Fruitport Schools

FCS – Student Affairs Committee Meeting Minutes – 10/10/18

Student Affairs Committee
Wednesday, October 10, 2018
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Susan Franklin, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. Discussion was held regarding a reproductive health curriculum issue that will not require Board action.

2. Information was given on Personnel Committee matters including recent tentative agreements on several contracts, Early Childhood staff salaries, and a merit pay proposal.

3. A change order that will require Board action was discussed.

Adjourned at 6:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 10/11/18

Personnel Committee
Thursday, October 11, 2018
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak

1. Tentative agreements regarding Transportation/Food Service, Affiliated Administrators, and Clerical were reviewed with a recommendation from the Committee for Board action.

2. Non-affiliate staff pay increases were reviewed with a recommendation from the Committee for Board action.

3. Pay increases for Early Childhood Center staff were reviewed with a recommendation from the Committee for Board action.

4. An increase of $4.00/week/child for Early Childhood day care was reviewed and will be recommended for action by the Business and Finance Committee.

5. A change order for the high school construction project was reviewed and will be on the upcoming Board agenda for action.

6. FCS has approximately 30 students that are considered English as a Second Language (ESL). To comply with federal law, we must have an ESL teacher and therefore the position has been posted. Once a qualified and certified ESL is found, the Committee gave permission to move forward with filling this position. It will be ½ time or less.

7. Last year’s merit pay proposal for teachers and building administrators was reviewed and it was recommended to move forward with that proposal again with minor tweaks as presented.

Meeting adjourned at 6:00 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 10/08/18

Business and Finance Committee
Monday, October 8, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Paul Matz, Mark Mesbergen, and Bob Szymoniak

1. Audit Report
Paul Matz from Rehmann presented the outcome of the 2017-18 financial audit. The presented audit consisted of zero findings and zero comments.

2. Cash Flow
Mark gave an update on Fruitport’s cash flow. Mark and Fifth Third agreed upon a loan of $500,000 for two months. The interest rate was 2.56% and should cost the district roughly $3,000 which includes legal fees.

3. Tentative Agreements
Mark explained the tentative agreements that were reached with the Clerical Association, Affiliated-Admin Association and the Transportation-Food Service Association. Each agreement is a three year deal with a formula included. Mark also discussed the non-affiliated and ECC increases. The tentative agreements, non-affiliated, and ECC increases will be on the personnel agenda.

4. Request to increase ECC rates
Mark presented a letter from Pam Bergey, Director of ECC, which proposes to increase the rates by $4 per kid per week. The increase is to offset operation expenses along with salary increases given to staff.

5. Change Order
Mark and Bob explained a change order that will be on the board agenda due to it being above the $65,000 threshold.

6. Merit Pay
Bob and Mark presented the recommendation for merit pay for the teachers and building principals/assistant principals.

Meeting adjourned at 12:34 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 10/15/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room ~ 3255 E. Pontaluna Road, Fruitport
Monday, October 15, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Audit Report – Rehmann Robson

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of September 24, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $148,316.72
Other Funds:
Early Childhood Center              1,883.60
Food Service                                 1,038.97
Coop Ed (ISD) Tech Millage      17,627.41
Building and Site                        55,634.00
Capital Projects (BOND)            41,395.74    
Total Bill List                         $265,896.44

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Acceptance of the 2017-18 Annual Financial Audit (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held October 8, 2018 (attachment XI-1)
2. ECC Rate Increase (attachment XI-2)
3. New Vestibule – Change Order (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held October 11, 2018 (attachment XII-1)
2. Fruitport Affiliated Administration Association Tentative Agreement (attachment XII-2)
3. Fruitport Clerical Association Tentative Agreement (attachment XII-3)
4. Fruitport Transportation/Food Svc Association Tentative Agreement (attachment XII-4)
5. Fruitport Non Affiliated Group Pay Increase (attachment XII-5)
6. Early Childhood Center Pay Increase (attachment XII-6)
7. Merit Pay (attachment XII-7)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held October 10, 2018 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – October 23, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)
6. High School Community Open House – Saturday, October 27, 2018, 9:00 – 11:00 a.m.
7. Fruitport Education Foundation “Fun”draiser, Saturday, November 10, 2018 @ Bella Maria’s. Doors open at 6:30 p.m. Wear your Trojan apparel for a chance to win a YETI.
8. MAISD Fall Dinner – November 29, 2018, 5:30 p.m. The Lake House

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request

XVIII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Workshop Minutes – 09/24/18

Fruitport Board of Education
Board Workshop
September 24, 2018 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-124. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 18-125. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of September 17, 2018.
MOTION CARRIED 7-0

2. District Data Update
Curriculum Director, Allison Camp shared M-Step data.

3. Superintendent Evaluation
Dave Hazekamp and Steve Kelly shared superintendent evaluation information. They discussed a completion date and scheduled the next board workshop.

Item 18-126. Schedule a Board Workshop. MOTION by Hazekamp, SECOND by Kelly to schedule a board workshop for October 15, 2018 following the regular board meeting. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

4. ACEs Update
Superintendent, Bob Szymoniak shared information on ACEs (Adverse Childhood Experiences) and how the new Navigator is taking steps to inform staff and administration about building relationships.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 18-127. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:33 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 09/17/18

Fruitport Board of Education
Regular Monthly Meeting
September 17, 2018 7:00 p.m.
High School Media Center

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-117. MOTION by Franklin, SECOND by Buckner to approve the agenda with one change to the Personnel Report: removal of Gabrielle Stout from the new hire list.
MOTION CARRIED 7-0

V. PRESENTATIONS
President, Dave Hazekamp presented Maribeth Clarke with a Letter of Recognition and Thanks from the Board of Education.
Five Fruitport High School Eagle Scouts were recognized for their efforts in becoming an Eagle Scout. Each spoke about their journey, explained their community projects, and answered questions.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 18-118. MOTION by Franklin, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of August 20, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report (with the removal of Gabrielle Stout)
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Grading Policy.
Item 18-119. MOTION by Cole, SECOND by Buckner to approve the second and final reading of Grading Policy # 5421 as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 10, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held September 10, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee received a Bond Update and discussed Cash Flow options.
2. Authority to Borrow Funds.
Item 18-120. MOTION by Buckner, SECOND by Cole to approve the resolution giving Bob Szymoniak and Mark Mesbergen the authority to borrow cash on behalf of Fruitport Community Schools. Roll call vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 12, 2018.
Steve Kelly reported on a Personnel Committee meeting held September 12, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed Changes to Adult Ed Staffing and various Personnel Matters.
2. Changes to Adult Education Staff Responsibilities.
Item 18-121. MOTION by Kelly, SECOND by Brott to approve the changes to Adult Ed staffing as presented.
MOTION CARRIED 7-0
3. Clerical Letter of Agreement.
Item 18-122. MOTION by Kelly, SECOND by Brott to approve the Letter of Agreement regarding Ms. Juusola’s continuing employment with Fruitport Community Schools as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin spoke about the Burger Crest Night/Edgewood Fundraiser. She encouraged everyone to support the PTO event on the third Monday of each month.
Kris Cole mentioned the Elementary Tailgate party and the Cause Week football game on Friday, September 14th. Both events were very successful. He enjoyed seeing everyone come together throughout Cause Week and was touched by the lantern ceremony.
Bob Szymoniak also mentioned how respectful the audience was during the special Cause Week ceremony after the football game. Cause Week really brought the community together. It was a proud moment for Fruitport Community Schools.
Jill Brott reported on a leadership meeting she attended at Shettler Elementary. She said it was very well organized, roles were designated, and she is happy to be a part of the group. Jill also mentioned a positive conversation she had with a parent regarding Fruitport Preschool.
Dave Hazekamp acknowledged the efforts of our high school administration, OAK Construction, and Tower Pinkster for their work in making sure students were safe and secure during their return to school. The attention to detail has been outstanding.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet October 8, 2018 at 11:30 a.m.
2. Personnel Committee will meet October 10, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet October 10, 2018 at 5:30 p.m.
4. Board Workshop has been scheduled for September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting, September 25, 2018, 10:15 a.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 18-123. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:26 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Ad Hoc Construction Meeting Agenda – 09/25/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, September 25, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Board Workshop Agenda – 09/24/18

Fruitport Community Schools
BOARD WORKSHOP
Monday, September 24, 2018 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of September 17, 2018 (attachment IV-1)
2. District Data Update
3. Superintendent Evaluation
4. ACEs Update
5. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Personnel Committee Meeting Minutes – 09/12/18

PERSONNEL COMMITTEE
Wednesday, September 12, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Tim Burgess, Dave Hazekamp, Bob Szymoniak

1. Changes to Adult Ed staffing were explained and received support to put on the Board agenda for action.

2. General discussion was held regarding various personnel matters and other district happenings. This was for informational purposes only.

Meeting adjourned at 8:20 p.m.

FCS – Business and Finance Committee Meeting Minutes – 09/10/18

Business and Finance Committee
Monday, September 10, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Bond Update
Mark and Bob gave an update on the Bond.

2. Cash Flow
Mark gave an update on Fruitport’s cash flow. Mark recommends the board take action on a resolution giving Bob and Mark the authority to borrow money for cash flow. Mark is not sure if the district would need to borrow due to when property taxes would be received but Mark felt this is something that could be done ahead of time to save time if there was a need to borrow.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/17/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Fruitport High School Media Center
Monday, September 17, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Eagle Scout Presentation

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of August 20, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                              $731,917.16
Other Funds:
Early Childhood Center                   3,082.03
Food Service                                      7,755.81
Coop Ed (ISD) Tech Millage           72,100.89
Building and Site                             48,470.00
Capital Projects (BOND)                 29,647.61        
Total Bill List                              $892,973.50

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Grading Policy (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held September 10, 2018 (attachment XI-1)
2. Authority to Borrow Funds (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held September 12, 2018 (attachment XII-1)
2. Changes to Adult Education Staff Responsibilities (attachment XII-2)
3. Clerical Letter of Agreement (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop – Monday, September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting – September 25, 2018, 10:15 a.m. O-A-K Trailer
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 08/20/18

Fruitport Board of Education
Regular Monthly Meeting
August 20, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-107. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Athletic Director, Ken Erny presented Athletic Highlights from the 2017-18 school year.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned Opening Day activities planned for August 27th and the first day of school on September 4th. He also addressed parking concerns at the high school.

IX. CONSENT AGENDA
Item 18-108. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Organizational Meeting Minutes of July 16, 2018
2. Approval of Regular Meeting Minutes of July 16, 2018
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
8. Approval of Bond Stipends
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policies.
Item 18-109. MOTION by Buckner, SECOND by Brott to approve the second and final reading of updated board policies: 0100, 151, 165.1, 7540, 7540.04, 7544 as presented.
MOTION CARRIED 7-0

2. First Reading of Board Policy.
Item 18-110. MOTION by Brott, SECOND by Cole to approve the first reading of updated board policy 5421 as presented.
MOTION CARRIED 7-0

3. High School Planner.
Item 18-111. MOTION by Buckner, SECOND by Cole to approve the Fruitport High School Student Handbook as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held August 15, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Maintenance Position, Bond Stipends, Resource Officer, School-based Resource Navigator, Personnel Matters, and a Policy Review.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Steve Kelly reported on a Personnel Committee meeting held August 15, 2018. Dave Hazekamp, Steve Kelly, John Winskas, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Maintenance Position, Bond Stipends, Resource Officer, School-based Resource Navigator, Personnel Matters, and a Policy Review.

2. Ratify FEA Contract.
Item 18-112. MOTION by Kelly, SECOND by Brott to ratify the Tentative Agreement for a three year contract with the Fruitport Education Association as presented.
MOTION CARRIED 7-0

3. FEA Letter of Agreement.
Item 18-113. MOTION by Kelly, SECOND by Buckner to approve the Letter of Agreement regarding the coaching salary adjustment in Schedule B as presented.
MOTION CARRIED 7-0

4. School Resource Officer.
Item 18-114. MOTION by Kelly, SECOND by Cole to approve entering into a three year agreement with Fruitport Township to place a School Resource Officer on school grounds when school is in session as presented.
MOTION CARRIED 6-1

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Jill Brott reported on a Student Affairs Committee meeting held August 15, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Allison Camp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Bond Stipends, the Grading Policy, Personnel Matters, Resource Officer, School-based Resource Navigator, a Policy Review, Bond Stipends, and a change to the Trojan Travelers trip.

2. Field Trips.
Item 18-115. MOTION by Brott, SECOND by Franklin to approve the Trojan Travelers trip to Costa Rica March 23-29, 2019 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned the MASB Annual Leadership Conference.

Kris Cole presented a Robotics plaque to the Board of Education.

Bob Szymoniak spoke about a donation from the Doug Younkers Memorial Golf Outing. They received a financial match from the Fruitport Education Association donating a total of $5,000 to the Fruitport STEM program.

Dave Hazekamp mentioned the successful Blue and White Community night.

Tim Burgess gave board members information on the upcoming Battle on the Boardwalk; a volleyball tournament on Thursday, August 23, 2018.

Kris Cole acknowledged Herman Miller for their donation of 3 machines to the Fruitport Robotics program.

Steve Kelly said he has been receiving positive feedback on the new football coaches.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet September 10, 2018 at 11:30 a.m.
2. Personnel Committee will meet September 12, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet September 12, 2018 at 5:30 p.m.
4. Board Workshop has been scheduled for September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting, September 25, 2018, 10:15 a.m.

XVI. REMARKS FROM THE PUBLIC
Derek Woycehoski mentioned the Edgewood PTO fundraiser at Burger Crest. Many customers were supporting this event.

XVII. ADJOURNMENT
Item 18-116. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:58 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 08/15/18

Student Affairs Committee
Wednesday, August 15, 2018
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Mark Mesbergen, Allison Camp, Dave Hazekamp, Jill Brott, Susan Franklin, Bob Szymoniak

1. The Tentative Agreement with the FEA regarding their contract was explained. It will be on the Board agenda for action.

2. Stipends for committee work were discussed with more analysis needed in this regard.

3. A recommended change to the district’s grading policy was reviewed and will be on the Board agenda for a first read.

4. Three personnel matters were explained for informational purposes.

5. It was explained that entering into an agreement with Fruitport Township to have a School Resource Officer placed within the district will be on the Board agenda for action.

6. It was also explained that the recommended candidate to fill the School-Based Community Resource Navigator position will be on the Board agenda for action.

7. A policy review was conducted regarding the social media and organizational meeting policies. They will be on the Board agenda for a second reading.

8. Stipends to four administrators intimately involved in the high school bond project to compensate them for the extra time and stress they are encountering through this project were explained and will be on the Board agenda for action.

9. A recommended change to the Trojan Travelers trip date to Costa Rica was presented and will be on the Student Affairs part of the Board agenda for action.

Meeting adjourned at 5:55 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 08/15/18

Personnel Committee
Wednesday, August 15, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, John Winskas, Mark Mesbergen, Bob Szymoniak

1. TA/LOA FEA Contract
A letter of agreement with the FEA adjusting the salary of a schedule B coaching position from 8% to 8.5% of the base was given approval for Board action. In addition, a tentative agreement has been signed with the FEA regarding their contract. If ratified, it would be a three year contract granting a step in year one, a step or formula (whichever is greater) in year two, and a 1% or formula in year three (whichever is greater). There are other elements to this agreement including an adjustment to how the HSA is funded, adjustments to comp time, an opportunity to revisit at the contract with the union should our fund balance drop below 6% at the conclusion of year 2, and the capping of cash in lieu of health insurance payments. Three years of calendars were developed to coincide with the contract.

The Personnel Committee supports putting this on the Board agenda for a ratification vote.

2. Maintenance Position
As a cost savings measure some six or seven years ago, the district eliminated a maintenance position. Given the fact that we are dramatically increasing our square footage with the high school bond project, we will need more maintenance manpower to ensure preventative maintenance for new construction while properly caring for existing facilities. The Personnel Committee gave permission to post this position. The full Board will take action on this matter via the consent agenda at a future meeting once we have a maintenance person to recommend for hire.

3. Bond Stipends
The Personnel Committee gave permission to put bond stipends on this month’s consent agenda. Bond stipends are to compensate the four administrators whose workload has been dramatically impacted by the high school bond project.

4. Resource Officer
The Personnel Committee will recommend entering into an agreement with Fruitport Township to pay $40,000 toward the total comp of a School Resource Officer. This Officer would be considered a member of school staff while school is in session but then work for the Township when school was not in session. We are aware that there may be times when the officer is pulled from school to address emergencies within the community. This will be monitored to ensure the district is getting appropriate coverage per the investment we would make to have this position on site.

5. Navigator
Outside funding has been secured to pay for a School-Based Community Resource Coordinator. A selection process was held earlier this summer and it will be on the consent agenda to hire Marissa Brandenburg to fill the Navigator position. Marissa is a licensed counselor with eight years of experience helping families overcome barriers.

6. Personnel Matters
Updates were given on a few personnel matters. No Board action will be required at this time.

7. Policy Review
The Social Media and Organizational Meeting Policies were briefly reviewed for a second reading.

Meeting adjourned at 8:15 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 08/15/18

Business and Finance Committee
Wednesday, August 15, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, Mark Mesbergen, and Bob Szymoniak

1. TA/LOA FEA Contract
A letter of agreement with the FEA adjusting the salary of a schedule B coaching position from 8% to 8.5% of the base was given approval for Board action. In addition, a tentative agreement has been signed with the FEA regarding their contract. If ratified, it would be a three year contract granting a step in year one, a step or formula (whichever is greater) in year two, and a 1% or formula in year three (whichever is greater). There are other elements to this agreement including an adjustment to how the HSA is funded, adjustments to comp time, an opportunity to revisit at the contract with the union should our fund balance drop below 6% at the conclusion of year 2, and the capping of cash in lieu of health insurance payments. Three years of calendars were developed to coincide with the contract.

The Business and Finance Committee supports putting this on the Board agenda for a ratification vote.

2. Maintenance Position
As a cost savings measure some six or seven years ago, the district eliminated a maintenance position. Given the fact that we are dramatically increasing our square footage with the high school bond project, we will need more maintenance manpower to ensure preventative maintenance for new construction while properly caring for existing facilities. The full Board will take action on this matter via the consent agenda at a future meeting once we have a maintenance person to recommend for hire.

3. Bond Stipends
Bond stipends were discussed during the meeting. Bond stipends are to compensate the four administrators whose workload has been dramatically impacted by the high school bond project.

4. Resource Officer
Bob discussed the recommendation for a resource officer for the upcoming school year.

5. Navigator
Outside funding has been secured to pay for a School-Based Community Resource Coordinator. A selection process was held earlier this summer and it will be on the consent agenda to hire Marissa Brandenburg to fill the Navigator position. Marissa is a licensed counselor with eight years of experience helping families overcome barriers.

6. Personnel Matters
Updates were given on a few personnel matters. No Board action will be required at this time.

7. Policy Review
The Social Media and Organizational Meeting Policies were briefly reviewed for a second reading.

Meeting adjourned at 12:48 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Ad Hoc Construction Meeting Agenda – 08/28/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, August 28, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 08/20/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, August 20, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
2017-18 Athletic Year End Presentation – Ken Erny

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Organizational Meeting Minutes of July 16, 2018 (attachment IX-1)
2. Approval of Regular Meeting Minutes of July 16, 2018 (attachment IX-2)
3. Approval of Bills (attachment IX-3)
General Fund                                    $263,289.50
Other Funds:
Early Childhood Center                             238.11
Food Service                                           85,227.12
Coop Ed (ISD) Tech Millage                  31,141.76
Capital Projects (BOND)                       66,720.79         
Total Bill List                                    $443,069.03

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-4)
5. Acceptance of Student Activity Summary Report (attachment IX-5)
6. Acceptance of Credit Card and Utilities Report (attachment IX-6)
7. Approval of Capital Projects Progress Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)
9. Approval of Bond Stipends (attachment IX-9)

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policies (attachment X-1)
2. First Reading of Grading Policy (attachment X-2)
3. High School Planner (attachment X-3)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XII-1)
2. Ratify FEA Contract (attachment XII-2)
3. FEA Letter of Agreement (attachment XII-3)
4. Resource Officer (attachment XII-4)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XIII-1)
2. Field Trips (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – September 25, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Minutes – 07/16/18

Fruitport Board of Education
Annual Organizational Meeting
July 16, 2018 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly. Absent – Susan Franklin.

IV. APPROVAL OF AGENDA
Item 18-085. MOTION by Cole, SECOND by Buckner to approve the agenda.
MOTION CARRIED 6-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 18-086. MOTION by Buckner, SECOND by Cole to adopt all existing Bylaws and
Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

VI. Designation of Banking Institution
Item 18-087. MOTION by Buckner, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 6-0

VII. Resolution for Investment Authority
Item 18-088. MOTION by Buckner, SECOND by Cole to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

VIII. Designation of Legal Firms
Item 18-089. MOTION by Cole, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 6-0

IX. Establishment of Board Compensation
Item 18-090. MOTION by Brott, SECOND by Cole to approve $599 compensation per Board member for the 2018-19 fiscal year payable in three installments: the first to be paid in August 2018; the second to be paid in December 2018; and the third to be paid in June 2019.
MOTION CARRIED 6-0

X. Memberships and Affiliations
Item 18-091. MOTION by Brott, SECOND by Buckner to continue with memberships in the following organizations:
Michigan Association of School Boards (MASB) ($5,308)
Michigan Negotiators Association ($225)
Rotary International Muskegon ($563)
Michigan Institute for Educational Management (MIEM) ($365)
Michigan Association of School Administrators (MASA) (*approx. $1,375)
MOTION CARRIED 6-0

XI. Designation of Board Liaison to MASB
Item 18-092. MOTION by Brott, SECOND by Buckner to appoint Susan Franklin as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 6-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 18-093. MOTION by Cole, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2018-19 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

XIII. Designation of Authorized Signatures
Item 18-094. MOTION by Cole, SECOND by Brott to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 6-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 18-095. MOTION by Buckner, SECOND by Cole to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 6-0

XV. Safe Deposit Box Authority
Item 18-096. MOTION by Brott, SECOND by Buckner to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 6-0

XVI. Fee for Board Meeting Date Request
Item 18-097. MOTION by Brott, SECOND by Cole to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 6-0

XVII. Adjournment
Item 18-098. MOTION by Cole, SECOND by Buckner to adjourn the Organizational Meeting
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:15 p.m.

 

Respectfully submitted,

Steve Kelly,
Board Secretary

Maribeth Clarke,
Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 07/16/18

Fruitport Board of Education
Regular Monthly Meeting
July 16, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:15 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Steve Kelly, and Dave Hazekamp. Absent – Susan Franklin.

III. APPROVAL OF AGENDA
Item 18-099. MOTION by Brott, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 6-0

IV. PRESENTATIONS
Above and Beyond awards were presented to 24 individuals who have volunteered over 450 hours collectively to the Fruitport Robotics program. They contributed their knowledge, expertise, and time in industrial CAD design, engineering, material specs, electronics, advanced machining, grant writing, costume development, boosting spirit and material acquisitions. These individuals also traveled and chaperoned the team’s 24 students during multi-day competitions in and out of the state. Without their contributions, our high school robotics team couldn’t achieve its goals or be a successful program.

Robotics Coach, Joey Hebert presented Superintendent, Bob Szymoniak with a Certificate of Recognition received from Governor Rick Snyder for participating in the full FIRST Progression of K-12 Programs during the 2017-18 season.

V. COMMUNICATIONS
Secretary, Steve Kelly read aloud a thank you note from teacher, Melissa Schouman.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned that cement was being poured on the second story of the high school bond project. Bob also spoke about School-based Community Resource Navigator interviews that were held recently. He plans to have a recommendation to hire for board approval at the August board meeting.

VIII. CONSENT AGENDA
Item 18-100. MOTION by Brott, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Truth and Taxation Hearing Minutes of June 25, 2018
2. Approval of Regular Meeting Minutes of June 25, 2018
3. Approval of Ad Hoc Construction Meeting Minutes of June 26, 2018
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of Capital Projects Progress Report
8. Approval of the Personnel Report
MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS
1. First Reading of Policy 151 and 165.1.
Item 18-101. MOTION by Brott, SECOND by Cole to approve the first reading of updated policy #151 and 165.1.
MOTION CARRIED 6-0

2. First Reading of Special Technology Policy Updates.
Item 18-102. MOTION by Buckner, SECOND by Brott to approve the first reading of updated technology policies: 0100, 7540, 7540.04, 7544.
MOTION CARRIED 6-0

3. Transportation Code of Conduct for Student Handbooks.
Item 18-103. MOTION by Cole, SECOND by Brott to approve the Transportation Code of Conduct as presented.
MOTION CARRIED 6-0

4. Middle School Handbook.
Item 18-104. MOTION by Cole, SECOND by Buckner to approve the updated 2018-19 Middle School Student Handbook as presented.
MOTION CARRIED 6-0

5. FEA Letter of Agreement and Tentative Agreement.
Item 18-105. MOTION by Buckner, SECOND by Cole to approve a Tentative Agreement reached for the 2018-19 school calendar and to approve the Letter of Agreement which adjusts some schedule b payments for extracurricular activities as presented.
MOTION CARRIED 6-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole commented on the football program. He has been hearing many positive comments about the coaching staff and students.

Dave Hazekamp spoke about the Athletic Hall of Fame Golf Outing Fundraiser. He said it was very well attended with 32 teams of 4. He also mentioned the Athletic Hall of Fame committee and the Fruitport Education Foundation committee would be collaborating in the future.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet August 15, 2018 at 11:30 a.m.
2. Personnel Committee will meet August 15, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet August 15, 2018 at 5:00 p.m.
4. Ad Hoc Construction Committee will meet July 24, 2018 at 10:15 a.m.

XV. REMARKS FROM THE PUBLIC

XVI. ADJOURNMENT
Item 18-106. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:57 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Annual Organizational Meeting Agenda – 07/16/18

Fruitport Board of Education
Annual Organizational Meeting
July 16, 2018 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

IV. Approval of Agenda

V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)

VI. Designation of Banking Institution (attachment #2)

VII. Resolution for Investment Authority (attachment #3)

VIII. Designation of Legal Firms (attachment #4)

IX. Establishment of Board Compensation (attachment #5)

X. Approval of District Memberships and Affiliations (attachment #6)

XI. Designation of Board Member Liaison to MASB (attachment #7)

XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)

XIII. Adjournment

– Recess –

Fruitport Board of Education Meeting Agenda – 07/16/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, July 16, 2018 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
1. Above and Beyond Awards

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Truth and Taxation Hearing Minutes of June 25, 2018 (attachment VIII-1)
2. Approval of Regular Meeting Minutes of June 25, 2018 (attachment VIII-2)
3. Approval of Ad Hoc Construction Minutes of June 26, 2018 (attachment VIII-3)
4. Approval of Bills (attachment VIII-4)
General Fund                           $264,151.77
Other Funds:
Early Childhood Center                      45.50
Food Service                                  69,361.79
Building & Site                             110,324.00
Capital Projects (BOND)               22,755.85  
Total Bill List                            $466,638.91

5. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-5)
6. Acceptance of Student Activity Summary Report (attachment VIII-6)
7. Acceptance of Credit Card and Utilities Report (attachment VIII-7)
8. Approval of Capital Projects Progress Report (attachment VIII-8)
9. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-9)

IX. GENERAL BOARD BUSINESS
1. First Reading of Policy 151 and 165.1 (attachment IX-1)
2. First Reading of Special Technology Policy Updates (attachment IX-2)
3. Transportation Code of Conduct for Student Handbook (attachment IX-3)
4. Middle School Handbook (attachment IX-4)
5. FEA Letter of Agreement and Tentative Agreement (attachment IX -5)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – July 24, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Ad Hoc Construction Meeting Minutes – 06/26/18

FRUITPORT BOARD OF EDUCATION
June 26, 2018 – 10:15 a.m. a.m.
O-A-K Construction Trailer
Ad Hoc Construction Meeting Minutes

Present: Dave Hazekamp, Matt Hulswit, Tom Kaywood, Mark Mesbergen, Gary Peasley, and Bob Szymoniak, and John Winskas.

I. The meeting was called to order at 10:15 a.m.

II. Remarks from the Public
None.

III. Construction Discussion
Shettler ~Tom confirmed drawings to OAK this Friday for budget. Bidding time frame still holds as well as construction.
Beach ~Fruitport took care of new concrete walk way. The team believe no other bond items are open at
Beach ~Tom Kaywood was going to verify this in the bond language for this location.
Middle School ~TowerPinkster was out with elevator consultant to look at existing unit. Preliminary account is that the existing shaft imensions are good for the intended scope. Tower to start on drawings.
Edgewood – Still working to identify scope for the boiler rework.
Pool ~Discussed with team that the board would like to see a $/SF in comparison to the HS project to give it some scale. Matt to circle back with Kevin to get that information. Possible funding from general fund to supplement bond dollars discussed.

Project Priority:
1. Shettler Rooms
2. Elevator Replacement
3. Boilers at Edgewood
4. Water pipes replacement
5. Pool

IV. Other
None.

V. Adjournment
The meeting adjourned at 11:00 a.m.

Respectfully submitted by

Maribeth Clarke

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/25/18

Fruitport Board of Education
Truth and Taxation Public Hearing
June 25, 2018 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-072. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

IV. Budget Hearing Presentation
Director of Business and Finance, Mark Mesbergen opened the Budget Hearing with a 2017/18 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2018/19 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2018/19 MPSERS Rates, 2018/19 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, and Technology. He also answered all questions asked by board members.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 18-073. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:52 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Meeting Minutes – 06/25/18

Fruitport Board of Education
Regular Monthly Meeting
June 25, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:01 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-074. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0

V. PRESENTATIONS
High School teacher, Dale Grimm was presented with an Above and Beyond Award for his work transforming the old auditorium into a temporary wood shop classroom.

Edgewood Principal, Amy Upham gave an overview of the Trojan Trek fundraiser. Enough money was raised to purchase new playground equipment. On behalf of the Edgewood PTO, Amy gifted the NRG Builder Playground Structure to Fruitport Community Schools.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Sonia Sellinger spoke to the Board about concerns she has regarding a teacher placement at Beach Elementary.

Parent, Stacey Norkus expressed her concerns about a teacher placement at Beach Elementary. She mentioned she would like to meet with the superintendent to learn more about the situation.

Parent, Cheri Helmann also mentioned her shared concerns with a Beach Elementary teacher placement.
**A meeting with the superintendent and concerned parents will be arranged.**

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned that he had a meeting with Public Safety Officer, Brian Michelli to discuss the possibility of bringing a Resource Officer to the district. He also acknowledged a grant received to hire a School-based Community Resource Navigator.

IX. CONSENT AGENDA
Item 18-075. MOTION by Cole, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of June 11, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0
Bob Szymoniak recognized and officially welcomed the new Edgewood Principal, Tom Hamilton.

X. GENERAL BOARD BUSINESS
1. Adoption of the MHSAA Membership Resolution.
Item 18-076. MOTION by Franklin, SECOND by Brott to adopt the 2018-19 Membership Resolution as Prepared by MHSAA for Participation. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

2. Second and Final Reading of NEOLA Volume 32, Number 2.
Item 18-077. MOTION by Cole, SECOND by Buckner to approve the second and final reading of updated board policies: 0143.1, 1421, 3121, 4121, 4162, 5111, 7540.02, 8321 as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 11, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held June 11, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Brian Michelli, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed a potential School Safety Officer, received a Negotiations Update, received an L-4029 update, and reviewed the 2018 and 2019 general fund and school service fund budgets.

2. Approval of the 2017-18 General Fund Budget Amendment.
Item 18-078. MOTION by Buckner, SECOND by Cole to adopt the 2017-18 General Fund Budget Amendment as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

3. Approval of the 2017-18 School Service Fund Budget Amendments.
Item 18-079. MOTION by Buckner, SECOND by Cole to adopt the 2017-18 School Service Fund Budget Amendments as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

4. Approval of the Budget Appropriations Act for 2018-19 General Fund.
Item 18-080. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act for the 2018-19 General Fund as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

5. Approval of the Budget Appropriations Act for 2018-19 School Service Fund.
Item 18-081. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act for the 2018-19 School Service Fund as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 12, 2018.
Dave Hazekamp reported on a Personnel Committee meeting held June 12, 2018. Dave Hazekamp, Steve Kelly, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed new and updated board policies, and the hire of Tom Hamilton. They also received a negotiations update.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 11, 2018.
Jill Brott reported on a Student Affairs Committee meeting held June 11, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Allison Camp, and Bob Szymoniak were present. The committee discussed implementing the Superkids Reading Program, paying a stipend to teachers who attend after school work, and new/ updated board policies. They also received a negotiations update.

2. Second and Final Reading of Policy 2340 (Field Trips).
Item 18-082. MOTION by Brott, SECOND by Franklin to approve the Second and Final Reading of Revised Field Trip Policy #2340 as presented.
MOTION CARRIED 6-0

3. Purchase of Superkids Reading Program.
Item 18-083. MOTION by Brott, SECOND by Franklin to approve the purchase of Superkids Reading Program for K-2 reading instruction as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole commented on the Middle School Awards Ceremony. He said many parents were in attendance and he mentioned two students who received an award from the Fruitport Safety Officer for saving a 7 year-old at Michigan Adventures during a recent school trip.

Jill Brott spoke about graduation. She was happy to see former students getting their diploma and GED. She was proud of the commencement speakers and said they did a fantastic job!

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
4. A Regular Meeting of the Board has been scheduled on July 16, 2018 at 7:00 p.m. in the Board Room.

XVI. REMARKS FROM THE PUBLIC

XVII. ADJOURNMENT
Item 18-084. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:38 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

FCS – Ad Hoc Construction Meeting Agenda – 06/26/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, June 26, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. REMARKS FROM THE PUBLIC*
V. CONSTRUCTION DISCUSSION
VI. OTHER
VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 06/25/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, June 25, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Award
2. Playground Presentation – Amy Upham

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of June 11, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                     $145,444.17
Other Funds:
Early Childhood Center           2,526.74
Food Service                                 352.52
Coop Ed (ISD) Tech Millage     4,050.10
Debt Service Fund                    1,100.00
Building & Site                         12,250.00
Capital Projects (BOND)         66,720.79
Total Bill List                      $232,444.32

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Adoption of the MHSAA Membership Resolution (attachment X-1)
2. Second and Final Reading of NEOLA Volume 32, Number 2 – Board Policies (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held June 11, 2018 (attachment XI-1)
2. General Fund Budget Amendment for 2017-2018 (attachment XI-2)
3. School Service Fund Budget Amendment for 2017-2018 (attachment XI-3)
4. Budget Appropriations Act of the 2018-19 General Fund (attachment XI-4)
5. Budget Appropriations Act of the 2018-19 School Svc Fund (attachment XI-5)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held June 12, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held June 11, 2018 (attachment XIII-1)
2. Second and Final Reading of Field Trip Policy (attachment XIII-2)
3. Super Kids Reading Program (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – June 26, 2018, 10:15 a.m. O-A-K Trailer
5. Regular Board Meeting – July 16, 2018, 7:00 p.m. in the Board Room
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Truth and Taxation Public Hearing Special Board Meeting Agenda – 06/25/18

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 25, 2018 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. BUDGET HEARING PRESENTATION
V. REMARKS FROM THE PUBLIC*
VI. OTHER
VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Minutes – 06/11/18

Business and Finance Committee
Monday, June 11, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Brian Michelli, Mark Mesbergen, and Bob Szymoniak

1. School Safety Officer
Brian Michelli discussed the potential way for Fruitport to have a school safety officer in the future.

2. Negotiations Update
Mark gave an update on bargaining.

3. L-4029
Mark gave an update on the proposed L-4029 for next year. The L-4029 is the document that is provided to the township so that the townships can levy the proper taxes.

4. Budget Review
Mark gave an update on the 2018 and 2019 general fund and school service fund budgets.

Meeting adjourned at 12:54 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport School Board Workshop Minutes – 06/11/18

Fruitport Board of Education
Board Workshop
June 11, 2018 6:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-068. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-069. MOTION by Cole, SECOND by Brott to approve the Regular Meeting Minutes of May 18, 2018.
MOTION CARRIED 7-0

2. Data Review
Curriculum Director, Allison Camp gave the Board a data review. She shared MAP and M-Step results with the Board.

3. Bond Project Change Order Process
Matt Hulswitt from O-A-K shared the scope of the change order process.

4. Discussion on the Pool
Superintendent, Bob Szymoniak asked Matt Slagle about pricing for the middle school pool.

5. 2018-19 Board Meeting Schedule
Item 18-070. MOTION by Buckner, SECOND by Brott to schedule a Regular Board Meeting on July 16, 2018 at 7:00 p.m. in the Board Room
MOTION CARRIED 7-0

6. Other
None.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER

VII. ADJOURNMENT
Item 18-071. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:07 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 06/11/18

STUDENT AFFAIRS COMMITTEE
Monday, June 11, 2018
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Allison Camp, Susan Franklin, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. This past year teachers in grades K-2 have participated in a reading series selection process. The consensus by the teachers was to purchase the “Superkids Reading Program” published by Zaner-Bloser. The program received endorsement from both Instructional Council and the Student Affairs Committee for purchase and implementation. The program will be purchased with At-Risk funds.

2. Paying a stipend to teachers who attend afterschool work for such things as school improvement work and Instructional Council meetings was discussed and planned for the 2018/19 school year for implementation.

3. Policies regarding student grading and reporting grades were briefly introduced as a topic for further discussion and possible amendments.

4. Policies pertaining to this committee were reviewed for a second reading and will be on the Board agenda for action at our next meeting.

5. A brief update on negotiations with the FEA was given.

Adjournment at 6:23 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 06/12/18

PERSONNEL COMMITTEE
Tuesday, June 12, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Steve Kelly, Mark Mesbergen, Bob Szymoniak

1. Policies pertaining to this committee were reviewed as a second reading to be placed on the Board agenda for action.

2. The hire of Tom Hamilton to be the new Edgewood Principal was discussed. We have heard glowing reports about Tom as a building principal.

3. An update on negotiations with the FEA was given.

Meeting adjourned at 7:50 a.m.

Respectfully submitted by Bob Szymoniak