Fruitport Schools

FCS – Ad Hoc Construction Meeting Agenda – 08/28/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, August 28, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 08/20/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, August 20, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
2017-18 Athletic Year End Presentation – Ken Erny

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Organizational Meeting Minutes of July 16, 2018 (attachment IX-1)
2. Approval of Regular Meeting Minutes of July 16, 2018 (attachment IX-2)
3. Approval of Bills (attachment IX-3)
General Fund                                    $263,289.50
Other Funds:
Early Childhood Center                             238.11
Food Service                                           85,227.12
Coop Ed (ISD) Tech Millage                  31,141.76
Capital Projects (BOND)                       66,720.79         
Total Bill List                                    $443,069.03

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-4)
5. Acceptance of Student Activity Summary Report (attachment IX-5)
6. Acceptance of Credit Card and Utilities Report (attachment IX-6)
7. Approval of Capital Projects Progress Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)
9. Approval of Bond Stipends (attachment IX-9)

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policies (attachment X-1)
2. First Reading of Grading Policy (attachment X-2)
3. High School Planner (attachment X-3)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XII-1)
2. Ratify FEA Contract (attachment XII-2)
3. FEA Letter of Agreement (attachment XII-3)
4. Resource Officer (attachment XII-4)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XIII-1)
2. Field Trips (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – September 25, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Minutes – 07/16/18

Fruitport Board of Education
Annual Organizational Meeting
July 16, 2018 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly. Absent – Susan Franklin.

IV. APPROVAL OF AGENDA
Item 18-085. MOTION by Cole, SECOND by Buckner to approve the agenda.
MOTION CARRIED 6-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 18-086. MOTION by Buckner, SECOND by Cole to adopt all existing Bylaws and
Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

VI. Designation of Banking Institution
Item 18-087. MOTION by Buckner, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 6-0

VII. Resolution for Investment Authority
Item 18-088. MOTION by Buckner, SECOND by Cole to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

VIII. Designation of Legal Firms
Item 18-089. MOTION by Cole, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 6-0

IX. Establishment of Board Compensation
Item 18-090. MOTION by Brott, SECOND by Cole to approve $599 compensation per Board member for the 2018-19 fiscal year payable in three installments: the first to be paid in August 2018; the second to be paid in December 2018; and the third to be paid in June 2019.
MOTION CARRIED 6-0

X. Memberships and Affiliations
Item 18-091. MOTION by Brott, SECOND by Buckner to continue with memberships in the following organizations:
Michigan Association of School Boards (MASB) ($5,308)
Michigan Negotiators Association ($225)
Rotary International Muskegon ($563)
Michigan Institute for Educational Management (MIEM) ($365)
Michigan Association of School Administrators (MASA) (*approx. $1,375)
MOTION CARRIED 6-0

XI. Designation of Board Liaison to MASB
Item 18-092. MOTION by Brott, SECOND by Buckner to appoint Susan Franklin as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 6-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 18-093. MOTION by Cole, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2018-19 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Franklin.
MOTION CARRIED 6-0

XIII. Designation of Authorized Signatures
Item 18-094. MOTION by Cole, SECOND by Brott to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 6-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 18-095. MOTION by Buckner, SECOND by Cole to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 6-0

XV. Safe Deposit Box Authority
Item 18-096. MOTION by Brott, SECOND by Buckner to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 6-0

XVI. Fee for Board Meeting Date Request
Item 18-097. MOTION by Brott, SECOND by Cole to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 6-0

XVII. Adjournment
Item 18-098. MOTION by Cole, SECOND by Buckner to adjourn the Organizational Meeting
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:15 p.m.

 

Respectfully submitted,

Steve Kelly,
Board Secretary

Maribeth Clarke,
Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 07/16/18

Fruitport Board of Education
Regular Monthly Meeting
July 16, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:15 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Steve Kelly, and Dave Hazekamp. Absent – Susan Franklin.

III. APPROVAL OF AGENDA
Item 18-099. MOTION by Brott, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 6-0

IV. PRESENTATIONS
Above and Beyond awards were presented to 24 individuals who have volunteered over 450 hours collectively to the Fruitport Robotics program. They contributed their knowledge, expertise, and time in industrial CAD design, engineering, material specs, electronics, advanced machining, grant writing, costume development, boosting spirit and material acquisitions. These individuals also traveled and chaperoned the team’s 24 students during multi-day competitions in and out of the state. Without their contributions, our high school robotics team couldn’t achieve its goals or be a successful program.

Robotics Coach, Joey Hebert presented Superintendent, Bob Szymoniak with a Certificate of Recognition received from Governor Rick Snyder for participating in the full FIRST Progression of K-12 Programs during the 2017-18 season.

V. COMMUNICATIONS
Secretary, Steve Kelly read aloud a thank you note from teacher, Melissa Schouman.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned that cement was being poured on the second story of the high school bond project. Bob also spoke about School-based Community Resource Navigator interviews that were held recently. He plans to have a recommendation to hire for board approval at the August board meeting.

VIII. CONSENT AGENDA
Item 18-100. MOTION by Brott, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Truth and Taxation Hearing Minutes of June 25, 2018
2. Approval of Regular Meeting Minutes of June 25, 2018
3. Approval of Ad Hoc Construction Meeting Minutes of June 26, 2018
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of Capital Projects Progress Report
8. Approval of the Personnel Report
MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS
1. First Reading of Policy 151 and 165.1.
Item 18-101. MOTION by Brott, SECOND by Cole to approve the first reading of updated policy #151 and 165.1.
MOTION CARRIED 6-0

2. First Reading of Special Technology Policy Updates.
Item 18-102. MOTION by Buckner, SECOND by Brott to approve the first reading of updated technology policies: 0100, 7540, 7540.04, 7544.
MOTION CARRIED 6-0

3. Transportation Code of Conduct for Student Handbooks.
Item 18-103. MOTION by Cole, SECOND by Brott to approve the Transportation Code of Conduct as presented.
MOTION CARRIED 6-0

4. Middle School Handbook.
Item 18-104. MOTION by Cole, SECOND by Buckner to approve the updated 2018-19 Middle School Student Handbook as presented.
MOTION CARRIED 6-0

5. FEA Letter of Agreement and Tentative Agreement.
Item 18-105. MOTION by Buckner, SECOND by Cole to approve a Tentative Agreement reached for the 2018-19 school calendar and to approve the Letter of Agreement which adjusts some schedule b payments for extracurricular activities as presented.
MOTION CARRIED 6-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole commented on the football program. He has been hearing many positive comments about the coaching staff and students.

Dave Hazekamp spoke about the Athletic Hall of Fame Golf Outing Fundraiser. He said it was very well attended with 32 teams of 4. He also mentioned the Athletic Hall of Fame committee and the Fruitport Education Foundation committee would be collaborating in the future.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet August 15, 2018 at 11:30 a.m.
2. Personnel Committee will meet August 15, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet August 15, 2018 at 5:00 p.m.
4. Ad Hoc Construction Committee will meet July 24, 2018 at 10:15 a.m.

XV. REMARKS FROM THE PUBLIC

XVI. ADJOURNMENT
Item 18-106. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:57 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Annual Organizational Meeting Agenda – 07/16/18

Fruitport Board of Education
Annual Organizational Meeting
July 16, 2018 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order

II. Pledge of Allegiance

III. Roll Call

IV. Approval of Agenda

V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)

VI. Designation of Banking Institution (attachment #2)

VII. Resolution for Investment Authority (attachment #3)

VIII. Designation of Legal Firms (attachment #4)

IX. Establishment of Board Compensation (attachment #5)

X. Approval of District Memberships and Affiliations (attachment #6)

XI. Designation of Board Member Liaison to MASB (attachment #7)

XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)

XIII. Adjournment

– Recess –

Fruitport Board of Education Meeting Agenda – 07/16/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, July 16, 2018 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
1. Above and Beyond Awards

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Truth and Taxation Hearing Minutes of June 25, 2018 (attachment VIII-1)
2. Approval of Regular Meeting Minutes of June 25, 2018 (attachment VIII-2)
3. Approval of Ad Hoc Construction Minutes of June 26, 2018 (attachment VIII-3)
4. Approval of Bills (attachment VIII-4)
General Fund                           $264,151.77
Other Funds:
Early Childhood Center                      45.50
Food Service                                  69,361.79
Building & Site                             110,324.00
Capital Projects (BOND)               22,755.85  
Total Bill List                            $466,638.91

5. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-5)
6. Acceptance of Student Activity Summary Report (attachment VIII-6)
7. Acceptance of Credit Card and Utilities Report (attachment VIII-7)
8. Approval of Capital Projects Progress Report (attachment VIII-8)
9. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-9)

IX. GENERAL BOARD BUSINESS
1. First Reading of Policy 151 and 165.1 (attachment IX-1)
2. First Reading of Special Technology Policy Updates (attachment IX-2)
3. Transportation Code of Conduct for Student Handbook (attachment IX-3)
4. Middle School Handbook (attachment IX-4)
5. FEA Letter of Agreement and Tentative Agreement (attachment IX -5)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – July 24, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Ad Hoc Construction Meeting Minutes – 06/26/18

FRUITPORT BOARD OF EDUCATION
June 26, 2018 – 10:15 a.m. a.m.
O-A-K Construction Trailer
Ad Hoc Construction Meeting Minutes

Present: Dave Hazekamp, Matt Hulswit, Tom Kaywood, Mark Mesbergen, Gary Peasley, and Bob Szymoniak, and John Winskas.

I. The meeting was called to order at 10:15 a.m.

II. Remarks from the Public
None.

III. Construction Discussion
Shettler ~Tom confirmed drawings to OAK this Friday for budget. Bidding time frame still holds as well as construction.
Beach ~Fruitport took care of new concrete walk way. The team believe no other bond items are open at
Beach ~Tom Kaywood was going to verify this in the bond language for this location.
Middle School ~TowerPinkster was out with elevator consultant to look at existing unit. Preliminary account is that the existing shaft imensions are good for the intended scope. Tower to start on drawings.
Edgewood – Still working to identify scope for the boiler rework.
Pool ~Discussed with team that the board would like to see a $/SF in comparison to the HS project to give it some scale. Matt to circle back with Kevin to get that information. Possible funding from general fund to supplement bond dollars discussed.

Project Priority:
1. Shettler Rooms
2. Elevator Replacement
3. Boilers at Edgewood
4. Water pipes replacement
5. Pool

IV. Other
None.

V. Adjournment
The meeting adjourned at 11:00 a.m.

Respectfully submitted by

Maribeth Clarke

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/25/18

Fruitport Board of Education
Truth and Taxation Public Hearing
June 25, 2018 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-072. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

IV. Budget Hearing Presentation
Director of Business and Finance, Mark Mesbergen opened the Budget Hearing with a 2017/18 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2018/19 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2018/19 MPSERS Rates, 2018/19 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, and Technology. He also answered all questions asked by board members.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 18-073. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:52 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Meeting Minutes – 06/25/18

Fruitport Board of Education
Regular Monthly Meeting
June 25, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:01 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-074. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0

V. PRESENTATIONS
High School teacher, Dale Grimm was presented with an Above and Beyond Award for his work transforming the old auditorium into a temporary wood shop classroom.

Edgewood Principal, Amy Upham gave an overview of the Trojan Trek fundraiser. Enough money was raised to purchase new playground equipment. On behalf of the Edgewood PTO, Amy gifted the NRG Builder Playground Structure to Fruitport Community Schools.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Sonia Sellinger spoke to the Board about concerns she has regarding a teacher placement at Beach Elementary.

Parent, Stacey Norkus expressed her concerns about a teacher placement at Beach Elementary. She mentioned she would like to meet with the superintendent to learn more about the situation.

Parent, Cheri Helmann also mentioned her shared concerns with a Beach Elementary teacher placement.
**A meeting with the superintendent and concerned parents will be arranged.**

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned that he had a meeting with Public Safety Officer, Brian Michelli to discuss the possibility of bringing a Resource Officer to the district. He also acknowledged a grant received to hire a School-based Community Resource Navigator.

IX. CONSENT AGENDA
Item 18-075. MOTION by Cole, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of June 11, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0
Bob Szymoniak recognized and officially welcomed the new Edgewood Principal, Tom Hamilton.

X. GENERAL BOARD BUSINESS
1. Adoption of the MHSAA Membership Resolution.
Item 18-076. MOTION by Franklin, SECOND by Brott to adopt the 2018-19 Membership Resolution as Prepared by MHSAA for Participation. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

2. Second and Final Reading of NEOLA Volume 32, Number 2.
Item 18-077. MOTION by Cole, SECOND by Buckner to approve the second and final reading of updated board policies: 0143.1, 1421, 3121, 4121, 4162, 5111, 7540.02, 8321 as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 11, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held June 11, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Brian Michelli, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed a potential School Safety Officer, received a Negotiations Update, received an L-4029 update, and reviewed the 2018 and 2019 general fund and school service fund budgets.

2. Approval of the 2017-18 General Fund Budget Amendment.
Item 18-078. MOTION by Buckner, SECOND by Cole to adopt the 2017-18 General Fund Budget Amendment as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

3. Approval of the 2017-18 School Service Fund Budget Amendments.
Item 18-079. MOTION by Buckner, SECOND by Cole to adopt the 2017-18 School Service Fund Budget Amendments as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

4. Approval of the Budget Appropriations Act for 2018-19 General Fund.
Item 18-080. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act for the 2018-19 General Fund as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

5. Approval of the Budget Appropriations Act for 2018-19 School Service Fund.
Item 18-081. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act for the 2018-19 School Service Fund as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Kelly.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 12, 2018.
Dave Hazekamp reported on a Personnel Committee meeting held June 12, 2018. Dave Hazekamp, Steve Kelly, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed new and updated board policies, and the hire of Tom Hamilton. They also received a negotiations update.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 11, 2018.
Jill Brott reported on a Student Affairs Committee meeting held June 11, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Allison Camp, and Bob Szymoniak were present. The committee discussed implementing the Superkids Reading Program, paying a stipend to teachers who attend after school work, and new/ updated board policies. They also received a negotiations update.

2. Second and Final Reading of Policy 2340 (Field Trips).
Item 18-082. MOTION by Brott, SECOND by Franklin to approve the Second and Final Reading of Revised Field Trip Policy #2340 as presented.
MOTION CARRIED 6-0

3. Purchase of Superkids Reading Program.
Item 18-083. MOTION by Brott, SECOND by Franklin to approve the purchase of Superkids Reading Program for K-2 reading instruction as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole commented on the Middle School Awards Ceremony. He said many parents were in attendance and he mentioned two students who received an award from the Fruitport Safety Officer for saving a 7 year-old at Michigan Adventures during a recent school trip.

Jill Brott spoke about graduation. She was happy to see former students getting their diploma and GED. She was proud of the commencement speakers and said they did a fantastic job!

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
4. A Regular Meeting of the Board has been scheduled on July 16, 2018 at 7:00 p.m. in the Board Room.

XVI. REMARKS FROM THE PUBLIC

XVII. ADJOURNMENT
Item 18-084. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:38 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

FCS – Ad Hoc Construction Meeting Agenda – 06/26/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, June 26, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. REMARKS FROM THE PUBLIC*
V. CONSTRUCTION DISCUSSION
VI. OTHER
VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 06/25/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, June 25, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Award
2. Playground Presentation – Amy Upham

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of June 11, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                     $145,444.17
Other Funds:
Early Childhood Center           2,526.74
Food Service                                 352.52
Coop Ed (ISD) Tech Millage     4,050.10
Debt Service Fund                    1,100.00
Building & Site                         12,250.00
Capital Projects (BOND)         66,720.79
Total Bill List                      $232,444.32

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Adoption of the MHSAA Membership Resolution (attachment X-1)
2. Second and Final Reading of NEOLA Volume 32, Number 2 – Board Policies (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held June 11, 2018 (attachment XI-1)
2. General Fund Budget Amendment for 2017-2018 (attachment XI-2)
3. School Service Fund Budget Amendment for 2017-2018 (attachment XI-3)
4. Budget Appropriations Act of the 2018-19 General Fund (attachment XI-4)
5. Budget Appropriations Act of the 2018-19 School Svc Fund (attachment XI-5)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held June 12, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held June 11, 2018 (attachment XIII-1)
2. Second and Final Reading of Field Trip Policy (attachment XIII-2)
3. Super Kids Reading Program (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – June 26, 2018, 10:15 a.m. O-A-K Trailer
5. Regular Board Meeting – July 16, 2018, 7:00 p.m. in the Board Room
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Truth and Taxation Public Hearing Special Board Meeting Agenda – 06/25/18

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 25, 2018 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. BUDGET HEARING PRESENTATION
V. REMARKS FROM THE PUBLIC*
VI. OTHER
VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Minutes – 06/11/18

Business and Finance Committee
Monday, June 11, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Brian Michelli, Mark Mesbergen, and Bob Szymoniak

1. School Safety Officer
Brian Michelli discussed the potential way for Fruitport to have a school safety officer in the future.

2. Negotiations Update
Mark gave an update on bargaining.

3. L-4029
Mark gave an update on the proposed L-4029 for next year. The L-4029 is the document that is provided to the township so that the townships can levy the proper taxes.

4. Budget Review
Mark gave an update on the 2018 and 2019 general fund and school service fund budgets.

Meeting adjourned at 12:54 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport School Board Workshop Minutes – 06/11/18

Fruitport Board of Education
Board Workshop
June 11, 2018 6:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-068. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-069. MOTION by Cole, SECOND by Brott to approve the Regular Meeting Minutes of May 18, 2018.
MOTION CARRIED 7-0

2. Data Review
Curriculum Director, Allison Camp gave the Board a data review. She shared MAP and M-Step results with the Board.

3. Bond Project Change Order Process
Matt Hulswitt from O-A-K shared the scope of the change order process.

4. Discussion on the Pool
Superintendent, Bob Szymoniak asked Matt Slagle about pricing for the middle school pool.

5. 2018-19 Board Meeting Schedule
Item 18-070. MOTION by Buckner, SECOND by Brott to schedule a Regular Board Meeting on July 16, 2018 at 7:00 p.m. in the Board Room
MOTION CARRIED 7-0

6. Other
None.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER

VII. ADJOURNMENT
Item 18-071. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:07 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 06/11/18

STUDENT AFFAIRS COMMITTEE
Monday, June 11, 2018
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Allison Camp, Susan Franklin, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. This past year teachers in grades K-2 have participated in a reading series selection process. The consensus by the teachers was to purchase the “Superkids Reading Program” published by Zaner-Bloser. The program received endorsement from both Instructional Council and the Student Affairs Committee for purchase and implementation. The program will be purchased with At-Risk funds.

2. Paying a stipend to teachers who attend afterschool work for such things as school improvement work and Instructional Council meetings was discussed and planned for the 2018/19 school year for implementation.

3. Policies regarding student grading and reporting grades were briefly introduced as a topic for further discussion and possible amendments.

4. Policies pertaining to this committee were reviewed for a second reading and will be on the Board agenda for action at our next meeting.

5. A brief update on negotiations with the FEA was given.

Adjournment at 6:23 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 06/12/18

PERSONNEL COMMITTEE
Tuesday, June 12, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Steve Kelly, Mark Mesbergen, Bob Szymoniak

1. Policies pertaining to this committee were reviewed as a second reading to be placed on the Board agenda for action.

2. The hire of Tom Hamilton to be the new Edgewood Principal was discussed. We have heard glowing reports about Tom as a building principal.

3. An update on negotiations with the FEA was given.

Meeting adjourned at 7:50 a.m.

Respectfully submitted by Bob Szymoniak

FCS – School Board Workshop Agenda – 06/11/18

Fruitport Community Schools
SCHOOL BOARD WORKSHOP
Monday, June 11, 2018 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Board Meeting Minutes of May 21, 2018 (attachment IV-1)
2. Data Review
3. Bond project change order process
4. Discussion on the pool
5. 2018-19 Board Meeting Schedule (attachment IV-2)
6. Other

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

 

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 05/21/18

Fruitport Board of Education
Regular Monthly Meeting
May 21, 2018 7:00 p.m.
Middle School Media Center

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-054. MOTION by Franklin, SECOND by Brott to approve the agenda with the addition of X-5 Change Order Discussion.
MOTION CARRIED 7-0

V. PRESENTATIONS
Three Techno Trojan students presented their Techno Trojans Chairman Award. They shared with the Board their many accomplishments including multiple volunteer hours spent mentoring younger First Lego League students, demonstrating their robot at various events, and assisting local districts with their program. Each board member was given a Power Up box that included a Snickers bar.

Middle School Principal, Tim Tiefenbach and Assistant Principal, Derek Dillon welcomed board members, staff, students, and audience members to the board meeting. They gave an update on the decline in suspensions/expulsions due to PBIS, CHAMPS, and 5Cs. All are systems of support to help cultivate relationships with students and keep them in the classroom instead of suspending or expelling students.

Teachers, Colleen Robson and Cindy Briggs, along with five BPA students spoke about their recent trip to the National BPA Conference in Dallas, Texas. Students gave a PowerPoint presentation on their trip, capturing their highlights. This was the first year of middle school BPA and it went better than expected. Fruitport High School and Middle School students represented the district well and placed near the top in the nation.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 18-055. MOTION by Buckner, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of April 25, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
Susan Franklin recognized Edgewood Principal, Amy Upham’s retirement letter included in the Personnel Report and thanked Amy for her years of dedication to the families at Edgewood.

X. GENERAL BOARD BUSINESS
1. Approval of the Use of an Additional Legal Firm.
Item 18-056. MOTION by Brott, SECOND by Kelly to approve the authorization to work with Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 7-0

2. 2018-19 MAISD General Fund Operating Budget Resolution.
Item 18-057. MOTION by Buckner, SECOND by Brott to adopt the MAISD’s 2018-19 General Fund Budget Resolution as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

3. Property Resolution.
Item 18-058. MOTION by Buckner, SECOND by Brott to adopt the Property Resolution and grant Bob Szymoniak the authority to execute all necessary documents as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

4. First Reading of New and Updated Policies in NEOLA Volume 32, Number 2.
Item 18-059. MOTION by Brott, SECOND by Franklin to approve the first reading of board policies 0143.1, 1421, 3121, 4121, 4162, 5111, 7540.02, 8321 as presented.
MOTION CARRIED 7-0

5. Change Order Approval Process.
Item 18-060. MOTION by Brott, SECOND by Buckner to approve granting Bob Szymoniak, or his designee, the authority to approve bond change orders in the amount of $65,000 or less.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 14, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held May 14, 2018. Dave Hazekamp, Elroy Buckner, Kate Chowning, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the Pool, Chartwells’ Contract Renewal, Food Service Prices, the Property in Hathaway Lakes, the Copier RFP. The committee received updates on Bargaining and the Bond.

2. Approval of the Michigan Office Solution Five-Year Contract.
Item 18-061. MOTION by Buckner, SECOND by Brott to approve the Michigan Office Solution bid for a five year contract starting July 1, 2018 and the purchase of machines as presented.
MOTION CARRIED 7-0

3. Approval of the Chartwells’ Management Food Service Contract.
Item 18-062. MOTION by Buckner, SECOND by Cole to approve the 2018-19 Chartwells’ contract for management services as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 15, 2018.
Steve Kelly reported on a Personnel Committee meeting held May 15, 2018. Dave Hazekamp, Steve Kelly, and Bob Szymoniak were present. The committee discussed: the Transitional Kindergarten Program, the Pool, a Community Resource Navigator, a lot in Hathaway Lakes and Student Behaviors.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 17, 2018.
Jill Brott reported on a Student Affairs Committee meeting held May 17, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Emily Rogers, Jamie Venema, Mother and Student applying for Reinstatement and Bob Szymoniak were present. A reinstatement hearing was held and a decision made.

The committee (Jill Brott, Dave Hazekamp, Susan Franklin and Bob Szymoniak) then discussed: the Pool, a lot in Hathaway Lakes, the Change Order Process, the Field Trip Policy, Adjustments to the Athletic Parent Handbook, the Hockey Resolution, and possibly Moving the Board Meeting.

2. Approval of the First Reading of Policy 2340 (Field Trips).
Item 18-063. MOTION by Brott, SECOND by Cole to approve the First Reading of Revised Field Trip Policy #2340 as presented.
MOTION CARRIED 7-0

3. Approval of the 2018-19 Parent/Student Athletic Handbook.
Item 18-064. MOTION by Brott, SECOND by Kelly to approve the 2018-19 Parent/Student Athletic Handbook as presented.
MOTION CARRIED 7-0

4. Adopt MHSAA Boys Hockey Resolution.
Item 18-065. MOTION by Brott, SECOND by Cole to adopt the MHSAA Resolution to continue a cooperative hockey program between Kenowa Hills, Fruitport and Fremont as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

5. Approval of Trip Request.
Item 18-066. MOTION by Brott, SECOND by Cole to approve the Beach Elementary 5th Grade trip request to Chicago, IL May 29, 2018 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Steve Kelly noted the Girls Varsity Tennis team was Conference and Regional champs. All team members have qualified and will be going to State.

Jill Brott mentioned the 3rd grade Cinco de Mayo celebration and Reader’s Theater at Shettler Elementary.

Susan Franklin commended Ms. Chase, Edgewood Teachers, and Mrs. Upham for their work with students during the Spring Sing. “Everyone did a great job.”

Kris Cole mentioned Shettler’s upcoming Talent Show and the Spring Band Concert.

Bob Szymoniak spoke about the First Annual Art Show. He said it was a huge success.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet June 11, 2018 at 11:30 a.m.
2. Personnel Committee will meet June 12, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet June 11, 2018 at 5:30 p.m.
4. A Board Workshop has been scheduled on June 11, 2018 at 6:30 p.m. in the Board Room.

XVI. REMARKS FROM THE PUBLIC
Edgewood Principal, Amy Upham mentioned the upcoming Technicolor Trojan Trek. All proceeds raised will benefit the Edgewood PTO.

Community member, Betty Kinney spoke about her experience with bond change orders. Having previous experience as Board President she shared that the process will get easier and trusting decision makers will be key.

XVII. ADJOURNMENT
Item 18-067. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 9:11 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Personnel Committee Meeting Minutes – 05/15/18

PERSONNEL COMMITTEE
Tuesday, May 15, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, Bob Szymoniak

1. It was shared that a teacher has been selected for the transitional kindergarten program we plan to begin next fall.

2. The committee was asked their opinion on moving forward with the pool given the cost estimates for pool repair that were recently received. The committee members present did not favor spending such a large amount of money on our pool. Further use of that space will be explored in the coming months.

3. It was shared that the district received funding to employ a Community Resource Navigator. This person will perform a social work/counselor type of role in helping connect human service agencies to families in need. The person will also work with the faith community getting it organized to provide support for needy students, and related programs.

4. The resolution to transfer ½ of a lot within the Hathaway Lakes residential development from Fruitport to Spring Lake was discussed and will be on the Board agenda for action.

5. Conversation was held on student behavior and the possible causes for the increases in incidence of concerning behavior, particularly from our youngest students.

Meeting adjourned at 8:15 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 05/14/18

Business and Finance Committee
Monday, May 14, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Kate Chowning, Mark Mesbergen, and Bob Szymoniak

1. Pool
The committee discussed the pool.

2. Bargaining Update
Bob gave an update on bargaining.

3. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2018-19 school year. Per the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution.

4. Food Service Prices
Kate discussed the federal formula to determine whether or not prices must be increased for the 2019 school year. Per the federal formula, lunch prices will have to increase. That being said, MDE has given the option for districts not to increase prices if they have a positive fund balance (Fruitport does). Kate recommended not increasing prices for the 2018-19 school year.

5. Property Exchange
Bob gave an update about the property exchange.

6. Bond Update
Bob and Mark gave an update about the bond.

7. Other – Copier RFP
Fruitport’s five year agreement with Michigan Office Solutions is up as of June 30, 2018. An RFP was created in partnership with Mona Shores and Muskegon Heights. Four bids were accepted. Jeff Grossenbacher and Mark went through the bids and are recommending accepting the bid from Michigan Office Solutions. The recommendation is to purchase the copiers (instead of leasing) using the Building and Site fund as Mark has been allocating money every year for the purchase of the copiers.

Meeting adjourned at 12:15 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Board Workshop Minutes – 04/25/18

Fruitport Board of Education
Board Workshop
April 25, 2018 5:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 5:35 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott (arrived at 5:37 pm), Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-051. MOTION by Franklin, SECOND by Kelly to approve the agenda with the addition of item #9 – Personnel Matter and #10 – Grant Opportunity.
MOTION CARRIED 6-0

IV.GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-052. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of April 16, 2018.
MOTION CARRIED 6-0

Jill Brott entered the meeting.

2. The board members watched a TED talk by teacher, Sarah Park.

3. Data Review
• Curriculum Director, Allison Camp gave the Board a data update. She explained how she uses data to drive instruction. She spoke about academic data from Fruitport’s testing.
• Allison spoke about Behavior Systems (PBIS). The positive effects of PBIS are evident by the lower number of suspensions.

Mark Mesbergen joined the meeting at 6:30 pm. to share information he received at the MAISD Budget Hearing.

4. Bond Project Change Order Process
• President, Dave Hazekamp shared information about the bond project change order process.

5. Trip Request Policy
• Superintendent, Bob Szymoniak discussed changing policy regarding overnight and out-of-state field trips. Bob will amend policy 2340 regarding approval of out-of-district overnight field trips wherein three tiers of potential approval exist for consideration at a future board meeting.

6. Facilities/Enrollment Growth
• Bob spoke about moving around a couple of classes in Edgewood to accommodate enrollment and growth

7. Attendance Update
• Bob shared student attendance percentages per building within the district. He also shared employee attendance information and the process he takes to encourage better attendance.

8. Pool
• Bob shared an estimate from Baruzzini (pool specialist) to repair the pool.

9. Personnel Matter
• Bob shared information on a personnel matter.

10. Grant Opportunity
• Bob spoke to the Board about a grant he has applied for. This would provide a Community Resource Coordinator at Fruitport Community Schools.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER

VII. ADJOURNMENT
Item 18-053. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:20 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Board of Education Meeting Agenda – 05/21/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Middle School Media Center
Monday, May 21, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Welcome and Middle School Update – Tim Tiefenbach
2. Techno Trojans Chairman Award
3. BPA – Colleen Robison and Cindy Briggs

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of April 25, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                    $133,272.95
Other Funds:
Early Childhood Center          1,648.24
Food Service 79,452.44
Coop Ed (ISD) Tech Millage  19,276.19
Capital Projects (BOND)     139,195.39 
Total Bill List                    $372,845.21

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Approval of the Use of an Additional Legal Firm (attachment X-1)
2. Adopt 2018-19 MAISD General Fund Operating Budget Resolution (attachment X-2)
3. Adopt Property Resolution (attachment X-3)
4. First Reading of NEOLA Volume 32, Number 2 – Board Policies (attachment X-4)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held May 14, 2018 (attachment XI-1)
2. Approval of the Michigan Office Solution Five-Year Contract (attachment XI-2)
3. Approval of the Chartwells Management Food Contract (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held May 15, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held May 17, 2018 (attachment XIII-1)
2. First Reading of Field Trip Policy (attachment XIII-2)
3. Approval of the Parent/Student Athletic Handbook (attachment XIII-3)
4. Adopt MHSAA Boys Hockey Resolution (attachment XIII-4)
5. Approval of Trip Request (attachment XIII-5)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule Board Workshops (April, June, September and October)
5. High School Graduation June 8, 2018 report to the LC Walker Arena at 6:30 p.m.
6. Adult Ed Graduation June 12, 2018 at 7:00 p.m. in the Middle School auditorium
7. The Regular Board Meeting was changed to June 25, 2018 at the last board meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special School Board Meeting Agenda – 04/25/18

Fruitport Community Schools
SPECIAL SCHOOL BOARD MEETING
Wednesday, April 25, 2018 – 5:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Board Meeting Minutes of April 16, 2018 (attachment IV-1)
2. Watch a recording of one of our teacher’s TED Talk (teacher recruitment)
3. Data Review
4. Discussion on the bond project change order process
5. Discussion on changing policy regarding overnight and out of state field trip requests
6. Thinking about the future of our facilities/enrollment growth
7. Attendance update
8. Pool
9. Other

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

 

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 04/16/18

Fruitport Board of Education
Regular Monthly Meeting
April 16, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-043. MOTION by Franklin, SECOND by Brott to approve the agenda with the addition of Dan Hazekamp, Varsity Soccer Coach on the Personnel Report (attachment IX-7)
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Mr. Szymoniak reminded board members of the upcoming Community Bond Meeting on April 18th. He also mentioned Prom was fast approaching and our high school “official” groundbreaking ceremony is scheduled for Monday, May 21st.

IX. CONSENT AGENDA
Item 18-044. MOTION by Cole, SECOND by Burgess to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of March 26, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
MOTION CARRIED 7-0

7. Personnel Report.
Item 18-045. MOTION by Franklin, SECOND by Brott to approve the Personnel Report with the addition of Dan Hazekamp, Varsity Soccer Coach.
MOTION CARRIED 6-0 (Abstain – Hazekamp)

X. GENERAL BOARD BUSINESS
1. Approval of the Second and Final Reading of Board Policies 5610 and 5611.
Item 18-046. MOTION by Franklin, SECOND by Buckner to approve the second and final reading of board policies 5610 and 5611 as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 9, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held April 9, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: a Vehicle Replacement Schedule, the Bond Sale, and they received an update on the Budget/Enrollment.

2. Approval of Vehicle Purchases.
Item 18-047. MOTION by Buckner, SECOND by Cole to approve the purchase of two maintenance trucks (with plows) and two maintenance work vans as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 11, 2018.
Tim Burgess reported on a Personnel Committee meeting held April 11, 2018.
Dave Hazekamp, Tim Burgess, and Bob Szymoniak were present. The committee discussed: Retirements and Resignations along with the financial impact of the Spring Student Count on the 2018-19 Budget.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 11, 2018.
Jill Brott reported on a Student Affairs Committee meeting held April 11, 2018. Jill Brott, Dave Hazekamp, Allison Camp, Susan Franklin, and Bob Szymoniak were present. The committee discussed: Updated Policies 5610 and 5611, Retirements and Resignations, Enrollment/Budget, Perception Data Review, and the Groundbreaking Ceremony.

2. Approval of the Overnight Trip Requests.
Item 18-048. MOTION by Brott, SECOND by Franklin to approve Beach and Shettler’s 4th Grade Camp, June 11-13, 2018 at Camp Pendalouan, Shettler’s 5th grade trip to Chicago, June 12, 2018. MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned she attended the Fish-Fry fundraiser at the Eagles. She commented, “the High School Jazz band was fabulous!”

Kris Cole spoke about the Robotics competition in Alpena, Michigan. He was pleased with the teamwork and performance. Unfortunately they were 5 points short of qualifying for State competition. He also mentioned he heard many positive comments regarding Superintendent, Szymoniak’s attendance at the event.

Tim Burgess stated he really enjoyed the GREASE production and felt the students did a great job.

Steve Kelly expressed his appreciation for SLHS allowing our girls to use their tennis courts while ours is under construction.

Bob Szymoniak commended Board members for their involvement in the district. He stated their active visibility and support of district events were noticed and appreciated.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet May 14, 2018 at 11:30 a.m.
2. Personnel Committee will meet May 15, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet May 17, 2018 at 5:30 p.m.
4. A Board Workshop has been scheduled on April 25, 2018 at 5:30 p.m. in the Board Room.
5. MCSBA Spring Dinner, May 3, 2018 5:30pm – 8:00pm at the Lake House
6. Re-schedule June Board Meeting.
Item 18-049. MOTION by Franklin, SECOND by Brott to re-schedule the June Board Meeting. The meeting will be moved from June 18 to June 25, 2018 at 7:00 pm in the Board of Ed Meeting Room. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XVI. REMARKS FROM THE PUBLIC
Parent, Tracy Kemmerling and her middle school son were in the audience observing the board meeting as a Boy Scout Merit Badge requirement.

XVII. ADJOURNMENT
Item 18-050. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:32 p.m.

 

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 04/11/18

Student Affairs
Wednesday, April 11, 2018
5:30 p.m. ~ Board Room
MEETING MINUTES

Attendance: Allison Camp, Susan Franklin, Dave Hazekamp, Jill Brott, Bob Szymoniak

1. Policy 5610 and 5611 were given a second reading and will be recommended to the full Board for acceptance.

2. Retirements and resignations that will be on the consent agenda for April, 2018 were discussed. Some staffing implications as a result were discussed.

3. A brief discussion was held regarding enrollment and the budget and implications for 2018/19.

4. A review of perception survey data was done. It was shown how this data then drives the school improvement process.

5. The groundbreaking ceremony and other pieces of information regarding the high school bond project and other potential bond expenditures across the district were discussed.

Adjourned at 6:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 04/11/18

Personnel Committee
Wednesday, April 11, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Tim Burgess, Dave Hazekamp, Bob Szymoniak

1. Retirements and resignations were discussed.
2. The impact of the spring 2018 count on the 18-19 budget was discussed.

Adjournment at 7:45 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 04/09/18

Business and Finance Committee
Monday, April 9, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Truck/Van Replacement Schedule
Mark discussed a potential replacement schedule that would start with this fiscal year and continue from there. There will be a board action item at the upcoming board meeting.

2. Bond Sale Update
Mark presented an update on the second series bond sale.

3. Budget/Enrollment Update
Mark and Bob presented an update on enrollment and how it could potentially impact the budget.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 04/16/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, April 16, 2018 – 7:00 p.m.

I. CALL to ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF AGENDA
V. PRESENTATIONS
VI. COMMUNICATIONS
VII. REMARKS FROM THE PUBLIC*
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of March 26, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                              $219,291.18
Other Funds:
Early Childhood Center                      130.60
Food Service                                 123,827.27
Coop Ed (ISD) Tech Millage                206.58
Building and Site                            10,500.00 
Total Bill List                             $353,955.63

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Approval of 2nd and Final Reading of Board Policies 5610 and 5611 (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held April 9, 2018 (attachment XI-1)
2. Approval of Vehicle Purchases (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held April 11, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held April 11, 2018 (attachment XIII-1)
2. Approval of Overnight Trip Requests (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL
MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop, April 25, 2018, 5:30 p.m. Board Room
5. MCSBA Spring Dinner, May 3, 2018 5:30 – 8:00 pm, The Lake House
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.