Fruitport Schools

Fruitport Board of Education Workshop Agenda – 11/11/19

Fruitport Community Schools
BOARD WORKSHOP
Monday, November 11, 2019 – 5:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of October 21, 2019 (attachment IV-1)
2. Overnight Trip Request (attachment IV-2)
3. Access Control Bid
4. Superintendent Evaluation
5. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 10/21/19

Fruitport Board of Education
Regular Monthly Meeting
October 21, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-133. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
MACAE Communications and Outreach Coordinator, Patrick Brown presented Fruitport Adult Ed Director, Brenda Baker with the 2019 Program Advocate Award. He expressed his appreciation for Brenda’s hard work and dedication to the education and programming of adult learners.

Rehmann Robson, LLC representative, Paul Matz presented the 2018-19 audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no difficulties or findings. Bob Szymoniak thanked Mark Mesbergen and his staff for a job well done!

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Amy Knapp spoke about a transportation incident that took place on September 10th. She would like follow up communication from the Board.

Assistant Football Coach, Mario Flores addressed the Board regarding recent developments in the football incident. He expressed his frustration with the unfortunate situation and thanked Bob Szymoniak and Fruitport administrators for handling everything to the best of their ability.

Parent, Eli Cooper also expressed his frustration with the football allegations. He stated, “He would like those outside of our community to know the truth about what happened.”

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 19-134. MOTION by Kelly, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Board Workshop Minutes of September 25, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 14, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held October 14, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Paul Matz, and Mark Mesbergen were present. The committee received a 2018-19 audit review and an enrollment update.

2. 2018-19 Annual Financial Report.
Item 19-135. MOTION by Buckner, SECOND by Brott to accept the 2018-19 annual financial audit report as presented by Rehmann Robson.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 16, 2019.
Jill Brott reported on a Student Affairs Committee meeting held October 16, 2019. Dave Hazekamp, Susan Franklin, Jill Brott, and Bob Szymoniak were present. The committee discussed a recent incident concerning one of our athletic teams.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole invited everyone to a Middle School Robotics fundraiser at Buffalo Wild Wings on October 30th. He also mentioned a Texas Holdem Tournament where proceeds will benefit the MS Robotics team.

Tim Burgess announced that the Girls Volleyball team won the city tournament on Saturday, October 19th and then quickly got ready for the homecoming dance immediately following.

Dave Hazekamp mentioned the band received 3rd at the Jenison competition on October 19th.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet November 11, 2019 at 11:30 a.m.
2. Personnel Committee will meet November 11, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet November 12, 2019 at 12:00 p.m.
4. A Board Workshop is scheduled for November 11, 2019 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
Operations director, John Winskas publically thanked the Edgewood PTO for being such a great group to work with. Together, the PTO and Fruitport maintenance crew helped refurbish the Edgewood playground. John also thanked them for hosting a pizza lunch in honor of the maintenance group.

XVII. ADJOURNMENT
Item 19-136. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:41 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 10/16/19

Student Affairs Committee
Wednesday, October 16, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Susan Franklin, Dave Hazekamp, Jill Brott, Bob Szymoniak

1. The committee discussed a recent incident concerning one of our athletic teams. No action from this meeting was necessary.

Adjourned at 5:50 p.m.

Respectfully Submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 10/14/19

Business and Finance Committee
Monday, October 14, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Paul Matz (Rehmann), and Mark Mesbergen

1. Audit Report
Paul Matz from Rehmann presented the outcome of the 2018-19 financial audit. The presented audit consisted of zero findings and zero comments.

2. Enrollment
Mark and Bob gave an update on enrollment.

Meeting adjourned at 12:35 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 10/21/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, October 21, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Patrick Brown – MACAE
2. Audit Report – Rehmann Robson

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Board Workshop Minutes of September 25, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                            $251,557.85
Other Funds:
Early Childhood Center                  4,037.66
Food Service                                       575.10
Coop Ed (ISD) Tech Millage       206,134.05
Capital Projects                           183,994.40
Total Bill List                            $646,299.06

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held October 14, 2019 (attachment XI-1)
2. Acceptance of the 2018-19 Annual Financial Report (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held October 16, 2019 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule Board Workshops (April, June, September and October)
5. High School Community Open House – Saturday, October 26, 2019, 9:00 – 11:00 a.m.
6. Fruitport Education Foundation “Fun”draiser, Friday, November 8, 2019 @ Trillium. Doors open at 6:30 p.m.
7. MAISD Fall Dinner – November 21, 2019, 5:30 p.m. The Lake House

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Workshop Minutes – 09/25/19

Fruitport Board of Education
Board Workshop
September 25, 2019 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent: Jill Brott and Tim Burgess

III. APPROVAL OF AGENDA
Item 19-130. MOTION by Franklin, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 5-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 19-131. MOTION by Franklin, SECOND by Buckner to approve the Regular Meeting Minutes of September 16, 2019.
MOTION CARRIED 5-0

2. District Data Update
Curriculum Director, Allison Camp shared M-Step data from the 2018-19 school year. She also gave a district data update.

3. Superintendent Evaluation
Superintendent, Bob Szymoniak shared his self-assessment with the board.

4. Other
Superintendent, Bob Szymoniak spoke about behavioral issues in some of the buildings.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 19-132. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:50 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

Fruitport Board of Education Workshop Agenda – 09/25/19

Fruitport Community Schools
BOARD WORKSHOP
Wednesday, September 25, 2019 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINES
1. Approval of Regular Meeting Minutes of September 16, 2019 (attachment IV-1)
2. District Data Update
3. Superintendent Evaluation
4. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 09/16/19

Fruitport Board of Education
Regular Monthly Meeting
September 16, 2019 7:00 p.m.
High School Media Center

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

IV. APPROVAL OF AGENDA
Item 19-124. MOTION by Hazekamp, SECOND by Cole to approve the agenda with the addition of General Board Business, Transfer of Funds (Item X -1 ).
MOTION CARRIED 6-0

V. PRESENTATIONS
High School Principal, Lauren Chesney welcomed board members, the community, and staff to the board meeting. She spoke about hiring a Graduate Advocate and the Big Move which will be happening when students move into the new academic structure in January of 2020.

Secretary of the Fruitport Planning Commission and Member of the Village Council, Jay Bolt addressed the board regarding a zoning issue. He stated that there is an error indicating parcel #41-150-007-0001-00 belonging to Fruitport Community Schools is incorrectly zoned as “institutional” when in fact, the Village Land Use ordinance Chapter 6 does not have an approved zone entitled “institutional”. There will be a public hearing in October with more information on this subject.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 19-125. MOTION by Brott, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 26, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Other – Transfer of Funds.
Item 19-126. MOTION by Franklin, SECOND by Cole to approve the transfer of $126,439.68 from the Bond Fund to the General Fund for Art and Stem furniture as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 9, 2019.
Kris Cole reported on a Business and Finance Committee meeting held September 9, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, and Mark Mesbergen were present. The committee discussed merit pay, an audit update, a fence issue at Shettler, and a Cash Flow Resolution.

2. Authority to Borrow Funds.
Item 19-127. MOTION by Cole, SECOND by Franklin to adopt the Cash Flow resolution as presented. Roll Call: Burgess, Yes; Brott, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Buckner.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 9, 2019.
Steve Kelly reported on a Personnel Committee meeting held September 9, 2019. Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak were present. The committee discussed a faith community liaison, a graduation advocate, merit pay, and a local scholarship opportunity.

2. Principal/Assistant Principal Merit Pay.
Item 19-128. MOTION by Kelly, SECOND by Burgess to approve the 2019/20 Merit Pay/Incentive for the principals and assistant principals as presented.
MOTION CARRIED 6-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Steve Kelly commented on how well the band performed at the Sparta event on September 14th.

Kris Cole invited everyone to attend “ROBOCON” at the Lakes Mall on September 28th. This event will showcase local robotics teams.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. A Board Workshop is scheduled for Sept. 25, 2019 at 6:00 p.m.
2. Business and Finance Committee will meet Oct. 14, 2019 at 11:30 a.m.
3. Personnel Committee will meet Oct. 14, 2019 at 5:00 p.m.
4. Student Affairs Committee will meet Oct. 16, 2019 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 19-129. MOTION by Franklin, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:32 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 09/09/19

Business and Finance Committee
Monday, September 9, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, and Mark Mesbergen

1. Merit Pay
Mark and Bob discuss the recommendation for the change in the merit pay structure for the building administrators. This will be presented at the Personnel Committee.

2. Audit Update
Mark presented an audit update. The prelim report has not been produced but Mark gave an update. The final audit report will be presented at the next Business and Finance Committee.

3. Other – Shettler Fence
John presented an update on the fence issue at Shettler Elementary.

4. Other – Cash Flow Resolution
Mark gave an update on Fruitport’s cash flow. Mark recommends the board take action on a resolution giving Bob and Mark the authority to borrow money for cash flow. Mark is not sure if the district would need to borrow due to when property taxes would be received but Mark felt this is something that could be done ahead of time to save time if there was a need to borrow.

Meeting adjourned at 12:28 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Personnel Committee Meeting Minutes – 09/09/19

Personnel Committee
Monday, September 9, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Steve Kelly, Bob Szymoniak

1. The concept of a “faith community liaison” was discussed. The main role of this position would be to facilitate the mentorship program which last year placed 35 mentors in our schools. The position would also serve as a conduit between the school system and the faith community for future collaborative ventures.

2. The position of Graduation Interventionist Advocate was discussed. This position would be ½ time Adult Education teacher paid for out of the Adult Education budget, and ½ time Graduation Intervention Advocate which would be paid for out of At Risk funds. The Advocate would work with primarily 9th and 10th graders who are at academic risk of failure, and do what is necessary to help them achieve passing grades and earn credit. We have found that when students become juniors and are behind on credits toward graduation, the odds of them graduating are greatly diminished. This position has been posted and action will be taken on an upcoming consent agenda to fill this position.

3. Principal/Assistant merit pay was discussed. The details of the 2019/20 Merit Pay plan will be included in the September board packet. This plan will be on the agenda for board action.

4. A brief discussion was held regarding a local scholarship opportunity that our students have not historically applied for. It was shared that this situation would likely improve in the near future.

Meeting adjourned at 5:55 p.m.

Respectfully submitted by Bob Szymoniak

Fruitport Board of Education Meeting Agenda – 09/16/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Fruitport High School Media Center
Monday, September 16, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Welcome – Lauren Chesney
Fruitport Planning Commission – Jay Bolt

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Board Meeting Minutes of August 26, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                            $218,216.18
Other Funds:
Early Childhood Center                  1,101.31
Food Service                                        960.00
Coop Ed (ISD) Tech Millage        176,239.55
Capital Projects                            241,099.51
Total Bill List                            $637,616.55

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held September 9, 2019 (attachment XI-1)
2. Authority to Borrow Funds (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held September 9, 2019 (attachment XII-1)
2. Principal/Assistant Principal Merit Pay (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Board Workshop, September 25, 2019 @ 6:00 p.m.
2. Business & Finance Committee will meet Monday, October 14th @ 11:30 a.m.
3. Personnel Committee will meet Monday, October 14th @ 5:00 p.m.
4. Student Affairs Committee will meet Wednesday, October 16th @ 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Minutes – 08/26/19

Fruitport Board of Education
Special Board Meeting
August 26, 2019
Middle School Conference Room

I. The Special Meeting of the Board of Education was called to order at 7:31 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Susan Franklin, Kris Cole, and Dave Hazekamp. Absent – Tim Burgess and Steve Kelly

III. APPROVAL OF AGENDA
Item 19-120. MOTION by Franklin, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 5-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 19-121. MOTION by Cole, SECOND by Franklin to approve the Regular Meeting Minutes of August 19, 2019.
MOTION CARRIED 5-0

2. Second and Final Reading of Hackley Community Care Memorandum of Agreement and Associated Policies/Procedure.
Item 19-122. MOTION by Brott, SECOND by Cole to approve the second and final reading of the HCC Memorandum of Agreement and the Parental Consent for Treatment Policy as presented.
MOTION CARRIED 5-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 19-123. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:34 a.m.

Respectfully submitted,
Bob Szymoniak, Acting Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 08/14/19

Student Affairs Committee
Wednesday, August 14, 2019
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Susan Franklin, Dave Hazekamp, Jill Brott, Nikki Johnson, Derek Dillon, Tim Tiefenbach, Marissa Brandenburg, Bob Szymoniak

1. The Board Policies from L’Anse Creuse Public Schools were shared with the committee as an example of the Board Policy manual developed by the legal firm of Clark Hill. The potential of changing from NEOLA to policies such as those presented will be discussed at a future meeting.

2. A reinstatement hearing was held for an incoming 9th grade student who had been expelled earlier in the year. Over the summer this student engaged in counseling provided by the district and gave indications that his return to school in the fall would be successful. Reinstatement was granted.

Meeting adjourned at 1:00 p.m.

FCS – Personnel Committee Meeting Minutes – 08/14/19

Personnel Committee
Wednesday, August 14, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Tim Burgess, Dave Hazekamp, Steve Kelly, Bob Szymoniak

1. The non-affiliated staff vacation schedule was approved for Board action as presented.

2. The merit pay/attendance incentive for members of the Fruitport Education Association was approved for Board action as presented.

Meeting adjourned at 5:15 p.m.

Fruitport Community Schools Special Board Meeting Agenda – 08/26/19

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, August 26, 2019 – 7:30 a.m.
Middle School Conference Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of August 19, 2019 (attachment IV-1)
2. Second and Final Reading of Hackley Community Care Memorandum of Agreement and Associated Policies/Procedure (IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 08/19/19

Fruitport Board of Education
Regular Monthly Meeting
August 19, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-109. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Food Service Director, Zach Zost spoke about his vision for food service programming in the upcoming year.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Mark Taylor addressed the Board of Education with concerns regarding the furniture bid.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak spoke about the possibility of using a new Policy/Bylaw vendor.

IX. CONSENT AGENDA
Item 19-110. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 7, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Updated Coaching Handbook.
Item 19-111. MOTION by Cole, SECOND by Brott to approve updates to the coaching handbook as presented.
MOTION CARRIED 7-0

2. First Reading of Hackley Community Care Memorandum of Agreement and Associated Policies/Procedure.
Item 19-112. MOTION by Cole, SECOND by Brott to approve the first read of the Memorandum of Agreement and the Parental Consent for Treatment Policy as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 12, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held August 12, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, and Mark Mesbergen were present. The committee discussed a Paying Agent change, the Window Film RFP, the Classroom Furniture RFP and Merit Pay.

2. Window Film RFP.
Item 19-113. MOTION by Buckner, SECOND by Cole to accept the bid from US Window Film as presented.
MOTION CARRIED 7-0

3. High School Classroom Furniture.
Item 19-114. MOTION by Buckner, SECOND by Cole to accept the bid from SBD Commercial Interiors for high school classroom furniture as presented.
MOTION CARRIED 6-1

4. Change in Paying Agent Resolution.
Item 19-115. MOTION by Buckner, SECOND by Cole to adopt the resolution changing the 2010 Bond paying agent to Huntington Bank as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 14, 2019.
Steve Kelly reported on a Personnel Committee meeting held August 14, 2019. Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak were present. The committee discussed the Non-affiliated staff vacation schedule and Merit Pay.

2. Merit Pay.
Item 19-116. MOTION by Kelly, SECOND by Brott to approve the 2019/20 Merit Pay/Incentive for the Fruitport Education Association as presented.
MOTION CARRIED 7-0

3. Non Affiliated Staff Vacation Allowance.
Item 19-117. MOTION by Kelly, SECOND by Brott to approve the recommended changes to the non-affiliated staff vacation allowance as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 14, 2019.
Jill Brott reported on a Student Affairs Committee meeting held August 14, 2019. Dave Hazekamp, Susan Franklin, Jill Brott, Nikki Johnson, Derek Dillon, Tim Tiefenbach, Marissa Brandenburg, and Bob Szymoniak were present. The committee discussed board policies and held a reinstatement hearing.

2. Overnight Trip Request.
Item 19-118. MOTION by Brott, SECOND by Franklin to approve the Middle School Washington DC trip April 29 – May 3, 2020 trip as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin commented on how nice the Edgewood playground looks. New equipment has been installed and many PTO members have worked hard to make it look nice for the upcoming year.

Jill Brott spoke about the class of 69 reunion. She was pleased with the turn out and commented that the Fruitport community really feels like a family.

Tim Burgess reminded board members that Blue and White Night, a community pep rally, will be held on Wednesday, August 21st.

Bob Szymoniak spoke about a recent meeting with Senator Bumstead regarding Co-Op education.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet Sept. 9 and Oct. 14, 2019 at 11:30 a.m.
2. Personnel Committee will meet Sept. 9 and Oct. 14, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet Sept. 11 and Oct. 16, 2019 at 12:00 p.m.
4. A Board Workshop is scheduled for Sept. 25, 2019 at 6:00 p.m.
5. A Special Board Meeting is scheduled for Aug. 26, 2019 at 7:30 a.m.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson stated, “Fruitport is a great place to be.”

XVII. ADJOURNMENT
Item 19-119. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:06 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Meeting Agenda – 08/19/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, August 19, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Zach Zost – Food Service

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Board Meeting Minutes of August 7, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                       $222,466.28
Other Funds:
Early Childhood Center            5,810.97
Food Service                             29,442.44
Coop Ed (ISD) Tech Millage       8,057.74
Capital Projects                        18,221.93
Total Bill List                      $283,999.36

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Updated Coaching Handbook (attachment X-1)
2. First Reading of Hackley Community Care Memorandum of Agreement and Associated Policies/Procedure (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 12, 2019 (attachment XI-1)
2. Window Film RFP (attachment XI-2)
3. High School Classroom Furniture (attachment XI-3)
4. Change in Paying Agent Resolution (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 14, 2019 (attachment XII-1)
2. Teacher Merit Pay/Attendance Incentive (attachment XII-2)
3. Non Affiliated Staff Vacation Allowance (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 14, 2019 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meetings
2. Schedule Personnel Committee Meetings
3. Schedule Student Affairs Committee Meetings
4. Schedule a Board Workshop
5. Schedule a Special Board Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Minutes – 08/12/19

Business and Finance Committee
Monday, August 12, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, and Mark Mesbergen

1. Paying Agent Change
Mark presented a recommendation to change paying agents on our 2010 Bond. Currently the paying agent is Bank of New York Mellon and the recommendation is to change to Huntington Bank.

2. Window RFP
Mark and John presented a recommendation to accept the bid from US Window Film to install Ultra 800 window film at a cost not to exceed $188,876.60. The cost will come from the state police grant received by Fruitport Community Schools.

3. Classroom Furniture RFP
Mark and John presented a recommendation to accept the bid from SBD Commercial Interiors for high school classroom furniture. The bid includes all student tables (3 different levels), teacher desks, and lateral files for the high school bond project.

4. Merit Pay
Mark and Bob discussed a recommendation for the change in merit pay structure for teachers. This will be presented to the Personnel Committee as well.

Meeting adjourned at 12:31 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/24/19

Fruitport Board of Education
Truth and Taxation Public Hearing
June 24, 2019 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Tim Burgess and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-069. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 5-0

IV. Budget Hearing Presentation
Director of Business Services, Mark Mesbergen opened the Budget Hearing with a 2018/19 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2019/20 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2019/20 MPSERS Rates, 2019/20 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, Technology and a Fiduciary Account. He also answered all questions asked by board members.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 19-070. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 6:58 p.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Annual Organizational Meeting Minutes – 06/24/19

Fruitport Board of Education
Annual Organizational Meeting
June 24, 2019 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Tim Burgess and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-071. MOTION by Buckner, SECOND by Franklin to approve the agenda.
MOTION CARRIED 5-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 19-072. MOTION by Cole, SECOND by Brott to adopt all existing Bylaws and Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

VI. Designation of Banking Institution
Item 19-073. MOTION by Buckner, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 5-0

VII. Resolution for Investment Authority
Item 19-074. MOTION by Franklin, SECOND by Brott to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

VIII. Designation of Legal Firms
Item 19-075. MOTION by Franklin, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 5-0

IX. Establishment of Board Compensation
Item 19-076. MOTION by Buckner, SECOND by Cole to approve $599 compensation per Board member for the 2019-20 fiscal year payable in three installments: the first to be paid in August 2019; the second to be paid in December 2019; and the third to be paid in June 2020.
MOTION CARRIED 5-0

X. Memberships and Affiliations
Item 19-077. MOTION by Buckner, SECOND by Brott to continue with memberships in the following organizations:
• Michigan Association of School Boards (MASB) ($5,054)
• Michigan Negotiators Association ($225)
• Rotary International Muskegon ($320)
• Michigan Institute for Educational Management (MIEM) ($365)
• Michigan Association of School Administrators (MASA) (*approx. $1,375)
MOTION CARRIED 5-0

XI. Designation of Board Liaison to MASB
Item 19-078. MOTION by Buckner, SECOND by Franklin to appoint Steve Kelly as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 5-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 19-079. MOTION by Cole, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2019-20 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

XIII. Designation of Authorized Signatures
Item 19-080. MOTION by Buckner, SECOND by Brott to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 5-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 19-081. MOTION by Franklin, SECOND by Cole to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 5-0

XV. Safe Deposit Box Authority
Item 19-082. MOTION by Cole, SECOND by Brott to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 5-0

XVI. Fee for Board Meeting Date Request
Item 19-083. MOTION by Franklin, SECOND by Brott to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 5-0

XVII. Adjournment
Item 19-084. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting
MOTION CARRIED 5-0

The Organizational Meeting adjourned at 7:13 p.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 06/24/19

Fruitport Board of Education
Regular Monthly Meeting
June 24, 2019 7:00 p.m.
Board Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:14 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent: Tim Burgess and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-085. MOTION by Cole, SECOND by Brott to approve the agenda with the addition of “Schedule a Board Workshop,” XIV-4
MOTION CARRIED 5-0

IV. PRESENTATIONS
None.

V. COMMUNICATIONS
None.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak spoke about a legislative meeting he recently attended where funding changes, teacher evaluations, mental health resources for schools, the Michigan merit curriculum, and the third grade reading law was discussed. He also indicated that the district’s School of Choice numbers looked promising.

VIII. CONSENT AGENDA
Item 19-086. MOTION by Buckner, SECOND by Cole to approve the Consent Agenda as presented:
1. Approval of Special Meeting Minutes of June 10, 2019
2. Approval of Bills
3. Acceptance of Monthly Financial Report and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of the Capital Projects Progress Report
7. Approval of Personnel Report
MOTION CARRIED 5-0

IX. GENERAL BOARD BUSINESS
None.

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 11, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held June 11, 2019. Elroy Buckner, Kris Cole, Dave Hazekamp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the budget, transportation vehicles, and a football helmet lease.

2. 2018-19 General Fund Budget Amendments.
Item 19-087. MOTION by Buckner, SECOND by Cole to adopt the General Fund Amended Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent: Burgess and Kelly.
MOTION CARRIED 5-0

3. 2018-19 School Service Fund Budget Amendments.
Item 19-088. MOTION by Buckner, SECOND by Brott to adopt the School Service Fund Amended Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent: Burgess and Kelly.
MOTION CARRIED 5-0

4. 2019-20 General Fund Budget.
Item 19-089. MOTION by Buckner, SECOND by Brott to adopt the 2019-20 General Fund Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent: Burgess and Kelly.
MOTION CARRIED 5-0

5. 2019-20 School Service Fund Budget.
Item 19-090. MOTION by Buckner, SECOND by Brott to adopt the School Service Fund Budget resolution as presented. Roll call vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent: Burgess and Kelly.
MOTION CARRIED 5-0

6. Change to Vehicle Replacement Schedule.
Item 19-091. MOTION by Buckner, SECOND by Cole to purchase two transportation vans not to exceed $60,000 as presented.
MOTION CARRIED 5-0

7. Football Helmet Lease.
Item 19-092. MOTION by Buckner, SECOND by Cole to approve the football helmet lease agreement as presented.
MOTION CARRIED 5-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held June 10, 2019.
Susan Franklin reported on a Student Affairs Committee meeting held June 10, 2019. Susan Franklin, Allison Camp, Ken Erny and Dave Hazekamp were present. The committee discussed: adding competitive cheer and tennis to middle school sports and the 3-5th grade ELA pilot.

2. Middle School Sports.
Item 19-093. MOTION by Franklin, SECOND by Brott to approve expanding middle school sports to include Competitive Cheer and Coed Tennis as presented.
MOTION CARRIED 5-0

3. 3rd – 5th Grade ELA Program.
Item 19-094. MOTION by Franklin, SECOND by Brott to purchase the 3rd – 5th grade myView Reading Program as presented.
MOTION CARRIED 5-0

4. Overnight Trip Request.
Item 19-095. MOTION by Franklin, SECOND by Brott to approve the High School Boys and Girls Track trip request to North Myrtle Beach April 3 – 11, 2020 as presented.
MOTION CARRIED 5-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about high school graduation. She was impressed with the attention to detail and she looks forward to it every year!

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
No committee meetings were scheduled for July.
The Board Workshop will be scheduled at the July Regular Board Meeting on July 15th.

XV. REMARKS FROM THE PUBLIC
Beach Principal, Courtney Stahl thanked the Board for their financial support and time given to work on their School Improvement Plans. She mentioned the theme next year is “One School, One Family.”

XVI. ADJOURNMENT
Item 19-096. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:59 p.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Special Board Meeting Minutes – 08/07/19

Fruitport Board of Education
Special Board Meeting
August 7, 2019
Board Room

I. The Special Meeting of the Board of Education was called to order at 7:40 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess , Kris Cole, and Dave Hazekamp. Absent – Jill Brott, Susan Franklin, and Steve Kelly

III. APPROVAL OF AGENDA
Item 19-105. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 4-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 19-106. MOTION by Buckner, SECOND by Burgess to approve the Regular Meeting Minutes of July 15, 2019.
MOTION CARRIED 4-0

2. Bus Replacement Grant.
Item 19-107. MOTION by Buckner, SECOND by Cole to approve the signing of the commitment letter allowing Fruitport Community Schools the opportunity to participate in the Fuel Transformation Program Volkswagen State Mitigation Trust School Bus Replacement grant as presented.
MOTION CARRIED 4-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 19-108. MOTION by Buckner, SECOND by Burgess to adjourn.
MOTION CARRIED 4-0

The meeting adjourned at 7:57 a.m.

Respectfully submitted,
Bob Szymoniak, Acting Board Secretary

Fruitport Board of Education Special Board Meeting Agenda – 08/07/19

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, August 7, 2019 – 7:30 a.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of July 15, 2019 (attachment IV-1)
2. Bus Replacement Grant (IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Meeting Minutes – 07/15/19

Fruitport Board of Education
Regular Monthly Meeting
July 15, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board Vice-President, Kris Cole.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Steve Kelly.
Absent – Dave Hazekamp

IV. APPROVAL OF AGENDA
Item 19-097. MOTION by Franklin, SECOND by Buckner to approve the agenda with the removal of item XV – 4.
MOTION CARRIED 6-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
Board Secretary, Steve Kelly read aloud a thank you notes from Pam Riley – Barbier and the Make-a-Wish Foundation.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak spoke about a recent golf outing sponsored by the Little River Band of Ottawa Indians which partially benefitted the Fruitport Band program.

IX. CONSENT AGENDA
Item 19-098. MOTION by Buckner, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Truth and Taxation Hearing Minutes of June 24, 2019
2. Approval of Organizational Meeting Minutes of June 24, 2019
3. Approval of Regular Meeting Minutes of June 24, 2019
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of Capital Projects Progress Report
8. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Special Education Parent Advisory Committee Representative.
Item 19-099. MOTION by Franklin, SECOND by Brott to nominate Amber Reilly to represent Fruitport Community Schools Board of Education on the MAISD Special Education Parent Advisory Committee for the 2019-21 term as presented.
MOTION CARRIED 6-0

2. High School Student Handbook Changes and Additions.
Item 19-100. MOTION by Buckner, SECOND by Franklin to approve the addition of “Smoking, Vaping, or Use of Tobacco Policy” to the high school handbook and change the percentage needed on an exam for students who have exceeded the attendance policy as presented.
MOTION CARRIED 6-0

3. Middle School Student Handbook Addition.
Item 19-101. MOTION by Franklin, SECOND by Brott to approve the addition of “Smoking, Vaping, or Use of Tobacco Policy” to the middle school handbook as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Purchase of Bus Cameras and Software System.
Item 19-102. MOTION by Buckner, SECOND by Franklin to approve the purchase of new bus cameras and software as presented.
MOTION CARRIED 6-0

2. 2019-20 Food Service Meal Cost
Item 19-103. MOTION by Buckner, SECOND by Brott to keep meal prices at the current cost with no increase for the 2019-20 school year as presented.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
None.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet August 12, 2019 at 11:30 a.m.
2. Personnel Committee will meet August 14, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet August 14, 2019 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson spoke about a recent visit to Kid’s Food Basket. She was pleased to see a Fruitport family volunteering to help.

XVII. ADJOURNMENT
Item 19-104. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:22 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Meeting Agenda – 07/15/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, July 15, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Truth and Taxation Hearing Minutes of June 24, 2019 (attachment IX-1)
2. Approval of Organizational Meeting Minutes of June 24, 2019 (attachment IX-2)
3. Approval of Regular Meeting Minutes of June 24, 2019 (attachment IX-3)
4. Approval of Bills (attachment IX-4)
General Fund                           $782,703.55
Other Funds:
Early Childhood Center                2,117.15
Food Service                                 74,754.31
Coop Ed (ISD) Tech Millage      183,325.63
Debt Service Fund 2010                1,100.00
Total Bill List                       $1,044,000.64

5. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-5)
6. Acceptance of Student Activity Summary Report (attachment IX-6)
7. Acceptance of Credit Card and Utilities Report (attachment IX-7)
8. Approval of Capital Projects Progress Report (attachment IX-8)
9. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-9)

X. GENERAL BOARD BUSINESS
1. Special Education Parent Advisory Committee Representative (attachment X-1)
2. High School Student Handbook Changes and Addition (attachment X-2)
3. Middle School Student Handbook Addition (attachment X-3)
4. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Purchase of Bus Camera System (attachment XI-1)
2. Food Service 2019-20 Meal Cost (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Board Workshop

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Minutes – 06/10/19

Fruitport Board of Education
Special Board Meeting
June 10, 2019
Board Room

I. The Special Meeting of the Board of Education was called to order at 5:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly, and Dave Hazekamp. Absent – Jill Brott.

III. APPROVAL OF AGENDA
Item 19-064. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of May 20, 2019.
Item 19-065. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of May 20, 2019 as presented.
MOTION CARRIED 6-0

2. L-4029 for Fiscal Year 2020.
Item 19-066. MOTION by Buckner, SECOND by Burgess to approve the L-4029 for the fiscal year 2020 as presented. The L-4029 follows the board action taken in December with levying summer taxes in Fruitport and Spring Lake townships.
MOTION CARRIED 6-0

3. Bond Change Order.
Item 19-067. MOTION by Kelly, SECOND by Cole to approve the change order adding a bus loop to the existing pavement bond work at a cost not exceeding $99,000 as presented.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER

VII. ADJOURNMENT
Item 19-068. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 5:52 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 06/10/19

Student Affairs Committee
Monday, June 10, 2019
12:00 p.m. – Superintendent’s Office
MEETING MINUTES

Attendance: Allison Camp, Ken Erny, Dave Hazekamp, and Susan Franklin.

1. Ken Erny presented a proposal for adding competitive cheer and tennis to middle school sports.

2. Allison Camp spoke to the committee about a 3rd – 5th grade ELA pilot. 17 teachers participated in piloting three programs this spring. The teams came together at the end of May to score each program against a rubric. myView Literacy was determined to be the best of the three.

Meeting adjourned at 12:46 p.m.

Respectfully submitted by Allison Camp

FCS – Business and Finance Committee Meeting Minutes – 06/11/19

Business and Finance Committee
Tuesday, June 11, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Budget
Mark presented the 2019 final budget amendments for the General Fund and the Special Revenue Funds. The General Fund is projected to finish with a $2,515,908 fund balance (8.31% of expenses). The Special Revenue Funds are all going to end this fiscal year with a profit. Mark presented the proposed 2020 original budget for the General Fund and the Special Revenue Funds. The General Fund is projected to have a $480,598 deficit and end with a $2,035,310 fund balance (6.62% of expenses).

2. Other – Transportation Vehicles
Mark presented a recommendation to change the year three of the vehicle replacement schedule. Originally, year three was to purchase one maintenance truck and put roughly $30,000 into the building and site fund. However, the Suburbans, currently used to transport students, are in need of major repair to bring them up to code. The recommendation is to not make the major repairs due to the return on investment. The proposed change to year three of the vehicle schedule would include the purchase of two vans to transport students and make minor repairs to the Suburbans so they can be used in Central Receiving and in the Maintenance department. With this change, there would be no need to purchase the last maintenance truck. There is no budget impact with this change.

3. Other – Football Helmets Lease Agreement
Mark presented a recommendation to sign a lease agreement from Marlin Capital Solutions which is the VICIS’ finance company. Over the past 6 months, Nate Smith has been working to find a safer helmet than our current helmets. The VICIS brand helmet was deemed the safest helmet from the NFL and their player’s union. The lease agreement is for 75 helmets and a total amount of $92,625. There is a $1 buyout to own the helmets after the four years. The payment schedule is $24,000 the first year and $22,875 for the following three years. A portion of the current annual general fund budget along with fundraising money from the football club is going to pay for the annual cost.

Meeting adjourned at 12:51 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Annual Organizational Meeting Agenda – 06/24/19

Fruitport Board of Education
Annual Organizational Meeting
June 24, 2019 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Agenda
V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)
VI. Designation of Banking Institution (attachment #2)
VII. Resolution for Investment Authority (attachment #3)
VIII. Designation of Legal Firms (attachment #4)
IX. Establishment of Board Compensation (attachment #5)
X. Approval of District Memberships and Affiliations (attachment #6)
XI. Designation of Board Member Liaison to MASB (attachment #7)
XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)
XIII. Designation of Authorized Signatures (attachment #9)
XIV. Administration Designation of Treasurer Responsibilities (attachment #10)
XV. Safe Deposit Box Authority (attachment #11)
XVI. Fee for Board Meeting Request (attachment #12)
XVII. Adjournment

– Recess –

Fruitport Schools Truth and Taxation Public Hearing Agenda – 06/24/19

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 24, 2019 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. BUDGET HEARING PRESENTATION
V. REMARKS FROM THE PUBLIC*
VI. OTHER
VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.