Fruitport Schools

Fruitport Board of Education Meeting Agenda – 06/27/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, June 27, 2022 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
Brady Kemmerling, Eagle Scout Project

V. COMMUNICATIONS
MSBO Communication: Kathy Randall – Certified Transportation Director

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS
End of Year Goal Reporting and Data Review Update – Allison Camp

VII. REMARKS FROM THE PUBLIC*

VIII. CONSENT AGENDA

  1. Approval of Regular Meeting Minutes of May 16, 2022 (attachment VIII-1)
  2. Approval of Bills (attachment VIII-2)
    General Fund $207,576.88
    Other Funds:
    Early Childhood Center 1,570.61
    Food Service 70,796.93
    Total Bill List $279,944.42
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-3)
  4. Acceptance of Student Activity Summary Report (attachment VIII-4)
  5. Acceptance of Credit Card and Utilities Report (attachment VIII-5)
  6. Approval of Capital Projects Progress Report (attachment VIII-6)
  7. Approval of 2021 Bond Report (attachment VIII-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-8)

IX. GENERAL BOARD BUSINESS

  1. Fruitport 2022-23 Parent/Student Athletic Handbook (attachment IX-1)
  2. Withdrawal from the Adair Lawsuit against the State of Michigan (attachment IX-2)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held June 20, 2022 (attachment X-1)
  2. General Fund Budget Amendment for 2021-2022 (attachment X-2)
  3. School Service Fund Budget Amendment for 2021-2022 (attachment X-3)
  4. Budget Appropriations Act of the 2022-2023 General Fund (attachment X-4)
  5. Budget Appropriations Act of the 2022-2023 School Svc Fund (attachment X-5)
  6. Form L-4029 (attachment X-6)
  7. Purchase of Engraver (attachment X-7)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held June 20, 2022 (attachment XI-1)
  2. Agreement with North Muskegon for Business Services (attachment XI-2)
  3. Non Affiliated Staff Salary Increase (attachment XI-3)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held June 20, 2022 (attachment XII-1)
  2. Curricular Resource Purchases (attachment XII-2)
  3. Virtual Programming for 2022-2023: EdOptions Academy Course Catalog (attachment XII-3)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

  1. Special Presentation Recognizing Maribeth Clarke

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Agenda – 06/27/22

Fruitport Board of Education
Annual Organizational Meeting
June 27, 2022 – 7:00 p.m.
Board Room

I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Agenda
V. Establish the Schedule for Regular Board Meetings (attachment #1)
VI. Designate District Staff Member(s) authorized to Post Board Meeting Notices Under the Open Meetings Act (attachment #2)
VII. Designate Authorized Check Signers (attachment #3)
VIII. Designate Depository(ies) for District Funds (attachment #4)
IX. Designation of Legal Counsel (attachment #5)
X. Designation of Auditor (attachment #6)
XI. Designation of Official Publication (attachment #7)
XII. Designation of Board Member Liaison to MASB (attachment #8)
XIII. Establish Rental Fees for District Facilities and Equipment (attachment #9)
XIV. Adjournment

– Recess –

Fruitport Board of Education Budget Meeting Agenda – 06/27/22

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING ON PROPOSED 2022-2023 BUDGET
Monday, June 27, 2022 – 6:30 p.m.

Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. BUDGET HEARING PRESENTATION
V. REMARKS FROM THE PUBLIC
*
VI. OTHER
VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Agenda – 06/20/22

Fruitport Community Schools
Student Affairs Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, June 20, 2022
5:30 p.m. ~ Central Office

MEETING AGENDA

  1. Instructional Council Update: Curricular Resource Recommendations
  2. End of Year Goal Reporting Update
  3. Virtual Programming for 2022-2023: EdOptions Academy Course Catalog
  4. Student Discipline: Student Handbook Update
  5. Athletic Parent-Student Handbook
  6. Other
  7. Public Comment
  8. Adjournment

FCS – Business and Finance Committee Meeting Agenda – 06/20/22

Fruitport Community Schools
Business and Finance Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, June 20, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

  1. Agreement with North Muskegon for Business Services
  2. Section 31(o) Grant Award Notification
  3. Estimated State and Federal Program Allocations
  4. Final Budget Amendment (2021-2022) / Proposed Original Budget (2022-2023)
  5. Form L-4029
  6. Other
  7. Public Comment
  8. Adjournment

Fruitport Board of Education Regular Meeting Minutes – 05/16/22

Fruitport Board of Education
Regular Monthly Meeting
May 16, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, Steve Kelly, and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 22-063. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Dave Hazekamp presented Fruitport employees, Stasia Fielstra and Mark Fialek Above and Beyond awards. Stasia was recognized for her quick thinking in saving a choking student and Mark was recognized for his ability to problem-solve in the maintenance department, saving the district thousands of dollars.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Kendrah Robinson introduced himself as a 14th Circuit Court Judge candidate for Muskegon County. Kendrah and her husband are parents of an Edgewood student.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy spoke about Public Act 48 of 2021. He shared that a Goal Progress Report would be presented at the June board meeting. He also briefly reported on the progress of M-Step testing.

IX. CONSENT AGENDA
Item 22-064. MOTION by Cole, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Board Meeting Minutes of May 9, 2022
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS

  1. MAISD 2022-23 General Fund Budget Resolution.
    Item 22-065. MOTION by Meeuwenberg, SECOND by Franklin to approve the MAISD 2022-23 General Fund Budget Resolution as presented. Roll call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; Meeuwenberg, Yes.
    MOTION CARRIED 7-0
  2. MHSAA 2022-23 Membership Resolution.
    Item 22-066. MOTION by Cole, SECOND by Franklin to approve the MHSAA 2022-23 Membership Resolution as presented. Roll call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; Meeuwenberg, Yes.
    MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held May 9, 2022.
    Elroy Buckner reported on a Business and Finance Committee meeting held in the Superintendent’s Office on May 9, 2022. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, John Winskas, Jessica Wiseman, and Mark Mesbergen were present. The committee discussed: the North Point Drainage Agreement, Bulletin 01-Change Order Request, Turf, Track, and Parking Civil Engineering, Athletic Passes, School of Choice Data, and a Fruitport Education Association Letter of Agreement.
  2. North Point Drainage District Agreement.
    Item 22-067. MOTION by Buckner, SECOND by Cole to authorize Jason Kennedy, the Superintendent, or his designee, to sign the North Point Drain Drainage District Agreement, the related easement and quit claim deed, and execute any other necessary documents to effectuate the conveyance, subject to review and approval of the District’s legal counsel as presented.
    MOTION CARRIED 6-0, Abstain -Meeuwenberg

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held May 9, 2022.
    Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on May 9, 2022. Dave Hazekamp, Steve Kelly, JB Meeuwenberg and Jason Kennedy were present. The committee discussed: a Letter of Agreement with Fruitport Education Association, Teaching Hiring Recommendations, and Bulletin 01-Change Order Request. They received a general overview of topics discussed in other committee meetings.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held May 9, 2022.
    Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on May 9, 2022. Dave Hazekamp, Tim Burgess, Susan Franklin, Jonny Morehouse and Jason Kennedy were present. The committee discussed: Updates to the Adult Ed Handbook, Board Policy 5407, and Athletic Ticket Pricing. They received a general overview of topics discussed in other committee meetings.
  2. Updated Adult Education Handbook.
    Item 22-068. MOTION by Franklin, SECOND by Burgess to approve the updates to the Adult Education Handbook as presented. MOTION CARRIED 7-0
  3. Updated Board Policy #5407.
    Item 22-069. MOTION by Franklin, SECOND by Burgess to approve the updates to Board Policy 5407 as presented.
    MOTION CARRIED 7-0
  4. Home Athletic Event Ticket Pricing Plan.
    Item 22-070. MOTION by Franklin, SECOND by Burgess to approve the athletic ticket pricing plan for the 2022-23 school year as presented.
    MOTION CARRIED 7-0
  5. Overnight Trip Request.
    Item 22-071. MOTION by Franklin, SECOND by Burgess to approve the overnight trip request as presented.
    MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about Robotics’ fundraisers happening during Old Fashioned Days.

John Winskas mentioned a dance competition held over the weekend in the Performing Arts Center. Everything went well and the district earned a substantial profit from the event.

Tim Burgess shared his wonderful experience with middle school students at the LMCU ballpark.

Dave Hazekamp commended Tom Hamilton, Emily Basse, and Kelly Chase on a recent K-5 Choir Concert. The concert was well attended and the kids did a great job!

Jason Kennedy stated that the district has been awarded various MHSAA tournaments for the upcoming school year mostly due to the new high school.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet June 20, 2022 at 11:30 a.m.
  2. Personnel Committee will meet June 20, 2022 at 4:30 p.m.
  3. Student Affairs Committee will meet June 20, 2022 at 5:30 p.m.
  4. Truth and Taxation Hearing, June 27, 2022 at 6:30 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 22-072. MOTION by Cole, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:42 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Minutes – 05/09/22

Fruitport Board of Education
Special Board Meeting
Monday, May 9, 2022, 5:00 p.m.
Board of Ed Meeting Room
3255 E. Pontaluna Rd. Fruitport 49415

MINUTES

I. The Special Meeting of the Board of Education was called to order at 5:03 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, Steve Kelly and JB Meeuwenberg.

III. APPROVAL OF AGENDA
Item 22-058. MOTION by Buckner, SECOND by Burgess to approve the agenda as presented.
MOTION CARRIED 7-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Board Workshop Meeting Minutes from April 19, 2022
    Item 22-059. MOTION by Burgess, SECOND by Franklin to approve the Board Workshop Meeting Minutes from April 19, 2022 as presented.
    MOTION CARRIED 7-0
  2. Letter of Agreement with the Fruitport Education Association
    Item 22-060. MOTION by Franklin, SECOND by Cole to approve the FEA Letter of Agreement with regard to teaching experience as presented.
    MOTION CARRIED 7-0
  3. Change Order
    Item 22-061. MOTION by Franklin, SECOND by Buckner to approve the Athletic Field Change Order as presented.
    MOTION CARRIED 7-0

VI. ADJOURNMENT
Item 22-062. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 5:25 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 05/09/22

Student Affairs Committee
Monday, May 9, 2022
5:30 p.m.
MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
The meeting was called to order at 5:30 p.m. with Tim Burgess, Susan Franklin, Dave Hazekamp, and Jason Kennedy present.

  1. Adult Education Handbook – The Committee discussed edits to the Adult Education Handbook that were brought forward at the April 2022 Committee meeting. Jason will review these edits with Brenda Baker and the Adult Education Staff, and will provide an electronic copy of the handbook with the requested changes to the Board. It is recommended that the Board approve the Adult Education Handbook with the modifications discussed in committee.
  2. Board Policy 5407: Instructional Program and Curriculum Development – The Committee discussed the Board’s current policy 5407, Instructional Program and Curriculum Development, as well as the optional policy updates for policy 5407 from Thrun Law Firm. It is recommended that the Board approve the policy updates, as discussed in committee.
  3. Ticket Pricing Plan – The Committee discussed a new ticket pricing plan that was proposed by Jonny Morehouse, Athletic Director. This plan covers admission into home athletic events and is designed to support students and their families, while reducing the cost burden of our families in attending home athletic events. The proposed ticket structure for the 2022-2023 school year is as follows:

    ● Family Pass: $200 (includes everyone in the immediate family of one household)
    ● Adult Pass: $75
    ● Student Pass: $20
    ● Staff: Free (must present staff badge at the event)
    ● Family cap of $20 per event when purchasing tickets at the gate.

    It is recommended that the Board approve the ticket pricing plan, as discussed in committee.
  4. Other – The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, May 16, 2022.
  5. Public Comment: None
  6. Adjournment: The meeting was adjourned at 6:15 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 05/09/22

Personnel Committee
Monday, May 9, 2022
4:30 p.m.
MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
The meeting was called to order at 4:30 p.m. and Dave Hazekamp, Steve Kelly, JB Meeuwenberg, and Jason Kennedy were present.

  1. Letter of Agreement: Fruitport Education Association (FEA) – The Committee discussed a LOA between the Board of Education and the FEA as it pertains to Article 4(b) of the Collective Bargaining Agreement between the parties. A copy of the LOA was provided to the Committee. It is recommended that the Board of Education approve and ratify the LOA at the special meeting on May 9, 2022, as presented and discussed.
  2. Teacher Hiring Recommendations – The Committee reviewed the hiring process for the following positions: Second grade (2 positions), secondary choir, elementary STEM, high school science, and high school business. The second grade positions and the secondary position hiring recommendations will be included for approval under the personnel report in the consent agenda at the Board meeting. The hiring process for the remaining positions listed above is still ongoing, with the intent of hiring each of these positions prior to the end of the school year.
  3. Bulletin 01 Change Order Request – The Committee reviewed an update on the change order request outlined in Bulletin 01. This change order request is due to updated drawings, as discussed. An approved allowance was originally budgeted for these changes, but the change order is above the budgeted allowance amount. This was reviewed with the Committee prior to the special meeting of the Board on May 9, 2022.
  4. Other: The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, May 16, 2022.
  5. Public Comment: None
  6. Adjournment: The meeting was adjourned at 5:00 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 05/09/22

Business and Finance Committee
Monday, May 9, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, John Winskas, Jessica Wiseman, and Mark Mesbergen

  1. North Point Drainage District
    Jason gave an update on the North Point Drainage. There may be an action item on the upcoming board meeting.
  2. Bulletin 01 Change Order Request
    Jason and Mark gave an update on the change order. This change order is due to the updated drawings. There was an approved allowance but the change order is above the allowance amount. There will be an action item at the special board meeting on 5/9/2022.
  3. Turf, Track, and Parking Civil Engineering
    Jason gave an update on the civil engineering with Fruitport’s project.
  4. Other – Athletic Passes
    Jason and the committee discussed updating the athletic season passes. This may decrease the athletic gate revenue.
  5. Other – SOC Data
    Mark presented some data points on school of choice. He will be giving more data at the truth and taxation hearing in June.
  6. Other – LOA FEA
    Mark and Jason discussed a letter of agreement with the FEA. This letter of agreement is to eliminate, for one year, language within the contract so that we can count years of service from a private school.

Meeting adjourned at 12:34 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 05/16/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, May 16, 2022 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE of ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Above and Beyond Awards

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of May 9, 2022 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $178,356.25
    Other Funds:
    Early Childhood Center 775.55
    Food Service 99,701.16
    Coop Ed (ISD) Tech Millage 13,735.60
    Total Bill List $292,568.56
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. MAISD 2022-23 General Fund Budget Resolution (attachment X-1)
  2. MHSAA 2022-23 Membership Resolution (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held May 9, 2022 (attachment XI-1)
  2. North Point Drainage District Agreement, Easement, and Quitclaim Deed (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held May 9, 2022 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held May 9, 2022 (attachment XIII-1)
  2. Updated Adult Education Handbook (attachment XIII-2)
  3. Updated Board Policy #5407 (attachment XIII-3)
  4. Home Athletic Event Ticket Pricing Plan (attachment XIII-4)
  5. Trip Request (attachment XIII-5)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Business & Finance Committee will meet June 20, 2022 @ 11:30 a.m.
  2. Personnel Committee will meet June 20, 2022 @ 4:30 p.m.
  3. Student Affairs Committee will meet June 20, 2022 @ 5:30 p.m.
  4. Schedule a Truth and Taxation Hearing

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Agenda – 05/09/22

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, May 9, 2022 – 5:00 p.m.

Board of Education Meeting Room
3255 E. Pontaluna Rd.
Fruitport, MI 49415

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Approval of the Workshop Meeting Minutes from April 19, 2022 (attachment V-1)
  2. Letter of Agreement with the Fruitport Education Association (attachment V-2)
  3. Change Order (attachment V-3)
  4. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Agenda – 05/09/22

Fruitport Community Schools
Business and Finance Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, May 9, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

  1. North Point Drainage District
    a. Agreement
    b. Drainage Easement
    c. Quitclaim Deed
    d. Proposed Easements
  2. Bulletin 01 Change Order Request
  3. Turf, Track, and Parking Civil Engineering
  4. Other
  5. Public Comment
  6. Adjournment

Fruitport Board of Education Meeting Minutes – 4/18/22

Fruitport Board of Education
Regular Monthly Meeting
April 18, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, Steve Kelly, and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 22-045. MOTION by Franklin, SECOND by Buckner to approve the agenda with the addition of Curriculum Director, Allison Camp’s Curriculum Review and Replacement Cycle presentation.
MOTION CARRIED 7-0

V. PRESENTATIONS
Director of Business Services, Mark Mesbergen and OAK Project Manager, Matt Hulswit gave an update on the 2017 and 2021 bond projects. Matt addressed a drainage issue and will follow up after a 4/19/22 meeting. Mark reminded everyone how far the district has come in the last five years.
Curriculum Director, Allison Camp presented information on the district’s curriculum review and replacement schedule. She covered new curriculum implemented over the past five years and explained next steps in the process.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Jason Kolkema introduced himself as a 14th Circuit Court Judge candidate for Muskegon County. Jason is a 1989 Fruitport graduate.
Christina Achterhoff introduced herself. She works with Senator Jon Bumstead and is happy to help with any district needs.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy briefly touched on the following topics: Student Testing, Interviews, Job Vacancies, and Legislative Updates.

IX. CONSENT AGENDA
Item 22-046. MOTION by Cole, SECOND by Franklin to approve the Consent Agenda as listed below:

  1. Approval of Regular Meeting Minutes of March 21, 2022
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held April 11, 2022.
    Elroy Buckner reported on a Business and Finance Committee meeting held in the Superintendent’s Office on April 11, 2022. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen were present. The committee discussed: an updated Emergency Operations Plan, Strategic Planning, ECC Pay Increases, a Business Service Agreement with North Muskegon Public Schools, a Food Service RFP, and a Turf Field Change Order.
  2. Food Service Management Contract with Chartwells. Item 22-047. MOTION by Buckner, SECOND by Cole to approve the Chartwells’ contract to manage the district’s food service operations for 2022-23 as presented.
    MOTION CARRIED 7-0
  3. Electrical Lighting Circuits and Conduit at Athletic Stadium. Item 22-048. MOTION by Buckner, SECOND by Kelly to approve the emergency change order allowing for old electrical wiring be replaced under the football field as presented.
    MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held April 11, 2022.
    Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on April 11, 2022. Dave Hazekamp, Steve Kelly, JB Meeuwenberg Jonny Morehouse and Jason Kennedy were present. The committee discussed: a Personnel Issue, an updated Emergency Operations Plan, Strategic Planning, and ECC Pay Increases. They received a general overview of topics discussed in other committee meetings.
  2. ECC Staff Compensation Recommendation.
    Item 22-049. MOTION by Kelly, SECOND by Meeuwenberg to approve the recommended raises as presented.
    MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held April 11, 2022.
    Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on April 11, 2022. Dave Hazekamp, Tim Burgess, Susan Franklin, Jonny Morehouse and Jason Kennedy were present. The committee discussed: a Varsity Hockey Cooperative Program, updates to the Adult Ed Handbook, Board Policy 5407, an updated Emergency Operations Plan, Drumline Lodging Assistance, and Strategic Planning. They received a general overview of topics discussed in other committee meetings.
  2. Varsity Hockey Cooperative Program.
    Item 22-050. MOTION by Franklin, SECOND by Burgess to approve the Varsity Hockey Cooperative Program with Reeths-Puffer High School as presented.
    MOTION CARRIED 7-0
  3. Updated Emergency Operations Plan and Procedures Manual. Item 22-051. MOTION by Franklin, SECOND by Burgess to approve the District’s updated Emergency Operations plan and Procedures Manual (EOP) as presented.
    MOTION CARRIED 7-0
  4. Overnight Trip Requests. Item 22-052. MOTION by Franklin, SECOND by Burgess to approve the overnight trip requests as presented.
    MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the High School Robotics’ competition at Saginaw Valley. He said their robot, known as the “Flying Dorito”, was a hit among the crowd! The team won the coveted Spirit Award. It was a great way to end their season!

Steve Kelly was impressed with the Community Drumline and Color Guard Performance. He stated that it was full of energy and excitement.

Dave Hazekamp commended Courtney Stahl and Laura Lopez on a recent K-5 Choir Concert. The concert was well attended and the kids did a great job!

Jason Kennedy thanked Mark Mesbergen, Allison Camp and John Winskas for their work and expertise over the past few months.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet May 9, 2022 at 11:30 a.m. 2. Personnel Committee will meet May 9, 2022 at 4:30 p.m. 3. Student Affairs Committee will meet May 9, 2022 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 22-053. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:07 p.m.

Respectfully submitted,
Steve Kelly Board Secretary

Maribeth Clarke Recording Secretary
Regular

Fruitport Board of Education Workshop Minutes – 4/19/22

Fruitport Board of Education
Board Workshop
April 19, 2022 6:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Board Workshop was called to order at 5:55 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, Steve Kelly, and JB Meeuwenberg.
Absent – Susan Franklin.

III. APPROVAL OF AGENDA
Item 22-054. MOTION by Cole, SECOND by Burgess to approve the agenda with the addition of Item #6. Overnight Trip Request – Softball.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS

  1. April 18, 2022 Regular Meeting Minutes
    Item 22-055. MOTION by Burgess, SECOND by Cole to approve the April 18, 2022 Regular Meeting Minutes.
    MOTION CARRIED 6-0
  2. MASB Board Briefing: Overview of the Superintendent Evaluation
    An overview of the Superintendent Evaluation was discussed.
  3. MASB Superintendent Evaluation Tool
    The MASB Superintendent Evaluation Tool was shared.
  4. Discussion and Feedback: Superintendent Performance
    The Board discussed an overview of the superintendent’s performance during the past six months. The Board is setting a goal to meet again in the fall to begin the formal Superintendent Evaluation.
  5. Goal Setting and Strategic Planning
    This agenda item was tabled for a future meeting.
  6. Overnight Trip Request – Softball
    Item 22-056. MOTION by Buckner, SECOND by Cole to approve the Softball overnight trip request April 29-30 in Kalkaska, MI.
    MOTION CARRIED 6-0
  7. Other
    The Board had a discussion about student behavioral issues in the district.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 22-057. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:01 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Workshop Agenda – 04/19/22

Fruitport Community Schools
BOARD OF EDUCATION WORKSHOP
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Tuesday, April 19, 2022 – 6:00 p.m.

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS

  1. Approval of April 18, 2022 Regular Board Meeting Minutes
  2. MASB Board Briefing: Overview of the Superintendent Evaluation
  3. MASB Superintendent Evaluation Tool
  4. Discussion and Feedback: Superintendent Performance
  5. Goal Setting and Strategic Planning
  6. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 04/11/22

Student Affairs Committee
Monday, April 11, 2022
5:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Tim Burgess, Susan Franklin, Dave Hazekamp, Jason Kennedy, and Jonny Morehouse

  1. Varsity Hockey Cooperative Program
    Jonny Morehouse was present to discuss with the Committee the need to consider a new varsity hockey cooperative program. Two options were discussed with the Committee. These options included joining a cooperative with Grand Haven High School (includes Spring Lake High School), as well as a cooperative with Reeths-Puffer High School (includes Muskegon Catholic Central, Montague, Whitehall, and North Muskegon). The Committee discussed the importance of selecting a program that would allow for the greatest opportunity for Fruitport student athletes to participate in the program. A recommendation to join the Reeths-Puffer hockey cooperative will be provided to the Board. This will be placed on the Board agenda as an action item under the Student Affairs Committee recommendations for approval on Monday, April 18, 2022.
  2. Adult Education Handbook
    The Committee discussed the Adult Education Handbook that was provided to them at the March 2022 meeting. A number of edits were discussed by the Committee. Jason will review these edits with Brenda Baker and the Adult Education Staff, and will have a copy of the handbook with the edits available for the Committee at the May Committee meeting so that the handbook can be approved following the review of the Committee in May 2022.
  3. Board Policy 5407: Instructional Program and Curriculum Development
    The Committee continued to discuss the Board’s current policy 5407, Instructional Program and Curriculum Development, as well as the optional policy updates for policy 5407 from Thrun Law Firm. The Committee discussed the optional policy updates and will revisit these updates at the May Committee meeting.
  4. Emergency Operations Plan and Procedures
    An update was provided on the updated Emergency Operations Plan and Procedures Manual. This will be placed on the Board agenda as an action item under the Student Affairs Committee recommendations for approval on Monday, April 18, 2022.
  5. Drumline Lodging Assistance Request: University of Dayton
    An update was provided to the Committee pertaining to a lodging assistance request from the Drumline team for their finals competition performance that will take place out of state in April. The Committee discussed the importance of developing a policy for how the District will handle these requests from organizations in the future.
  6. District Strategic Planning Process
    An update was provided to the Committee pertaining to the District Strategic Planning Process. Meetings with stakeholders will begin during the month of May 2022.
  7. Other: The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, April 18, 2022.
  8. Public Comment: None
  9. Adjournment: The meeting was adjourned at 6:33 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 04/11/22

Personnel Committee
Monday, April 11, 2022
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, Steve Kelly, JB Meeuwenberg, Jason Kennedy, and Jonny Morehouse (5:10 p.m.)

  1. Elementary Personnel Issue
    An update was provided to the Committee pertaining to a personnel issue involving an elementary noon aide.
  2. Emergency Operations Plan and Procedures
    An update was provided on the updated Emergency Operations Plan and Procedures Manual. This will be placed on the Board agenda as an action item under the Student Affairs Committee recommendations for approval on Monday, April 18, 2022.
  3. District Strategic Planning Process
    An update was provided to the Committee pertaining to the District Strategic Planning Process. Meetings with stakeholders will begin during the month of May 2022.
  4. ECC Staff Recommendation
    Mark presented a recommendation outlining a two year plan for staff increases. ECC has received a federal grant and is expected to receive another grant this Spring. Therefore, the recommendation is to award a one-time stipend in May and then a $1.00 per hour increase in July 2022 and July 2023. This proposal will be placed on the Board agenda as an action item under the Personnel Committee recommendations for approval on Monday, April 18, 2022.
  5. Other: The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, April 18, 2022.

Note: Jonny Morehouse, Athletic Director, attended the meeting at 5:10 p.m. to discuss the Varsity Hockey Cooperative Agreement with the Committee under the “Other” section of the agenda.

  1. Public Comment: None
  2. Adjournment: The meeting was adjourned at 5:20 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 04/11/22

Business and Finance Committee
Monday, April 11, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen

  1. Updated Emergency Operations Plan and Procedures Manual
    Jason discussed the updated emergency plan manual.
  2. District Strategic Planning Process Recommendation
    Jason discussed the recommendation to complete a new strategic plan.
  3. ECC Staff Recommendation
    Mark presented a recommendation outlining a two year plan for staff increases. ECC has received a federal grant and is expected to receive another grant this Spring. Therefore, the recommendation is to award a one-time stipend in May and then a $1 per hour increase in July 2022 and July 2023. This proposal will go through the Personnel Committee.
  4. Agreement for Business Services with North Muskegon
    Jason and the committee discussed the partnership with North Muskegon. The contract with North Muskegon expires on June 30, 2022. A future action item will be on an upcoming committee meeting.
  5. Other – Food Service RFP
    Mark presented the food service management company bid sheet. MDE requires Fruitport to bid out our food service management company every five years. There were three bidders and the recommendation is to remain with Chartwells.
  6. Other – Turf Field Change Order
    Mark and Jason discussed the change order for the turf field. There is an electrical issue that came up when the project started. This change order will be an action item in the upcoming board meeting.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 04/18/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, April 18, 2022 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE of ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. 2017 and 2021 Bond Update Presentation, Matt Hulswitt and Mark Mesbergen

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
1.

IX. CONSENT AGENDA

  1. Approval of Regular Meeting Minutes of March 21, 2022 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $259,828.23
    Other Funds:
    Early Childhood Center 4,953.76
    Food Service 107,736.48
    Coop Ed (ISD) Tech Millage 5,643.10
    2017 Debt Retirement 500.00
    Total Bill List $378,661.57
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held April 11, 2022 (attachment XI-1)
  2. Food Service Management Contract with Chartwells (attachment XI-2)
  3. Electrical Lighting Circuits and Conduit at Athletic Stadium (Emergency Approval Requested) (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held April 11, 2022 (attachment XII-1)
  2. ECC Staff Compensation Recommendation (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held April 11, 2022 (attachment XIII-1)
  2. Varsity Hockey Cooperative Program (attachment XIII-2)
  3. Updated Emergency Operations Plan and Procedures Manual (attachment XIII-3)
  4. Overnight Trip Requests (attachment XIII-4)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Annual MAISD 2022-23 Budget Review, April 26, 2022 @ 5:30 p.m. via ZOOM
  2. Business & Finance Committee will meet May 9, 2022 @ 11:30 a.m.
  3. Personnel Committee will meet May 9, 2022 @ 4:30 p.m.
  4. Student Affairs Committee will meet May 9, 2022 @ 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Agenda – 04/11/22

Fruitport Community Schools
Student Affairs Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, April 11, 2022
5:30 p.m. ~ Central Office

MEETING AGENDA

  1. Varsity Hockey Cooperative Program
  2. Adult Education Handbook
  3. Board Policy 5407: Instructional Program and Curriculum Development
  4. Updated Emergency Operations Plan and Procedures Manual
  5. Drumline Lodging Assistance Request: University of Dayton
  6. District Strategic Planning Process Recommendation
  7. Other
  8. Public Comment
  9. Adjournment

FCS – Business and Finance Committee Meeting Agenda – 04/11/22

Fruitport Community Schools
Business and Finance Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, April 11, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

  1. Updated Emergency Operations Plan and Procedures Manual
  2. District Strategic Planning Process Recommendation
  3. ECC Staff Recommendation
  4. Agreement for Business Services with North Muskegon
  5. Other
  6. Public Comment
  7. Adjournment

Fruitport Board of Education Monthly Meeting Minutes – 03/21/22

Fruitport Board of Education
Regular Monthly Meeting
March 21, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg.
Absent – Steve Kelly.

IV. APPROVAL OF AGENDA
Item 22-037. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

V. PRESENTATIONS
Middle School ELA Teacher, Jacquelyn Ball introduced one of her students to the Board. This student received an award from the Michigan Reading Association for a poem he had written. His poem titled, “the JubJub Bird Fights Back” was published in the most recent edition of Kaleidoscope magazine.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy shared information on the upcoming Special Ed Millage.

Jason review the 2021 Construction Timeline. The timeline includes dates for the track and field renovation, the installation of air conditioning throughout the buildings, the middle school pool room renovation and the purchase of band equipment. Jason mentioned a time-lapse camera that has been installed to capture the work being done on the field and track this year.

Jason spoke about the North Point Drain Project. He mentioned the proposed storm water detention basin that will address water issues. An agreement with the Drain Commissioner will be on the April agenda.

Jason gave an update on the FHS Hockey Cooperative. Currently the district has 10 students who play on the Kenowa Hills hockey team. Logistically, it has been difficult for students to travel back and forth for games and practice. The district is considering joining the Reeths-Puffer Co-op or the Grand Haven Co-op. More on this topic in April.

Jason talked about the Michigan State Police School Safety Grant that will be submitted soon. It is not certain how much funding will be received. The grant is very competitive and the distribution of funding will be determined by district need and the amount of applicants.

Jason spoke briefly about the revised Adult Education Handbook. The Student Affairs Committee received a copy for review. It will be on the April agenda for consideration.

IX. CONSENT AGENDA
Item 22-038. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed below:

  1. Approval of Regular Meeting Minutes of February 21, 2022
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held March 14, 2022.
    Elroy Buckner reported on a Business and Finance Committee meeting held in the Superintendent’s Office on March 14, 2022. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, John Winskas and Mark Mesbergen were present. The committee discussed: the proposed North Point Drain Agreement and the Instructional Assistant Tentative Agreement.
  2. Food Service Equipment Purchase.
    Item 22-039. MOTION by Buckner, SECOND by Cole to approve the Food Service equipment purchases as presented.
    MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held March 14, 2022.
    JB Meeuwenberg reported on a Personnel Committee meeting held in the Superintendent’s Office on March 14, 2022. Dave Hazekamp, Steve Kelly, JB Meeuwenberg and Jason Kennedy were present. The committee discussed: a Personal Protection Order, a Personnel Issue, the Instructional Assistants’ Tentative Agreement, a Letter of Agreement between the district and the FEA, a recent parent complaint and administrative disciplinary investigation and outcome. They received a general overview of topics discussed in other committee meetings.
  2. Ratify Fruitport Instructional Assistants Association’s Tentative Agreement.
    Item 22-040. MOTION by Meeuwenberg, SECOND by Franklin to approve the Tentative Agreement for a three-year contract with the Fruitport Instructional Assistants Association as presented.
    MOTION CARRIED 5-0, Abstain – Cole
  3. Letter of Agreement with the Fruitport Education Association.
    Item 22-041. MOTION by Meeuwenberg, SECOND by Franklin to approve the Letter of Agreement with the Fruitport Education Association as presented.
    MOTION CARRIED 6-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held March 14, 2022.
    Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on March 14, 2022. Dave Hazekamp, Tim Burgess, Susan Franklin and Jason Kennedy were present. The committee discussed: Board Policy 5407, the District’s COVID-19 Mitigation Plan, a Paws with a Cause Facility Therapy Dog, Lodging Assistance for Drumline, a Career Fair, Hand 2 Hand Weekend Food Program, a new Hockey Cooperative Program, and the revised Adult Ed Handbook. They received a general overview of topics discussed in other committee meetings.
  2. COVID-19 Mitigation Plan.
    Item 22-042. MOTION by Franklin, SECOND by Burgess to approve the District’s Updated COVID-19 Mitigation Plan as presented.
    MOTION CARRIED 6-0
  3. Overnight Trip Requests.
    Item 22-043. MOTION by Franklin, SECOND by Burgess to approve the overnight trip requests as presented.
    MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the March 18-19 High School Robotics’ competition at Orchard View. He was pleasantly surprised to have Senator Bumstead and Jason Kennedy in the audience. The team received the Gracious Professionalism Award and will be competing again April 1st and 2nd at Kentwood.

Dave Hazekamp stated that he was stunned by the performance of the Wizard of Oz over the weekend! It was a great kick off to the new Performing Arts Center. He commended Jeff Grossenbacher for knocking it out of the park with the sound and Cindy Curtis for her ability to put together such an amazing top-notch show!

Susan Franklin and JB Meeuwenberg both commented on the Wizard of Oz performance. They thought the musical was fantastic and very enjoyable for all. Susan hopes the district continues to support and build Fruitport’s Fine Arts programs.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet April 11, 2022 at 11:30 a.m.
  2. Personnel Committee will meet April 11, 2022 at 4:30 p.m.
  3. Student Affairs Committee will meet April 11, 2022 at 5:30 p.m.
  4. A Board Workshop has been scheduled for April 19, 2022 at 6:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 22-044. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:55 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 03/14/22

Student Affairs Committee
Monday, March 14, 2022
5:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Tim Burgess, Susan Franklin, Dave Hazekamp, and Jason Kennedy

  1. The Committee was provided a copy of the Board’s current policy 5407, Instructional Program and Curriculum Development. The Committee was also provided a copy of the optional policy updates for policy 5407 from Thrun Law Firm. The Committee reviewed the optional policy updates and will revisit the optional policy updates at the April Committee meeting.
  2. The Committee was provided a copy of the recommended updates to the District’s COVID19 Mitigation Plan, based upon recommendations and guidance updates from the CDC, MDHHS, and local public health officials. The updated plan will be presented to the Board of Education for approval at the March 21, 2022 meeting of the Board.
  3. A preliminary discussion took place with the Committee regarding the purchase of a Paws with a Cause facility therapy dog for Edgewood Elementary School. The Committee will be provided with additional information at an upcoming Committee meeting before a formal recommendation is made to the Board.
  4. An update was provided to the Committee pertaining to a lodging assistance request from the Drumline team for their finals competition performance that will take place out of state in April. The Board will need to be provided with information pertaining to cost and details of the trip before being considered.
  5. An update was provided to the Committee pertaining to the Career Fair being sponsored by the Fruitport Education Foundation at Fruitport High School on May 10, 2022 from 10:00 a.m. – 1:00 p.m.
  6. An update was provided to the Committee pertaining to the creation of a partnership with the Hand 2 Hand Weekend Food Program.
  7. The Committee discussed the need to consider a new hockey cooperative program. Two options were discussed with the Committee. These options included joining a cooperative with Grand Haven High School (includes Spring Lake High School), as well as a cooperative with Reeths-Puffer High School (includes Muskegon Catholic Central, Montague, Whitehall, and North Muskegon). A recommendation will be provided to the Committee for recommendation to the Board at an upcoming meeting.
  8. A copy of the new Adult Education Handbook was provided to the Committee for review. The Committee will review the handbook and be asked to consider it for recommendation to the Board of Education at the April Board meeting.
  9. Other: The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, March 21, 2022.
  10. Public Comment: None
  11. Adjournment: The meeting was adjourned at 6:25 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 03/14/22

Personnel Committee
Monday, March 14, 2022
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, Steve Kelly, JB Meeuwenberg, and Jason Kennedy

  1. An update was provided to the Committee pertaining to a Personal Protection Order (PPO) that was signed and executed by Judge Gregory Pittman of the 14th Circuit Court for Muskegon County.
  2. An update was provided to the Committee pertaining to a personnel issue involving the termination of a support staff member.
  3. The Committee reviewed the tentative agreement between the Board of Education and the Fruitport Instructional Assistants Association. The financial impact to the District was discussed for the tentative agreement, as was each change to the language of the Contract. The District recommends the approval and ratification of the Agreement between the Board of Education and the Fruitport Instructional Assistants Association, as presented and discussed. The Board of Education will be asked to approve and ratify the Agreement at the Board meeting on March 21, 2022.
  4. The Committee reviewed the Letter of Agreement (LOA), dated March 10, 2022, as it pertains to Article 6(A) of the Agreement between the Board of Education and the Fruitport Education Association (FEA). The District recommends the approval of the LOA, as presented and discussed. The Board of Education will be asked to approve the LOA at the Board meeting on March 21, 2022.
  5. An update was provided to the Committee regarding a parent complaint and administrative disciplinary investigation and outcome.
  6. Other: The Committee reviewed items from each of the other Board Committee meetings to provide a general overview of the topics to be discussed at the Regular Board Meeting on Monday, March 21, 2022.
  7. Public Comment: None
  8. Adjournment: The meeting was adjourned at 5:25 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 03/14/22

Business and Finance Committee
Monday, March 14, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, John Winskas, and Mark Mesbergen

  1. Draft Proposed Agreement to Convey School Property – North Point
    Jason led a discussion regarding the north point drainage district requesting some of the district’s land to build a retainage pond.
  2. Instructional Assistant TA
    Mark presented the tentative agreement for the instructional assistant union. The tentative agreement will come out of the personnel committee.

Meeting adjourned at 12:18 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 03/21/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, March 21, 2022 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE of ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Max Morse – Poem Recognition

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

  1. Update on MAISD Special Education Millage
  2. Update and Timeline on Construction Projects
  3. Discussion on Draft Proposed Agreement to Convey School Property: North Point Drainage District
  4. Discussion on Hockey Cooperative Program
  5. MSP School Safety Grant

IX. CONSENT AGENDA

  1. Approval of Regular Meeting Minutes of February 21, 2022 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $309,130.60
    Other Funds:
    Early Childhood Center 46.93
    Food Service 79,911.10
    Coop Ed (ISD) Tech Millage 66,855.83
    Debt Service Fund 2010 29,040.72
    Total Bill List $484,985.18
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held March 14, 2022 (attachment XI-1)
  2. Approval of Food Service Equipment Purchases (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held March 14, 2022 (attachment XII-1)
  2. Contract Approval and Ratification: Fruitport Instructional Assistant Association (attachment XII-2)
  3. Approval of Letter of Agreement with Fruitport Education Association (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held March 14, 2022 (attachment XIII-1)
  2. Approval of Updated COVID-19 Mitigation Plan (attachment XIII-2)
  3. Approval of Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Business & Finance Committee will meet April 14, 2022 @ 11:30 a.m.
  2. Personnel Committee will meet April 14, 2022 @ 4:30 p.m.
  3. Student Affairs Committee will meet April 14, 2022 @ 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Agenda – 03/14/22

Fruitport Community Schools
Student Affairs Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, March 14, 2022
5:30 p.m. ~ Central Office

MEETING AGENDA

  1. Policy 5407 – Instructional Program and Curriculum Development: Optional Policy Modifications
  2. Updated COVID-19 Mitigation Plan
  3. Paws with a Cause Request: Edgewood Elementary School
  4. Drumline Finals Performance: Lodging Assistance Request
  5. FEF / High School Career Fair Update
  6. Hand 2 Hand Weekend Food Program
  7. Hockey Cooperative Agreement (Tentative)
  8. Other
  9. Public Comment
  10. Adjournment

Fruitport Board of Education Monthly Meeting Minutes – 02/21/22

Fruitport Board of Education
Regular Monthly Meeting
February 21, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly, Dave Hazekamp, and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 22-026. MOTION by Franklin, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Dave Hazekamp presented Greg Kobylak with an Above and Beyond award for his Share Chair Podcast and his willingness to showcase the new high school. Greg is someone who is passionate and dedicated.

Teacher, Chris Strom and Beach 3rd grade students presented information on their Techno Trojans Jr. program. The students explained the coding process they used to build a cargo boat and truck out of Legos to move packages.

Teacher, Amy Carlson and Beach 5th grade Robotic students performed a skit which identified a problem and a solution. Students addressed the need for packages to be received in a way that the elderly and/or disabled could easily move them indoors. A scissors lift was created so that packages could be raised to a higher level helping people at risk better receive their items.

Tom Hamilton presented the Board of Education with an appreciation gift from Edgewood Elementary.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Director of Business Services, Mark Mesbergen shared a MAISD Special Education Millage PowerPoint. He explained the need for the millage and how the extra funds would directly help Fruitport Community Schools.

Superintendent, Jason Kennedy spoke about a partnership between the district and Arbor Circle. Arbor Circle will be providing an advocate to work directly with Fruitport families on topics such as mental health counseling, substance use treatment, and family services.

Jason Kennedy gave a COVID update which included information on the latest MDHHS mitigation measures and Public Health Muskegon County recommendations. He stated that Fruitport will continue with current protocols and continue to monitor COVID numbers.

IX. CONSENT AGENDA
Item 22-027. MOTION by Buckner, SECOND by Franklin to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of February 2, 2022
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS

  1. School of Choice Resolution.
    Item 22-028. MOTION by Franklin, SECOND by Cole to adopt a resolution to participate in the Muskegon Area Intermediate School District Collaborative Schools of Choice Plan for the 2022-23 school year. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
    MOTION CARRIED 7-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held February 14, 2022.
    Elroy Buckner reported on a Business and Finance Committee meeting held in the Superintendent’s Office on February 14, 2022. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen were present. The committee discussed: Retirement Notices, a Coaching Update, the Administrator Evaluation System, MAISD Special Education Millage, Budget Amendments, the Athletic Entry System, Technology Recommendations, Affiliated Administrator’s TA, Student Count, Student Gate Fees, and the Business Manager Agreement with NMPS.
  2. 2021-22 General Fund Budget Amendment Resolution.
    Item 22-029. MOTION by Buckner, SECOND by Cole to approve the General Fund Budget Amendment as presented.
    Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
    MOTION CARRIED 7-0
  3. 2021-22 School Service Fund Budget Amendment Resolution.
    Item 22-030. MOTION by Buckner, SECOND by Cole to approve the School Service Fund Budget Amendment as presented.
    Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
    MOTION CARRIED 7-0
  4. Chromebook Purchase.
    Item 22-031. MOTION by Buckner, SECOND by Burgess to approve the purchase of 771 Chromebooks using the REMC Bid consortium.
    MOTION CARRIED 7-0.
  5. Computer Purchase.
    Item 22-032. MOTION by Buckner, SECOND by Cole to approve the purchase of 200 PCs to replace Chromebooks using the REMC Bid consortium.
    MOTION CARRIED 7-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held February 14, 2022.
    Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on February 14, 2022. Dave Hazekamp, and Jason Kennedy were present. The committee discussed: Retirement Notices, a Coaching Update, the Administrator Evaluation System, MAISD Special Education Millage, Affiliated Administrator’s TA and the district’s Hiring practice.
  2. Tentative Agreement with the Fruitport Affiliated Administration Association.
    Item 22-033. MOTION by Kelly, SECOND by Meeuwenberg to approve the Tentative Agreement for a three-year contract with the Fruitport Affiliated Administration Association as presented.
    MOTION CARRIED 7-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Sex Education Advisory Board Mission Statement and Parent Communication.
    Item 22-034. MOTION by Franklin, SECOND by Buckner to approve the SEAB Mission Statement and Parent Communication recommendations as presented.
    MOTION CARRIED 7-0
  2. Overnight Trip Request.
    Item 22-035. MOTION by Franklin, SECOND by Burgess to approve the High School Drum Line trip request as presented.
    MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
JB Meeuwenberg was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 26, 2022. Dave Hazekamp will serve as back-up.

Kris Cole spoke about the upcoming High School Robotics’ competitions. The team will be competing at Orchard View on March 18-19. They will be competing at Kentwood April 1-2.

Kris also mentioned the Youth in Government event at the State Capitol. Mrs. Skov along with nine students attended the event on February 17-18. Kris thanked Senator Bumstead for spending time with our students and providing lunch.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETING

  1. Business and Finance Committee will meet March 14, 2022 at 11:30 a.m.
  2. Personnel Committee will meet March 14, 2022 at 4:30 p.m.
  3. Student Affairs Committee will meet March 14, 2022 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
Technology Director, Jeff Grossenbacher mentioned the upcoming Musical. Students will be performing the Wizard of Oz March 17-19th.

XVII. ADJOURNMENT
Item 22-036. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:28 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Personnel Committee Meeting Minutes – 02/14/22

Personnel Committee
Monday, February 14, 2022
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp and Jason Kennedy

  1. An update was provided to the Committee pertaining to the retirement notices that have been received by the District thus far. Five (5) teachers and one (1) additional certified professional staff member have provided notice to the District of their intent to retire from Fruitport Community Schools, effective June 30, 2022. The District will review this information with the full Board of Education on Monday, February 21, 2022.
  2. An update was provided to the Committee pertaining to a personnel issue involving an athletic coach.
  3. An update was provided to the Committee regarding the evaluation system used to evaluate administrators within the District. An update was provided to the Committee pertaining to the progress being made toward the evaluation of administrators in the District by the superintendent. The evaluation tool and growth process were also reviewed.
  4. An update was provided to the Committee pertaining to the MAISD Special Education Millage ballot proposal for May 2022. The District will review this information with the full Board of Education on Monday, February 21, 2022.
  5. The Committee reviewed the tentative agreement between the Board of Education and the Fruitport Administrator’s Association (FAA). The financial impact to the District was discussed for the three (3) year tentative agreement, as was each change to the language of the Contract. The District recommends the approval and ratification of the Agreement between the Board of Education and the Fruitport Administrator’s Association, as presented and discussed. The Board of Education will be asked to approve and ratify the Agreement at the Board meeting on February 21, 2022.
  6. Other: The Committee discussed the hiring practices of the District.
  7. Public Comment: None
  8. Adjournment: The meeting was adjourned at 4:50 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 02/14/22

Business and Finance Committee
Monday, February 14, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen

  1. Retirement Notices Received
    Jason and Mark gave an update on the retirement notices that we have received so far.
  2. Coaching Update
    Jason gave an update on one of our high school coaches.
  3. Administrator Evaluation System Update
    Jason gave an update on the process that he is using to evaluate Fruitport’s admin.
  4. MAISD Special Education Millage Update
    Jason and Mark gave an update on the special education millage that the MAISD is putting on the ballot in May 2022. Jason and Mark will do a small presentation at the upcoming board meeting.
  5. Budget Amendments
    Mark gave an overview of the 2022 budget amendments for all of the funds. The general fund is doing better than the original budget and includes all of the increases that were approved and that are projected to be given with the groups that have not settled.
  6. Athletic Entry
    Mark gave an update on the athletic entry at the high school. The board approved an upgrade to the entry system back in the spring of 2021. Some additional requests were made by a committee and the price of those additions were deemed to be too high for what work was requested.
  7. Technology Recommendation
    Mark presented two recommendations from Jeff Grossenbacher. The first was a recommendation to purchase 771 Chromebooks for the upcoming year. These Chromebooks are replacing the Chromebooks that will not be supported by Google after June 2022. The second recommendation is to purchase all new computers for the carts in the classroom and computers for staff that do not have a cart. These current computers are roughly 10 years old. Both of these recommendations are to be paid for using the Technology Millage.
  8. Other – Aff Admin TA
    Mark gave an update on the tentative agreement that was signed with the affiliated admin. This recommendation will be coming out of the Personnel Committee.
  9. Other – Count
    Jessica gave an update on the Spring 2022 count. The projection is that Fruitport will be flat to down 10 FTE compared to Fall count. This is a lot better than the trend from the past couple of years.
  10. Other – Student and Gate Fees
    Jason gave an update on athletic revenue and what the vision is in terms of students attending sporting events.
  11. Other – Business Manager Agreement with NMPS
    Jason gave an update on the agreement with North Muskegon for business services. The agreement is up in June.

Meeting adjourned at 12:38 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 02/21/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, February 21, 2022 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE of ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Above and Beyond Award
  2. Board Appreciation Presentation – Edgewood
  3. Beach Robotics

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

  1. MAISD Special Education Millage Update
  2. Arbor Circle Parent Advocate Position

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of February 2, 2022 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $479,404.77
    Other Funds:
    Early Childhood Center 15,784.78
    Food Service 34,896.32
    Coop Ed (ISD) Tech Millage 5,774.51
    Debt Service Fund 2010 500.00
    Total Bill List $536,360.38
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. School of Choice Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held February 14, 2022 (attachment XI-1)
  2. General Fund Budget Amendment for 2021-2022 (attachment XI-2)
  3. School Service Fund Budget Amendment for 2021-2022 (attachment XI-3)
  4. Chromebook Purchase (attachment XI-4)
  5. Computer Purchase (attachment XI-5)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held February 14, 2022 (attachment XII-1)
  2. Contract Approval and Ratification: Fruitport Administrator’s Association (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Sex Education Advisory Board (SEAB) Mission Statement and Parent Communication (attachment XIII-1)
  2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

  1. Select a board member to attend the MAISD Annual Budget Review

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Business & Finance Committee will meet March 14, 2022 @ 11:30 a.m.
  2. Personnel Committee Meeting will meet March 14, 2022 @ 4:30 p.m.
  3. Schedule a Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Agenda – 02/14/22

Fruitport Community Schools
Business and Finance Committee

3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, February 14, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

  1. Retirement Notices Received
  2. Coaching Update
  3. Administrator Evaluation System Update
  4. MAISD Special Education Millage Update
  5. Budget Amendments
  6. Athletic Entry
  7. Technology Recommendations
  8. Other
  9. Public Comment
  10. Adjournment