Fruitport Schools

Fruitport Board of Education Annual Organizational Meeting Agenda – 06/24/19

Fruitport Board of Education
Annual Organizational Meeting
June 24, 2019 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Agenda
V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)
VI. Designation of Banking Institution (attachment #2)
VII. Resolution for Investment Authority (attachment #3)
VIII. Designation of Legal Firms (attachment #4)
IX. Establishment of Board Compensation (attachment #5)
X. Approval of District Memberships and Affiliations (attachment #6)
XI. Designation of Board Member Liaison to MASB (attachment #7)
XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)
XIII. Designation of Authorized Signatures (attachment #9)
XIV. Administration Designation of Treasurer Responsibilities (attachment #10)
XV. Safe Deposit Box Authority (attachment #11)
XVI. Fee for Board Meeting Request (attachment #12)
XVII. Adjournment

– Recess –

Fruitport Schools Truth and Taxation Public Hearing Agenda – 06/24/19

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 24, 2019 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. BUDGET HEARING PRESENTATION
V. REMARKS FROM THE PUBLIC*
VI. OTHER
VII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 06/24/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Meeting Room
Monday, June 24, 2019 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Special Meeting Minutes of June 10, 2019 (attachment VIII-1)
2. Approval of Bills (attachment VIII-2)
General Fund                         $166,986.44
Other Funds:
Early Childhood Center               1,654.38
Food Service                             128,449.68
Coop Ed (ISD) Tech Millage            556.41
Capital Projects (bond)              12,770.71
Total Bill List                         $310,417.62

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-3)
4. Acceptance of Student Activity Summary Report (attachment VIII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VIII-5)
6. Approval of Capital Projects Progress Report (attachment VIII-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-7)

IX. GENERAL BOARD BUSINESS

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held June 11, 2019 (attachment X-1)
2. General Fund Budget Amendment for 2018-2019 (attachment X-2)
3. School Service Fund Budget Amendment for 2018-2019 (attachment X-3)
4. Budget Appropriations Act of the 2019-20 General Fund (attachment X-4)
5. Budget Appropriations Act of the 2019-20 School Svc Fund (attachment X-5)
6. Change to Vehicle Replacement Schedule (attachment X-6)
7. Football Helmet Lease (attachment X-7)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held June 10, 2019 (attachment XII-1)
2. Middle School Sports (attachment XII-2)
3. 3rd – 5th Grade ELA Program (attachment XII-3)
4. Overnight Trip Request (attachment XII-4)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education – Special Meeting Agenda – 06/10/2019

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, June 10, 2019 – 5:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of May 20, 2019 (attachment IV-1)
2. L-4029 (IV-2)
3. Bond Change Order (attachment IV-3)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 05/20/19

Fruitport Board of Education
Regular Monthly Meeting
May 20, 2019 7:00 p.m.
Edgewood Art Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-054. MOTION by Cole, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Principal, Tom Hamilton welcomed board members, the community, and staff to Edgewood. He introduced Assistant Principal, Sephram Raymond who spoke about the HIL Grant and Super Kids; a reading program for K-2 students. Teachers, Rebecca Robison, Samantha Nutt, and Lisa Stroup gave examples of the success teachers and students were having with Super Kids.

High School Social Studies Teacher, Deeann Skov introduced two students who attended the Michigan Youth in Government conference in Lansing. The students spoke about being part of the legislative process during the four days in Lansing. Both are looking forward to going again next year. Deeann also thanked board member, Susan Franklin for taking 20 AP Government students on a tour of the court house.

VI. COMMUNICATIONS
Board Secretary, Steve Kelly read aloud a thank you note from Rhonda Finn.

VII. REMARKS FROM THE PUBLIC
Teacher, Theresa Stinson-Lahring addressed the board regarding middle school health class, the pool, and LGBTQ student health.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak offered to give a tour of the high school bond project to anyone who wanted to attend after the board meeting.

IX. CONSENT AGENDA
Item 19-055. MOTION by Buckner, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of April 22, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. MAISD Biennial Election Resolution.
Item 19-056. MOTION by Cole, SECOND by Franklin to adopt the MAISD Biennial Election Resolution naming Dave Hazekamp as the Fruitport Community Schools’ election representative and Elroy Buckner as the alternate to support candidate: Mary Schaab for a six year term expiring June 30, 2025 at the Muskegon Area Intermediate School District’s Biennial Election to be held June 3, 2019. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

2. MAISD 2019-20 General Fund Budget Resolution.
Item 19-057. MOTION by Burgess, SECOND by Brott to adopt the MAISD 2019-20 General Fund Budget Resolution as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

3. MHSAA 2019-20 Membership.
Item 19-058. MOTION by Cole, SECOND by Buckner to adopt the 2019-20 Membership Resolution as prepared by MHSAA for participation as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

4. Resolution Supporting Adequate Funding of Michigan Schools.
Item 19-059. MOTION by Franklin, SECOND by Brott to adopt the Resolution in Support of Adequately Funding Michigan Schools as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 14, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held May 14, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Jeff Grossenbacher and Mark Mesbergen were present.

The committee discussed: a Phone System Recommendation, the Chartwell’s Contract Renewal, Sinking Fund, Year 3 of Vehicle Replacement Schedule, the School Funding Resolution, and School of Choice Data.

2. Purchase and Installation of New Phone System.
Item 19-060. MOTION by Buckner, SECOND by Cole to approve the purchase of the new phones and installation of the new phone system based on the quote for a total of $139,326.80 as presented.
MOTION CARRIED 7-0

3. Chartwell’s Contract Renewal.
Item 19-061. MOTION by Buckner, SECOND by Cole to approve the 2019-20 Chartwell’s contract for management services as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 13, 2019.
Steve Kelly reported on a Personnel Committee meeting held May 13, 2019. Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak were present. The committee discussed: Teacher Moves, ECC Expansion, the School Funding Resolution, the Superintendent’s Testimony on Mental Health in Lansing, and the PBIS High School Assembly.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 13, 2019.
Jill Brott reported on a Student Affairs Committee meeting held May 13, 2019. Dave Hazekamp, Allison Camp, Jill Brott, and Bob Szymoniak were present. The committee discussed: School Improvement, the School Funding Resolution, Classroom Re-assignments, Clark Hill, Career Ed Legislative Mandates, and the Superintendent’s Testimony on Mental Health in Lansing.

2. Parent-Student Athletic Handbook.
Item 19-062. MOTION by Brott, SECOND by Franklin to approve updates and revisions to the Parent-Student Athletic Handbook as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about the Art Exhibit held at the middle school, a Reproductive Health Meeting and an Instructional Council Meeting she attended.

Elroy Buckner mentioned his positive thoughts on seeing the excitement of teachers presenting at the board meeting. He wondered what the next steps are for moving forward. A discussion regarding reading pilot programs for grades 3-5 ensued.

Dave Hazekamp gave a brief update on Instructional Council and spoke about the need to keep curriculum current. He also mentioned the high school PBIS assembly where many prizes were given away along with a car!

Kris Cole spoke about a trip with his daughter and the 8th grade class to Washington DC. He was very impressed with the tour company and the valuable experiences, education, and knowledge gained.

Susan Franklin mentioned the Edgewood Spring Sing. She was impressed with the K-2 program and stated, “The concert was very well done.”

Steve Kelly updated the Board on the success of Fruitport Varsity Girls’ Tennis. He said they placed 2nd at Regionals and will be competing at State on May 31st. Two track athletes will be competing at State as well.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet June 11, 2019 at 11:30 a.m.
2. Personnel Committee will meet June 10, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet June 10, 2019 at 12:00 p.m.
4. Truth and Taxation Hearing June 24, 2019 at 6:30 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 19-063. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:22 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 05/14/19

Business and Finance Committee
Tuesday, May 14, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak (late), Jeff Grossenbacher and Mark Mesbergen

1. Technology Phone System Recommendation
Jeff presented a recommendation regarding Fruitport’s phone system. Since the new high school instructional classrooms will be going online next school year, the district needed to determine what it was going to do with the phone system. The technology department determined the best option was to switch to the MAISD consortium with other Muskegon school districts. With the switch to the MAISD consortium, Fruitport needs to purchase new phones (hardware) district wide. Jeff presented the recommendation to purchase all of the phones coming out of the Technology-Security Fund.

2. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2019-20 school year. Per the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution.

3. Sinking Fund Discussion
Mark discussed sinking funds.

4. Year 3 of the Vehicle Replacement
Mark presented a recommendation to change the year three of the vehicle replacement schedule. Originally, year three was to purchase one maintenance truck and put roughly $30,000 into the building and site fund. However, Fruitport’s suburbans that transport students need some repairs and the recommendation is not to fix them due to the poor return on the investment. The change would be to purchase two transportation vans to replace the suburbans and move the suburbans to central receiving and to the maintenance fleet. With this change, there would be no need to purchase the last maintenance truck. There is no budget impact with this change.

5. School Finance Resolution
Mark presented the school finance resolution. The resolution will be under general board business.

6. Other – School of Choice
Mark presented updated school of choice trend data. The data always lags behind as the data for the Fall 2019 just was released.

Meeting adjourned at 12:45 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Student Affairs Committee Meeting Minutes – 05/13/19

Student Affairs Committee
Monday, May 13, 2019
12:15 p.m. – Superintendent’s Office
MEETING MINUTES

Attendance: Allison Camp, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. An update on work done regarding the school improvement process was given.

2. The school funding resolution that the Board will be asked to take action on was discussed.

3. It was shared that classrooms will be reassigned in the middle school to make available a room for our ECC program to grow accordingly.

4. Clark Hill as a potential policy provider was briefly discussed.

5. Career Ed legislative mandates were shared.

6. The superintendent shared that he will be going to Lansing on Tuesday, May 14 to testify in front of the House Education Committee on student mental health.

Meeting adjourned at 12:46 p.m.

FCS – Personnel Committee Meeting Minutes – 05/13/19

Personnel Committee
Monday, May 13, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, Tim Burgess, Bob Szymoniak

1. Teacher moves to better address grade-level proximity, and to make room for an expanded ECC program were discussed.

2. As stated above, efforts are underway to expand the ECC program by one classroom for the fall of 2019.

3. The school funding resolution that the Board will be asked to take action on was discussed.

4. The fact that the superintendent will be traveling to Lansing on May 14, 2019 to testify in front of the House Education Committee on student mental health was discussed.

5. A question about the PBIS assembly’s prize eligibility for high school students who are away at a school sanctioned event was raised.

Adjourned at 5:30 p.m.

Fruitport Board of Education Workshop Minutes – 04/22/19

Fruitport Board of Education
Board Workshop
April 22, 2019 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:01 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-051. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of April 15, 2019.
Item 19-052. MOTION by Franklin, SECOND by Cole to approve the Regular Meeting Minutes of April 15, 2019 as presented.
MOTION CARRIED 7-0

2. Budget.
Superintendent, Bob Szymoniak shared information on the School Finance Research Collaborative. Bob discussed some state budget talking points and the 2019/20 budget outlook for the district. Finance Director, Mark Mesbergen shared some budget detail for the upcoming year. He also talked about some retirements for this year. He shared details about upcoming School of Choice changes.

3. Facilities and Future Growth.
Mark spoke about some changes to the physical walls in Beach to move staff from the portables to the main building.
Bob shared information about a counseling office being added at Edgewood. This is the Hackley Health office partnership that has just been agreed upon.
Bob spoke about catchment area shifts to maximize classroom space.

4. Music.
Curriculum Director, Allison Camp talked about the new choir director position.

5. Auditoriums.
Bob spoke about the potential of an auditorium director.

6. Technology.
Mark shared information about the new district phone system.

7. Programs to Expand or Implement.
Bob talked about possible programs to expand or implement.

8. Policy
Bob talked about a meeting that he and Maribeth went to about policy.

9. Other.
None.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 19-053. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:10 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Meeting Agenda – 05/20/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Edgewood Elementary
Monday, May 20, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Welcome and Edgewood Update – Tom Hamilton
2. Michigan Youth in Government – Deann Skov

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of April 22, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                           $169,260.06
Other Funds:
Early Childhood Center                   928.05
Food Service                                   1,103.56
Coop Ed (ISD) Tech Millage          6,653.68
Total Bill List                          $177,945.35

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. MAISD Biennial Election Resolution (attachment X-1)
2. MAISD 2019-20 General Fund Budget Resolution (attachment X-2)
3. MHSAA Membership Resolution (attachment X-3)
4. Resolution Supporting Adequate Funding of Michigan Schools (attachment X-4)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held May 14, 2019 (attachment XI-1)
2. Purchase and Installation of New Phone System (attachment XI-2)
3. Chartwell’s Contract Renewal (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held May 13, 2019 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held May 13, 2019 (attachment XIII-1)
2. Parent-Student Athletic Handbook (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. High School Graduation May 31st – report to the LC Walker Arena @ 6:30 p.m.
5. Retirement Celebration, June 5th – Middle School @ 4:30 p.m.
6. Adult Education Graduation, June 13th – Middle School Auditorium @ 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Board Workshop Agenda – 04/22/19

Fruitport Community Schools
BOARD WORKSHOP
Monday, April 22, 2019 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINES
1. Approval of Regular Meeting Minutes of April 15, 2019 (attachment IV-1)
2. Budget
3. Facilities and Future Growth
4. Music
5. Auditoriums
6. Technology
7. Programs to Expand or Implement
8. Policy
9. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 04/15/19

Fruitport Board of Education
Regular Monthly Meeting
April 15, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-044. MOTION by Brott, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Adult Education Director, Brenda Baker and Adult Education Navigator, Jill Stamison gave a presentation on Linked Muskegon. The program is an 18 week class to career education opportunity for students enrolled in Adult Education. Participants receive the knowledge, skills, and hands-on training for employment in one of four career fields. Over the three years Linked Muskegon has been in operation, 96 students have successfully completed the program and are now employed in their chosen field.

School Resource Officer, Dan Butler spoke to the Board about his experiences and duties as an SRO for Fruitport Community Schools. Officer Butler provided information on his day-to-day tasks since being hired in October 2018. Officer Butler has assisted administrators with student interventions and mentoring. He has assisted families with home visits and provided presentations to students on various law enforcement topics. Superintendent, Bob Szymoniak read aloud an email from staff member, Jill Torvinen who commended Officer Butler for his work and dedication to Fruitport Community Schools.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak gave an update on an upcoming policy seminar, meeting with the Governor, the Community Open House on May 4th and the 9-1-1- Surcharge ballot proposal.

IX. CONSENT AGENDA
Item 19-045. MOTION by Buckner, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Regular Board Meeting Minutes of March 18, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. MAISD Biennial Election Resolution for Consideration.
Item 19-046. MOTION by Kelly, SECOND by Cole to consider and discuss the upcoming MAISD biennial election.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 8, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held April 8, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak and Mark Mesbergen were present. The committee discussed a Bus Replacement Recommendation and a Bus Camera RFP. They received an update on Bond Investments and the 2019 Spring Count.

2. Bus Purchases.
Item 19-047. MOTION by Buckner, SECOND by Franklin to approve the purchase of one new special education bus and three off-lease regular education buses.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 10, 2019.
Steve Kelly reported on a Personnel Committee meeting held April 10, 2019. Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak were present. The committee discussed Muskegon Made as it applies to counseling, the Music Program, the Eastern Service Unit Staffing, Teacher Retirements, Teacher Vacancies, and potential Auditorium Directorship.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 10, 2019.
Jill Brott reported on a Student Affairs Committee meeting held April 10, 2019. Dave Hazekamp, Allison Camp, Jill Brott, Susan Franklin and Bob Szymoniak were present. The committee discussed a New High School Course Offering, Counseling, a Coding Class, the Music Department, Law Day, the District School Improvement Work Session at the MAISD, and Instructional Assistant Staffing.

2. New High School Course Offering.
Item 19-048. MOTION by Brott, SECOND by Franklin to approve Spanish 5 as an addition to high school course offerings as presented.
MOTION CARRIED 7-0

3. Trip Requests.
Item 19-049. MOTION by Brott, SECOND by Franklin to approve the following trip requests:
Middle School BPA, Anaheim, CA May 1-5, 2019; Varsity Softball, Kalkaska, MI May 10-11, 2019; Edgewood 4th Grade Camp, June 4-5, 2019; Shettler 5th Grade, Chicago, IL June 4, 2019; Beach 4th Grade Camp, June 5-7, 2019; Shettler 4th Grade Camp, June 5-7, 2019; Edgewood 5th Grade, Chicago, IL, June 5, 2019; and Beach 5th Grade trip, Chicago, IL, June 5, 2019 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about Shettler’s reading assembly, a leadership meeting, a Reproductive Health meeting and reward parties Shettler classrooms earned during Black History Month. Jill also indicated Prom is April 20th.

Steve Kelly mentioned a successful start to spring sports and the upcoming band fish fry fundraiser at the Eagles on April 19th.

Kris Cole shared Robotics information and spoke about the marching band’s trip to Disney World.

Dave Hazekamp gave a brief update on an Athletic Council meeting he attended. He talked about a goal of having consistent messaging and branding throughout the district.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet May 14, 2019 at 11:30 a.m.
2. Personnel Committee will meet May 13, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet May 13, 2019 at 12:15 p.m.
4. A Board Workshop is scheduled for April 22, 2019 at 6:00 p.m. to discuss district data.

XVI. REMARKS FROM THE PUBLIC
Staff member, Pam Gustafson addressed the board about the district’s School Resource Officer. She spoke highly of having Officer Butler in the district and commented that he is a great asset.

XVII. ADJOURNMENT
Item 19-050. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:25 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 04/10/19

STUDENT AFFAIRS
Wednesday, April 10, 2019
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Allison Camp, Jill Brott, Susan Franklin, Dave Hazekamp, Bob Szymoniak

1. The new course, Spanish 5, was discussed. It received support from Instructional Council and will be placed on the Board agenda for consideration to be added to the high school course offerings.

2. Counseling
• a. Muskegon Made as it relates to counseling was discussed.
• b. An update on Hackely Community Care placing a counselor in Edgewood Elementary was given.

3. It was reported that an old course, Coding, was being resurrected and offered to high school students this coming fall.

4. Music Department assignments and leadership where discussed in that we are preparing the foundation to grow and expand programming in the future.

5. Susan mentioned that May 1 was Law Day and encouraged teachers to bring students to the Ottawa County Courthouse for related programming.

6. Allison invited Student Affairs Committee members to join district school improvement teams for a work session at the MAISD on April 25 from 4-7:30 p.m.

7. A discussion was held on Instructional Assistant turnover.

Meeting adjourned at 12:53 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 04/10/19

Personnel Committee
Wednesday, April 10, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Tim Burgess, Steve Kelly, Dave Hazekamp, Bob Szymoniak

1. Muskegon Made as it applies to counseling and the pending counseling office that will be placed in Edgewood by Hackley Community Care were discussed.

2. An update on the music program was given with special note given to the Choir Director posting that would be put out in the very near future.

3. An update was given on expanding ESU supervisors from two to three. This has been agreed upon by the ESU superintendents from Orchard View, Oakridge, Ravenna, and Fruitport.

4. An update on teacher retirements was given.

5. An update on a 3rd grade teacher posting was given.

6. Implications of staffing in high school English and Health/Home and Family were discussed.

7. Potential auditoriums directorship was discussed as we prepare to open the new high school auditorium in 2020 along with maintaining the current middle school auditorium.

Meeting adjourned at 5:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 04/08/19

Business and Finance Committee
Monday, April 8, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Bus Replacement Recommendation
Mark presented a three year replacement plan for buses. A recommendation for the 2019-2020 year will be on the board agenda for approval. The recommendation will be to purchase one new special education bus and three buses that are coming off lease from other districts. The total cost will be roughly $330,814 paid out of the capital projects fund.

2. Bus Camera RFP
Mark presented a sample request for proposal that will be going out in the next couple of weeks. The RFP is for a new bus camera system as Fruitport’s system is over 9 years old. Once the bids come in, Mark will present the recommendation.

3. Bond Investment Update
Mark presented an update on the bond investment income.

4. Spring Count Update
Mark presented our spring count numbers. Fruitport is down 45.70 FTE’s from the Fall which is roughly a 1.67% decrease.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 04/15/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, April 15, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Linked Program – Brenda Baker and Jill Stamison
2. School Resource Officer – Officer Dan Butler

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of March 18, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                            $216,680.23
Other Funds:
Early Childhood Center                39,837.21
Food Service                                     3,324.45
Coop Ed (ISD) Tech Millage            5,337.42
2017 Debt Retirement                       500.00
Capital Projects (Bond)                 22,254.22  
Total Bill List                            $287,933.53

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. MAISD Biennial Election Resolution for Consideration (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held April 8, 2019 (attachment XI-1)
2. Bus Purchases (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held April 10, 2019 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held April 10, 2019 (attachment XIII-1)
2. New High School Course Offering (attachment XIII-2)
3. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop Monday, April 22, 2019 @ 6:00 p.m.
5. MAISD Annual Budget Review Wednesday, April 24, 2019 @ 5:30 p.m.
6. MCSBA Spring Dinner, May 2, 2019 5:30 – 8:00 pm, The Lake House
7. Community Open House, High School, May 4, 2019 9:00 – 11:00 a.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 03/18/19

Fruitport Board of Education
Regular Monthly Meeting
March 18, 2019 7:00 p.m.
Fruitport Middle School

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-037. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Middle School Principal, Tim Tiefenbach welcomed the Board and staff to the middle school. Tim described what middle school delayed starts look like. He mentioned that middle school delayed starts are broken down into three primary categories: PLCs, department meetings, and committee meetings. Assistant Principal, Derek Dillon presented information on vaping and PBIS. He spoke about various incentives the middle school currently has in place to encourage good behavior. These initiatives have helped decrease the suspension rate by 83% over the past two years!

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak gave an update on the food service director.

IX. CONSENT AGENDA
Item 19-038. MOTION by Cole, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Special Board Meeting Minutes of March 1, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. School of Choice Resolution.
Item 19-039. MOTION by Buckner, SECOND by Brott to adopt the resolution to participate in the Muskegon Area Intermediate School District Collaborative Schools of Choice Plan for the 2019-20 school year as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held March 11, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held March 11, 2019. Elroy Buckner, Kris Cole, and Mark Mesbergen were present. The committee discussed adding a 457 plan to Fruitport employee’s retirement investment choices and the MAISD special education transportation consortium.

2. 457 Plan.
Item 19-040. MOTION by Buckner, SECOND by Cole to adopt the resolution allowing Fruitport Community Schools to offer 457 plans to their employees as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

3. Special Education Transportation Consortium with MAISD.
Item 19-041. MOTION by Buckner, SECOND by Cole to approve opting out of the MAISD Special Education Transportation Consortium effective for the 2019 fiscal year as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Overnight Trip Request.
Item 19-042. MOTION by Brott, SECOND by Franklin to approve the High School DECA trip to Orlando, Florida April 26-May 1, 2019 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Tim Burgess was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 24, 2019.

Jill Brott spoke about Shettler’s PBIS program, 4th grade book report event, Instructional Council outcomes and the Athletic Hall of Fame.

Kris Cole commented on recent High School Robotics competitions in Toronto and at Orchard View. He mentioned the successful pancake breakfast hosted by the High School Musical students and the upcoming musical.

Steve Kelly mentioned 7th and 8th grade band competition successes, winterguard and winter drumline; all are doing a great job under good leadership.

Dave Hazekamp spoke about the Hall of Fame, the Athletic Foundation’s Main Event and he shared a therapy dog incident.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet April 8, 2019 at 11:30 a.m.
2. Personnel Committee will meet April 10, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet April 10, 2019 at 12:00 p.m.
4. A Board Workshop has been scheduled for April 22, 2019 @ 6:00 p.m. to discuss district data.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 19-043. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:09 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 03/11/19

Business and Finance Committee
Monday, March 11, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Elroy Buckner, Kris Cole, and Mark Mesbergen

1. 457 Plan
Fruitport’s employee retirement consortium, Michigan Retirement Investment Consortium, now allows districts to offer 457 plans. Currently, Fruitport employees are only able to put additional retirement money into a 403b and cannot draw money out of account (without penalty) until age 60. The 457 plan is like the 403b but will allow the employee to draw money out at age 55. There is no cost to the district to offer this benefit for the employees.

2. Special Education Transportation Consortium
Over the past 5 years, Fruitport has been in and out of the MAISD special education transportation consortium depending on whether there was a financial benefit to the district. The calculation for special education transportation is a reimbursement rate based on how much Fruitport spends, along with depreciation of any special education buses and other factors. The only operation difference is where Fruitport reports the special education costs and that determines how the money is flowed to the district. With that all being said, in the upcoming years, it will be better financially if Fruitport is no longer in the MAISD consortium so the district can maximize our special education transportation reimbursement.

Meeting adjourned at 12:30 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 03/18/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Fruitport Middle School
Monday, March 18, 2019 – 7:00 p.m.

I. CALL to ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF AGENDA
V. PRESENTATIONS
VI. COMMUNICATIONS
VII. REMARKS FROM THE PUBLIC*
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of March 1, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                            $181,503.49
Other Funds:
Early Childhood Center                 1,384.20
Food Service                                  66,181.23
Coop Ed (ISD) Tech Millage               397.61
Capital Projects (Bond)                   7,461.50   
Total Bill List                            $256,928.03

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Schools of Choice Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held March11, 2019 (attachment XI-1)
2. 457 Plan (attachment XI-2)
3. Special Education Transportation Consortium with MAISD (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Overnight Trip Request (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
1. Select a board member to attend the MAISD Annual Budget Review

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1.Schedule Business & Finance Committee Meeting
2.Schedule Personnel Committee Meeting
3.Schedule Student Affairs Committee Meeting
4.Schedule a Board Workshop
5.MAISD Annual Budget Review Wednesday, April 24, 2019 @ 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Minutes – 03/01/19

Fruitport Board of Education
Special Board Meeting
March 1, 2019
Board Room

I. The Special Meeting of the Board of Education was called to order at 7:01 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess , Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-033. MOTION by Buckner, SECOND by Burgess to approve the agenda as presented.
MOTION CARRIED 4-0

Kris Cole and Jill Brott entered the meeting at 7:04 a.m.

IV. GENERAL BOARD BUSINESS
1. Approval of Special Meeting Minutes of February 25, 2019.
Item 19-034. MOTION by Buckner, SECOND by Burgess to approve the Special Meeting Minutes of February 25, 2019 as presented.
MOTION CARRIED 6-0

2. Submission of Security Grant.
Item 19-035. MOTION by Buckner, SECOND by Burgess to approve the recommendation to submit the Michigan State Police Competitive School Safety Grant as presented with the understanding that Fruitport Community Schools would match 25% of the grant amount ($500,000), which would be about $166,000 coming from bond proceeds for security upgrades to district buildings.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
Discussion was held regarding the potential for a tribal casino, and where it may be located.

VII. ADJOURNMENT
Item 19-036. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:28 a.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Special Board Meeting Minutes – 02/25/19

Fruitport Board of Education
Special Board Meeting
February 25, 2019
Board Room

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess , Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-027. MOTION by Franklin, SECOND by Brott to approve the agenda with the addition of “Discussion Regarding Arvey vs. Fielstra Case” under VI-Other.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 19-028. MOTION by Brott, SECOND by Franklin to approve the Regular Meeting Minutes of February 18, 2019.
MOTION CARRIED 7-0

2. Updated Teacher Observation Deadline.
Item 19-029. MOTION by Franklin, SECOND by Brott to move the teacher observation deadline from March 8th to March 13th.
MOTION CARRIED 7-0

3. Overnight Trip Request.
Item 19-030. MOTION by Brott, SECOND by Cole to approve the Senior Secret Getaway, May 29-30, 2019 as presented.
MOTION CARRIED 7-0

4. Technology Bid.
Item 19-031. MOTION by Brott, SECOND by Burgess to accept the bid from MOSS for $247,387.47 for the Audio/Video Tech project as presented.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
Discussion was held regarding the facilitated mediation process.

VII. ADJOURNMENT
Item 19-032. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 6:25 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Special Board Meeting Agenda – 03/01/19

Fruitport Community Schools
SPECIAL BOARD MEETING
Friday, March 1, 2019 – 7:00 a.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Special Meeting Minutes of February 25, 2019 (attachment IV-1)
2. Submission of the Security Grant (attachment IV-2)
3. Casino Update

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special Board Meeting Agenda – 02/25/19

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, February 25, 2019 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of the Regular Meeting Minutes of February 18, 2019 (attachment IV-1)
2. Updated Teacher Observation Deadline (attachment IV-2)
3. Overnight Trip Request (attachment IV-3)
4. Technology Bid (attachment IV- 4)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 02/18/19

Fruitport Board of Education
Regular Monthly Meeting
February 18, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board Vice President, Kris Cole.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Steve Kelly.
Absent – Dave Hazekamp.

IV. APPROVAL OF AGENDA
Item 19-022. MOTION by Franklin, SECOND by Buckner to approve the agenda with the additions of Technology Bid (X-1) and Overnight Trip Requests (XIII-1)
MOTION CARRIED 6-0

V. PRESENTATIONS
Kris Cole presented Fruitport Maintenance Worker and Artist, Bruce DeVries with an Above and Beyond award for his beautifully created artwork at Beach Elementary. We are honored to have many of his masterpieces throughout the district.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak reminded board members to sign contracts.

IX. CONSENT AGENDA
Item 19-023. MOTION by Buckner, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Board Workshop Minutes of February 4, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Technology Bid.
Item 19-024. MOTION by Buckner, SECOND by Brott to further discuss the technology bid and possibly take action at a Special Board Meeting scheduled for February 25, 2019 at 6:00 p.m. in the board room.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Overnight Trip Requests.
Item 19-025. MOTION by Brott, SECOND by Franklin to approve the High School Robotics trips as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about Shettler’s Leadership meeting.

Kris Cole commented on the Father-Daughter Dance at Shettler and the progress of our High School Robotic program.

Steve Kelly read aloud a letter from State Rep. Greg VanWoerkom.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet March 11, 2019 at 11:30 a.m.
2. Personnel Committee will meet March 13, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet March 13, 2019 at 5:45 p.m.
4. A Special Board Meeting has been scheduled for February 25, 2019 to discuss and possibly take action on the technology bid.

XVI. REMARKS FROM THE PUBLIC
Principal, Courtney Stahl provided information on the Beach STEM and Math night along with their Father-Daughter Dance.

XVII. ADJOURNMENT
Item 19-026. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:29 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Board Workshop Minutes – 02/04/19

Fruitport Board of Education
Board Workshop
February 4, 2019 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-016. MOTION by Franklin, SECOND by Brott to approve the amended agenda with the addition of merit pay for principals/assistant principals and the superintendent’s contract.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of the Organizational Meeting Minutes of January 21, 2019.
Item 19-017. MOTION by Franklin, SECOND by Brott to approve the Organizational Meeting Minutes of January 21, 2019.
MOTION CARRIED 7-0

2. Approval of the Regular Meeting Minutes of January 21, 2019.
Item 19-018. MOTION by Franklin, SECOND by Brott to approve the Regular Meeting Minutes of January 21, 2019.
MOTION CARRIED 7-0

3. Third Grade Reading and Reading Initiative.
Curriculum Director, Allison Camp shared information about third grade reading and reading initiative.

4. Goals.
Superintendent, Bob Szymoniak discussed district goals.

5. Committees.
Board President, Dave Hazekamp covered the board member committee survey.

6. Merit Pay for Principals and Assistant Principals.
Item 19-019. MOTION by Buckner, SECOND by Cole to approve the amendment to the principal/assistant principal merit pay schedule moving the third observation from 3/1/19 to 3/8/19 because of the lost week from snow days.
MOTION CARRIED 7-0

7. Superintendent Contract.
Item 19-020. MOTION by Buckner, SECOND by Franklin to approve a new employment agreement for three years with Robert Szymoniak.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 19-021. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:56 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Meeting Agenda – 02/18/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING ROOM
3255 E. Pontaluna Road, Fruitport, MI 49415
Monday, February 18, 2019- 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Recognition

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Board Workshop Minutes of February 4, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $184,700.63
Other Funds:
Early Childhood Center              2,421.83
Food Service                              61,345.42
2017 Debt Retirement                  500.00
Capital Projects (BOND)            9,181.28  
Total Bill List                       $258,149.16

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. SUPERINTENDENT EVALUATION

XVIII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Organizational Meeting – 01/21/19

Fruitport Board of Education
Organizational Meeting
January 21, 2019 7:00 p.m.
Shettler Elementary Library

I. Per Board Policy 0151, Bob Szymoniak, Superintendent, called the January 21st Organizational Meeting to order at 7:00 p.m.

II. The Pledge of Allegiance was recited.

III. Roll Call: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. Election of Officers

President
Item 19-001. MOTION by Cole, SECOND by Buckner to nominate Dave Hazekamp for
President. No other nominations were brought forth.
MOTION by Buckner, SECOND by Brott to close nominations and cast a unanimous ballot for Dave Hazekamp for President. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

Superintendent Szymoniak passed the gavel to President Hazekamp.

Vice President
Item 19-002. MOTION by Franklin, SECOND by Brott to nominate Kris Cole for
Vice-President. No other nominations were brought forth.
MOTION by Franklin, SECOND by Brott to close nominations and cast a unanimous ballot for Kris Cole for Vice-President. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

Treasurer
Item 19-003. MOTION by Burgess, SECOND by Brott to nominate Elroy Buckner for
Treasurer. No other nominations were brought forth.
MOTION by Franklin, SECOND by Brott to close nominations and cast a unanimous ballot for Elroy Buckner for Treasurer. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

Secretary
Item 19-004. MOTION by Brott, SECOND by Brott to nominate Steve Kelly for Secretary. No other nominations were brought forth.
MOTION by Buckner, SECOND by Brott to close nominations and cast a unanimous ballot for Steve Kelly for Secretary. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

V. Adjournment
Item 19-005. MOTION by Buckner, SECOND by Franklin to adjourn the Organizational Meeting.
MOTION CARRIED 7-0

The Organizational Meeting adjourned at 7:05 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 01/21/19

Fruitport Board of Education
Regular Monthly Meeting
January 21, 2019 7:00 p.m.
Shettler Elementary Library

I. The Regular meeting of the Board of Education was called to order at 7:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-006. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

IV. PRESENTATIONS
Art Teachers, Macy Austin, Robin Latsch, and Dawn Jacobson along with their students presented School Board members with student artwork in honor of Board Appreciation Month. Thank you cards and a candy-themed thank you poster were also presented to the Board.

Dave Hazekamp presented High School Principal, Lauren Chesney with an Above and Beyond award for her dedication to the Merry Miracle program. Mrs. Chesney spent many hours guiding Student Council and coordinating the purchasing and packing of an incredible amount of holiday gifts. Her giving spirit is heartwarming and admirable.

Shettler Principal, Janelle Duffey and teacher, Donna Burns welcomed the Board, staff, and community members to the board meeting. Mrs. Duffey gave a PowerPoint presentation on the PBIS program in her building and explained the differences between Tier 1, Tier 2, and Tier 3 interventions. The program is a success and the results are astounding! They will begin to implement a new “family-style” program in the coming months.

V. COMMUNICATIONS
None.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak introduced Stacey Becker, the new Central Office administrative support staff person. He also briefly mentioned the upcoming Board Workshop.

VIII. CONSENT AGENDA
Item 19-007. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as presented:
1. Approval of Regular Meeting Minutes of December 10, 2018
2. Approval of Bills
3. Acceptance of Monthly Financial Report and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of the Capital Projects Progress Report
7. Approval of Personnel Report
MOTION CARRIED 7-0

IX. GENERAL BOARD BUSINESS
1. Elevator Bid.
Item 19-008. MOTION by Hazekamp, SECOND by Cole to approve the middle school elevator renovation bid as presented.
MOTION CARRIED 7-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 14, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held January 14, 2019. Elroy Buckner, Kris Cole, Dave Hazekamp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: Buses, the Elevator Bid, Budget Amendments, and they reviewed policy.

2. 2018-19 General Fund Budget Amendments.
Item 19-009. MOTION by Buckner, SECOND by Cole to adopt the General Fund Amended Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

3. 2018-19 School Service Fund Budget Amendments.
Item 19-010. MOTION by Buckner, SECOND by Cole to adopt the School Service Fund Amended Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 16, 2019.
Steve Kelly reported on a Personnel Committee meeting held January 16, 2019. Steve Kelly, Dave Hazekamp, Tim Burgess and Bob Szymoniak were present. The committee discussed: Instructional Assistant Sub Pay, an Affiliated Administrator Group Letter of Agreement, Budget Amendments, the Elevator Bid, a Social Worker Position, the Superintendent’s Contract and the committee reviewed policy.

2. Instructional Assistant Substitute Hourly Rate Increase.
Item 19-011. MOTION by Kelly, SECOND by Brott to approve the sub instructional hourly rate increase to $10.25 per hour.
MOTION CARRIED 7-0

3. Fruitport Affiliated Administrative Association Letter of Agreement.
Item 19-012. MOTION by Kelly, SECOND by Brott to approve the Fruitport Affiliated Administrator Association’s Letter of Agreement as presented.
MOTION CARRIED 7-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 16, 2019.
Jill Brott reported on a Student Affairs Committee meeting held January 16, 2019. Jill Brott, Susan Franklin, Dave Hazekamp, and Bob Szymoniak were present. The committee discussed: Two New High School Courses, the Elevator Bid, Budget Amendments, the Superintendent’s Contract, Policy changes, and a Reproductive Health Committee letter to parents was reviewed.

2. New High School Courses.
Item 19-013. MOTION by Brott, SECOND by Franklin to approve the Meteorology and LINKS courses as presented.
MOTION CARRIED 7-0

3. Second and Final Reading of Board Policy 5460.
Item 19-014. MOTION by Brott, SECOND by Franklin to approve the second and final reading of Policy 5460 – Graduation Requirements as presented.
MOTION CARRIED 7-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned that High School Robotics has officially entered their build season.
Dave Hazekamp spoke about a recent high school tour he participated in with our TK students. He was impressed with how much progress has been made on the high school and also commented how much fun it was to be with some of our youngest students.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet February 11, 2019 at 11:30 a.m.
2. Personnel Committee will meet February 13, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet February 13, 2019 at 5:45 p.m.
4. A Board Workshop is scheduled for Monday, January 28, 2019 at 6:00 p.m. in the board room to discuss District Reading Strategies and Goals.

XV. REMARKS FROM THE PUBLIC
High School Principal, Lauren Chesney mentioned the upcoming “Cause Week” where proceeds will be collected to benefit Fruitport families dealing with major health concerns.

XVI. ADJOURNMENT
Item 19-015. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:00 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Board Workshop Agenda – 02/04/19

Fruitport Community Schools
BOARD WORKSHOP
Monday, February 4, 2019 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINES
1. Approval of Organizational Meeting Minutes of January 21, 2019 (attachment IV-1)
2. Approval of Regular Meeting Minutes of January 21, 2019 (attachment IV- 2)
3. Third Grade Reading and Reading Initiative – Allison Camp
3. Goals
4. Committees
5. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Ad Hoc Construction Meeting Agenda – 01/22/19

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, January 22, 2019 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. REMARKS FROM THE PUBLIC*
IV. CONSTRUCTION DISCUSSION
V. OTHER
VI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 01/16/19

Student Affairs Committee
Wednesday, January 16, 2019
5:50 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Jill Brott, Susan Franklin, Bob Szymoniak

1. Two new high school courses, Meteorology and LINKS were reviewed. These two courses had been recommended by the Instructional Council. They received committee support to be placed on the Board agenda for action.

2. The OAK recommendation regarding the elevator bid was reviewed.

3. Budget amendments were reviewed.

4. A review was done of a letter to parents written by the Reproductive Health Committee giving notice that Planned Parenthood was an approved source for speakers. Topics would be aligned with our Reproductive Health curriculum. No action beyond a review of the letter by the Student Affairs Committee was necessary.

5. After discrepancies where found within the policies under review for a second reading, it was decided to table any action until further notice. Recommended changes to policy 5460 – Graduation Requirements will be put on the Board agenda for action having had two readings by this committee.

6. A discussion was held regarding the superintendent’s contract with no action necessary at this time.

Meeting adjourned at approximately 8:00 p.m.

Respectfully submitted by Bob Szymoniak