the council packet. She reviewed the information with council.
  17. Public Comment
    None.
  18. Warrants
    Motion made by Roger to approve the warrants, supported by Carl.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt.
    NAYS: None
  19. Adjournment
    Motion made by Amy to adjourn the meeting at 7:10pm, supported by Carl. With a unanimous vote, the motion carried.

    Respectfully submitted by,
    Ann LaCroix Clerk/Treasurer

Village of Fruitport Council Meeting Agenda – 01/17/22

VILLAGE OF FRUITPORT
AGENDA
JANUARY 17TH, 2022
COUNCIL MEETING

  1. Call to Order
  2. Pledge
  3. Prayer
  4. Roll Call
  5. Approval of January 17th Council Meeting Agenda
  6. Approval of December 20th meeting minutes
  7. Public Comments (Limited to 3 minutes each)
  8. Correspondence
  9. Reports from Officers

Old Business

  1. Abandoned portion of 5th Street
  2. Handicap Parking Lot
  3. 7th & Peach
  4. Feeding of Waterfowl
  5. Public Comment (Limited to 3 minutes each)
  6. Warrants
  7. Adjournment

Fruitport Village Council Meeting Minutes – 10/25/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
OCTOBER 25TH, 2021

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Jeff Guiles, Bill Overkamp and Ann LaCroix.
    Absent: Amy Haack and Carl Rothenberger (excused).
  5. Approval of October 25th Meeting Agenda
    Motion made by Bill to approve the October 25th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
  6. Approval of the September 20th Council meeting minutes
    Motion made by Bill to approve the September 20th council meeting minutes, supported by Bill. With a unanimous vote, the motion carried.
  7. Public Comment
    Mr. Russ Stressman, Lions Club Member commented on the location of the new playground. The Lions support the project but are not in favor of the location of the new playground.
  8. Correspondence
    Ann advised that she received final approval for the ARPA funds for the Village in the amount of approximately $120,000.00.
  9. Reports from Officers
    Jeff questions the sidewalks near the school. Roger asked for additional information and will check into.
    Bill questioned a truck parked on 5th street. Ann advised that he may contact Michigan Township Services to investigate the issue. Bill advised that the library is currently looking into moving to a new location. There are two locations that they are potentially interested in.
    Roger will report under agenda items.
  10. Old Fashioned Christmas
    Roger referred council to the letter from the Lions Club requestion permission to hold Old Fashioned Christmas at Pomona Park. Motion made by Roger to approve the request, supported by Bill. With a unanimous vote, the motion carried.
  11. New drain on Oak Street
    Roger shared a diagram regarding a new drain on Oak Street. He reviewed quotes that have been received. Motion made by Roger to approve the West Michigan Dirtworks quote in an amount not to exceed $1561.55, supported by Bill.
    Roll call AYES: Overkamp, Guiles and Vanderstelt.
    NAYS: None.
  12. Playground
    Ann gave an overview of Playground Committee’s activities. Letters with pledge cards have been sent to local businesses. Grants and donation to date is approximately $60,000.00. Ann discussed the Playground meeting on September 27th. The Lions Club voiced their concerns about the new location. The requested the Community Build date be scheduled for after OFD.
    The new Community Build date is June 16, 17th and 18th if needed.
  13. Kayak Launch
    Ann referred council to the kayak launch budget in the council packet. Work will start soon. Roger advised that Michigan Dirt Works anticipate starting their work the first week of November.
  14. Public Comment
    Mr. Russ Stressman questioned if the Village has removed the Lions Club from the Talking Points provided to the Playground Committee. Ann advised that yes, she is working on the request from Fred Yonkers and will remove the Lions Club from the Talking Points.
  15. Warrants
    Motion made by Roger to approve the warrants, supported by Jeff. Roll call AYES: Overkamp, Guiles and Vanderstelt.
    NAYS: None
  16. Adjournment
    Motion made by Jeff to adjourn the meeting at 6:27pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Village of Fruitport Council Meeting Agenda – 11/15/21

VILLAGE OF FRUITPORT
AGENDA
NOVEMBER 15TH, 2021
COUNCIL MEETING

  1. Call to Order
  2. Pledge
  3. Prayer
  4. Roll Call
  5. Approval of November 15th Council Meeting Agenda
  6. Approval of October 25th meeting minutes
  7. Public Comments (Limited to 3 minutes each)
  8. Correspondence
  9. Reports from Officers

New Business

  1. Feeding of Waterfowl
  2. Cell Phone Stipend
  3. Banner Project

Old Business

  1. 7th & Peach
  2. Handicap Parking Lot
  3. Playground
  4. Kayak Launch
  5. Public Comment (Limited to 3 minutes each)
  6. Warrants
  7. Adjournment

Village of Fruitport Council Meeting Draft Minutes – 09/20/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
SEPTEMBER 20TH, 2021

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 6pm.
  2. Pledge
  3. Prayer
  4. Roll Call
    Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles, Bill Overkamp and Ann LaCroix
  5. Approval of September 20th Meeting Agenda
    Motion made by Amy to approve the August 16th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
  6. Approval of the August 16th Council meeting minutes
    Motion made by Amy to approve the June 21st council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.
  7. Public Comment
    Sue Halter shared pictures and a memory book with the Council. Sue gave an overview of the successful Dancing into Sunset season.
  8. Correspondence
    None
  9. Reports from Officers
    Carl reviewed items from a recent Personnel Committee meeting.
    Jeff has only received one quote for sidewalks on 6th Avenue. No action will take place this year.
    Jeff gave an update on the Planning Commissions work with the Post Office and 5/3rd Bank to relocate the drop off mailbox on 3rd Avenue.
    Amy gave an update on a bike path project that was identified in the safe routes to school initiative of which the council is expecting to receive federal COVID funding through the MPO process. The project is a bike path on the east side of 8th Street between the schools and Park St. There is potential to receive additional funding for this project through Congestion, Mitigation, Air Quality (CMAQ) funds also through the MPO process. Amy asked the council if they would like to apply for that additional funding. The committee responded affirmatively.
    Bill gave an update on the Library and Library board members.
    Roger reviewed multiple items as potential future agenda items:
    Spring Lakes recent ordinance banning feeding of the ducks on the Lake.
    Pine Street Project quotes.
    Orange Salt box issues.
    Roger invited Bruce Callen of Callen Engineering, Inc. to discuss the necessary engineering needed for the Handicap Parking lot at the Bandshell and 7th and Peach project.
  10. Contract with Michigan Township Services
    Amy advised that she met with MTS to add enforcing the new Rental Regulation to our contract with MTS. Council reviewed the document. Motion made by Amy to approve the contract, supported by Bill.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
    NAYS: None
  11. New drain on Oak Street
    Roger shared a diagram regarding a new drain on Oak Street. He reviewed quotes that have been received. Council discussed the drain and determined that the Clerk should contact the Village attorney for his recommendation on who is responsible for the cost of the drain.
  12. DPW Supervisor approval level
    Carl discussed raising the DPW Supervisor’s approval level for maintenance items. This would allow the Supervisor to move forward with yearly repairs or maintenance without needing council approval. This would allow the DPW Supervisor to make decisions that would allow for a timely manner in the completion of maintenance items. The Supervisor would work with the Clerk/Treasurer to stay within the Village budget. Motion made by Carl to raise the DPW Supervisor’s approval level to $3999.00 and update the Personnel Policy, accordingly, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
    NAYS: None
  13. Resolution for Water/Marine Enforcement
    Ann advised that she was contacted by Ottawa Counties Marine Division for documentation that they could enforce Village ordinances on Spring Lake. No documentation was found. Motion made by Amy to adopt the Resolution for Water/Marine Enforcement, supported by Carl.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
    NAYS: None (See attached for Resolution).
  14. Playground
    Amy gave an overview of Playground Committee’s activities. Letters with pledge cards have been sent to local businesses. Grants and donation to date is approximately $59,000.00. The next Playground Committee meeting is Monday September 27th 6pm at the Picnic Shelter.
    Ann referred council to the first payment that is due for the Playground in the amount of
    $69, 784.20. Motion made by Amy to approve the payment of $69,784.20 to GameTime/CO Sinclair Recreation out of the General Fund, supported by Carl.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
    NAYS: None
  15. Kayak Launch
    Amy gave an update on the Kayak Launch. A bid opening took place last Thursday. She continues to work with Prein & Newhoff and the DNR on the project.
  16. Public Comment
    None
  17. Warrants
    Motion made by Carl to approve the warrants, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
    NAYS: None
  18. Adjournment
    Motion made by Carl to adjourn the meeting at 8:05pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Village of Fruitport Council Meeting Draft Minutes – 06/21/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
JUNE 21ST, 2021

  1. Call to Order
    President Roger Vanderstelt called the meeting to order at 7:00pm.
  2. Roll Call
    Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger (arrived at 7:10pm) Jeff Guiles and Ann LaCroix
    Absent: Bill Overkamp
  3. Approval of June 21st Meeting Agenda
    Motion made by Amy to approve the June 21st meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
  4. Approval of the May 17th council meeting minutes
    Motion made by Amy to approve the May 17th council meeting minutes, supported by Jeff. With a unanimous vote, the motion carried.
  5. Public Comment
    None
  6. Correspondence
    Ann read a letter from Darlene Field, 384 Park Street in reference to the new playground at Pomona Park and suggested alternatives to consider.
  7. Reports from Officers.
    Jeff working on list for sidewalks and drains.
    Amy advises we should receive approximately $7000.00 for the Senior Millage this year. Amy advised that she received information stating that the Village should receive approximately $120,000.00 from the American Rescue Plan. In addition, the Village is a member of the Metropolitan Planning Organization and is expected to receive approximately $80,000.00 in stimulus funds. She is suggesting that the MPO funds are used to build a bike path on 8th Avenue between Pontaluna and Beech as identified through the Safe Routes to School project. Amy and Justin, DPW Supervisor are working through WMSRDC on the TIP process. Next MPO meeting in August. Amy gave an update on the kayak launch. She spoke to Matt Levandoski, Prein & Newhof and the construction permit has passed through EGLE and is going through the public comment portion process. Sizable labor donation from West Michigan Dirtworks of approximately $30,000.00 has been incorporated in the launch project. Prein & Newhof will submit bid package to DNR, once approved construction can begin likely in September.
    Carl reminded everyone that Village council adopted a procedure of the Clerk to be the point of contact for all correspondence to the State of Michigan, other professional organizations, municipalities, and Local boards. Council agreed.
    Roger sent photos to council about Ye Old Tavern requesting to have outdoor tables located in the front of the building. Council discussed and determined that the Planning Commission should be involved with the request.
  8. Personnel Committee new hire recommendation
    Carl advised that the Personnel Committee has received a request for a seasonal full-time DPW worker. It would alleviate some of the workload on the DPW Supervisor, Clerk and President. The new worker would allow time for the DPW Supervisor to focus part of his time on the administrative aspects of the job leaving the Clerk and President to focus on their roles. Motion made by Carl to hire a Full-Time Seasonal DPW employee starting in July through October 31st at a pay rate of $13.00 per hour without benefits, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
  9. Handicap Parking Lot near bandshell
    Roger reviewed the quotes for a new handicap parking lot near the bandshell. Ann advised we will have approximately $14,000.00 in Senior millage funds available for the project and the remainder of the cost is in the current fiscal year budget. Motion made by Roger to approve the bid from Tiles Excavating in the amount of $21,000.00 and the bid to move a light pole if needed from CS Erikson in the amount of $4500.00, supported by Amy.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
  10. Culverts & Ditch Cleaning
    Roger reviewed the need for Ditch Cleaning in several areas of the Village. Roger made a motion to clean the ditches in an amount not to exceed $5000.00. Carl stated that the areas have already been cleared over the weekend. Roger rescinded his motion and will check into it and update council tomorrow.
  11. Motto
    Amy advised that she emailed council several possible motto ideas. She asked that they provide ideas for the new motto and that it will be on the agenda for next month to make a final decision.
  12. Park Street Drain
    Roger reviewed the quotes received for the Park Street Drain. Motion made by Roger to approve the bid from Tiles Excavating in the amount of $8200.00, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
  13. 7th & Peach
    Roger reviewed quotes received for 7th & Peach. Motion made by Roger to approve the bid from Tiles Excavating in the amount of $21,324.36, supported by Jeff.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
  14. Public Comment
    None
  15. Warrants
    Motion made by Amy to approve the warrants, supported by Carl.
    Roll call AYES: Haack, Rothenberger, Guiles and Vanderstelt
  16. Adjournment
    Motion made by Roger to adjourn the meeting at 8:20pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Council Meeting Agenda – 10/18/21

VILLAGE OF FRUITPORT
AGENDA
OCTOBER 18TH, 2021
COUNCIL MEETING

  1. Call to Order
  2. Pledge
  3. Prayer
  4. Roll Call
  5. Approval of October 18th Council Meeting Agenda
  6. Approval of September 20th meeting minutes
  7. Public Comments (Limited to 3 minutes each)
  8. Correspondence
  9. Reports from Officers

New Business

  1. Old Fashioned Christmas
  2. New drain on Oak Street

Old Business

  1. Playground
  2. Kayak Launch
  3. Public Comment (Limited to 3 minutes each)
  4. Warrants
  5. Adjournment

Fruitport Village Council Meeting Agenda – 09/20/21

VILLAGE OF FRUITPORT
AGENDA
SEPTEMBER 20TH, 2021
COUNCIL MEETING

  1. Call to Order
  2. Pledge
  3. Prayer
  4. Roll Call
  5. Approval of September 20th Council Meeting Agenda
  6. Approval of August 16th meeting minutes
  7. Public Comments (limited to 3 minutes each)
  8. Correspondence
  9. Reports from Officers

New Business

  1. Contract with Michigan Township Services
  2. New drain on Oak Street
  3. DPW Supervisor approval level
  4. Resolution for Water/Marine Enforcement

Old Business

  1. Playground
  2. Kayak Launch
  3. Public Comment (Limited to 3 minutes each)
  4. Warrants
  5. Adjournment

Fruitport Village Council Meeting Agenda – 08/16/21

VILLAGE OF FRUITPORT
AGENDA
AUGUST 16th, 2021
COUNCIL MEETING

  1. Call to Order
  2. Pledge
  3. Prayer
  4. Roll Call
  5. Approval of August 16th Council Meeting Agenda
  6. Approval of June 21st meeting minutes
  7. Public Comments (limited to 3 minutes each)
  8. Correspondence
  9. Reports from Officers

New Business

  1. Salvation Army 2022 Event
  2. Pumpkin Sale
  3. South Brooks Culvert
  4. Catch Basin Cleaning
  5. Greenspace on 3rd Avenue

Old Business

  1. Culverts and Ditch Cleaning
  2. Motto
  3. Master Plan Adoption
  4. Public Comment (Limited to 3 minutes each)
  5. Warrants
  6. Adjournment

Village of Fruitport Council Meeting Agenda – 05/17/21

VILLAGE OF FRUITPORT
AGENDA
MAY 17th, 2021
COUNCIL MEETING

  1. Call to Order
  2. Roll Call
  3. Approval of May 17th Council Meeting Agenda
  4. Approval of April 19th meeting minutes
  5. Public Comments (limited to 3 minutes each)
  6. Correspondence
  7. Reports from Officers

New Business

  1. Garbage
    a. Add delinquent bills to taxes
    b. Rate for 2021-2022 billing
  2. Master Plan Review and Resolution
  3. End of South Brooks
  4. Park Street Drain

Old Business

  1. Motto
  2. 7th & Peach
  1. Public Comment (Limited to 3 minutes each)
  2. Warrants
  3. Adjournment

Fruitport Village’s Kayak Launch Project

In 2020, the Village of Fruitport was excited to learn that the Village’s application for a grant to the Michigan Department of Natural Resources to build an all accessible kayak launch was awarded funding. All accessible means Americans with Disabilities Act (ADA) compliance and is built to be reached or entered by people who have a disability. This kayak launch is in the mid stage of development and will be located on the shores of Spring Lake in the Village of Fruitport’s beautiful Pomona Park. The kayak launch will increase recreational opportunities for residents and visitors of all ages and abilities and will be the only dedicated launch for kayaks on Spring Lake.

The project in its application stage received letters of support from many including Muskegon County, Fruitport Township, Fruitport Community Schools, and the Disability Network of West Michigan. The Village’s ADA accessible kayak launch coincides with the overall county goal of expanding recreational opportunities for everyone especially senior citizens and those with disabilities. This is a truly special project for Fruitport Village, and everyone is excited about it.

While the Village did receive state grant funding for this project, local match dollars totally $75,000 still must be contributed as part of the grant agreement. Anyone who is able and wants to help towards the required local match for this important project is encouraged to do so. Local support is key to not only help fund the kayak launch, but to get the word out to everyone about the development of this exciting project.

A donation of any size will have an impact on the entire community, especially seniors and those with disabilities, and will be used to offset funds that would otherwise come out of the village’s general budget. You can donate by sending a check to the Village of Fruitport office at 45 N. Second Avenue, Fruitport, Michigan 49415. Please do not hesitate to call with any questions to (231) 865-3577. Your generous pledge will be recognized on a special donor display that will be located near the kayak launch once developed.

Look for the new all accessible kayak launch and expanded parking area to be constructed on the east side of the boat launch in late summer or early fall of this year.

Village of Fruitport Council Meeting Minutes – 03/29/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
MARCH 29TH, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of March 29th Meeting Agenda
Motion made by Amy to approve the March 29th meeting agenda, supported by Bill. With a unanimous vote, the motion carried.

4. Approval of the January 18th meeting minutes
Motion made by Amy to approve the February council meeting minutes, the March 13th work session minutes, and the March 22nd public hearing minutes, supported by Bill. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
Ann read a letter from the Church of Seventh Day Adventist; students will be canvassing the area this summer. Ann read a letter from Mark Oldenburg, 270 Pine regarding the Temporary Local Watercraft Control Application. He stated the water is down about 3 feet from last year and does not think it is necessary right now. If possible if the permit you are applying for give some discretion that would be ideal.

7. Reports from Officers.
Amy gave an update on the Playground. A public input event will be held in May. Amy gave an update on the Senior Millage. We received approval from our County Commissioner to submit the application for funding this year.
Carl had nothing to report.
Bill had nothing to report.
Jeff questioned the size of the Personnel Committee now that the council size has been reduced. The Personnel Committee needs to be reduced to two members in the Committee.
Roger had nothing to report.

Motion made by Amy at 7:08pm to close the Council meeting, supported by Jeff, with a unanimous vote the motion carried.
Motion made by Jeff to open the Budget hearing, supported by Amy, with a unanimous vote
The motion carried.

8. Budget Hearing
Roger asked if anyone had any questions about the 2021-2022 budget that was discussed in the budget meeting. No one had any questions or comments. Roger questioned if there was any Public Comment, no comments were made.

Motion made by Amy to close the Budget hearing at 7:10pm, supported by Jeff, with a unanimous vote the motion carried.
Motion made by Amy to open the Council meeting, supported by Carl, with a unanimous vote the motion carried.

9. 2021-2022 Budget Adoption
Motion made by Roger to approve the budget as presented, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
Budget resolution offered by Roger, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None (Resolution attached).

10. Motto
Amy advised that we need to work on a Village Motto. She will send out an email to council and review suggestions at the next council meeting.

11. Temporary Local Watercraft Control Application/Resolution
Roger and council discussed the input from the Public Hearing. Temporary Local Watercraft Control Resolution offered by Roger, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger (left meeting at 7:19pm) (Resolution attached).

12. 7th & Peach
Roger gave an update on the work at 7th & Peach.

13. Kayak Launch Update and Approval of Purchases
Amy advised of a virtual meeting with Prein & Newhof. Working on submitting information to the DEQ. The parking lot and launch will be completed in the late summer or early fall. Motion made by Amy to approve the purchase of the kayak launch pad and gang way in an amount not to exceed $50,000.00, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger.

14. Public Comment
None

15. Warrants
Motion made by Jeff to approve the warrants, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt. NAYS: None Absent: Rothenberger

16. Adjournment
Motion made by Jeff to adjourn the meeting at 7:47pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Budget Council Meeting Minutes – 03/29/21

VILLAGE OF FRUITPORT
BUDGET COUNCIL MEETING
MARCH 29, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of the March 29th Budget meeting Agenda
Motion made by Bill to approve the March 29th budget meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4. Public Comment
None

5. 2021-2022 Budget

A. Boat launch attendant – Roger discussed increasing the boat launch attendant wage to $14.00 per hour. He also would like to increase the attendant’s hours at the launch and handling other responsibilities for the Village this year. Motion made by Jeff to increase the boat launch attendant wage to $14.00 per hour and that the President has authority to approve the hours that the attendant works, supported by Amy. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
B. Council wages – Ann reviewed the current wording of the ordinance regarding President, council, and clerk meeting pay and maximum meetings per month. Motion made by Bill to move forward with the ordinance change of meeting pay and to increase the meeting pay maximum from 4 meetings to 6 meetings per month, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Ann will prepare the revised ordinance to present at the next council meeting.
C. DPW Wishlist – a review was made of the DPW Wishlist. These items will be reviewed and discussed throughout the year. Roger discussed the need for an aerator. A discussion took place. Motion made by Bill to approve the purchase of an aerator in an amount not to exceed $3000.00, supported by Carl. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
D. Advanced Pavement Marking Services – Roger advised that this company agreed to do the pavement marking at the same cost as last year if we confirm by April 19th. A discussion took place about seal coating of the basketball court. This item is tabled until the next meeting so that further information can be researched. Bill agreed to work on this item with the DPW Supervisor.
E. Bridge Street Lights – Roger gave an overview of the flashing lights installed on Bridge Street.
F. Ann reviewed the budget for the 2021-2022 fiscal year.

6. 2020-2021 Budget Amendments

G. Ann reviewed the amendments that need to be made to the current year budget (See attached). Motion made by Amy to approve the amendments as presented, supported by Carl. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None

7. Public Comment
None

8. Adjournment
Motion made by Bill to adjourn the meeting at 6:54pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Instructions for Participating in the April 19th Fruitport Village Council meeting

Village Council meeting Monday April 19th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Agenda – 04/19/21

VILLAGE OF FRUITPORT
AGENDA
APRIL 19TH, 2021
COUNCIL MEETING

  1. Call to Order
  2. Roll Call
  3. Approval of April 19th Council Meeting Agenda
  4. Approval of February March 29th budget meeting and March 29th council meeting
  5. Public Comments (limited to 3 minutes each)
  6. Correspondence
  7. Reports from Officers

New Business

  1. 3rd Avenue Beautification
  2. Reappointment of Clerk/Treasurer
  3. Change of Ordinance Council Wages
  4. Seal Coating Project
  5. Advanced Pavement Markings

Old Business

  1. Motto
  2. 7th & Peach
  3. Public Comment (Limited to 3 minutes each)
  4. Warrants
  5. Adjournment

Fruitport Village Council Work Session – 7th & Peach Ave. – 3/13/2021

COUNCIL WORK SESSION
SATURDAY MARCH 13TH 2PM
7TH & PEACH AVENUE

1. CALL TO ORDER
Meeting called to order at 2:04pm.

2. ROLL CALL
Present: Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles, Roger Vanderstelt and Ann LaCroix

3. REVIEW SITE
Roger reviewed the site area and issues. The council and several residents walked through the two different areas and Roger pointed out the difficulty in finding a buried culvert. A packet with diagrams and quotes was reviewed.

4. PUBLIC COMMENT
Steve McKellips, 308 Pine Street stated that he would like for his pond to be saved during this process but is okay with losing it if that is what is necessary to prevent the water issues in the neighborhood.
Toni Kostamo, 297 Elm, questioned if there would be other meetings regarding the issues.
Tracy LeFaive, 281 Elm, she does not have issues with water in her basement, but many other neighbors have experience water issues. She would like to see it fixed.

5. ADJOURNMENT
Motion made by Carl to adjourn the meeting at 2:40pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk

Village of Fruitport Budget Council Meeting Minutes – 3/8/2021

VILLAGE OF FRUITPORT
BUDGET COUNCIL MEETING
MARCH 8TH, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of March 8th Budget meeting Agenda
Motion made by Amy to approve the March 8th budget meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of February 15th budget and council meeting minutes
Motion made by Amy to approve the corrected budget meeting minutes that were sent out today and the council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. 2021-2022 Budget (remaining items from previous budget meeting)

a. Boat Launch attendant and Porta Potty
Roger discussed increasing the boat launch attendant wages from $13.00 per hour (approved at last council meeting) to $14.00 per hour for the upcoming season. Wages are paid by the boat launch earnings. A discussion took place. Motion made by Carl to approve the increase in wage to $14.00 per hour, supported by Jeff. Roll Call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
An additional discussion took place about increasing the responsibilities of the boat launch attendant. Roger, Ann, and boat launch attendant Margo will work together on a schedule and the new responsibilities and present to council at a future meeting.
Porta Potty – Roger suggested putting a second porta potty in the changing room building. A discussion took place and Ann will check on the cost for having the original porta potty cleaned twice a week and the cost of adding a second porta potty for holiday weekend.

b. Council wages. Carl reviewed the document provided by the treasurer breaking down the cost of increasing the council wages. Due to the recent council reduction the cost would be minimal at approximately $500.00 a year. The current council wage was set in 1988.
Ann will check on the process of changing the ordinance and this will be on the next meeting agenda.

c. Review of current fiscal year budget items. Ann reviewed the carry over items from last years budget that will be included in next year’s budget.

d. Next fiscal year budget discussion. Ann reviewed the new items for consideration.
The DPW provided a wish list. A discussion took place, and it was determined that the council would like more information about the items and how they are prioritized. This is a multi-year wish list.

7. Public Comment
None

8. Adjournment
Motion made by Carl to adjourn the meeting at 7:09pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk/Treasurer

Village of Fruitport Council Meeting/Budget Hearing – 03/29/21

VILLAGE OF FRUITPORT
AGENDA
MARCH 29TH, 2021
COUNCIL MEETING & BUDGET HEARING

1. Call to Order
2. Roll Call
3. Approval of March 29th Council Meeting Agenda
4. Approval of February 15th council meeting, March 13 work session minutes and March 22nd public hearing minutes.
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. Budget Hearing

9. 2021-2022 Budget Adoption
10. Motto

Old Business
11. Temporary Local Watercraft Control Application/Resolution
12. 7th & Peach
13. Kayak Launch

14. Public Comment (Limited to 3 minutes each)
15. Warrants
16. Adjournment

Village of Fruitport Budget Meeting Agenda – 03/29/21

VILLAGE OF FRUITPORT
AGENDA
MARCH 29th, 2021
BUDGET COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of agenda for March 29th Budget Council meeting.
4. Public Comments (Public Comments limited to 3 minutes each)

5. 2021-2022 Budget
–a. Boat Launch-attendant
–b. Council wages
–c. DPW Wishlist
–d. Advance Pavement Marking Services
–e. Bridge Street Lights
–f. Budget Review

6. 2020-2021 Budget Amendments
7. Public Comments (Public Comments limited to 3 minutes each)
12. Adjourn

Instructions for Participating in the March 29th, 2021 6pm Budget Meeting and 7pm Council Meeting_Budget Hearing

Village of Fruitport

Budget council meeting will be held on Monday March 29th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Council meeting and Budget hearing will start at 7pm. Same procedure as above.

Instructions for Participating in the March 22nd, 2021, 6pm Fruitport Village Public Hearing

A public hearing will be held on Monday March 22nd at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village Of Fruitport Council Meeting Minutes – February 15, 2021

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:06pm.

2.) Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3.) Approval of February 15th Meeting Agenda
Motion made by Amy to approve the February 15th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4.) Approval of the January 18th meeting minutes
Motion made by Jeff to approve the January 18th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.

5.) Public Comment
None

6.) Correspondence
Ann advised a meeting took place with her, the DPW Supervisor and Cara Decker from the Grand Valley Metro Council. Information was gathered and our yearly Stormwater Progress report will be submitted.

7.) Reports from Officers.
Amy discussed a funding request from Dancing into Sunset. Motion made by Amy to grant $500.00 of the senior millage funding to Dancing into Sunset, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Carl had nothing to report.
Bill had nothing to report.
Jeff advised that the Planning Commission was questioning the plan for the library. Bill, who is on the library board explained that the library may move to another location in the future. At that point discussions will take place. Jeff questioned the Village snowplow plan. Ann emailed it to him and advised the information is on our website.
Roger had nothing to report.

8.) Bridge Grant 2023
Ann advised that the village received a grant of $216,000.00 for preventative maintenance to be made on the Bridge Street bridge. The Village will be responsible for the following costs 5% of the construction, design engineering and construction engineering. Anticipated Village costs for the project will be approximately $75,000.00. The design phase will start in March 2021 with letting in November of 2022 and project will take place in spring of 2023. Brechting will assist the Village in obtaining bids for the construction engineering. Ann reviewed a proposal from Brechting Bridge & Engineering in the amount of $16,500.00. Motion made by Amy to approve the proposal from Brechting Bridge in the amount not to exceed $16,500.00, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None

9.) Buoys Permit
Roger advised the council that he would like to apply for a DNR temporary local watercraft control permit due to the high waters. He referred council to a diagram of where buoys would temporarily be placed for a no wake zone. A public hearing would be necessary to apply for the permit. A discussion took place. Motion made by Roger to apply for the DNR permit, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None

10.) 7th & Peach
Roger advised that he is continuing to work on a solution for 7th & Peach.

11.) Kayak Launch Update and Approval of Purchases
Roger gave an update on financial donations and in-kind donations for the kayak launch. Amy advised she has been in touch with Prein & Newhof about the in-kind donations. Amy advised that there are funds remaining in the donation from Les Torrans. Part of the funds was used for a memorial bench and a portion of the remaining funds can be used for 2 benches and a bike rack for the kayak launch. Motion made by Amy to purchase 2 benches and a bike rack for the kayak launch in an amount not to exceed $1613.85, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Amy made another motion to purchase another bench, bike rack and duo recycling/waste container in the amount not to exceed $2037.85, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger (left at 7:33pm).

12.) Playground
Amy gave an update on the Playground Committee. The committee at this point consists of Amy, Ann, and Jen Cross from the Planning Commission. There will be multiple sub-committees for the project and Amy referenced a meeting that is planned to take place on May 13 at Pomona Park at which all residents and interested others can attend to learn more about the project, to solicit input, and to sign up for committees and other volunteer activities. A representative from Sinclair Recreation, the consultant/playground equipment provider, will also attend the meeting. Also, Ann will work with the DPW Supervisor on obtaining professional volunteers. Amy advised she will pursue grants. A fundraiser committee that will utilize Smiley and other fundraising methods and a volunteer committee that will obtain volunteers for a community build. of the playground will also be pursued. Amy plans on attending a meeting with the Lions Club this week to share information about the playground and gather volunteer support. Roger stated that he was already planning on attending the meeting with the Lions Club so both Amy and Roger will attend.

13.) Public Comment
None

14.) Warrants
Motion made by Amy to approve the warrants, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger

15.) Adjournment
Motion made by Amy to adjourn the meeting at 7:55pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village Of Fruitport Council Meeting Minutes – January 18, 2021

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:08pm.

2.) Roll Call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix
Absent: Amy Haack (excused)

3.) Approval of January 18th Meeting Agenda
Motion made by Carl to approve the January 18th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4.) Approval of the December 21st and December 28th meeting minutes
Motion made by Carl to approve the December 21st and December 28th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.

5.) Public Comment
None

6.) Correspondence
None

7.) Reports from Officers.
Carl advised that the Personnel Committee will schedule a meeting to discuss 2021 wage increases and other Personnel items.
Bill advised that the library has hired Lisa Harmon as the new director. A youth librarian has also been hired.
Jeff had nothing to report.
Roger advised he is working on the guardrail issue at Pontaluna and 3rd Avenue and quotes for Park Street. Roger advised council of a request for a Medical Marihuana facility by a potential buyer of Modular Systems. Roger reviewed the resolution passed in 2017 when a request was made for a Medical Marihuana facility and the Village after a public hearing and long process opted not to pass an ordinance to allow the facility.

8.) Library
a. Roger advised that the Library board recommends the reappointment of Laura Oldt and Ruth Woodward to the Library board for a term of 2 years (2021-2022). Motion made by Roger to reappoint Laura Oldt and Ruth Woodward to the Library board for a 2-year term, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

b. Roger reviewed a list provided by the Planning Commission of ideas for the Library building if the Library is relocated. Council reviewed the items.

9.) Window for Kitchen at Picnic Shelter
Roger discussed improvements at the Picnic Shelter that he has been working on with the Lions Club. He advised we have earned $5290.00 in the last 2 years at the Picnic Shelter. Motion made by Carl to cut out a window area on the picnic shelter side of the building, rerun electric and purchase a hurricane rolling shutter in an amount not to exceed $1912.00, supported by Jeff. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

10.) 7th & Peach
Roger advised that he has met with a contractor and 2 engineering firms on possible resolutions to the issue on 7th & Peach.

11.) Playground
Ann reported for Amy on the Playground project. Ann advised that she along with Amy and Jen Cross from Planning Commission have continued to work with Sinclair Recreation on the Playground Concept. At this point the potential cost will be over $150,000.00. A grant from Game Time would cover over approximately $57,000.00. This will be a 2 fiscal year project. Further discussion on the budget for the playground will be discussed at the budget meeting. Committees will be formed for fundraising, volunteers to help with the construction etc. Ann asked council to review the concepts sent out with the meeting packet and vote on a concept. This will be a starting point and may be changed based on budget and other factors. Motion made by Jeff to approve Option 2 of the concept, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

12.) Village Logo/Motto
Council reviewed the final two logos to vote on. Motion made by Roger to go with option 5b, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

13.) Public Comment
None

14.) Warrants
Motion made by Carl to approve the warrants, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

15.) Adjournment
Roger asked to schedule the budget meetings prior to adjournment. Discussion took place and it will be at 6pm on February 15th prior to the council meeting and March 8th at 6pm. Also, the March council meeting will be changed from March 15th to March 29th. Motion made by Roger to approve the change of the March council meeting date, supported by Carl. With a unanimous vote the motion carried.
Motion made by Jeff to adjourn at 7:48pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village Of Fruitport Council Meeting Minutes – December 28, 2020

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2.) Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles, and Ann LaCroix

3.) Public Comment
None

4.) Reducing Council Size
Amy reviewed the Ordinance to Reduce the Number of Trustees. Motion made by Amy to adopt the ordinance, supported by Jeff. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

5.) Undercoating New Truck
Roger reviewed two quotes to undercoat the new truck. Motion made by Bill to accept the quote in the amount of $517.35 from Zeibart in Holland, supported by Carl. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

6.) Public Comment
None

7.) Warrants
Motion made by Bill to approve the warrants, supported by Jeff. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

8.) Adjournment
Motion made by Amy to adjourn the meeting at 6:22pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Instructions for Participating in the February 15th Fruitport Village Budget Meeting

The Village budget meeting will be held on Monday February 15th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Budget Council Meeting Agenda – 02/15/21

VILLAGE OF FRUITPORT
AGENDA
FEBRUARY 15TH, 2021
BUDGET COUNCIL MEETING

1. Call to Order

2. Roll Call

3. Approve agenda for February 15th Budget Council meeting

4. Public Comments (Public Comments limited to 3 minutes each)

5. 2021-2022 Budget
a. Personnel Committee recommendations.
b. Boat Launch rates/Veterans rate/Boat Launch attendant
c. Park Reservations
d. Review of current fiscal year budget items.
e. Next fiscal year budget discussion.

6. Public Comments (Public Comments limited to 3 minutes each)

12. Adjourn

Instructions for Participating in the February 15th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday February 15th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Regular Council Meeting Agenda – 02/15/21

VILLAGE OF FRUITPORT
AGENDA
FEBRUARY 15TH, 2021
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of February 15th Council Meeting Agenda
4. Approval of January 18th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Bridge Grant 2023

Old Business
9. Buoys Permit
10. 7th & Peach
11. Kayak Launch Update and Approval of Purchases
12. Playground

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment

Village of Fruitport Council Meeting Agenda – 01/18/21

VILLAGE OF FRUITPORT
AGENDA
JANUARY 18TH, 2021
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of January 18th Council Meeting Agenda
4. Approval of December 21st & December 28th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Library
–a. Appointments to Library Board
–b. Planning Commission ideas for Library building
9. Window for Kitchen at Picnic Shelter

Old Business
10. 7th & Peach
11. Playground
12. Village Logo/Motto

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment