Fruitport Schools

Fruitport Board of Education Workshop Minutes – 02/22/21

Fruitport Board of Education
Board Workshop
February 22, 2021 5:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 5:32 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Tim Burgess.

III. APPROVAL OF AGENDA
Item 21-029. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 21-030. MOTION by Kelly, SECOND by Franklin to approve the Regular Meeting Minutes of February 15, 2021.
MOTION CARRIED 6-0

2. Mid-year Benchmarking Data
Allison Camp shared data from iReady. She also presented a comparison between MAP and iReady. An explanation of the benefits of using iReady was given.

3. Bipolar Ionization Units
John Winskas shared details about the ionization units and the benefits to improved air quality.

4. Bond Update
Mark Mesbergen and John Winskas gave details of where Fruitport Community Schools is at with regard to bond funds.

5. Federal Stimulus
Mark Mesbergen shared details about where Fruitport Community Schools has spent stimulus money.

6. Other
None.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 21-031. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:07 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary

FCS – Board Workshop Agenda – Virtual – 02/22/21

Fruitport Community Schools
BOARD WORKSHOP
Monday, February 22, 2021 – 5:30 p.m.
Via Zoom
Join Zoom Meeting
https://zoom.us/j/97078373076?pwd=NFdQNzBOaXNYUm51UWY2Vy9wOVFGQT09
Meeting ID: 970 7837 3076
Passcode: x3eABB

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of February 15, 2021 (attachment IV-1)
2. Mid-year Benchmarking Data
3. Bipolar Ionization Units
4. Bond Update
5. Federal Stimulus
6. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 02/15/21

Fruitport Board of Education
Regular Monthly Meeting
February 15, 2021 7:00 p.m.
Virtual via Zoom

I. The Regular meeting of the Board of Education was called to order at 7:04 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-020. MOTION by Franklin, SECOND by Cole to approve the agenda with the addition of XIV-4 Schedule a Workshop.
MOTION CARRIED 7-0

IV. PRESENTATIONS
None.

V. COMMUNICATIONS
None.

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an attendance report. He stated that 95-98% of in-person students attended class and 75-80% of virtual students attended last month.

VII. REMARKS FROM THE PUBLIC
Teacher, Jacqueline Ball shared her concerns regarding COVID19 and students returning to a full time schedule.

VIII. CONSENT AGENDA
Item 21-021. MOTION by Brott, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Organizational Minutes of January 18, 2021
2. Approval of Regular Board Meeting Minutes of January 18, 2021
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 7-0

IX. GENERAL BOARD BUSINESS
1. Continuation of the Instructional Plan.
Item 21-022. MOTION by Kelly, SECOND by Cole to stay the course with elementary students in class full time and secondary students returning to full time beginning March 1, 2021. Roll call: Brott, No; Buckner, Yes; Burgess, No; Cole, Yes; Franklin, No; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 4-3

2. Resolution in Support of the LRBOI Casino Project.
Item 21-023. MOTION by Buckner, SECOND by Brott to adopt the Little River Band of Ottawa Indians’ resolution supporting the proposed casino development as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 8, 2021.
Kris Cole reported on a Business and Finance Committee meeting held in the board room and virtually February 8, 2021. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed Reconfirmation of the Instructional Plan, a Change Order to the High School Bond Project, Technology Purchases, and the LRBOI Resolution.

2. Change Order for Fruitport High School.
Item 21-024. MOTION by Cole, SECOND by Brott to approve the Change Order encompassing floor tile for the High School Bond Project as presented.
MOTION CARRIED 7-0

3. Purchase of New Computers for Fruitport High School.
Item 21-025. MOTION by Cole, SECOND by Brott to approve the purchase of computers for the new high school office, computer lab, and media center as presented.
MOTION CARRIED 7-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 8, 2021.
Steve Kelly reported on a Personnel Committee meeting held virtually and in the board room on February 8, 2021. Tim Burgess and Mark Mesbergen attended via Zoom, Steve Kelly via phone, Dave Hazekamp and Bob Szymoniak in the board room. The committee discussed the Transportation Dispatcher Contract, Reconfirmation of the Instructional Plan, a Change Order to the High School Bond Project, and the LRBOI Resolution.

2. Transportation Dispatcher Contract.
Item 21-026. MOTION by Kelly, SECOND by Brott to approve the pay increase for the Transportation Dispatcher as presented.
MOTION CARRIED 7-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 10, 2021.
Jill Brott reported on a Student Affairs Committee meeting held virtually and in the board room on February 10, 2021. Allison Camp, Dave Hazekamp, Bob Szymoniak attended in the board room and Susan Franklin via Zoom. The committee discussed the Adoption of a New High School Mathematics Text Series, Reconfirmation of the Instructional Plan, a Change Order to the High School Bond Project, and the LRBOI Resolution.

2. FHS Math Textbook Adoption.
Item 21-027. MOTION by Brott, SECOND by Franklin to approve the textbook adoption of Reveal Mathematics and classroom sets of graphing calculators for teachers in Algebra 1, Geometry, and Algebra 2 as presented.
MOTION CARRIED 7-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole reported that Robotics will be using the middle school as a remote competition location on May 2nd. He is hoping to return to in-person competitions this summer.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet March 8, 2021 at 11:30 a.m.
2. Personnel Committee will meet March 8, 2021 at 5:00 p.m.
3. Student Affairs Committee will meet March 10, 2021 at 12:00 p.m.
4. A Board Workshop has been scheduled on February 22, 2021 at 5:30 p.m. This meeting will be held virtually via Zoom.

XV. REMARKS FROM THE PUBLIC
None.

XVI. ADJOURNMENT
Item 21-028. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:47 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 02/10/21

Student Affairs Committee
Wednesday, February 10, 2021
5:30 p.m. ~ Boardroom and Zoom
MEETING MINUTES

Attendance: Allison Camp, Dave Hazekamp, Bob Szymoniak in boardroom and Susan Franklin via Zoom.

1. The adoption of a new high school mathematics text series was discussed.

2. The continuation of learning plan for the coming month was discussed.

3. The resolution in support of the Little River Band of Ottawa Indians casino project was referenced.

4. Change orders for the bond project were briefly discussed.

Meeting adjourned at 5:48 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 02/08/21

Personnel Committee
Monday, February 8, 2021
5:00 p.m. ~ Boardroom, phone in, and via Zoom
MEETING MINUTES

Attendance: Tim Burgess and Mark Mesbergen via Zoom, Steve Kelly via phone in, Dave Hazekamp and Bob Szymoniak in boardroom.

1. The contract for the transportation dispatcher was discussed.

2. The continuity of learning plan for the coming month was discussed.

3. The resolution in support of the Little River Band of Ottawa Indians casino project was presented.

4. An explanation for upcoming high school bond change orders was given.

Meeting adjourned at 5:25 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 02/08/21

Business and Finance Committee
Monday, February 8, 2021
11:30 a.m., Board Room and Zoom
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Reconfirmation of the Instructional Plan
Bob presented an update regarding the educational plan.

2. Change Order
Mark presented a change order that will replace the existing floor tile in the science wing and the athletic entry. In addition, there are some upgrades that will happen in the athletic entry such as a replacement of the vestibule and some other items.

3. Other – HS Technology Purchase
Mark presented a recommendation from Jeff Grossenbacher to purchase desktops for the high school office, media center and computer lab. These computers will be received and installed during the move to the new offices that is going to happen around Spring Break.

4. Other – Resolution for Little River Band of Ottawa Indians
Bob discussed the resolution.

Meeting adjourned at 12:13 p.m.
Respectfully submitted by Mark Mesbergen

FCS – Board of Education Regular Meeting Agenda – Virtual – 02/15/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Monday, February 15, 2021 – 7:00 p.m.
Virtual via Zoom
Join Zoom Meeting:
https://zoom.us/j/95218228681?pwd=dVlobEpLdWFpNjNiWU1aS1JjYUNDZz09
Meeting ID: 952 1822 8681
Passcode: 533524

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS

V. COMMUNICATIONS

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VII. REMARKS FROM THE PUBLIC*

VIII. CONSENT AGENDA
1. Approval of Organizational Minutes of January 18, 2021 (attachment VIII-1)
2. Approval of Regular Meeting Minutes of January 18, 2021 (attachment VIII-2)
3. Approval of Bills (attachment VIII-3)
General Fund……………………………………..$445,435.00
Other Funds:
Early Childhood Center…………………………….4,012.72
Food Service…………………………………………..58,218.65
Coop Ed (ISD) Tech Millage……………………..31,135.24
Capital Projects (Bond)………………………      26,803.99
Total Bill List…………………………………..$565,605.60

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-4)
5. Acceptance of Student Activity Summary Report (attachment VIII-5)
6. Acceptance of Credit Card and Utilities Report (attachment VIII-6)
7. Approval of Capital Projects Progress Report (attachment VIII-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-8)

IX. GENERAL BOARD BUSINESS
1. Continuation of the Instructional Plan (attachment IX-1)
2. Resolution in Support of the LRBOI Casino Project (attachment IX-2)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held February 8, 2021 (attachment X-1)
2. Change Order for Fruitport High School (attachment X-2)
3. Purchase of New Computers for Fruitport High School (attachment X-3)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held February 8, 2021 (attachment XI-1)
2. Transportation Dispatcher Contract (attachment XI-2)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held February 10, 2021 (attachment XII-1)
2. FHS Math Textbook Adoption (attachment XII-2)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Organizational Meeting Minutes – 01/18/21

Fruitport Board of Education
Organizational Meeting
January 18, 2021 7:00 p.m.
Virtual via Zoom
https://zoom.us/j/97495161494?pwd=Q0VrcDhZbG4wVGNnUVh2RTlPUnROdz09

I. Per Board Policy 0151, Bob Szymoniak, Superintendent, called the January 18th Organizational Meeting to order at 7:00 p.m.

II. Roll Call: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. Election of Officers

President
Item 21-001. MOTION by Cole, SECOND by Kelly to nominate Dave Hazekamp for
President. No other nominations were brought forth.
MOTION by Brott, SECOND by Buckner to close nominations and cast a ballot for Dave Hazekamp for President. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Superintendent Szymoniak passed the gavel to President Hazekamp.

Vice President
Item 21-002. MOTION by Kelly, SECOND by Brott to nominate Kris Cole for
Vice-President. No other nominations were brought forth.
MOTION by Franklin, SECOND by Brott to close nominations and cast a ballot for Kris Cole for Vice-President. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Treasurer
Item 21-003. MOTION by Brott, SECOND by Cole to nominate Elroy Buckner for
Treasurer. No other nominations were brought forth.
MOTION by Cole, SECOND by Brott to close nominations and cast a ballot for Elroy Buckner for Treasurer. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Secretary
Item 21-004. MOTION by Brott, SECOND by Buckner to nominate Steve Kelly for Secretary. No other nominations were brought forth.
MOTION by Brott, SECOND by Franklin to close nominations and cast a ballot for Steve Kelly for Secretary. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

IV. Adjournment
Item 21-005. MOTION by Buckner, SECOND by Cole to adjourn the Organizational Meeting.
MOTION CARRIED 7-0

The Organizational Meeting adjourned at 7:07 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 01/18/21

Fruitport Board of Education
Regular Monthly Meeting
January 18, 2021 7:00 p.m.
Virtual via Zoom

Zoom Conference Log-In:
https://zoom.us/j/97495161494?pwd=Q0VrcDhZbG4wVGNnUVh2RTlPUnROdz09

I. The Regular meeting of the Board of Education was called to order at 7:08 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-006. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0

IV. PRESENTATIONS
An Above and Beyond award was presented to Network Tech, Jim Laus for his willingness to continue working throughout the night when our network crashed.

V. COMMUNICATIONS
Superintendent, Bob Szymoniak read aloud a thank you letter from Kay Bowen on behalf of the Fruitport Gives Back group.

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave a COVID-19 report. He shared information on the vaccine schedule, the positivity rate in our area, and the district’s virtual learning attendance.

VII. REMARKS FROM THE PUBLIC
None.

VIII. CONSENT AGENDA
Item 21-007. MOTION by Franklin, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Regular Board Meeting Minutes of December 14, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

IX. GENERAL BOARD BUSINESS
1. Shared Services Agreement with North Muskegon Public Schools.
Item 21-008. MOTION by Brott, SECOND by Burgess to approve the Shared Business Services Agreement with North Muskegon Public Schools as presented.
MOTION CARRIED 6-1

2. Reconfirmation of Instructional Plan.
Item 21-009. MOTION by Brott, SECOND by Cole to reconfirm the Instructional Plan as presented.
MOTION CARRIED 7-0

3. Facilities Master Plan.
Item 21-010. MOTION by Cole, SECOND by Brott to approve the Facilities Master Plan as presented.
MOTION CARRIED 7-0

4. May 4, 2021 Bond Election Resolution.
Item 21-011. MOTION by Cole, SECOND by Kelly to adopt the May 4, 2021 bond issue election resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held January 11, 2021.
Elroy Buckner reported on a Business and Finance Committee meeting held in the board room and virtually January 11, 2021. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Jessica Wiseman and Bob Szymoniak were present. The committee discussed Budget Amendments, the Shared Services Agreement with North Muskegon, Sewer to Shettler, the Facilities Master Plan, the School Resource Officer Contract, the Instructional Plan, Second Semester Calendar and Truck Purchases.

2. 2020-21 General Fund Budget Amendment Resolution.
Item 21-012. MOTION by Buckner, SECOND by Brott to approve the General Fund Budget Amendment as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

3. 2020-21 School Service Fund Budget Amendment Resolution.
Item 21-013. MOTION by Buckner, SECOND by Brott to approve the School Service Fund Budget Amendment as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

4. Purchase of Maintenance Trucks.
Item 21-014. MOTION by Buckner, SECOND by Brott to approve the purchase of two maintenance trucks per the vehicle replacement schedule as presented.
MOTION CARRIED 7-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held January 11, 2021.
Steve Kelly reported on a Personnel Committee meeting held virtually January 11, 2021. Steve Kelly, Tim Burgess, Dave Hazekamp, and Bob Szymoniak were present. The committee discussed the Shared Services Agreement with North Muskegon, the School Resource Officer Contract, the Facilities Master Plan, the Instructional Plan, Adjustments to the Second Semester Calendar, and the Continuation of FFCRA.

2. Calendar Letter of Agreement.
Item 21-015. MOTION by Kelly, SECOND by Brott to approve the Letter of Agreement with the FEA pertaining to the 2020/21 Second Semester Calendar as presented.
MOTION CARRIED 7-0

3. FFCRA Letter of Agreement.
Item 21-016. MOTION by Kelly, SECOND by Brott to approve the Letter of Agreement with the FEA concerning the extension of the FFCRA as presented.
MOTION CARRIED 7-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held January 13, 2021.
Jill Brott reported on a Student Affairs Committee meeting held virtually on January 13, 2021. Susan Franklin, Dave Hazekamp, Allison Camp, Jill Brott, and Bob Szymoniak were present. The committee discussed the Shared Services Agreement with North Muskegon, the School Resource Officer Contract, the Instructional Plan, Adjustments to the Second Semester Calendar, Live Streaming Direct Instruction, and changes to a STEM program at the High School.

2. Live Camera Instruction Letter of Agreement.
Item 21-017. MOTION by Brott, SECOND by Franklin to approve the Letter of Agreement with the FEA for Live Camera Instruction as presented.
MOTION CARRIED 7-0

3. Curriculum Changes to High School Industrial Arts Programming.
Item 21-018. MOTION by Brott, SECOND by Franklin to approve changes to the High School Industrial Arts Programming as presented.
MOTION CARRIED 7-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole reported that the high school Robotics team kicked off their season two weeks ago and is working on the new area in the high school. He is hopeful to do “in person” competition later this spring.

Kris Cole reported that the middle school Robotics program is in full swing and will start remote competitions the second week in February. The middle and high school World Robotic Championships has been moved to August 2021.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet February 8, 2021 at 11:30 a.m.
2. Personnel Committee will meet February 8, 2021 at 5:00 p.m.
3. Student Affairs Committee will meet February 10, 2021 at 5:30 p.m.

XV. REMARKS FROM THE PUBLIC
None.

XVI. ADJOURNMENT
Item 21-019. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:55 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 01/13/21

Student Affairs Committee
Wednesday, January 13, 2021
12:00 p.m. ~ Boardroom and Zoom:
https://us02web.zoom.us/j/85455815757?pwd=azlXQVgyeTVkSGRRaVdtTTRuR280QT09

Attendance:
In person: Allison Camp, Jill Brott, Bob Szymoniak
Via Zoom: Susan Franklin and Dave Hazekamp

1. The shared services agreement with North Muskegon was briefly discussed.

2. The school resource officer position was briefly discussed.

3. Also briefly discussed was the Facilities Master Plan.

4. More detailed discussion was held on the reconfirmation of the instructional plan for January into February.

5. Adjustments to the second semester calendar were shared.

6. A letter of agreement regarding live streaming direct instruction to allow for synchronous learning at our secondary schools was discussed and will be on the Student Affairs portion of the upcoming Board meeting for action.

7. Allison shared a couple of recommended changes to a STEM program at the high school.

Meeting adjourned at 12:27 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 01/11/21

Personnel Committee
Monday, January 11, 2021
5:00 p.m. ~ via Zoom and in Boardroom
https://us02web.zoom.us/j/84251374547?pwd=R0V5QXRWeFhJVDJZZW03SWdaenJvUT09
MEETING MINUTES

Attendance: Tim Burgess, Dave Hazekamp, and Bob Szymoniak in Boardroom and Steve Kelly via zoom

1. The Shared Services Agreement with North Muskegon for business services was reviewed and will be on the Board agenda for action.

2. The School Resource Officer position was discussed with the committee. There was support to continue this position.

3. The Facilities Master Plan was discussed and will be on the Board agenda for action.

4. Reconfirmation of the Instructional Plan was discussed.

5. Adjustments to the second semester calendar were discussed and will be on the Board agenda for action as a letter of agreement with the FEA.

6. Continuation of the FFCRA which ended on December 31, 2020 was discussed and will be continued until March 31, 2021 as allowed by law if approved by the Board at their upcoming meeting.

Meeting adjourned at 5:30 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 01/11/21

Business and Finance Committee
Monday, January 11, 2021
11:30 a.m., Board Room and Zoom:
https://us02web.zoom.us/j/89555153876?pwd=VVZ1dEdnQ1dhcHIwSmNKTmE1QjFlUT09

Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, Jessica Wiseman, and Mark Mesbergen

1. Budget Amendment
Mark and Jessica presented the budget amendment for the General Fund and Special Revenue Funds. The budget amendments include many assumptions as to how the school year is going to end.

2. Shared Services Agreement with North Muskegon
Bob presented a recommendation to extend the shared service agreement with North Muskegon for another 18 months. North Muskegon’s price would increase by 3% for the 2021-22 school year.

3. Sewer to Shettler School
Bob talked about the option to get sewer to Shettler Elementary. John provided some background information about the history of the septic and their life cycle as of today.

4. Facilities Master Plan
Bob presented the updated facilities master plan.

5. School Resource Officer
Bob discussed the option to extend the school resource officer contract with Fruitport Township. Bob and Fruitport are going to discuss this option in the upcoming month(s) and will bring contract to the board in the future.

6. Reconfirmation of the Instructional Plan
Bob presented an update regarding the educational plan.

7. Calendar
Bob presented an updated school calendar for the second semester. The only change is how the district will handle the conference week.

8. Truck Purchase
Mark and John presented a recommendation to purchase two new maintenance trucks. This purchase is part of the truck replacement schedule. Once the district receives the two trucks, the district will be selling the two trucks that were purchased back in 2018. The intent of this process is to sell the two trucks for more than what we would have to buy them for.

Meeting adjourned at 12:40 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 01/18/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Monday, January 18, 2021 – 7:00 p.m.
Virtual via Zoom
Join Zoom Meeting:
https://zoom.us/j/97495161494?pwd=Q0VrcDhZbG4wVGNnUVh2RTlPUnROdz09
Meeting ID: 974 9516 1494     Passcode: 533524

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
Above and Beyond Award

V. COMMUNICATIONS

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VII. REMARKS FROM THE PUBLIC*

VIII. CONSENT AGENDA
1. Approval of Regular Board Meeting Minutes of December 14, 2020 (attachment VIII-1)
2. Approval of Bills (attachment VIII-2)
General Fund                             $158,918.97
Other Funds:
Early Childhood Center                  5,952.62
Food Service                                   49,873.91
Coop Ed (ISD) Tech Millage          52,458.46
Capital Projects (Bond)                 40,893.74
Total Bill List                            $308,097.70

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-3)
4. Acceptance of Student Activity Summary Report (attachment VIII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VIII-5)
6. Approval of Capital Projects Progress Report (attachment VIII-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-7)

IX. GENERAL BOARD BUSINESS
1. Shared Services Agreement with North Muskegon Public Schools (attachment IX-1)
2. Reconfirmation of Instructional Plan (attachment IX-2)
3. Facilities Master Plan (attachment IX-3)
4. May 4, 2021 Bond Election Resolution (attachment IX-4)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held January 11, 2021 (attachment X-1)
2. 2020-21 General Fund Budget Amendment Resolution (attachment X-2)
3. 2020-21 School Service Fund Budget Amendment Resolution (attachment X-3)
4. Purchase of Maintenance Trucks (attachment X-4)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held January 11, 2021 (attachment XI-1)
2. Calendar Letter of Agreement (attachment XI-2)
3. FFCRA Letter of Agreement (attachment XI-3)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held January 13, 2021 (attachment XII-1)
2. Letter of Agreement regarding Live Camera Instruction (attachment XII-2)
3. Curriculum Changes to High School Industrial Arts Programming (attachment XII-3)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Agenda – 01/18/21

Fruitport Board of Education
Annual Organizational Meeting
January 18, 2021 – 7:00 p.m.
Virtual via Zoom
https://zoom.us/j/97495161494?pwd=Q0VrcDhZbG4wVGNnUVh2RTlPUnROdz09
Meeting ID: 974 9516 1494     Passcode: 533524

I. Call to Order – Bob Szymoniak, Superintendent (attachment #I-1)

II. Roll Call (by recording secretary)

III. Election of Officers (attachment #III-1)

V. Adjournment

– Recess –

FCS – Business & Finance Committee Meeting Agenda – 01/11/21

Business and Finance
Monday, January 11, 2021
11:30 a.m. ~ via Zoom
https://us02web.zoom.us/j/89555153876?pwd=VVZ1dEdnQ1dhcHIwSmNKTmE1QjFlUT09

MEETING AGENDA
1. Budget Amendment
2. Shared Services Agreement with North Muskegon
3. Sewer to Shettler School
4. Facilities Master Plan
5. School Resource Officer
6. Reconfirmation of the Instructional Plan
7. Calendar
8. Truck Purchase
9. Other
10. Public Comment
11. Adjournment

Fruitport Board of Education Regular Monthly Meeting Minutes – 12/14/20

Fruitport Board of Education
Regular Monthly Meeting
December 14, 2020 7:00 p.m.
Virtual via Zoom

Zoom Conference Log-In:
https ://zoom.us /j/97271624201?pwd=YzdvMGJ 2cit2Z2xpS 3QrUi82elBLdz09

I. The Regular meeting of the Board of Education was called to order at 7:06 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-138. MOTION by Brott, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave a COVID-19 report. He shared information on the vaccine schedule, the positivity rate in our area, mitigation strategies, the district’s return to school decision making process, the extreme sub shortage, Michigan’s quarantine law vs. CDC recommendation, and our new contact tracer, Amy Upham.

Board member, Jill Brott spoke about her concerns regarding the sub shortage.

Curriculum Director, Allison Camp advised additional “premium” subs had been hired.

VIII. REMARKS FROM THE PUBLIC
Edgewood teacher, Lisa Dirkse addressed the board regarding concerns she and some of her co-workers shared with regard to working in the classroom during the COVID-19 pandemic.

IX. CONSENT AGENDA
Item 20-139. MOTION by Brott, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Special Board Meeting Minutes of November 18, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Reconfirmation of the Instructional Plan.
Item 20-140. MOTION by Cole, SECOND by Franklin to approve the proposed Instructional Plan which begins December 15, 2020 an ends January 18, 2021 as presented.
MOTION CARRIED 7-0

2. May 2021 Bond Application.
Item 20-141. MOTION by Buckner, SECOND by Brott to approve the Bond Application as presented and instruct Board Secretary, Steve Kelly to sign it.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held virtually December 7, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held virtually December 7, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Jeff Grossenbacher and Bob Szymoniak were present. The committee discussed an ECC Rate Increase, the Technology Servers, a Chromebook Purchase, and the Instructional Plan.

2. Early Childhood Center Tuition Increase.
Item 20-142. MOTION by Buckner, SECOND by Cole to approve the $5.00 per week, per child increase to the Early Childhood Center daycare rate.
MOTION CARRIED 7-0

3. Server and SAN Replacement.
Item 20-143. MOTION by Buckner, SECOND by Cole to approve the recommendation to replace the district’s server and Storage Area Network as presented.
MOTION CARRIED 7-0

4. Chromebook Purchase.
Item 20-144. MOTION by Buckner, SECOND by Cole to approve the purchase of 890 Chromebooks as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held virtually December 7, 2020.
Steve Kelly reported on a Personnel Committee meeting held virtually December 7, 2020. Steve Kelly, Tim Burgess, Mark Mesbergen, Dave Hazekamp, and Bob Szymoniak were present. The committee discussed Hazard Pay for ECC, a Pay Increase for ECC, and the Instructional Plan.

2. Early Childhood Center Hazard Pay.
Item 20-145. MOTION by Kelly, SECOND by Brott to approve a salary increase and one-time bonus for the early childhood staff as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held virtually December 9, 2020.
Jill Brott reported on a Student Affairs Committee meeting held virtually on December 9, 2020. Susan Franklin, Dave Hazekamp, Allison Camp, Jill Brott, and Bob Szymoniak were present. The committee discussed the Learning Plan and “StudySync”, a curricular resource.

2. StudySync.
Item 20-146. MOTION by Brott, SECOND by Franklin to approve “StudySync” textbooks for 6th – 11th grade ELA as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole reported that the high school Robotics team will be moving into their new lab as soon as it is safe to do so. He also mentioned that the middle school robotics team was meeting virtually and working on their machine.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet January 11, 2021 at 11:30 a.m.
2. Personnel Committee will meet January 11, 2021 at 5:00 p.m.
3. Student Affairs Committee will meet January 13, 2021 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 20-147. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 8:13 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 12/09/20

Student Affairs Committee
Wednesday, December 9, 2020
12:00 p.m. ~via Zoom
https://us02web.zoom.us/j/86348946255?pwd=WHl1NU1GTEZ6UlhISnVDYWhwbGdUUT09
MEETING MINUTES

Attendance: Allison Camp, Susan Franklin, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. Reconfirmation of the Instructional Plan was discussed.

2. The committee approved the curricular resource “StudySync” to be placed on the Board agenda for action.

Meeting adjourned at 12:53 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 12/07/20

Personnel Committee
Monday, December 7, 2020
5:00 p.m. ~ via Zoom
https://us02web.zoom.us/j/84090815186?pwd=bHg0T2xsRDFCS3RhUmtRWFBHbFJlQT09
MEETING MINUTES

Attendance: Tim Burgess, Steve Kelly, Dave Hazekamp, Mark Mesbergen, Bob Szymoniak

1. A hazard pay opportunity for Early Childhood Center staff was discussed.

2. A pay increase for Early Childhood Center staff was discussed due to changes to minimum wage.

3. The reconfirmation of the instructional plan was discussed.

Meeting adjourned at 5:17 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 12/07/20

Business and Finance Committee
Monday, December 7, 2020
11:30 a.m., Board Room and via Zoom
https://us02web.zoom.us/j/81268918785?pwd=dGVpTE4wN3hmMkVxZUkvQjU2WmVJQT09
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Jeff Grossenbacher, and Mark Mesbergen

1. ECC Rate Increase
Mark presented a recommendation from Pam Bergey to increase the tuition. The increase in tuition is to cover minimum wage increasing and an increase for her staff.

2. Technology Servers
Mark and Jeff presented a recommendation to replace our servers and storage. The servers are starting to get old (aging from 8 to 12 years) and there was just an issue that could have potentially caused Fruitport to be closed due to the issue. The cost of the complete replacement is $27,411 coming out of the Technology Fund.

3. Chromebook Purchase for 2022
Mark and Jeff presented the chromebook purchases for the upcoming school year. The lead time is around 6 months so we need to order them soon in order for them to get here before the next school year. Jeff is recommending to purchase 890 chromebooks for a total cost of $213,705.90 ($29,527.20 will come out of Title 1 and the rest will come out of the Technology fund).

4. Reconfirmation of the Instructional Plan
Bob presented an update regarding the educational plan.

Meeting adjourned at 12:04 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 12/14/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual via Zoom
Join Zoom Meeting:
https://zoom.us/j/97271624201?pwd=YzdvMGJ2cit2Z2xpS3QrUi82elBLdz09
Monday, December 14, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. REMARKS FROM THE PUBLIC*

IX. CONSENT AGENDA
1. Approval of Special Board Meeting Minutes of November 18, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                                 $106,812.41
Other Funds:
Early Childhood Center                     -1,729.20
Food Service                                       65,091.78
Coop Ed (ISD) Tech Millage                   497.50
Capital Projects (Bond)                     30,906.35
Total Bill List                                $201,578.84

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Reconfirmation of Instructional Plan (attachment X-1)
2. May 2021 Bond Application (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held December 7, 2020 (attachment XI-1)
2. Early Childhood Center Tuition Increase (attachment XI-2)
3. Server and SAN Replacement (attachment XI-3)
4. Chromebook Purchase (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held December 7, 2020 (attachment XII-1)
2. Early Childhood Center Hazard Pay (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held December 9, 2020 (attachment XIII-1)
2. StudySync (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 11/18/20

Fruitport Board of Education
Special Board Meeting
November 18, 2020 6:00 p.m.
Virtual via Zoom
https://zoom.us/j/96227140719?pwd=U3pXL1BQZzlGd2h2b2hIaUt0YVRPZz09

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

III. APPROVAL OF AGENDA
Item 20-134. MOTION by Franklin, SECOND by Brott to approve the agenda.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of November 16, 2020
Item 20-135. MOTION by Brott, SECOND by Franklin to approve the Regular Meeting Minutes of November 16, 2020.
MOTION CARRIED 6-0

2. Bulletin 18
Item 20-136. MOTION by Kelly, SECOND by Cole to approve moving forward with the items listed in Bulletin 18 as presented.
MOTION CARRIED 6-0

3. High School Virtual Instruction
A discussion was held regarding meaningful work during virtual learning.

V. REMARKS FROM THE PUBLIC
Teacher, Barbara Briggs addressed the Board regarding COVID-19 safety concerns in her building.

Teacher, Deeann Skov expressed her appreciation to the Board for their understanding and support. She invited the Board to see how teachers have adapted to virtual learning.

VI. ADJOURNMENT
Item 20-137. MOTION by Cole, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:23 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 11/16/20

Fruitport Board of Education
Regular Monthly Meeting
November 16, 2020 7:00 p.m.
Board Room and virtual via Zoom

Zoom Conference Log-In:
https://zoom.us/j/94798418972?pwd=N2VINlBuZ2NiT0Z5TWpTbU52QTlKQT09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

IV. APPROVAL OF AGENDA
Item 20-127. MOTION by Burgess, SECOND by Cole to approve the agenda with the following additions: TowerPinkster Check Presentation V-4 and XV-4 to include Working Virtual Expectations.
MOTION CARRIED 6-0

V. PRESENTATIONS
Dave Hazekamp read aloud an Above and Beyond Award recognizing Kay Bowen and the Fruitport Grads Giving Back group for their outstanding efforts supporting the community when and where there is a need.

Dave Hazekamp read aloud an Above and Beyond Award recognizing Julia Kolbe for her efforts in organizing and leading Zoom meetings with the Emotional Support Team to determine additional types of mental health supports that may be needed by both students and staff during the COVID pandemic.

Rehmann Robson, LLC representative, Will Love presented the 2019-20 financial audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no difficulties or findings. Will Love commended Mark Mesbergen and his staff for a job well done!

Curriculum Director, Allison Camp gave an update on the District’s Learning Plan.

TowerPinkster Architect, Matt Slagle presented the district with an Energy Act 2019 Rebate Check in the amount of $46,000.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Girl Scout Troop #4257 members Valerie Pollock and Grace Oleen asked the Board to consider making the district a more inclusive school community. They believe in their motto and making the World a Better Place.

High school teacher, Deeann Skov spoke about adapting to the hybrid schedule and teaching strategies during the pandemic.

High school teacher, Becky Moleski explained her Wednesday Outreach program for students needing extra help. She also stated that IEPs were being done virtually with great success.

High school teacher, Jay Stebelton explained how he has “flipped” his classroom instruction. Students are able to watch his lectures online during their virtual days and can then work in the lab on their face-to-face instructional days.

High school teacher, Elizabeth Grimm spoke about her online strategies to keep her homebound students moving forward. She has implemented Zoom meetings during her class time which allows students to join online.

High school teacher, Deeann Skov believes that the number one student issue impacting virtual learning is the ability to adjust to the online learning schedule.

Community member, Dianne Beckstrom addressed the Board regarding her land proposal.

Community member, Brooke Thorns described her week as a Muskegon Public Schools third grade teacher teaching remotely.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 20-128. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of October 21, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Sale of District Property.
Item 20-129. MOTION by Kelly, SECOND by Cole to deny the sale of district property to Diane Beckstrom as requested.
MOTION CARRIED 6-0

2. District Learning Plan.
Item 20-130. MOTION by Cole, SECOND by Kelly to stay with the current Learning Plan as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 9, 2020.
Kris Cole reported on a Business and Finance Committee meeting held November 9, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed a land proposal, Bulletin 18, a Salary Formula Update, Collecting Summer Tax, and the COVID Learning Plan.

2. 2019-20 Annual Financial Report.
Item 20-131. MOTION by Cole, SECOND by Burgess to approve the 2019-20 Annual Financial Report as presented by Rehmann.
MOTION CARRIED 6-0

3. Summer Tax Collection.
Item 20-132. MOTION by Cole, SECOND by Brott to adopt the Annual Resolution allowing Fruitport Community Schools to collect summer taxes as presented.
Roll Call: Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Buckner.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 9, 2020.
Steve Kelly reported on a Personnel Committee meeting held November 9, 2020. Steve Kelly, Dave Hazekamp, and Bob Szymoniak were present. The committee discussed a land proposal, and the COVID Learning Plan.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 11, 2020.
Susan Franklin reported on a Student Affairs Committee meeting held virtually on November 11, 2020. Susan Franklin, Dave Hazekamp, and Bob Szymoniak (remotely) were present. The committee discussed a land proposal, and the COVID Learning Plan.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned the Shettler Leadership Team Meeting.

Kris Cole spoke about Robotics and the success he recently had with online conferences. He stated that communicating with teachers is going well.

Steve Kelly thanked Courtney Stahl and Beach students for sending handmade cards to Mercy’s ICU staff.

Dave Hazekamp shared his appreciation to staff for all of the hard work and dedication to the district during this difficult time.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet virtually December 7, 2020 at 11:30 a.m.
2. Personnel Committee will meet virtually December 7, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet virtually December 9, 2020 at 12:00 p.m.
4. A Special Board Meeting will be held virtually November 18, 2020 at 6:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Principals, Courtney Stahl, Tim Tiefenbach, Janelle Duffey and Lauren Chesney addressed the Board regarding face-to-face instruction. Collectively, they agreed that it is a very anxious and hectic time for staff in their buildings. They expressed their appreciation for Allison Camp’s hard work and support.

XVII. ADJOURNMENT
Item 20-133. MOTION by Kelly, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:52 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 11/11/20

Student Affairs Committee
Wednesday, November 11, 2020
12:00 p.m. Board Room and via Zoom
https://us02web.zoom.us/j/86238923480?pwd=RjlJSnRFRE5LK2FTYk1qZG9BTmJYQT09
Meeting ID: 862 3892 3480
Passcode: FW2638
Meeting Minutes

Attendance: Susan Franklin, Dave Hazekamp, Bob Szymoniak

1. Reconfirmation of our district’s learning plan was discussed.

2. The sale of a 100 ft. strip of property to a resident near Beach Elementary was discussed.

Adjournment at 12:10 p.m.

FCS – Business and Finance Committee Meeting Minutes – 11/09/20

Business and Finance Committee
Monday, November 9, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Land Proposal
Bob discussed a land proposal.

2. Bulletin 18
Bob and Mark presented bulletin 18 to replace the exterior bricks at the high school. The bricks that would be replaced are by the old kitchen. There were some additional questions that needed to be answered so there will be a future board meeting to discuss this action item.

3. Salary Formula Update
Mark presented an update with what the projected salary formula would look like.

4. Summer Property Tax Update
Mark presented a resolution to allow Fruitport to levy summer property taxes in Spring Lake and Fruitport township.

5. Covid – Education Plan
Bob presented an update regarding the educational plan.

Meeting adjourned at 12:35 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Special Meeting Agenda – 11/18/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, November 18, 2020 – 6:00 p.m.
Virtual via Zoom
https://zoom.us/j/96227140719?pwd=U3pXL1BQZzlGd2h2b2hIaUt0YVRPZz09

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of November 16, 2020 (attachment IV-1)
2. Bulletin 18 (attachment IV-2)
3. High School Virtual Instruction
4. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 11/16/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual via Zoom
Join Zoom Meeting:
https://zoom.us/j/94798418972?pwd=N2VINlBuZ2NiT0Z5TWpTbU52QTlKQT09
Monday, November 16, 2020 -7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Awards (Kay Bowen & Julie Kolbe)
2. Audit Report – Rehmann Robson
3. COVID-19 Learning Plan Update – Allison Camp

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of October 21, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                          $396,606.49
Other Funds:
Early Childhood Center               5,454.27
Food Service                                58,043.77
Coop Ed (ISD) Tech Millage         7,133.52
Capital Projects (Bond)              27,549.58
Total Bill List                         $494,787.63

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Sale of District Property (attachment X-1)
2. District Learning Plan (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held November 9, 2020 (attachment XI-1)
2. Acceptance of the 2019-20 Annual Financial Report (attachment XI-2)
3. Summer Tax Collection (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held November 9, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held November 11, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Special Board Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 10/14/20

Student Affairs Committee
Wednesday, October 14, 2020
12:00 p.m. ~ Boardroom
MEETING MINUTES

Attendance: Susan Franklin, Jill Brott, Jeff Grossenbacher, Allison Camp, Bob Szymoniak (attended remotely)

1. An update regarding Fruitport Township’s possible creation of a DDA was given.

2. Discussion was held regarding two overnight trip requests. Until there is more certainty on the safety of students and staff attending these field trips, the committee will not be recommending that the Board approve overnight trip requests at this time.

3. Discussion was held on the district instructional plan and COVID-19 mitigation strategies.

Meeting adjourned at 12:47 p.m.

FCS – Personnel Committee Meeting Minutes – 10/14/20

Personnel Committee
Wednesday, October 14, 2020
5:30 p.m. ~ Boardroom
MEETING MINUTES

Attendance: Steve Kelly, Tim Burgess, Jeff Grossenbacher, Bob Szymoniak (attended remotely)

1. A letter of agreement concerning a negotiated change to the clerical bargaining unit’s contract regarding their prescription benefit was shared.

2. An update on Fruitport Township’s attempts to establish a DDA was discussed.

3. The district’s COVID-19 instructional plan and mitigation strategies were discussed.

Meeting adjourned at 5:55p.m.