Fruitport Village

Village of Fruitport Council Meeting Agenda – 05/17/21

VILLAGE OF FRUITPORT
AGENDA
MAY 17th, 2021
COUNCIL MEETING

  1. Call to Order
  2. Roll Call
  3. Approval of May 17th Council Meeting Agenda
  4. Approval of April 19th meeting minutes
  5. Public Comments (limited to 3 minutes each)
  6. Correspondence
  7. Reports from Officers

New Business

  1. Garbage
    a. Add delinquent bills to taxes
    b. Rate for 2021-2022 billing
  2. Master Plan Review and Resolution
  3. End of South Brooks
  4. Park Street Drain

Old Business

  1. Motto
  2. 7th & Peach
  1. Public Comment (Limited to 3 minutes each)
  2. Warrants
  3. Adjournment

Fruitport Village’s Kayak Launch Project

In 2020, the Village of Fruitport was excited to learn that the Village’s application for a grant to the Michigan Department of Natural Resources to build an all accessible kayak launch was awarded funding. All accessible means Americans with Disabilities Act (ADA) compliance and is built to be reached or entered by people who have a disability. This kayak launch is in the mid stage of development and will be located on the shores of Spring Lake in the Village of Fruitport’s beautiful Pomona Park. The kayak launch will increase recreational opportunities for residents and visitors of all ages and abilities and will be the only dedicated launch for kayaks on Spring Lake.

The project in its application stage received letters of support from many including Muskegon County, Fruitport Township, Fruitport Community Schools, and the Disability Network of West Michigan. The Village’s ADA accessible kayak launch coincides with the overall county goal of expanding recreational opportunities for everyone especially senior citizens and those with disabilities. This is a truly special project for Fruitport Village, and everyone is excited about it.

While the Village did receive state grant funding for this project, local match dollars totally $75,000 still must be contributed as part of the grant agreement. Anyone who is able and wants to help towards the required local match for this important project is encouraged to do so. Local support is key to not only help fund the kayak launch, but to get the word out to everyone about the development of this exciting project.

A donation of any size will have an impact on the entire community, especially seniors and those with disabilities, and will be used to offset funds that would otherwise come out of the village’s general budget. You can donate by sending a check to the Village of Fruitport office at 45 N. Second Avenue, Fruitport, Michigan 49415. Please do not hesitate to call with any questions to (231) 865-3577. Your generous pledge will be recognized on a special donor display that will be located near the kayak launch once developed.

Look for the new all accessible kayak launch and expanded parking area to be constructed on the east side of the boat launch in late summer or early fall of this year.

Village of Fruitport Council Meeting Minutes – 03/29/21

VILLAGE OF FRUITPORT
COUNCIL MEETING
MARCH 29TH, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of March 29th Meeting Agenda
Motion made by Amy to approve the March 29th meeting agenda, supported by Bill. With a unanimous vote, the motion carried.

4. Approval of the January 18th meeting minutes
Motion made by Amy to approve the February council meeting minutes, the March 13th work session minutes, and the March 22nd public hearing minutes, supported by Bill. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
Ann read a letter from the Church of Seventh Day Adventist; students will be canvassing the area this summer. Ann read a letter from Mark Oldenburg, 270 Pine regarding the Temporary Local Watercraft Control Application. He stated the water is down about 3 feet from last year and does not think it is necessary right now. If possible if the permit you are applying for give some discretion that would be ideal.

7. Reports from Officers.
Amy gave an update on the Playground. A public input event will be held in May. Amy gave an update on the Senior Millage. We received approval from our County Commissioner to submit the application for funding this year.
Carl had nothing to report.
Bill had nothing to report.
Jeff questioned the size of the Personnel Committee now that the council size has been reduced. The Personnel Committee needs to be reduced to two members in the Committee.
Roger had nothing to report.

Motion made by Amy at 7:08pm to close the Council meeting, supported by Jeff, with a unanimous vote the motion carried.
Motion made by Jeff to open the Budget hearing, supported by Amy, with a unanimous vote
The motion carried.

8. Budget Hearing
Roger asked if anyone had any questions about the 2021-2022 budget that was discussed in the budget meeting. No one had any questions or comments. Roger questioned if there was any Public Comment, no comments were made.

Motion made by Amy to close the Budget hearing at 7:10pm, supported by Jeff, with a unanimous vote the motion carried.
Motion made by Amy to open the Council meeting, supported by Carl, with a unanimous vote the motion carried.

9. 2021-2022 Budget Adoption
Motion made by Roger to approve the budget as presented, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
Budget resolution offered by Roger, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None (Resolution attached).

10. Motto
Amy advised that we need to work on a Village Motto. She will send out an email to council and review suggestions at the next council meeting.

11. Temporary Local Watercraft Control Application/Resolution
Roger and council discussed the input from the Public Hearing. Temporary Local Watercraft Control Resolution offered by Roger, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger (left meeting at 7:19pm) (Resolution attached).

12. 7th & Peach
Roger gave an update on the work at 7th & Peach.

13. Kayak Launch Update and Approval of Purchases
Amy advised of a virtual meeting with Prein & Newhof. Working on submitting information to the DEQ. The parking lot and launch will be completed in the late summer or early fall. Motion made by Amy to approve the purchase of the kayak launch pad and gang way in an amount not to exceed $50,000.00, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger.

14. Public Comment
None

15. Warrants
Motion made by Jeff to approve the warrants, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt. NAYS: None Absent: Rothenberger

16. Adjournment
Motion made by Jeff to adjourn the meeting at 7:47pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Budget Council Meeting Minutes – 03/29/21

VILLAGE OF FRUITPORT
BUDGET COUNCIL MEETING
MARCH 29, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of the March 29th Budget meeting Agenda
Motion made by Bill to approve the March 29th budget meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4. Public Comment
None

5. 2021-2022 Budget

A. Boat launch attendant – Roger discussed increasing the boat launch attendant wage to $14.00 per hour. He also would like to increase the attendant’s hours at the launch and handling other responsibilities for the Village this year. Motion made by Jeff to increase the boat launch attendant wage to $14.00 per hour and that the President has authority to approve the hours that the attendant works, supported by Amy. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
B. Council wages – Ann reviewed the current wording of the ordinance regarding President, council, and clerk meeting pay and maximum meetings per month. Motion made by Bill to move forward with the ordinance change of meeting pay and to increase the meeting pay maximum from 4 meetings to 6 meetings per month, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Ann will prepare the revised ordinance to present at the next council meeting.
C. DPW Wishlist – a review was made of the DPW Wishlist. These items will be reviewed and discussed throughout the year. Roger discussed the need for an aerator. A discussion took place. Motion made by Bill to approve the purchase of an aerator in an amount not to exceed $3000.00, supported by Carl. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None
D. Advanced Pavement Marking Services – Roger advised that this company agreed to do the pavement marking at the same cost as last year if we confirm by April 19th. A discussion took place about seal coating of the basketball court. This item is tabled until the next meeting so that further information can be researched. Bill agreed to work on this item with the DPW Supervisor.
E. Bridge Street Lights – Roger gave an overview of the flashing lights installed on Bridge Street.
F. Ann reviewed the budget for the 2021-2022 fiscal year.

6. 2020-2021 Budget Amendments

G. Ann reviewed the amendments that need to be made to the current year budget (See attached). Motion made by Amy to approve the amendments as presented, supported by Carl. Roll call: AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None

7. Public Comment
None

8. Adjournment
Motion made by Bill to adjourn the meeting at 6:54pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Instructions for Participating in the April 19th Fruitport Village Council meeting

Village Council meeting Monday April 19th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Agenda – 04/19/21

VILLAGE OF FRUITPORT
AGENDA
APRIL 19TH, 2021
COUNCIL MEETING

  1. Call to Order
  2. Roll Call
  3. Approval of April 19th Council Meeting Agenda
  4. Approval of February March 29th budget meeting and March 29th council meeting
  5. Public Comments (limited to 3 minutes each)
  6. Correspondence
  7. Reports from Officers

New Business

  1. 3rd Avenue Beautification
  2. Reappointment of Clerk/Treasurer
  3. Change of Ordinance Council Wages
  4. Seal Coating Project
  5. Advanced Pavement Markings

Old Business

  1. Motto
  2. 7th & Peach
  3. Public Comment (Limited to 3 minutes each)
  4. Warrants
  5. Adjournment

Fruitport Village Council Work Session – 7th & Peach Ave. – 3/13/2021

COUNCIL WORK SESSION
SATURDAY MARCH 13TH 2PM
7TH & PEACH AVENUE

1. CALL TO ORDER
Meeting called to order at 2:04pm.

2. ROLL CALL
Present: Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles, Roger Vanderstelt and Ann LaCroix

3. REVIEW SITE
Roger reviewed the site area and issues. The council and several residents walked through the two different areas and Roger pointed out the difficulty in finding a buried culvert. A packet with diagrams and quotes was reviewed.

4. PUBLIC COMMENT
Steve McKellips, 308 Pine Street stated that he would like for his pond to be saved during this process but is okay with losing it if that is what is necessary to prevent the water issues in the neighborhood.
Toni Kostamo, 297 Elm, questioned if there would be other meetings regarding the issues.
Tracy LeFaive, 281 Elm, she does not have issues with water in her basement, but many other neighbors have experience water issues. She would like to see it fixed.

5. ADJOURNMENT
Motion made by Carl to adjourn the meeting at 2:40pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk

Village of Fruitport Budget Council Meeting Minutes – 3/8/2021

VILLAGE OF FRUITPORT
BUDGET COUNCIL MEETING
MARCH 8TH, 2021

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3. Approval of March 8th Budget meeting Agenda
Motion made by Amy to approve the March 8th budget meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of February 15th budget and council meeting minutes
Motion made by Amy to approve the corrected budget meeting minutes that were sent out today and the council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. 2021-2022 Budget (remaining items from previous budget meeting)

a. Boat Launch attendant and Porta Potty
Roger discussed increasing the boat launch attendant wages from $13.00 per hour (approved at last council meeting) to $14.00 per hour for the upcoming season. Wages are paid by the boat launch earnings. A discussion took place. Motion made by Carl to approve the increase in wage to $14.00 per hour, supported by Jeff. Roll Call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
An additional discussion took place about increasing the responsibilities of the boat launch attendant. Roger, Ann, and boat launch attendant Margo will work together on a schedule and the new responsibilities and present to council at a future meeting.
Porta Potty – Roger suggested putting a second porta potty in the changing room building. A discussion took place and Ann will check on the cost for having the original porta potty cleaned twice a week and the cost of adding a second porta potty for holiday weekend.

b. Council wages. Carl reviewed the document provided by the treasurer breaking down the cost of increasing the council wages. Due to the recent council reduction the cost would be minimal at approximately $500.00 a year. The current council wage was set in 1988.
Ann will check on the process of changing the ordinance and this will be on the next meeting agenda.

c. Review of current fiscal year budget items. Ann reviewed the carry over items from last years budget that will be included in next year’s budget.

d. Next fiscal year budget discussion. Ann reviewed the new items for consideration.
The DPW provided a wish list. A discussion took place, and it was determined that the council would like more information about the items and how they are prioritized. This is a multi-year wish list.

7. Public Comment
None

8. Adjournment
Motion made by Carl to adjourn the meeting at 7:09pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk/Treasurer

Village of Fruitport Council Meeting/Budget Hearing – 03/29/21

VILLAGE OF FRUITPORT
AGENDA
MARCH 29TH, 2021
COUNCIL MEETING & BUDGET HEARING

1. Call to Order
2. Roll Call
3. Approval of March 29th Council Meeting Agenda
4. Approval of February 15th council meeting, March 13 work session minutes and March 22nd public hearing minutes.
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. Budget Hearing

9. 2021-2022 Budget Adoption
10. Motto

Old Business
11. Temporary Local Watercraft Control Application/Resolution
12. 7th & Peach
13. Kayak Launch

14. Public Comment (Limited to 3 minutes each)
15. Warrants
16. Adjournment

Village of Fruitport Budget Meeting Agenda – 03/29/21

VILLAGE OF FRUITPORT
AGENDA
MARCH 29th, 2021
BUDGET COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of agenda for March 29th Budget Council meeting.
4. Public Comments (Public Comments limited to 3 minutes each)

5. 2021-2022 Budget
–a. Boat Launch-attendant
–b. Council wages
–c. DPW Wishlist
–d. Advance Pavement Marking Services
–e. Bridge Street Lights
–f. Budget Review

6. 2020-2021 Budget Amendments
7. Public Comments (Public Comments limited to 3 minutes each)
12. Adjourn

Instructions for Participating in the March 29th, 2021 6pm Budget Meeting and 7pm Council Meeting_Budget Hearing

Village of Fruitport

Budget council meeting will be held on Monday March 29th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Council meeting and Budget hearing will start at 7pm. Same procedure as above.

Instructions for Participating in the March 22nd, 2021, 6pm Fruitport Village Public Hearing

A public hearing will be held on Monday March 22nd at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village Of Fruitport Council Meeting Minutes – February 15, 2021

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:06pm.

2.) Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix

3.) Approval of February 15th Meeting Agenda
Motion made by Amy to approve the February 15th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4.) Approval of the January 18th meeting minutes
Motion made by Jeff to approve the January 18th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.

5.) Public Comment
None

6.) Correspondence
Ann advised a meeting took place with her, the DPW Supervisor and Cara Decker from the Grand Valley Metro Council. Information was gathered and our yearly Stormwater Progress report will be submitted.

7.) Reports from Officers.
Amy discussed a funding request from Dancing into Sunset. Motion made by Amy to grant $500.00 of the senior millage funding to Dancing into Sunset, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Carl had nothing to report.
Bill had nothing to report.
Jeff advised that the Planning Commission was questioning the plan for the library. Bill, who is on the library board explained that the library may move to another location in the future. At that point discussions will take place. Jeff questioned the Village snowplow plan. Ann emailed it to him and advised the information is on our website.
Roger had nothing to report.

8.) Bridge Grant 2023
Ann advised that the village received a grant of $216,000.00 for preventative maintenance to be made on the Bridge Street bridge. The Village will be responsible for the following costs 5% of the construction, design engineering and construction engineering. Anticipated Village costs for the project will be approximately $75,000.00. The design phase will start in March 2021 with letting in November of 2022 and project will take place in spring of 2023. Brechting will assist the Village in obtaining bids for the construction engineering. Ann reviewed a proposal from Brechting Bridge & Engineering in the amount of $16,500.00. Motion made by Amy to approve the proposal from Brechting Bridge in the amount not to exceed $16,500.00, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None

9.) Buoys Permit
Roger advised the council that he would like to apply for a DNR temporary local watercraft control permit due to the high waters. He referred council to a diagram of where buoys would temporarily be placed for a no wake zone. A public hearing would be necessary to apply for the permit. A discussion took place. Motion made by Roger to apply for the DNR permit, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None

10.) 7th & Peach
Roger advised that he is continuing to work on a solution for 7th & Peach.

11.) Kayak Launch Update and Approval of Purchases
Roger gave an update on financial donations and in-kind donations for the kayak launch. Amy advised she has been in touch with Prein & Newhof about the in-kind donations. Amy advised that there are funds remaining in the donation from Les Torrans. Part of the funds was used for a memorial bench and a portion of the remaining funds can be used for 2 benches and a bike rack for the kayak launch. Motion made by Amy to purchase 2 benches and a bike rack for the kayak launch in an amount not to exceed $1613.85, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Amy made another motion to purchase another bench, bike rack and duo recycling/waste container in the amount not to exceed $2037.85, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger (left at 7:33pm).

12.) Playground
Amy gave an update on the Playground Committee. The committee at this point consists of Amy, Ann, and Jen Cross from the Planning Commission. There will be multiple sub-committees for the project and Amy referenced a meeting that is planned to take place on May 13 at Pomona Park at which all residents and interested others can attend to learn more about the project, to solicit input, and to sign up for committees and other volunteer activities. A representative from Sinclair Recreation, the consultant/playground equipment provider, will also attend the meeting. Also, Ann will work with the DPW Supervisor on obtaining professional volunteers. Amy advised she will pursue grants. A fundraiser committee that will utilize Smiley and other fundraising methods and a volunteer committee that will obtain volunteers for a community build. of the playground will also be pursued. Amy plans on attending a meeting with the Lions Club this week to share information about the playground and gather volunteer support. Roger stated that he was already planning on attending the meeting with the Lions Club so both Amy and Roger will attend.

13.) Public Comment
None

14.) Warrants
Motion made by Amy to approve the warrants, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger

15.) Adjournment
Motion made by Amy to adjourn the meeting at 7:55pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village Of Fruitport Council Meeting Minutes – January 18, 2021

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:08pm.

2.) Roll Call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix
Absent: Amy Haack (excused)

3.) Approval of January 18th Meeting Agenda
Motion made by Carl to approve the January 18th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

4.) Approval of the December 21st and December 28th meeting minutes
Motion made by Carl to approve the December 21st and December 28th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.

5.) Public Comment
None

6.) Correspondence
None

7.) Reports from Officers.
Carl advised that the Personnel Committee will schedule a meeting to discuss 2021 wage increases and other Personnel items.
Bill advised that the library has hired Lisa Harmon as the new director. A youth librarian has also been hired.
Jeff had nothing to report.
Roger advised he is working on the guardrail issue at Pontaluna and 3rd Avenue and quotes for Park Street. Roger advised council of a request for a Medical Marihuana facility by a potential buyer of Modular Systems. Roger reviewed the resolution passed in 2017 when a request was made for a Medical Marihuana facility and the Village after a public hearing and long process opted not to pass an ordinance to allow the facility.

8.) Library
a. Roger advised that the Library board recommends the reappointment of Laura Oldt and Ruth Woodward to the Library board for a term of 2 years (2021-2022). Motion made by Roger to reappoint Laura Oldt and Ruth Woodward to the Library board for a 2-year term, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

b. Roger reviewed a list provided by the Planning Commission of ideas for the Library building if the Library is relocated. Council reviewed the items.

9.) Window for Kitchen at Picnic Shelter
Roger discussed improvements at the Picnic Shelter that he has been working on with the Lions Club. He advised we have earned $5290.00 in the last 2 years at the Picnic Shelter. Motion made by Carl to cut out a window area on the picnic shelter side of the building, rerun electric and purchase a hurricane rolling shutter in an amount not to exceed $1912.00, supported by Jeff. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

10.) 7th & Peach
Roger advised that he has met with a contractor and 2 engineering firms on possible resolutions to the issue on 7th & Peach.

11.) Playground
Ann reported for Amy on the Playground project. Ann advised that she along with Amy and Jen Cross from Planning Commission have continued to work with Sinclair Recreation on the Playground Concept. At this point the potential cost will be over $150,000.00. A grant from Game Time would cover over approximately $57,000.00. This will be a 2 fiscal year project. Further discussion on the budget for the playground will be discussed at the budget meeting. Committees will be formed for fundraising, volunteers to help with the construction etc. Ann asked council to review the concepts sent out with the meeting packet and vote on a concept. This will be a starting point and may be changed based on budget and other factors. Motion made by Jeff to approve Option 2 of the concept, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

12.) Village Logo/Motto
Council reviewed the final two logos to vote on. Motion made by Roger to go with option 5b, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

13.) Public Comment
None

14.) Warrants
Motion made by Carl to approve the warrants, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack

15.) Adjournment
Roger asked to schedule the budget meetings prior to adjournment. Discussion took place and it will be at 6pm on February 15th prior to the council meeting and March 8th at 6pm. Also, the March council meeting will be changed from March 15th to March 29th. Motion made by Roger to approve the change of the March council meeting date, supported by Carl. With a unanimous vote the motion carried.
Motion made by Jeff to adjourn at 7:48pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village Of Fruitport Council Meeting Minutes – December 28, 2020

1.) Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2.) Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles, and Ann LaCroix

3.) Public Comment
None

4.) Reducing Council Size
Amy reviewed the Ordinance to Reduce the Number of Trustees. Motion made by Amy to adopt the ordinance, supported by Jeff. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

5.) Undercoating New Truck
Roger reviewed two quotes to undercoat the new truck. Motion made by Bill to accept the quote in the amount of $517.35 from Zeibart in Holland, supported by Carl. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

6.) Public Comment
None

7.) Warrants
Motion made by Bill to approve the warrants, supported by Jeff. Roll call AYES: Haack, Rothenberger, Guiles, Overkamp and Vanderstelt
NAYS: None

8.) Adjournment
Motion made by Amy to adjourn the meeting at 6:22pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Instructions for Participating in the February 15th Fruitport Village Budget Meeting

The Village budget meeting will be held on Monday February 15th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Budget Council Meeting Agenda – 02/15/21

VILLAGE OF FRUITPORT
AGENDA
FEBRUARY 15TH, 2021
BUDGET COUNCIL MEETING

1. Call to Order

2. Roll Call

3. Approve agenda for February 15th Budget Council meeting

4. Public Comments (Public Comments limited to 3 minutes each)

5. 2021-2022 Budget
a. Personnel Committee recommendations.
b. Boat Launch rates/Veterans rate/Boat Launch attendant
c. Park Reservations
d. Review of current fiscal year budget items.
e. Next fiscal year budget discussion.

6. Public Comments (Public Comments limited to 3 minutes each)

12. Adjourn

Instructions for Participating in the February 15th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday February 15th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Regular Council Meeting Agenda – 02/15/21

VILLAGE OF FRUITPORT
AGENDA
FEBRUARY 15TH, 2021
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of February 15th Council Meeting Agenda
4. Approval of January 18th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Bridge Grant 2023

Old Business
9. Buoys Permit
10. 7th & Peach
11. Kayak Launch Update and Approval of Purchases
12. Playground

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment

Village of Fruitport Council Meeting Agenda – 01/18/21

VILLAGE OF FRUITPORT
AGENDA
JANUARY 18TH, 2021
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of January 18th Council Meeting Agenda
4. Approval of December 21st & December 28th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Library
–a. Appointments to Library Board
–b. Planning Commission ideas for Library building
9. Window for Kitchen at Picnic Shelter

Old Business
10. 7th & Peach
11. Playground
12. Village Logo/Motto

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment

Instructions for Participating in the January 18th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday January 18th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Instructions for Participating in the December 28th Fruitport Village Special Council Meeting

The Village Council meeting will be held on Monday December 28th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Minutes – 11/16/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
NOVEMBER 16TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles, Ann LaCroix
Absent: Bill Overkamp (excused)

3. Approval of November 16th Meeting Agenda
Motion made by Amy to approve the November 16th meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of the October 19th and October 26th Council meeting minutes
Motion made by Amy to approve the October 18th and October 26th meeting minutes, supported by Roger. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
Amy advised that we wait until after the Master Plan is complete to apply for the MSU Sustainable Built Environment Initiative. Amy also reported on the business that contacted Jay to set up a summer business in the park. She checked with our attorney regarding liability issues. Ann reached out to the business asking for more specific information and they have not responded.
Carl had nothing to report.
Jeff had nothing to report.
Roger had nothing to report.

8. Oath of Office
Roger took the President oath of office. Jeff took the council member oath of office.

9. ZBA Appointment
Roger made a motion to appoint Matt Slagle to the Zoning Board of Appeals Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

10. WMSRDC Appointment
Roger advised that due to the resignation of Jay Bolt and appointment needs to be made to the MPO Technical Committee. Amy gave a brief background of the Committee. Roger made a motion to appoint Justin Clish, DPW Supervisor to the WMSRDC MPO Technical Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

11. Reducing Council Size
Amy suggested that the council consider reducing its size from 7 to 5. She advised it would be easier to fill seats in the council or other committees. There would be a cost savings of about $4000.00 per year. She spoke to our attorney about it and explained that we would need a 2/3rd affirmative vote, public hearing, and resolution. Council discussed the idea. It will be tabled until the December meeting.

12. Planning Commission open council position
Roger advised that due to the resignation of Jay Bolt there is an open position on the Planning Commission. A discussion took place. Roger made a motion to appoint Jeff to the Planning Commission, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

13. 7th & Peach
Roger advised that he spoke to Brenda Moore, Muskegon County Drain Commissioner regarding 7th & Peach. She advised it is not a county drain. He will investigate more and report back to council on the possible process for clean-up.

14. End of Brooks repair
Roger described the issue at the end of Brooks Road. Quotes were reviewed. Motion made by Roger to accept the bid from Tiles in the amount of $7464.00 paid out of the Major Streets fund, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

15. Sidewalks to be removed
Roger advised he would like to table this item until next spring.

16. Catch Basin repair issue
The recent repair of the Catch basins had issue and needs to be fixed. Bids were reviewed. Motion made by Amy to accept the bid from Christian Concrete in the amount of $432.50 to repair the catch basins, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

17. 2020 3rd Ave Project
Amy and Roger both discussed a recent walk through of the project with representatives from the parties involved. A punch list of 45 items was determined. Amy will send the punch list to the council. The Engineer will make sure all items are corrected. The process may go through next spring.

18. Kayak Launch
Amy advised that she along with Roger participated in a Zoom meeting about finalizing details of the kayak launch.

19. Playground
Amy advised that the committee is continuing to work with Sinclair Recreation on 2 design concepts and 2 locations to present to council soon.

20. Village Logo/Motto
Amy asked that everyone refer to the email she sent out with logo designs received from our consultant. A discussion took place on which designs the council preferred. A couple of suggestions were made. Amy will check back with the consultant to make the changes and review again at the next council meeting.

21. Public Comment
None

22. Warrants
Ann added another warrant of $505.00 from Christian Concrete to the warrants. Motion made to approve all warrants, including the added warrant of $505.00, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

23. Adjournment
Motion made by Amy to adjourn the meeting at 8:09pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 10/26/20

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
OCTOBER 26th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:03pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp and Ann LaCroix
Absent: Donna Pope, Jay Bolt and Jeff Guiles (excused).

3. Approval of October 26th Meeting Agenda
Motion made by Amy to approve the meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Public Comment
None

5. Sidewalk & Cath Basin Quotes
Roger advised of an error in the quotes voted on at the last council meeting. The low bid was Christian Concrete not RA Holmes. Carl made a motion to grant the bid to Christian Concrete in the amount of $2835.00 instead of RA Holmes bid of $3475.00, supported by Roger. Roll call
AYES: Haack, Rothenberger, Overkamp, and Vanderstelt.
NAYS: None
Absent: Pope, Bolt and Guiles.

6. 8th Avenue Quotes
Roger reviewed 2 bids for the work on 8th Avenue. Motion made by Bill to accept the bid from Dirt Works in the amount of $11,657.97 and the cost to be split between the Major and Local Streets fund, supported by Carl. Roll call
AYES: Haack, Rothenberger, Overkamp and Vanderstelt.
NAYS: None
Absent: Pope, Bolt and Guiles.

7. Public Comment
None

8. Adjournment
Motion made by Amy to adjourn the meeting at 6:12pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Council Meeting Minutes – 10/19/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
OCTOBER 19TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Ann LaCroix and Bill Overkamp (arrived at 7:12 excused)
Absent: Donna Pope (excused)

3. Approval of October 19th Meeting Agenda
Roger asked to add Site Plan for Waypoint Dock & Deli to the agenda under New Business and 8th Avenue Drain. Motion made by Jay to approve the agenda with the requested additions, supported by Jeff. Amy stated that items as important as these should not be added when requiring review, the afternoon of the meeting. With a unanimous vote, the motion carried.

4. Approval of the September 29th Council meeting minutes
Motion made by Amy to approve the September 29th minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
Amy will report under agenda items.
Carl discussed the adopted plan of limiting visits to the DPW and wearing of masks. He spoke about council members entering the DPW without masks and recent issues of COVID exposure. Carl questioned if the council wants to adhere to the requirement of limiting access to the DPW unless absolutely necessary, requiring a mask at all times, temperature taking and social distancing. Council supports this plan.
Bill gave an update on the power boxes and photo eyes on 3rd Avenue.
Jay discussed a letter received from a business asking to set up a summer business in the park. This will be on next months agenda and contact will be made with our attorney regarding it.
Jay advised that the Planning Commission sent their recommendations to the Planning Consultant for the initial Master Plan update.
Jeff asked council if we should cancel Halloween. Amy shared what local communities are doing. It is left up to the parents and residents to make their own decision about trick or treating since the Village doesn’t host any type of event.
Roger advised that he receive a report regarding 7th & Peach water issue. He would like to add this to next month’s agenda. The DPW crew is researching the cost of an aerator for the Park. He hopes to have quotes for the next council meeting.

8. Reimbursing Council for Expenses
A discussion took place about reimbursing Roger for an ink cartridge. Motion made by Carl to reimburse Roger $40.27 for an ink cartridge, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Due to COVID other expenses may come up for council members. A policy may need to be established for future procedures for reimbursements.

9. Catch Basins
Roger reviewed the bids for both the sidewalks and catch basins. He suggested the work go to one contractor to be completed. Council agreed. Motion made by Bill to contract RA Holmes at a cost of $3475.00 to complete the sidewalk work and 3 spillways on 6th Avenue, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

10. Sidewalk on 6th Avenue
This was addressed under the above agenda item.

11. Waypoint Dock & Deli Site Plan
Jay advised that the Planning Commission reviewed the site plan for Waypoint Dock & Deli. The Commission recommends approval of the site plan since it has complied with the zoning ordinance. The parcel owner the parcel owner and the Village president suggested that rip rap be constructed between the new garage structure and the sidewalk. The parcel owner agreed to work with the Village to make this happen at the time of construction. Roger to approve the site plan with the understanding the parcel owner will work with council on the rip rap, supported by Bill Motion made by. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Council member Amy stated that items as important as this should not be added to the agenda the day of the meeting and should be on the agenda that is available for public viewing prior to the meeting.

12. 2020 3rd Avenue Project
Jay advised that 99% of the paving is completed and that the contractors are on track to complete the new traffic signal work.

13. MSU Sustainable Built Environment Initiative
Amy gave an overview of the initiative. This is something to pursue after the Master Plan update has been completed. Amy advised the $7500.00 cost may be reduced and/or a 3-payment plan could be put in place.

14. Village Logo/Motto
She shared the council input with David Jirousek. His designer is working on five concepts for review by council.

15. Kayak Launch
Amy has been in recent contact with Matt Levandoski, Prein & Newhof. Matt would like to meet with Roger and Amy about the launch, signs, and benches. Soon donation letters for the kayak launch will be sent to potential donors.

16. Playground
Amy gave a recap of the meetings with the playground consultant. Input was provided to the consultant and they are currently designing a few concept drawings.

17. 8th Street Quote
Roger advised that the work to fix the culvert on 8th Street is more involved. The previous quote was $3935.00 the new quote is $12,067.00. Roger made a motion to put in back out for bid, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A special council meeting will be scheduled for Monday October 26th at 6pm to review new bids.

18. Public Comment
None

19. Warrants
Motion made by Amy to approve the warrants, supported by Jeff. Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

20. Adjournment
Motion made by Jeff to adjourn the meeting at 8:12pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Council Meeting Agenda – 12/21/20

VILLAGE OF FRUITPORT
AGENDA
DECEMBER 21ST, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of December 21st Council Meeting Agenda
4. Approval of November 16th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Planning Commission appointment
9. Commemorative bench

Old Business
10. Reducing Council Size
11. 7th & Peach
12. 2020 3rd Ave Project
13. Kayak Launch Update and Approval of Purchases
14. Playground
15. Village Logo/Motto

16. Public Comment (Limited to 3 minutes each)
17. Warrants
18. Adjournment

Instructions for Participating in the December 21st Fruitport Village Council Meeting

The Village Council meeting will be held on Monday December 21st at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Agenda – 11/16/20

VILLAGE OF FRUITPORT
AGENDA
NOVEMBER 16TH, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of November 16th Council Meeting Agenda
4. Approval of October 19th and October 26th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers
8. Oath of Office-Vanderstelt and Guilles

New Business
9. ZBA appointment
10. WMSRDC appointment
11. Reducing Council size
12. Planning Commission open council position
13. 7th & Peach
14. End of Brooks repair
15. Sidewalks to remove

Old Business
16. Catch Basin repair issues
17. 2020 3rd Ave Project
18. Kayak Launch
19. Playground
20. Village Logo/Motto

21. Public Comment (Limited to 3 minutes each)
22. Warrants
23. Adjournment

Instructions for Participating in the November 16th Fruitport Village Council Meeting

The Village Council meeting will be held on Monday November 16th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Village of Fruitport Council Meeting Agenda – 10/19/20

VILLAGE OF FRUITPORT
AGENDA
OCTOBER 19th 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of October 19th Council Meeting Agenda
4. Approval of September 29th Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. Reimbursing Council for Expenses
9. Catch Basins
10. Sidewalk on 6th Ave

Old Business

11. 2020 3rd Ave Project
12. MSU Sustainable Built Environment Initiative
13. Village Logo/Motto
14. Kayak Launch
15. Playground

16. Public Comment (Limited to 3 minutes each)
17. Warrants
18. Adjournment

Village of Fruitport Council Meeting Minutes & Attachment – 09/29/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
SEPTEMBER 29TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of September 29th Meeting Agenda
Roger asked to add Tree in Park to the agenda under New Business. Motion made by Amy to approve the agenda with the addition of Tree in the Park, supported by Jeff. With a unanimous vote, the motion carried.

4. Approval of the August 17th Council meeting minutes
Motion made by Amy to approve the August 17th minutes, supported by Jeff. With a unanimous vote, the motion carried.

5. Public Comment
Brian Hosticka, Local Democrat, introduced himself as a candidate running for the 91st District seat of the Michigan House of Representatives. He is an assistant prosecuting attorney for Muskegon county.

6. Correspondence
None

7. Reports from Officers
Amy will report under agenda items.
Jay advised the Planning Commission’s next meeting is October 13th. He anticipates a draft of the Master Plan to be presented to council in November or December. The PC will also be reviewing a site plan for Waypoint Dock & Deli and a concept drawing for a business that will occupy the old Village Inn location.
Carl had nothing to report.
Bill gave an update on the library. The director and another employee have taken job elsewhere. One of their 3 air conditioners need replacing. Bill also discussed plans to earn interest on the balance in their bank funds.
Jeff has been working on bids for sidewalks and questioned trimming of bushes.
Roger advised he is working on several items, removal of sidewalks, catch basins in need of repair and boat launch suggestions. Roger advised that the S curve on Bridge Street work and the sink hole on Brooks will be done when the rain clears out. Roger also spoke to Fred Younkers from the Lions’ Club. Old Fashioned Christmas will not take place this year. They will put up the Christmas Trees, walls around the picnic shelter and decorate. Roger also questioned being reimbursed for an expense. Amy suggested this be an agenda item at the next meeting. All agreed.

8. Planning Commission Appointment
Roger made a motion to appoint Alex Vickers to the Planning Commission, supported by Amy.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope (See attached motion).

9. MSU Sustainable Built Environment Initiative
Ann shared an email with Amy, Jay, Roger, and Jen Cross from Planning Commission about a design concept program through MSU. Amy agreed to research it. She contacted Wayne Beyea at MSU. He advised they work with local government for design concepts like downtown beautification. They discussed design work for the acquired park property and beautification of streetscape on 3rd Avenue. The students would work with professionals and community to gather ideas for their renderings. An application would need to be filled out, including letters of support. Amy checked with David Jirousek and he felt this would be the next step in the implementation of the Master Plan. A discussion took place and the council is in favor of Amy pursuing this further. There could be a cost involved. Amy will report at the next council meeting.

10. Playground
Amy advised she has been working with Ann and Jen Cross in the formation of a Playground Committee. They met with Rose Dillon and Bill Overkamp to discuss the library and new playground. On September 2nd they met with Jeremy Bosman, Sinclair Recreation at Pomona Park. Two locations were discussed. The group visited playgrounds in the area and provided input to Jeremy. He will provide concept drawings for review. There are ways to reduce the cost, a Community Build where volunteers work with Sinclair Recreation to install the playground, grants available through Game Time (the manufacturer of the equipment), Smiley and other fundraising ideas. The goal is to complete the project in 2022.

11. Power Boxes/Photo Eyes on 3rd Avenue
Bill presented 3 estimates for the Power Box work. Motion made by Bill to accept the quote from Tandem Electric and not to exceed $3000.00, supported by Amy.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

12. Tree in Park
Roger advised there is a dangerous tree located near the bathroom in the Park. He presented 3 quotes. Motion made by Amy to accept the quote from Get R Cut for $1500.00 and that the work needed to be completed within 5 days, supported by Jeff.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

13. 2020 3rd Avenue Project
Jay gave an update on the project. It was delayed 3 weeks because of a sub-contractor. The new date is October 5th and they are still committed to completing the road portion of the project by the end of October. Jay has asked for an updated project schedule.

14. Village Logo/Motto
Amy thanked council for their input on the logo. She has shared the information with David Jirousek who is facilitating the work on the logo.

15. Kayak Launch
Amy advised that additional information was needed by the DNR. The requested information was submitted, and we have received approval for the funding. The project has been postponed til next spring due to COVID-19 and the high-water levels.

16. Public Comment
None

17. Warrants
Motion made by Bill to approve the warrants, supported by Roger.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

18. Adjournment
Motion made by Amy to adjourn the meeting at 8:09pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

*  *  *

Click the image below for the attachment to the Village of Fruitport’s September 29, 2020, Council Meeting Minutes (PDF format).

attachment

Village of Fruitport Council Meeting Minutes – 08/17/20

VILLAGE OF FRUITPORT
COUNCIL MEETING

August 17th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles (joined at 7:02pm) and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of August 17th Meeting Agenda
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of the July 27th Special Council meeting minutes
Motion made by Jeff to approve the July 27th minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
Ann read a thank you note to council from Sue Halter, Dancing into Sunset, and a congratulations letter from Senator Bumstead about receiving the MNTRF kayak launch grant.
A craft show has been scheduled for September 19th. Council discussed that the vendors need to abide by the Governor’s Order that is in place at that time and keep track of people limiting it to the number allowed for outdoor events at the time.

7. Reports from Officers
Amy will report under agenda items.
Carl discussed the speed issue on Bridge Street. Roger advised that council needs to change the ordinance to not allow over 3 axle trucks. The item will be put on next month’s agenda.
Bill has been working with the DPW Supervisor Justin to move electrical down on electric poles so that is in unnecessary to have a bucket truck when setting up the Christmas lights.
Bill will get quotes and present at a future meeting.
Jay advised the Planning Commission is going to have a Special meeting on August 27th to discuss goals and objectives for the Master Plan. He anticipates a draft of the Master Plan to be presented to council in October or November.
Jeff questioned if there could no parking signs on Bridge Street before the bridge and up to the S curve. Carl agreed and mentioned they would need to be removed during Old Fashioned Days. Jeff has spoken to Christian Concrete about removal of some sidewalks in the Village. No other company has responded to his calls. He will have a quote by the next council meeting.
Jeff questioned the 3 drains at Maple & 6th Street. He said they always need to get dug out. Roger asked that he get together with him to show him the issues.
Roger discussed a tree that a resident removed a tree that was in the Village road right of way. He advised the Village attorney is on vacation and will check into the issue upon his return.

8. New pickup truck
Bill reviewed the cost of a new pick-up truck through MIDeal. Going through MIDeal the cost is reduced approximately 30%. Motion made by Bill to purchase a new pickup truck with the specifications provided to the council for a cost not to exceed $31,872.00, supported by Carl.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

9. Bridge Street curb
Roger reviewed the 3 quotes with council. Motion made by Carl to accept the bid from M&M Concrete in the amount of $2300.00 paid out of the Major Streets Fund, supported by Jeff.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Village Logo/Motto
Amy referred council to the questions that David Jirousek provided about a new logo. She will send out an email to council to gain their input. Amy will compile the data for discussion at the next council meeting.

11. 2020 3rd Ave Project
Jay advised that he and Roger attended a pre-construction meeting today. He anticipates the road project starting the first week of September and taking 4-6 weeks to complete. The total project with the new traffic signal will be completed by the end of November.

12. Kayak Launch
a. Design Update – Matt Levandoski from Prein and Newhoff reviewed the change in layout for the kayak launch due to high water levels. The new design will not impact our grant. The changes were slight modifications. Council asked questions about the new design. Amy advised that she spoke to the coordinator from the DNR and the change is fine if it does not change the items that gave us points toward the grant award. The cost may go down which would lower the Village match.

b. Resolution – See attached resolution.

13. Public Comment
None

14. Warrants
Motion made by Carl to approve the warrants, supported by Jeff. With a unanimous vote, the motion carried.

15. Adjournment
Motion made by Amy to adjourn the meeting at 8:10pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Village of Fruitport Special Council Meeting Minutes – 07/27/20

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JULY 27th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles and Ann LaCroix
Absent: Jay Bolt, Bill Overkamp and Donna Pope (excused)

3. Approval of July 27th Special Council Meeting Agenda
Roger asked that Tree Removal be added under New Business. Motion made by Jeff to approve the agenda with the addition of Tree Removal, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of July 20th Council meeting minutes
Motion made by Amy to approve the July 20th council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Brooks Drain
Roger discussed the repairs and quote for the drain on Brooks road. Jeff questioned if they could do concrete instead of asphalt. Roger agreed to check. Motion made by Jeff to accept Tiles’ bid of $7564.00 and for the costs to be split 50/50 between the Local Streets fund and the General Fund, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

7. 8th Street Drain
Roger discussed the repairs and quote for the drain on 8th Street. Motion made by Jeff to accept a bid of a cost not to exceed $3935.00, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

8. Tree Removal
Roger presented a quote for $2500.00 for the removal of 2 trees in the road right of way in the Village. A discussion took place about additional bids. Roger agreed to get additional bids. Motion made by Amy for the Village of Fruitport to approve a contract that does not exceed $2500.00 from the Major Street fund for the removal of 2 trees, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

9. 2020 3rd Avenue Project
Roger reviewed a report provided by Jay regarding the bid received for the 2020 3rd Avenue project. The total cost for the road resurfacing and new traffic signals is $837,093.85. The Village cost is $226,054.85. The remaining costs are covered by grants. Motion made by Roger to fund the Village portion of the project with $100,000.00 from the Major Streets fund and $126,054.85 from the General Fund. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

10. Bridge Street
a. Speed Study – Carl reported he spoke to Sergeant Al Avery of the Michigan State Police regarding lowering the speed limit on Bridge Street. Sergeant Avery advised that State law prevents us for changing the speed limit.

b. Repair of Curb – Roger discussed repairing the curb on Bridge Street. Justin Clish, DPW Supervisor is checking with Matt Hulst of Prein & Newhoff for a guidance in the repair of the curb. Carl suggested that local concrete companies should be able to offer a solution. Roger will check into the repair further and report back to council.

11. Buoy Application
Roger advised that it is too late to apply to the DNR for temporary buoy placement for this year. He will follow up next February to start the process next year.

12. Public Comment
None

13. Adjournment
Motion made by Amy to adjourn the meeting at 6:35pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

Instructions for Participating in the September 21st, 2020 Council Meeting

The Village Council meeting will be held on Monday September 21st  at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

Fruitport Village Council Meeting Agenda – 09/21/20

VILLAGE OF FRUITPORT
AGENDA
SEPTEMBER 21ST, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of September 21st Council Meeting Agenda
4. Approval of August 17th Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Planning Commission Appointment
9. MSU Sustainable Built Environment Initiative
10. Playground
11. Power boxes/Photo Eyes on 3rd Avenue

Old Business
12. 2020 3rd Ave Project
13. Village Logo/Motto
14. Kayak Launch

15. Public Comment (Limited to 3 minutes each)
16. Warrants
17. Adjournment

Village of Fruitport Council Meeting Agenda – 08/17/20

VILLAGE OF FRUITPORT
AGENDA
AUGUST 17th 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of August 17th Council Meeting Agenda
4. Approval of July 27th Special Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. New pickup truck

Old Business

9. Bridge Street curb
10. 2020 3rd Ave Project
11. Village Logo/Motto
12. Kayak Launch
a. Design Update
b. Resolution

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment