Fruitport Schools

Fruitport Board of Education Annual Organizational Meeting Agenda – 01/17/22

Fruitport Board of Education
Annual Organizational Meeting
January 17, 2022 – 7:00 p.m.
Board Room

3255 E. Pontaluna Rd.
Fruitport, MI 49415

I. Call to Order – Jason Kennedy, Superintendent

II. Pledge of Allegiance

III. Roll Call (by recording secretary)

IV. Election of Officers (attachment #IV-1)

V. Designate a District employee authorized to post Board meeting notices under the Open Meetings Act. (attachment #V-1)

VI. Adjournment

– Recess –

Fruitport Board of Education Meeting Agenda – 01/17/22

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room

3255 E. Pontaluna Rd, Fruitport 49415
Monday, January 17, 2022 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
1. Board Appreciation Presentation

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Special Meeting Minutes of January 6, 2022 (attachment VII-1)
2. Approval of Bills (attachment VII-2)
General Fund $184,413.57
Other Funds:
Early Childhood Center 4,770.29
Food Service 70,890.06
Coop Ed (ISD) Tech Millage 22,985.60
Debt Service Fund 2010 1,000.00
Total Bill List $284,059.52

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VII-3)
4. Acceptance of Student Activity Summary Report (attachment VII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VII-5)
6. Approval of Capital Projects Progress Report (attachment VII-6)
7. Approval of 2021 Bond Report (attachment VII-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VII-8)

IX. GENERAL BOARD BUSINESS
1. Second and Final Reading of New and Updated Board Policies (attachment IX-1)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held January 10, 2022 (attachment X-1)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held January 10, 2022 (attachment XI-1)
2. Non-affiliated Salary Increase for Fiscal Year 2022 (attachment XI-2)
3. Letter of Agreement with the Fruitport Education Association (attachment XI-3)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson
1. Report of Committee Meeting held January 12, 2022 (attachment XII-1)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Business & Finance Committee will meet January 14, 2022 @ 11:30 a.m.
2. Personnel Committee Meeting will meet January 14, 2022 @ 4:30 p.m.
3. Reschedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Personnel Committee Meeting Agenda – 01/10/22

Personnel
Monday, January 10, 2022
4:30 p.m. ~ Central Office
MEETING AGENDA

  1. Employment Resignation/Termination of Transportation Employee
  2. Update on Emergency Temporary Standard (ETS)
  3. Update on Contract Negotiations – Administrators
  4. Personnel Board Policy Updates
  5. Superintendent Out of State Travel – No Expense to District
  6. Other
  7. Public Comment
  8. Adjournment

Fruitport Board of Education Special Meeting Agenda – 01/06/22

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday January 6, 2022 – 6:00 p.m.

Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Regular Board Meeting Minutes of December 13, 2021 (attachment V-1)
  2. Student Discipline Hearings
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Monthly Meeting Minutes – 12/13/21

Fruitport Board of Education
Regular Monthly Meeting
December 13, 2021 7:00 p.m.
High School Media Center
357 N. Third Street, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly and Dave Hazekamp.
Absent – Elroy Buckner and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 21-192. MOTION by Franklin, SECOND by Cole to approve the agenda with the addition of XIII-2 Overnight Robotics’ Trip.
MOTION CARRIED 5-0

V. PRESENTATIONS
Dave Hazekamp presented Bruce DeVries with an Above and Beyond award for his beautiful Trojan artwork displayed in Central Office.

VI. COMMUNICATIONS
Steve Kelly read aloud a Christmas card from Senator Bumstead.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy spoke about a recent District Crisis Team Meeting. He gave an update on the threats received by the district and the discipline of the students involved. Jason also made the Board aware of a district fiber project that will happen the week of December 20th.

IX. CONSENT AGENDA
Item 21-193. MOTION by Franklin, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of November 15, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS

  1. First Reading of New and Updated Board Policies.
    Item 21-194. MOTION by Franklin, SECOND by Cole to approve the first reading of board policies: 2201, 2501, 2501A, 2505, 3102, 3107, 3118, 3119, 3208, 3301, 3302, 3303, 3304, 3305, 3306, 4101, 4102, 4106, 4108, 4112, 4205, 4225, 4226, 4302, 4403, 5101, 5104, 5201, 5202, 5206, 5206B, 5206D, 5309, 5402, 5403, 5405, 5406, 5409, 5411, 5416, 5704, 5708, and 5710 as presented.
    MOTION CARRIED 5-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held December 6, 2021. Kris Cole reported on a Business and Finance Committee meeting held in the Superintendent’s Office on December 6, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, and Mark Mesbergen were present. The committee discussed: a tentative agreement with the Fruitport Clerical Association, Bond Bids, Summer Tax Collection and a Retirement Payment Incentive.
  2. Bid Pack 1.
    Item 21-195. MOTION by Cole, SECOND by Franklin to adopt a resolution giving authorization to Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools. Roll Call Vote: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes. Absent: Buckner and Meeuwenberg.
    MOTION CARRIED 5-0.
  3. Summer Tax Collection Resolution.
    Item 21-196. MOTION by Cole, SECOND by Franklin to adopt a resolution allowing Fruitport Community Schools to collect summer taxes. Roll Call Vote: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes. Absent: Buckner and Meeuwenberg.
    MOTION CARRIED 5-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held December 6, 2021.
    Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on December 6, 2021. Dave Hazekamp, JB Meeuwenberg, Maribeth Clarke, and Jason Kennedy were present. The committee discussed: a tentative agreement with the Fruitport Clerical Association, New and Updated Board Policies, and a Retirement Payment Incentive.
  2. Tentative Agreement with the Fruitport Clerical Association.
    Item 21-197. MOTION by Kelly, SECOND by Franklin to approve the Tentative Agreement for a three-year contract with the Fruitport Clerical Association as presented.
    MOTION CARRIED 5-0.
  3. Early Retirement Payment.
    Item 21-198. MOTION by Kelly, SECOND by Burgess to approve the recommendation to offer an early retirement payment as presented.
    MOTION CARRIED 5-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held December 8, 2021.
    Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on December 8, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Maribeth Clarke, and Jason Kennedy were present. The committee discussed: Student Issues regarding threats made to the district, New and Updated Board Policies, and a Tentative Agreement with the Fruitport Clerical Association.
  2. Overnight Trip Requests.
    Item 21-199. MOTION by Franklin, SECOND by Cole to approve the Michigan Youth in Government trip request February 17-20, 2022 as presented.
    MOTION CARRIED 5-0

    Item 21-200. MOTION by Franklin, SECOND by Burgess to approve the Robotics trip request to Battle Creek December 16-18, 2021 as presented.
    MOTION CARRIED 5-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about Fruitport’s Robotics Programs. He mentioned that Beach Elementary made it to State and both Middle School teams will be competing at State as well.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS

  1. Business and Finance Committee will meet January 10, 2022 at 11:30 a.m.
  2. Personnel Committee will meet January 10, 2022 at 4:30 p.m.
  3. Student Affairs Committee will meet January 12, 2022 at noon.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson expressed her appreciation for the way Jason handled threats against the district.

XVII. ADJOURNMENT
Item 21-201. MOTION by Franklin, SECOND by Cole to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:27 p.m.


Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Meeting Agenda – 12/13/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
High School Media Center
357 N Third Street, Fruitport 49415
Monday, December 13, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Above and Beyond

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Regular Meeting Minutes of November 15, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $157,693.10
    Other Funds:
    Early Childhood Center 305.34
    Food Service 101,708.25
    Coop Ed (ISD) Tech Millage 95,419.16
    Capital Projects (Bond) 2017 24,498.40
    Capital Projects (Bond) 2021 6,496.75
    Total Bill List $386,121.00
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. First Reading of New and Updated Board Policies (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held December 6, 2021 (attachment XI-1)
  2. Bid Pack 1 (attachment XI-2)
  3. Summer Tax Collection Resolution (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held December 6, 2021 (attachment XII-1)
  2. Tentative Agreement with Fruitport Clerical Association (attachment XII-2)
  3. Early Retirement Payment (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held December 8, 2021 (attachment XIII-1)
  2. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Business & Finance Committee will meet January 10, 2022 @ 11:30 a.m.
  2. Personnel Committee Meeting will meet January 10, 2022 @ 4:30 p.m.
  3. Student Affairs Committee Meeting will meet January 12, 2022 @ noon
  4. Regular Board Meeting, January 18, 2022, Board Room @ 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 12/08/21

Student Affairs Committee
Wednesday, December 8, 2021
12:00 p.m.
MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Maribeth Clarke, and Jason Kennedy

  1. Student Issue – Jason gave an update on threats to the district, the investigation, and future educational opportunities for middle and high school students.
  2. Board Policy – Maribeth spoke about new and updated board policies that will be on the board agenda for a first reading.
  3. Other – the Clerical Tentative Agreement was discussed.
  4. Public Comment – none.

    Meeting adjourned at 12:52 p.m.

    Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 12/06/21

Personnel Committee
Monday, December 6, 2021
4:30 p.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, JB Meeuwenberg, Jason Kennedy, Maribeth Clarke, and Mark Mesbergen

  1. Clerical Tentative Agreement
    Mark presented the tentative agreement for the clerical union. If approved, the clerical union will receive steps each year and 2% increases in year two and three.
  2. Board Policy
    Maribeth gave an update on the recommended changes to our board policy. These changes are in light of the fingerprint audit that Central Office had a month ago.
  3. Other- Retirement Payment
    Mark gave an update on a recommendation that he presented to the business and finance committee. Due to the climate of not having a lot of candidates for our open teaching position, the district would like to offer a retirement payment if a teacher notifies the district by February 1, 2022 (one month earlier than what is in the contract).

Meeting adjourned at 5:00 p.m.
Respectfully submitted by Mark Mesbergen

FCS – Business and Finance Committee Meeting Minutes – 12/06/21

Business and Finance Committee
Monday, December 6, 2021
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, and Mark Mesbergen

  1. Clerical Tentative Agreement
    Mark presented the tentative agreement for the clerical union. If approved, the clerical union will receive steps each year and 2% increases in year two and three.
  2. Bond Bids
    Mark gave a recommendation from OAK to approve 7 bids for Bid Pack 1. This bid pack is for turf, track, tennis courts and a parking lot. The bids were vetted based on the process that we have done in the past.
  3. Summer Taxes
    Mark gave an update on a resolution to collect summer taxes for Fruitport and Spring Lake Townships next year. This is done annually and has to be done by the end of the calendar year.
  4. Other- Retirement Payment
    Mark gave an update on a recommendation that he is going to present to the personnel committee. Due to the climate of not having a lot of candidates for our open teaching position, the district would like to offer a retirement payment if a teacher notifies the district by February 1, 2022 (one month earlier than what is in the contract). This recommendation will be presented to the personnel committee.

Meeting adjourned at 12:05 p.m.
Respectfully submitted by Mark Mesbergen

FCS – Board of Education Meeting Minutes – 11/15/21

Fruitport Board of Education
Regular Monthly Meeting
November 15, 2021 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg.
Absent – Elroy Buckner and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-181. MOTION by Franklin, SECOND by Cole to approve the agenda with the addition of XII-4 Tentative Agreement with Fruitport Maintenance Association.
MOTION CARRIED 5-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Community member, Susan Halter thanked the Board of Education for not masking students. She shared her thoughts on the OSHA Emergency Temporary Standard. She also suggested the district consider educating parents on vaccines.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy reviewed a Q&A COVID-19 communication from Thrun Law Firm. He gave a Fruitport Community Schools’ COVID-19 update sharing that the district has been reaching the minimum 75% membership threshold each day, however, sub shortages are a problem in the district. Jason spoke about the Fall 2021 Student Full Time Equivalency Count stating that the district’s enrollment is up 92 FTE compared to last year’s count.

Director of Business Services, Mark Mesbergen gave a presentation on ESSER III. He explained how much the district received in the various ESSER categories, when the funds had to be spent, where the district spent the funding and how much is left to spend. Mark also spoke about a recent Stakeholder Engagement Survey.

IX. CONSENT AGENDA
Item 21-182. MOTION by Cole, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of October 26, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS

  1. 2021-2022 Calendar Date Change.
    Item 21-183. MOTION by Cole, SECOND by Meeuwenberg to approve a change to the 202122 school calendar making December 13, 2021 a professional development day instead of a pupil day of instruction as presented.
    MOTION CARRIED 5-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held November 8, 2021.
    Kris Cole reported on a Business and Finance Committee meeting held in the superintendent’s office on November 8, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen were present. The committee received a collective bargaining update, discussed a possible calendar change, received a COVID-19 update, and heard an update on the requirements of ESSER III.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held November 8, 2021.
    JB Meeuwenberg reported on a Personnel Committee meeting held in the
    Superintendent’s Office on November 8, 2021. Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy were present. The committee received a collective bargaining update, discussed a possible calendar change, received a COVID-19 update, and heard updates from the other committee agendas.
  2. TA with the Fruitport Transportation and Food Service Association.
    Item 21-184. MOTION by Meeuwenberg, SECOND by Cole to approve the Tentative Agreement for a three-year contract with the Fruitport Transportation-Food Service Association as presented.
    MOTION CARRIED 5-0.
  3. TA with the Fruitport Education Association for a three-year contract. Item 21-185. MOTION by Meeuwenberg, SECOND by Burgess to approve the Tentative Agreement for a three-year contract with the Fruitport Education Association as presented.
    MOTION CARRIED 5-0.
  4. TA with the Fruitport Maintenance Association for a three-year contract.
    Item 21-186. MOTION by Meeuwenberg, SECOND by Franklin to approve the Tentative Agreement for a three-year contract with the Fruitport Maintenance Association as presented.
    MOTION CARRIED 5-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held November 10, 2021.
    Susan Franklin reported on a Student Affairs Committee meeting held in the board room on November 10, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Allison Camp, and Jason Kennedy were present. The committee received an overview of the District’s Continuous Improvement Process, discussed modifying the 2021-22 school calendar, reviewed the NCJA audit, and received a COVID-19 update.
  2. Professional Development Advisory Committee.
    Item 21-187. MOTION by Franklin, SECOND by Burgess to approve the District’s Instructional Council as the Professional Development Advisor Committee for the District pursuant to recommendation of professional development that will count toward pupil instructional time as presented.
    MOTION CARRIED 5-0
  3. Overnight Trip Request.
    Item 21-188. MOTION by Franklin, SECOND by Cole to approve the Boys Varsity Basketball, DECA, BPA and Track Team trip requests as presented.
    MOTION CARRIED 5-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the Middle School Robotics competition held on Saturday, November 13th at the high school. “It was great to see “in-person” competition and the excitement on the faces of the students,” he said. Kris stated that the day was a huge success and thanked everyone for their support. It was a district-wide effort. Kris also read an email from a competing school that stated, “Fruitport Community Schools is an example of a successful Robotics program.”

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet December 6, 2021 at 11:30 a.m.
  2. Personnel Committee will meet December 6, 2021 at 4:30 p.m.
  3. Student Affairs Committee will meet December 8, 2021 at noon.
  4. The Regular December 13, 2021 Board Meeting will be relocated to Fruitport High School located at 357 N. Sixth Street at 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-189. MOTION by Burgess, SECOND by Meeuwenberg to enter Closed Session to
discuss negotiations. Roll call: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes;
Meeuwenberg, Yes.
Absent: Buckner and Kelly.
MOTION CARRIED 5-0

The Board of Education entered Closed Session at 7:53 p.m.

Item 21-190. MOTION by Franklin, SECOND by Cole to move back into Open Session. MOTION CARRIED 5-0
The Board of Education came out of Closed Session at 8:01 p.m.

XVIII. ADJOURNMENT
Item 21-191. MOTION by Burgess, SECOND by Meeuwenberg to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:01 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 11/10/21

Student Affairs Committee
Wednesday, November 10, 2021
12:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Allison Camp, and Jason Kennedy

  1. An overview of the District’s Continuous Improvement Process was reviewed by Allison Camp. This included a review of the strategies being focused on in each of the buildings, as well as the strategy implementation and monitoring processes for each school.
  2. The Committee discussed modifying the 2021-2022 calendar to change Monday, December 13, 2021 from a day of in-person pupil instruction to a professional development day for teachers and staff. This day would still be counted toward the required days and hours of pupil instruction, and will ensure that we provide the appropriate number of professional development hours to staff.

    a. A recommendation to approve the calendar change, as discussed, will be made to the Board of Education.

    b. A recommendation to approve the District’s Instructional Council as the District’s Professional Development Advisory Committee will be made to the Board of Education.
  3. A review of the Noncriminal Justice Agency (NCJA) audit and required policy updates was discussed. The District is working with Thrun Law Firm, P.C. to revise Board policies to ensure compliance. Thrun Law Firm, P.C. anticipates a release of the updated Board policies by the week of November 15, 2021, with the updated policies appearing on the December 13, 2021 Board agenda for approval. It is anticipated that the updated Board policies will be presented to the committees to review in December prior to request for approval from the full Board of Education.
  4. A COVID-19 update was provided, including an overview of the District’s 75% pupil membership attendance report, impacts to staffing and unfilled vacancies, and an overview of the Emergency Temporary Standard for vaccination, testing, and facial covering standards.
  5. Other: An overview of the certified fall 2021 pupil membership count was discussed.
  6. Public Comment: None.

Meeting adjourned at 12:47 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 11/08/21

Personnel Committee
Monday, November 8, 2021
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy

  1. A negotiations update on each of the collective bargaining agreements currently being bargained was provided to the Committee.
  2. A discussion took place around the calendar for the 2021-2022 school year, and the need to change an upcoming date that was originally scheduled for student instruction to a day of professional development for teachers and staff.
  3. A COVID-19 update was discussed with the committee, including increasing positive case counts, potential staffing impacts and shortage areas, as well as the Emergency Temporary Standard (ETS) issued by OSHA.
  4. Other: Updates from each of the other committee agendas were discussed with the Personnel Committee.
  5. Public Comment: None
  6. Adjournment: The meeting was adjourned at 4:53 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Fruitport Board of Education Meeting Agenda – 11/15/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, November 15, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

  1. OSHA Emergency Temporary Standard (ETS): COVID-19 Vaccination, Testing, and Face Covering Standards – Thrun Law eBlast
  2. COVID-19 Update
  3. Updated Fall 2021 Student Full Time Equivalency Count
  4. ESSER III Stakeholder Engagement Survey and Board Presentation

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of October 26, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $236,368.65
    Other Funds:
    Early Childhood Center 16,915.61
    Food Service 170,358.01
    Coop Ed (ISD) Tech Millage 28,901.39
    Building and Site 44,767.21
    Capital Projects (Bond) 2017 7,840.00
    Total Bill List $505,150.87
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. 2021-2022 Calendar Date Change (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held November 8, 2021 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held November 8, 2021 (attachment XII-1)
  2. Tentative Agreement with Fruitport Transportation and Food Service Association (attachment XII-2)
  3. Tentative Agreement with Fruitport Education Association (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held November 10, 2021 (attachment XIII-1)
  2. Professional Development Advisory Committee (attachment XIII-2)
  3. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Business & Finance Committee will meet December 6, 2021 @ 11:30 a.m.
  2. Personnel Committee Meeting will meet December 6, 2021 @ 4:30 p.m.
  3. Student Affairs Committee Meeting will meet December 8, 2021 @ noon
  4. Geskus Professional Board Pictures December 13, 2021 @ 6:00 p.m. in the FHS Media Center
  5. Regular Board Meeting December 13, 2021 @ 7:00 p.m. in the FHS Media Center

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 10/26/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, October 26, 2021 – 6:00 p.m.
Board of Education Meeting Room

MINUTES

I. CALL to ORDER
The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL
Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg.
Absent – Tim Burgess and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-176. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0.

IV. REMARKS FROM THE PUBLIC
None.

V. GENERAL BOARD BUSINESS
A. Approval of Regular Board Meeting Minutes of October 18, 2021
Item 21-177. MOTION by Franklin, SECOND by Buckner to approve the Regular Board Meeting Minutes of October 18, 2021, as presented.
MOTION CARRIED 5-0.

B. Overnight Trip Request: Cross Country Team to State Finals
C. Overnight Trip Request: Marching Band to State Finals
Item 21-178. MOTION by Buckner, SECOND by Franklin to approve the overnight trip requests for the high school cross country teams and the high school marching band, as presented and discussed.
MOTION CARRIED 5-0.

D. Letter of Agreement with the FEA: Professional Development Day on 11/01/2021
Item 21-179. MOTION by Franklin, SECOND by Buckner to not approve the Letter of Agreement between the Board and the Fruitport Education Association, as presented and discussed.
MOTION CARRIED 5-0.

E. Other
None.

VI. ADJOURNMENT
Item 21-180. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 6:26 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Jason Kennedy
Acting Recording Board Secretary

Fruitport Board of Education Regular Meeting Minutes – 10/18/2021

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg. Absent – Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-165. MOTION by Buckner, SECOND by Cole to approve the agenda as presented. MOTION CARRIED 6-0

V. PRESENTATIONS
Board President, Dave Hazekamp was presented with an Above and Beyond award for his leadership efforts in the superintendent hiring process.
Rehmann Robson, LLC representative, Paul Matz presented the 2020-21 audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no concerns or findings. Paul commended Mark Mesbergen and his staff for a job well done!

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Community member, Linda Corinti asked the Board for their opinion on the following topics: BLM, Critical Race Theory, Sex Ed in Kindergarten, and Transgender Students. Dave Hazekamp and Jason Kennedy addressed her concerns,
Parent, Liza Baldwin spoke about a survey sent to students in the Whitehall district. She also thanked the Board for not masking students and changing the Contract Tracing policy.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy gave the dates and time of the upcoming choir and band concerts. He mentioned these are the first student events in the new Performing Arts Center. Jason spoke about Personal Growth Plans and Administrative Guidelines.

IX. CONSENT AGENDA
Item 21-166. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of October 4, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report

X. GENERAL BOARD BUSINESS

  1. Fall 2021 Pupil Membership Count Update. Jason Kennedy gave an update on the district’s student count. He is optimistically projecting an increase of 87 students.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held October 11, 2021. Elroy Buckner reported on a Business and Finance Committee meeting held in the Board Room on October 11, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, Jeff Grossenbacher, Paul Matz and Mark Mesbergen were present. The committee discussed the audit, negotiations, a School Resource Officer contract, a superintendent mentoring agreement, a property agreement, the Performing Arts Center rental, student count, a marketing proposal and the purchase of a tractor.
  2. 2020-2021 Annual Audit Report. Item 21-167. MOTION by Buckner, SECOND by Cole to approve the 2020-2021 financial audit report as presented.
    MOTION CARRIED 6-0
  3. School Resource Officer Contract. Item 21-168. MOTION by Buckner, SECOND by Cole to approve a three-year contract with Fruitport Township to have a School Resource Officer onsite as presented.
    MOTION CARRIED 6-0.
  4. Tractor Purchase. Item 21-169. MOTION by Buckner, SECOND by Cole to approve a Kubota tractor purchase as presented.
    MOTION CARRIED 6-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held October 11, 2021. JB Meeuwenberg reported on a Personnel Committee meeting held in the Superintendent’s Office on October 11, 2021. Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy were present. The committee welcomed JB to the Board, discussed negotiations, and provided new member information to JB.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held October 13, 2021. Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on October 13, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Allison Camp, and Jason Kennedy were present. The committee discussed a collaborative agreement between the MAISD and Fruitport for the Muskegon County Virtual Academy, a course list, two new club sports. Items from the Business and Finance and Personnel committee were discussed.
  2. 2021-22 MCVA Collaborative Agreement and Course Catalog. Item 21-170. MOTION by Franklin, SECOND by Burgess to approve the MCVA collaborative agreement and authorize the superintendent to sign and execute the agreement between MAISD and Fruitport Community Schools and to approve the MCVA Course Catalog for the 2021-2022 school year as presented.
    MOTION CARRIED 6-0
  3. High School Student Activities/Club Sports. Item 21-171. MOTION by Franklin, SECOND by Burgess to approve boys’ club volleyball and a trapping club for Fruitport High school and as presented.
    MOTION CARRIED 6-0
  4. Overnight Trip Request. Item 21-172. MOTION by Franklin, SECOND by Burgess to approve the girls’ basketball overnight trip to Grace Adventures November 19-21, 2021 as presented.
    MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned the upcoming Middle School Robotics competition. He is looking for volunteers to help November 13th . He also announced the Band State Competition will be held at Ford Field on November 6th .
Dave Hazekamp spoke about a recent tour of the high school he had with Cindy Larson, President of the Muskegon Chamber of Commerce. He stated that she was quite impressed with the new facilities.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet the Monday prior to the Regular Board Meeting at 11:30 a.m.
  2. Personnel Committee will meet the Monday prior to the Regular Board Meeting at 4:30 p.m.
  3. Student Affairs Committee will meet the Wednesday prior to the Regular Board Meeting at 12:00 p.m.
  4. The Regular December 13, 2021 Board Meeting will be relocated to Fruitport High School located at 357 N. Sixth Street at 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson expressed her appreciation of the School Resource Officer contract renewal approved previously. She stated that Officer Butler is doing a fantastic job in the district. She also stated that she is glad to have students back in the library.

Parent, Tabitha Glenn addressed the Board regarding the staff screening process and classroom cleanliness.

Parent, Kendra Robinson stated she would be happy to be a Robotics volunteer on November 13th .

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-173. MOTION by Franklin, SECOND by Buckner to enter Closed Session to discuss negotiations. Roll call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Meeuwenberg, Yes.
Absent: Kelly.
MOTION CARRIED 6-0

The Board of Education entered Closed Session at 7:56 p.m.

Item 21-174. MOTION by Franklin, SECOND by Buckner to move back into Open Session.
MOTION CARRIED 6-0

The Board of Education came out of Closed Session at 8:19 p.m.

XVIII. ADJOURNMENT
Item 21-175. MOTION by Franklin, SECOND by Buckner to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:19 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Community Schools Special Board Meeting Agenda – 10/26/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, October 26, 2021 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS
A. Overnight Trip Request: Cross Country Team to State Finals
B. Overnight Trip Request: Marching Band to State Finals
C. Letter of Agreement with the FEA: Professional Development Day on 11/01/2021
D. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 10/13/21

Student Affairs Committee
Wednesday, October 13, 2021
12:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Allison Camp, and Jason Kennedy

  1. A collaborative agreement between the Muskegon Area Intermediate School District (MAISD) and Fruitport Community Schools for the Muskegon County Virtual Academy was discussed.
  2. A list of board approved courses for the 2021-2022 school year for Fruitport Community Schools was discussed. Course catalogs and approved course listings were also discussed for the Muskegon County Virtual Academy and for Apex Learning; virtual courseware provided to students by the District.
  3. The addition of two (2) club sports for students at Fruitport High School was discussed. This included the addition of a boys’ volleyball club and a trap club for high school students. At this time, the District would not provide transportation, nor pay for coach or team fees for either of the programs seeking approval.
  4. A review of discussion items from the Business and Finance Committee meeting and Personnel Committee meeting was discussed.

Meeting adjourned at 12:55 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Personnel Committee Meeting Minutes – 10/11/21

Personnel Committee
Monday, October 11, 2021
5:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy

  1. A negotiations update was provided to the committee.
  2. A welcome and overview of the Board of Education committee structure was provided to JB Meeuwenberg, a newly appointed board trustee.

Meeting adjourned at 6:10 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 10/11/21

Business and Finance Committee
Monday, October 11, 2021
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, Jeff Grossenbacher, Paul Matz (Rehmann, and Mark Mesbergen

  1. Audit
    Paul Matz from Rehmann presented the outcome for the 2020-2021 financial audit. The presented audit consisted of zero findings and zero comments. Paul will present the audit to the entire board at the upcoming board meeting.
  2. Negotiations Update
    Mark gave an on negotiations for a couple of unions or associations. There may be a close session on the upcoming board meeting.
  3. Agreement for Law Enforcement Services
    Jason gave a proposal from the township to renew our school resource officer for three years.
  4. Superintendent Mentoring Agreement
    The committee discussed the options for a mentor.
  5. Property Discussion
    Mark and Jason discussed more ideas regarding a property that was on the July agenda.
  6. Performing Arts Center Rental
    Jeff and Mark discussed the process for renting our new Performing Arts Center.
  7. Count Update
    Mark gave a update on count. The count will be certified by our next committee meeting.
  8. Marketing Proposal – Chamber of Commerce
    Jason gave the committee some information regarding a marketing opportunity from the Chamber of Commerce.
  9. Other – Kubota Tractor
    Mark presented a quote for the district to purchase a new tractor for the maintenance department. The quote is part of the Sourcewell consortium and the building and site will pay for the tractor.

Meeting adjourned at 1:03 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 10/18/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, October 18, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Above and Beyond Presentation
  2. Audit Report

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of October 4, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $214,852.44
    Other Funds:
    Early Childhood Center 1,144.38
    Food Service 31,805.50
    Coop Ed (ISD) Tech Millage 26,193.64
    Building and Site 59,978.00
    Capital Projects (Bond) 2017 6,634.61
    Total Bill List $340,608.57
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. Fall 2021 Pupil Membership Count Update

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held October 11, 2021 (attachment XI-1)
  2. Annual Audit Report (attachment XI-2)
  3. School Resource Officer Contract (attachment XI-3)
  4. Tractor Purchase (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held October 11, 2021 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held October 13, 2021 (attachment XIII-1)
  2. 2021-22 MCVA Collaborative Agreement and Course Catalog (attachment XIII-2)
  3. New High School Student Activities/Club Sports (attachment XIII-3)
  4. Overnight Trip Request (attachment XIII-4)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting
  4. Relocate December 18, 2021 Regular Board Meeting to the High School Media Center

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 10/04/21

Fruitport Board of Education
Special Board Meeting
October 4, 2021 6:00 p.m.
Board of Ed Meeting Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-161. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of September 28, 2021
    Item 21-162. MOTION by Burgess, SECOND by Franklin to approve the Special Board Meeting Minutes of September 28, 2021 as presented.
    MOTION CARRIED 5-0
  2. Candidate Interviews
    The Board interviewed JB Meeuwenberg and Connie Smith for the vacant board seat.
    After a much discussion, it was decided to offer the seat to JB Meeuwenberg.
    Item 21-163. MOTION by Burgess, SECOND by Cole to appoint JB Meeuwenberg to fill the remainder of the vacant board seat. This term will expire on December 31, 2022.
    MOTION CARRIED 5-0
  3. Other
    None.

VI. ADJOURNMENT
Item 21-164. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:21 p.m.

Respectfully submitted,

Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Board Secretary

Fruitport Board of Education Special Meeting Minutes – 10/04/21

Fruitport Board of Education
Special Board Meeting
October 4, 2021 6:00 p.m.
Board of Ed Meeting Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-161. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of September 28, 2021
    Item 21-162. MOTION by Burgess, SECOND by Franklin to approve the Special Board Meeting Minutes of September 28, 2021 as presented.
    MOTION CARRIED 5-0
  2. Candidate Interviews
    The Board interviewed JB Meeuwenberg and Connie Smith for the vacant board seat. After a much discussion, it was decided to offer the seat to JB Meeuwenberg.
    Item 21-163. MOTION by Burgess, SECOND by Cole to appoint JB Meeuwenberg to fill the remainder of the vacant board seat. This term will expire on December 31, 2022.
    MOTION CARRIED 5-0
  3. Other
    None.

VI. ADJOURNMENT
Item 21-164. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:21 p.m.

Respectfully submitted,

Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Board Secretary

Fruitport Board of Education Special Meeting Agenda – 10/04/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday October 4, 2021 – 6:00 p.m.

Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Special Board Meeting Minutes of September 28, 2021 (attachment V-1)
  2. Candidate Interviews
    6:00 p.m. – J.B. Meeuwenberg
    6:40 p.m. – Kendrah Robinson
    7:20 p.m. – Connie Smith
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Agenda – 09/28/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, September 28, 2021 – 6:00 p.m.

Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Regular Board Meeting Minutes of September 20, 2021 (attachment V-1)
  2. Review and Select Board Member Candidates to Interview (attachment V-2)
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Meeting Minutes – 09/20/21

Fruitport Board of Education
Regular Monthly Meeting
September 20, 2021 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Susan Franklin, and Dave Hazekamp.
Absent – Kris Cole and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-149. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 4-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Daniel Lee thanked the Board for keeping masks a parent decision. He questioned how many students in quarantine are getting sick.

Parent, Susie Halter spoke about different viruses and wondered why the focus was only on COVID-19. She expressed her concern on what the mitigation strategies are doing to students.

Parent, Tabitha Glenn thanked the Board for giving parents the choice to mask their students. She asks the Board to look at the risk vs. the benefit of the district’s mitigation strategies.

Superintendent, Jason Kennedy responded to various concerns. He explained he is trying to find the right balance to keep kids safe.

Parent, Sonia Sellenger addressed board members regarding students wearing masks. She expressed her appreciation for allowing parents to make the choice. She is hoping that students will be in the classroom more this year because they have missed much already.

Parent, Kendra Hansen stated that she agreed with previous parent comments and hoped schools would focus on “education”.

Parent, Eli Cooper spoke about the district’s COVID-19 mitigations strategies and wondered if having COVID-19 antibodies would eliminate a quarantine.

District Liaison to Public Health Muskegon County, Amy Upham addressed many of the concerns brought forward. She explained the differences between various viruses and why COVID-19 mitigation strategies are important. She also spoke about the vaccine and the positive effects it is showing. She asked parents to visit: maskupmuskegon.org for answers to COVID-19 related questions.

Parent, Jamie Russell had questions on COVID-19 antibodies and field trips.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy spoke about his communication style. He also informed the Board that he will be working with administrators to set goals and strategies to move the district forward. Jason read aloud a tribute to Board Member Jill Brott who passed away on September 9, 2021.

IX. CONSENT AGENDA
Item 21-150. MOTION by Buckner, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of August 26, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 4-0

X. GENERAL BOARD BUSINESS

  1. Board Member Vacancy, Policy, and Process.
    Jason Kennedy gave an overview on filling the vacant board seat. A timeline was discussed and set as follows: Post vacancy through 4:00 p.m. on September 27, 2021. Special Meeting to be held on September 28th at 6:00 p.m. to review applicants. October 4th interview and select candidate.
  2. FHS Ribbon Cutting Ceremony and Open House.
    Jason Kennedy reviewed the Ribbon Cutting invitation and gave details of the event being held on September 29, 2021.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held September 13, 2021.
    Elroy Buckner reported on a Business and Finance Committee meeting held September 13, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, and Mark Mesbergen were present. The committee discussed a Superintendent Mentor, Audit Update, Bond Update, a Bargaining Update and the ECC Salary and Tuition.
  2. Early Childhood Center Tuition Increase.
    Item 21-151. MOTION by Buckner, SECOND by Burgess to approve an increase of $10.00 weekly to the cost of daycare.
    MOTION CARRIED 4-0
  3. Early Childhood Center Salary Increase.
    Item 21-152. MOTION by Buckner, SECOND by Franklin to approve a $2.00 per hour increase for ECC staff.
    MOTION CARRIED 4-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
None.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Overnight Trip Request.
    Item 21-153. MOTION by Franklin, SECOND by Buckner to approve the middle school trip to Washington DC, April 27, 2022 – May 1, 2022 as presented.
    MOTION CARRIED 4-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin spoke about Jill Brott’s funeral. She was pleased to see how well attended it was. She also commented on the successful elementary tailgate party held on September 17th .

Dave Hazekamp presented a Welcome Basket of gifts from the community to Jason Kennedy.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet October 11, 2021 at 11:30 a.m.
  2. Personnel Committee will meet October 11, 2021 at 5:00 p.m.
  3. Student Affairs Committee will meet October 13, 2021 at 12:00 p.m.
  4. Special Board Meeting to review board vacancy applications September 28, 2021 @ 6:00 p.m.
  5. Special Board Meeting to interview and select new board member October 4, 2021 @ 6:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Parent, TJ Ellis spoke about the Robotics program. He mentioned that competitions will be in person this year and Fruitport will host a competition. He explained the various components required of the machine to compete.

Staff member, Pam Gustafson shared a peanut butter cake that she made in honor of Jill Brott. She mentioned it was Jill’s favorite.

Parent, Jamie Russell thanked the superintendent and Board of Education for their hard work making tough decisions.

Parent, Susie Halter read aloud information on the transmission of COVID-19.

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-154. MOTION by Buckner, SECOND by Franklin to enter Closed Session to discuss negotiations.
MOTION CARRIED 4-0

The Board of Education entered Closed Session at 8:23 p.m.

Item 21-155. MOTION by Franklin, SECOND by Buckner to move back into Open Session.
MOTION CARRIED 4-0
The Board of Education came out of Closed Session at 9:19 p.m.

XVIII. ADJOURNMENT
Item 21-156. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 4-0

The meeting adjourned at 9:19 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 09/13/21

Business and Finance Committee
Monday, September 13, 2021
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, and Mark Mesbergen

  1. Superintendent Mentor
    The committee discussed hiring a superintendent mentor to ease the transition between superintendents.
  2. Audit Update
    Mark gave an audit update. The audit will be completed and presented at the next board meeting.
  3. Bond Update
    Mark gave an update regarding the 2016 bond and the 2021 bond.
  4. Other – Bargaining Update
    Mark gave a bargaining update.
  5. Other – ECC Salaries and Tuition
    Mark presented a recommendation to increase the ECC staff’s wage by $2 per hour effective board approval. The recommendation also came with an increase to the ECC tuition by $2 per day across the board effective 1/1/22. The cost of the two recommendations will be $45,000.

Meeting adjourned at 12:43 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/20/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, September 20, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of August 26, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $176,032.22
    Other Funds:
    Early Childhood Center 4,880.28
    Food Service 3,555.03
    Coop Ed (ISD) Tech Millage 112,672.51
    Capital Projects (Bond) 2017 554,108.30
    Capital Projects (Bond) 2021 18,000.00
    Total Bill List $869,248.34
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. Board Member Vacancy, Policy, and Process (attachment X-1)
  2. FHS Ribbon Cutting Ceremony and Open House (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held September 13, 2021 (attachment XI-1)
  2. Early Childcare Center Tuition Increase (attachment XI-2)
  3. Early Childcare Center Salary Increase (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Overnight Trip Request (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL
MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting
  4. Schedule Special Meeting – Board Member Vacancy

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 08/26/21

Fruitport Board of Education
Special Board Meeting
August 26, 2021 7:30 a.m.
Board Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 7:30 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Susan Franklin, and Dave Hazekamp. Absent – Jill Brott, Kris Cole, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-144. MOTION by Burgess, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 4-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Regular Board Meeting Minutes of August 16, 2021
    Item 21-145. MOTION by Buckner, SECOND by Burgess to approve the Regular Board Meeting Minutes of August 16, 2021 as presented.
    MOTION CARRIED 4-0
  2. Re-instatement
    Item 21-146. MOTION by Buckner, SECOND by Franklin to approve the student reinstatement recommendation as presented.
    MOTION CARRIED 4-0
  3. Change Order
    Item 21-147. MOTION by Franklin, SECOND by Buckner to approve the high school bond change order as presented.
    MOTION CARRIED 4-0

VI. ADJOURNMENT
Item 21-148. MOTION by Buckner, SECOND by Burgess to adjourn.
MOTION CARRIED 4-0

The meeting adjourned at 7:43 a.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary