Fruitport Schools

Fruitport Board of Education Meeting Agenda – 12/10/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING ROOM
3255 E. Pontaluna Road, Fruitport, MI 49415
Monday, December 10, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Board Meeting Minutes of November 19, 2018 (attachment IX-1)
2. Approval of Closed Session Minutes of November 19, 2018 (available upon request)
3. Approval of Bills (attachment IX-2)
General Fund                         $247,090.24
Other Funds:
Early Childhood Center               1,366.10
Food Service                               92,410.02
Coop Ed (ISD) Tech Millage        4,088.56
Capital Projects (BOND)           24,968.70
Total Bill List                        $369,923.62

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
5. Acceptance of Student Activity Summary Report (attachment IX-4)
6. Acceptance of Credit Card and Utilities Report (attachment IX-5)
7. Approval of Capital Projects Progress Report (attachment IX-6)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. First Reading of New and Updated Board Policies (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held December 3, 2018 (attachment XI-1)
2. Summer Tax Collection Resolution (attachment XI-2)
3. Purchase of Kindergarten through Second Grade Electronic Devices (attachment XI-3)
4. Purchase of Maintenance Vehicles (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held December 5, 2018 (attachment XII-1)
2. Fruitport Instructional Assistants Association Tentative Agreement (attachment XII-2)
3. Superintendent’s Evaluation (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held December 5, 2018 (attachment XIII-1)
2. First Reading of Commencement Policy (attachment XIII-2)
2. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule January Board Workshop

XVI. REMARKS FROM THE PUBLIC*

XVII. SUPERINTENDENT EVALUATION

XVIII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 11/19/18

Fruitport Board of Education
Regular Monthly Meeting
November 19, 2018 7:00 p.m.
Beach Elementary Gymnasium

I. The Regular meeting of the Board of Education was called to order at 7:02 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Elroy Buckner.

IV. APPROVAL OF AGENDA
Item 18-145. MOTION by Brott, SECOND by Franklin to approve the agenda with the addition of an overnight trip request made by the Middle School Robotics Team (XIII -3).
MOTION CARRIED 6-0

V. PRESENTATIONS
Beach Elementary, Principal, Courtney Stahl welcomed the Board, staff, and community to the board meeting. She gave a presentation on Childhood Trauma and how Beach school is embracing students who come from trauma. She spoke about “Cozy Corners” in classrooms, a Sensory hallway coming soon, and introduced “Scout”, a therapy dog who will work with students. Counselor, Kelly Hoekenga spoke to the Board about the process of selecting a therapy dog, upcoming training, and how the puppy has already begun her work with students. The therapy dog will be a positive resource when working with students from trauma. Courtney also introduced our Navigator, Marissa Brandenburg and talked about the work Marissa is doing with our families in need.

Curriculum Director, Allison Camp gave a presentation on staff evaluations. She spoke about the various components of the evaluations mandated by the State of Michigan. Allison explained how student growth plays into the final evaluation score and how the same growth percentage is used across the district in teacher evaluations, building administrators, superintendent, and in her evaluation.

VI. COMMUNICATIONS
Secretary, Steve Kelly read aloud two thank you notes from the family of Marilyn Barney.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak spoke briefly about the high school construction project. He encouraged everyone to take a look at the new panels going up on the exterior of the second story. “The building is going to look amazing!” he commented.

IX. CONSENT AGENDA
Item 18-146. MOTION by Franklin, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Closed Session Minutes of October 15, 2018.
2. Approval of Special Board Meeting Minutes of October 26, 2018
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Bid Pack 2.
Item 18-147. MOTION by Cole, SECOND by Brott to approve the recommendation that Owen-Ames-Kimball Co. be authorized to issue Letters of Intent, in the amount indicated, to contractors and suppliers as noted in the board packet, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 8, 2018.
Kris Cole reported on a Business and Finance Committee meeting held November 8, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, and Bob Szymoniak were present. The committee discussed the cost of issuing bonds, Bid Pack 2, a TA with the Maintenance Association, and possible future funding of Robotics’ coaches.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 12, 2018.
Steve Kelly reported on a Personnel Committee meeting held November 12, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed the Maintenance Association TA, the Central Office Administrative Support recommendation, Bid Pack 2, and the cost of issuing bonds for the 2016 millage.

2. Fruitport Maintenance Association Tentative Agreement.
Item 18-148. MOTION by Kelly, SECOND by Franklin to ratify the tentative agreement for a three year contract with the Fruitport Maintenance Association as presented.
MOTION CARRIED 6-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 12, 2018.
Jill Brott reported on a Student Affairs Committee meeting held November 12, 2018. Dave Hazekamp, Susan Franklin, Lauren Chesney, and Bob Szymoniak were present. Jill Brott was absent to attend a parent meeting at Shettler per her membership on the Reproductive Health Committee. The committee discussed amending the commencement policy, the TA with the Maintenance Association, the new Central Office Administrative Support recommendation, Bid Pack 2, and the cost of issuing the 2016 millage bonds.

2. Overnight Trip Request.
Item 18-149. MOTION by Brott, SECOND by Franklin to approve the Fruitport Trojan Traveler trip to France and Spain June 9-18, 2020 as presented.
MOTION CARRIED 6-0

3. Overnight Trip Request.
Item 18-150. MOTION by Brott, SECOND by Franklin to approve the Fruitport Middle School Robotics’ trip to state competition December 14, 2018 as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about her attendance at the MASB conference November 2nd and 3rd. She was pleased with the breakout sessions and the guest speakers. She also commented that Fruitport is right on track with regards to the duties of a school board.

Jill Brott also commented on the Boo Bash at Shettler Elementary. She assisted with some of the activities and thought it was a great event for students.

Steve Kelly spoke about the MASB conference. He appreciated attending the superintendent’s evaluation session and was able to bring back additional information about the process. Steve stated, “Attending the conference just reiterates that the Fruitport Board of Education is doing a lot of things right!”

Dave Hazekamp mentioned the success of the Fruitport Education Foundation’s 5th Quarter Party. Over $17,000 was raised to benefit the teachers and students of Fruitport Community Schools. He thought the food, entertainment, and crowd were fantastic.

Kris Cole explained that the middle school robot would not cooperate two days prior to competition. He was surprised when they took home the championship on Saturday, November 10th earning the right to compete at State. The team will be competing on December 14th in Battle Creek at the Kellogg Arena.

Kris Cole also spoke about the elementary FIRST LEGO League competition on November 17th. All three Fruitport elementary buildings did very well. Kris talked about the importance of “coopertition” a word used to describe unqualified kindness and respect in the face of competition.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet December 3, 2018 at 11:30 a.m.
2. Personnel Committee will meet December 5, 2018 at 5:00 p.m.
3. Student Affairs Committee will meet December 5, 2018 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request
Item 18-151. MOTION by Cole, SECOND by Brott to enter into Closed Session to discuss the personnel evaluation of Superintendent Szymoniak, such closed session having been requested by Superintendent Szymoniak. Roll Call: Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent: Buckner.
MOTION CARRIED 6-0

The Board entered Closed Session at 8:09 p.m.

The Board came out of Closed Session at 8:53 p.m.

XVII. ADJOURNMENT
Item 18-152. MOTION by Cole, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:53 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Ad Hoc Construction Meeting Agenda – 11/27/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, November 27, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 11/12/18

Student Affairs Committee
Monday, November 12, 2018
5:30 p.m. -Superintendent’s Office
MEETING MINUTES

Attendance: Susan Franklin, Lauren Chesney, Dave Hazekamp, Bob Szymoniak. Jill Brott was absent to attend a parent meeting at Shettler per her membership on the Reproductive Health Committee.

1. It was requested by high school principal Lauren Chesney, that the Board amend the commencement policy to require student participation in all state mandated testing in order to be eligible to participate in the commencement ceremony. The Committee will review specific changes to the policy and submit it to the full Board for a first read at their December, 2018 Board of Education meeting.

2. The tentative agreement with the maintenance group was briefly reviewed. Personnel will put this on the Board agenda for action.

3. It was shared that the new Central Office Administrative Support person will begin her employment with us on December 10, 2018.

4. Bid Pack 2 that deals with classroom enclosure at Shettler was presented for review and will be on the Board agenda for action.

5. An update on the cost of issuance of bonds for the 2016 millage was given.

Adjournment at 5:01 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 11/08/18

Business/Finance Committee
Thursday, November 8, 2018
11:30 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Elroy Buckner, Dave Hazekamp, Kris Cole, John Winskas, Bob Szymoniak

1. The cost regarding the issuance of bonds for the 2016 bond issue was discussed. No action required at this time.

2. Bid Pack 2 regarding the enclosing of walls at Shettler Elementary was reviewed and will be placed on the Board agenda for action under general Board business.

3. The tentative agreement with the maintenance group was reviewed and will be placed on the Board agenda under the Personnel section.

4. The funding of Robotics coaches was discussed.

Meeting adjourned at 12:20 p.m.

Respectfully submitted by Bob Szymoniak

Fruitport Board of Education Special Board Meeting Minutes – 10/26/18

Fruitport Board of Education
SPECIAL BOARD MEETING
October 26, 2018 7:30 a.m.
Board Room

I. The Workshop of the Board of Education was called to order at 7:32 a.m. by Board Vice-President, Kris Cole.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-142. MOTION by Buckner, SECOND by Cole to approve the agenda with the additional financial information added to attachment IV-2.
MOTION CARRIED 4-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-143. MOTION by Buckner, SECOND by Burgess to approve the Regular Meeting Minutes of October 15, 2018.
MOTION CARRIED 4-0

Susan Franklin and Jill Brott entered the meeting at 7:35 a.m.

2. Truck Purchase.
Item 18-144. MOTION by Buckner, SECOND by Burgess to approve the straight truck purchase as presented.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 18-144. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:40 a.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Meeting Agenda – 11/19/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Beach Elementary Library
2741 Hts. Ravenna Road, Muskegon 49444
Monday, November 19, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Welcome and Trauma Informed School Update – Courtney Stahl
2. Evaluation Review – Allison Camp

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Closed Session Minutes of October 15, 2018 (available upon request)
2. Approval of Special Board Meeting Minutes of October 26, 2018 (attachment IX-1)
3. Approval of Bills (attachment IX-2)
General Fund                          $248,965.77
Other Funds:
Early Childhood Center                2,437.60
Food Service                              106,125.75
Coop Ed (ISD) Tech Millage          3,631.25
Capital Projects (BOND)           156,994.33  
Total Bill List                          $518,154.70

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
5. Acceptance of Student Activity Summary Report (attachment IX-4)
6. Acceptance of Credit Card and Utilities Report (attachment IX-5)
7. Approval of Capital Projects Progress Report (attachment IX-6)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Bid Pack 2 (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held November 8, 2018 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held November 12, 2018 (attachment XII-1)
2. Maintenance Group TA (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held November 12, 2018 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – November 27, 2018, 10:15 a.m. O-A-K Trailer
5. MAISD Fall Dinner – November 29, 2018, 5:30 p.m. The Lake House
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request

XVIII. SUPERINTENDENT EVALUATION

XIX. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 10/15/18

Fruitport Board of Education
Regular Monthly Meeting
October 15, 2018 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-128. MOTION by Franklin, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Rehmann Robson, LLC representative, Will Love presented the 2017-18 audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no difficulties or findings. Will stated, “The Fruitport audit was as clean as clean audits get.”

VI. COMMUNICATIONS
Secretary, Steve Kelly read aloud a thank you note from Jamie and Courtney Stahl.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 18-129. MOTION by Franklin, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of September 24, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Acceptance of the 2017-18 Annual Financial Audit.
Item 18-130. MOTION by Cole, SECOND by Buckner to accept the 2017-18 Annual Financial Audit as presented by Rehmann Robson, LLC.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 8, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held October 8, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Paul Matz, and Bob Szymoniak were present. The committee discussed the Audit Report, Cash Flow, Tentative Agreements, ECC Rates, a Bond Change Order, and Merit Pay.

2. ECC Rate Increase.
Item 18-131. MOTION by Buckner, SECOND by Cole to approve an increase of the Early Childhood Center daycare rate of $4.00 per week per child as presented.
MOTION CARRIED 7-0

3. New Vestibule – Change Order.
Item 18-132. MOTION by Buckner, SECOND by Cole to approve the change order relocating the entrance into the gym from the newly constructed varsity locker room as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 11, 2018.
Steve Kelly reported on a Personnel Committee meeting held October 11, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed Tentative Agreements, Non-Affiliate Staff Pay Increase, ECC Staff Pay Increases, ECC Rates, a Bond Change Order, ESL Teacher, and Merit Pay.

2. Fruitport Affiliated Administration Association Tentative Agreement.
Item 18-133. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Fruitport Affiliated Administration Association as presented.
MOTION CARRIED 7-0

3. Fruitport Clerical Association Tentative Agreement.
Item 18-134. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Fruitport Clerical Association as presented.
MOTION CARRIED 7-0

4. Fruitport Transportation/Food Service Association Tentative Agreement.
Item 18-135. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Transportation/Food Service Association as presented.
MOTION CARRIED 7-0

5. Fruitport Non-Affiliated Group Pay Increase.
Item 18-136. MOTION by Kelly, SECOND by Brott to approve the non-affiliated staff pay increases as presented.
MOTION CARRIED 7-0

6. Early Childhood Center Pay Increase.
Item 18-137. MOTION by Kelly, SECOND by Franklin to approve the ECC staff pay raises as presented.
MOTION CARRIED 7-0

7. Merit Pay.
Item 18-138. MOTION by Kelly, SECOND by Brott to approve the merit pay system for teachers and principals/assistant principals as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 10, 2018.
Jill Brott reported on a Student Affairs Committee meeting held October 10, 2018. Dave Hazekamp, Susan Franklin, Jill Brott, and Bob Szymoniak were present. The committee discussed Reproductive Health Curriculum, Tentative Agreements, Non-Affiliate Staff Pay Increase, ECC Staff Pay Increases, a Bond Change Order, and
Merit Pay.

2. Overnight Trip Request.
Item 18-139. MOTION by Brott, SECOND by Franklin to approve the Fruitport Band trip to Orlando Florida, April 1-6, 2019 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole congratulated the high school marching band for receiving 1st place at the Belding Invitational! He also stated that the band took home awards for Best Music, Best Visual, and Best General Effect. Currently, the Fruitport Marching Band is ranked sixth in the state.

Jill Brott acknowledged the varsity volleyball team for earning the City Championship back-to-back.

Steve Kelly mentioned Fruitport Education Foundation’s upcoming Fifth Quarter Party on November 10, 2018. He encouraged everyone to attend.

Jill Brott commented on Homecoming. She has heard many positive comments about the event.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet November 8, 2018 at 11:30 a.m.
2. Personnel Committee will meet November 12, 2018 at 4:45 p.m.
3. Student Affairs Committee will meet November 12, 2018 at 5:30 p.m.
4. Ad Hoc Construction Meeting, October 23, 2018, 10:15 a.m.
5. High School Community Open House, October 27, 2018 9:00 – 11:00 a.m.
6. Fruitport Education Foundation “Fun”raiser, November 10, 2018, 6:30 p.m. @ Bella Maria’s.
7. MAISD Fall Dinner, November 29, 2018 – 5:30 p.m. @ the Lake House

XVI. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson addressed the Board regarding a recent conversation she had with a community member. The community member spoke highly of Fruitport Community Schools and Pam stated, “It is nice to hear other people recognizing the pride we have at FCS.”

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request
Item 18-140. MOTION by Buckner, SECOND by Brott to enter into Closed Session to consider the periodic personnel evaluation of Superintendent Szymoniak, such closed session having been requested by Superintendent Szymoniak. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

The Board entered Closed Session at 7:55 p.m.

The Board came out of Closed Session at 9:09 p.m.

XVII. ADJOURNMENT
Item 18-141. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 9:09 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 10/10/18

Student Affairs Committee
Wednesday, October 10, 2018
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Susan Franklin, Jill Brott, Dave Hazekamp, Bob Szymoniak

1. Discussion was held regarding a reproductive health curriculum issue that will not require Board action.

2. Information was given on Personnel Committee matters including recent tentative agreements on several contracts, Early Childhood staff salaries, and a merit pay proposal.

3. A change order that will require Board action was discussed.

Adjourned at 6:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 10/11/18

Personnel Committee
Thursday, October 11, 2018
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak

1. Tentative agreements regarding Transportation/Food Service, Affiliated Administrators, and Clerical were reviewed with a recommendation from the Committee for Board action.

2. Non-affiliate staff pay increases were reviewed with a recommendation from the Committee for Board action.

3. Pay increases for Early Childhood Center staff were reviewed with a recommendation from the Committee for Board action.

4. An increase of $4.00/week/child for Early Childhood day care was reviewed and will be recommended for action by the Business and Finance Committee.

5. A change order for the high school construction project was reviewed and will be on the upcoming Board agenda for action.

6. FCS has approximately 30 students that are considered English as a Second Language (ESL). To comply with federal law, we must have an ESL teacher and therefore the position has been posted. Once a qualified and certified ESL is found, the Committee gave permission to move forward with filling this position. It will be ½ time or less.

7. Last year’s merit pay proposal for teachers and building administrators was reviewed and it was recommended to move forward with that proposal again with minor tweaks as presented.

Meeting adjourned at 6:00 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 10/08/18

Business and Finance Committee
Monday, October 8, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Paul Matz, Mark Mesbergen, and Bob Szymoniak

1. Audit Report
Paul Matz from Rehmann presented the outcome of the 2017-18 financial audit. The presented audit consisted of zero findings and zero comments.

2. Cash Flow
Mark gave an update on Fruitport’s cash flow. Mark and Fifth Third agreed upon a loan of $500,000 for two months. The interest rate was 2.56% and should cost the district roughly $3,000 which includes legal fees.

3. Tentative Agreements
Mark explained the tentative agreements that were reached with the Clerical Association, Affiliated-Admin Association and the Transportation-Food Service Association. Each agreement is a three year deal with a formula included. Mark also discussed the non-affiliated and ECC increases. The tentative agreements, non-affiliated, and ECC increases will be on the personnel agenda.

4. Request to increase ECC rates
Mark presented a letter from Pam Bergey, Director of ECC, which proposes to increase the rates by $4 per kid per week. The increase is to offset operation expenses along with salary increases given to staff.

5. Change Order
Mark and Bob explained a change order that will be on the board agenda due to it being above the $65,000 threshold.

6. Merit Pay
Bob and Mark presented the recommendation for merit pay for the teachers and building principals/assistant principals.

Meeting adjourned at 12:34 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 10/15/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room ~ 3255 E. Pontaluna Road, Fruitport
Monday, October 15, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Audit Report – Rehmann Robson

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of September 24, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $148,316.72
Other Funds:
Early Childhood Center              1,883.60
Food Service                                 1,038.97
Coop Ed (ISD) Tech Millage      17,627.41
Building and Site                        55,634.00
Capital Projects (BOND)            41,395.74    
Total Bill List                         $265,896.44

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Acceptance of the 2017-18 Annual Financial Audit (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held October 8, 2018 (attachment XI-1)
2. ECC Rate Increase (attachment XI-2)
3. New Vestibule – Change Order (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held October 11, 2018 (attachment XII-1)
2. Fruitport Affiliated Administration Association Tentative Agreement (attachment XII-2)
3. Fruitport Clerical Association Tentative Agreement (attachment XII-3)
4. Fruitport Transportation/Food Svc Association Tentative Agreement (attachment XII-4)
5. Fruitport Non Affiliated Group Pay Increase (attachment XII-5)
6. Early Childhood Center Pay Increase (attachment XII-6)
7. Merit Pay (attachment XII-7)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held October 10, 2018 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – October 23, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)
6. High School Community Open House – Saturday, October 27, 2018, 9:00 – 11:00 a.m.
7. Fruitport Education Foundation “Fun”draiser, Saturday, November 10, 2018 @ Bella Maria’s. Doors open at 6:30 p.m. Wear your Trojan apparel for a chance to win a YETI.
8. MAISD Fall Dinner – November 29, 2018, 5:30 p.m. The Lake House

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request

XVIII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Workshop Minutes – 09/24/18

Fruitport Board of Education
Board Workshop
September 24, 2018 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-124. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 18-125. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of September 17, 2018.
MOTION CARRIED 7-0

2. District Data Update
Curriculum Director, Allison Camp shared M-Step data.

3. Superintendent Evaluation
Dave Hazekamp and Steve Kelly shared superintendent evaluation information. They discussed a completion date and scheduled the next board workshop.

Item 18-126. Schedule a Board Workshop. MOTION by Hazekamp, SECOND by Kelly to schedule a board workshop for October 15, 2018 following the regular board meeting. Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

4. ACEs Update
Superintendent, Bob Szymoniak shared information on ACEs (Adverse Childhood Experiences) and how the new Navigator is taking steps to inform staff and administration about building relationships.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 18-127. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:33 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 09/17/18

Fruitport Board of Education
Regular Monthly Meeting
September 17, 2018 7:00 p.m.
High School Media Center

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-117. MOTION by Franklin, SECOND by Buckner to approve the agenda with one change to the Personnel Report: removal of Gabrielle Stout from the new hire list.
MOTION CARRIED 7-0

V. PRESENTATIONS
President, Dave Hazekamp presented Maribeth Clarke with a Letter of Recognition and Thanks from the Board of Education.
Five Fruitport High School Eagle Scouts were recognized for their efforts in becoming an Eagle Scout. Each spoke about their journey, explained their community projects, and answered questions.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 18-118. MOTION by Franklin, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of August 20, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report (with the removal of Gabrielle Stout)
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Grading Policy.
Item 18-119. MOTION by Cole, SECOND by Buckner to approve the second and final reading of Grading Policy # 5421 as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 10, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held September 10, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee received a Bond Update and discussed Cash Flow options.
2. Authority to Borrow Funds.
Item 18-120. MOTION by Buckner, SECOND by Cole to approve the resolution giving Bob Szymoniak and Mark Mesbergen the authority to borrow cash on behalf of Fruitport Community Schools. Roll call vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held September 12, 2018.
Steve Kelly reported on a Personnel Committee meeting held September 12, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed Changes to Adult Ed Staffing and various Personnel Matters.
2. Changes to Adult Education Staff Responsibilities.
Item 18-121. MOTION by Kelly, SECOND by Brott to approve the changes to Adult Ed staffing as presented.
MOTION CARRIED 7-0
3. Clerical Letter of Agreement.
Item 18-122. MOTION by Kelly, SECOND by Brott to approve the Letter of Agreement regarding Ms. Juusola’s continuing employment with Fruitport Community Schools as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin spoke about the Burger Crest Night/Edgewood Fundraiser. She encouraged everyone to support the PTO event on the third Monday of each month.
Kris Cole mentioned the Elementary Tailgate party and the Cause Week football game on Friday, September 14th. Both events were very successful. He enjoyed seeing everyone come together throughout Cause Week and was touched by the lantern ceremony.
Bob Szymoniak also mentioned how respectful the audience was during the special Cause Week ceremony after the football game. Cause Week really brought the community together. It was a proud moment for Fruitport Community Schools.
Jill Brott reported on a leadership meeting she attended at Shettler Elementary. She said it was very well organized, roles were designated, and she is happy to be a part of the group. Jill also mentioned a positive conversation she had with a parent regarding Fruitport Preschool.
Dave Hazekamp acknowledged the efforts of our high school administration, OAK Construction, and Tower Pinkster for their work in making sure students were safe and secure during their return to school. The attention to detail has been outstanding.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet October 8, 2018 at 11:30 a.m.
2. Personnel Committee will meet October 10, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet October 10, 2018 at 5:30 p.m.
4. Board Workshop has been scheduled for September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting, September 25, 2018, 10:15 a.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 18-123. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:26 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Ad Hoc Construction Meeting Agenda – 09/25/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, September 25, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Board Workshop Agenda – 09/24/18

Fruitport Community Schools
BOARD WORKSHOP
Monday, September 24, 2018 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of September 17, 2018 (attachment IV-1)
2. District Data Update
3. Superintendent Evaluation
4. ACEs Update
5. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Personnel Committee Meeting Minutes – 09/12/18

PERSONNEL COMMITTEE
Wednesday, September 12, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Tim Burgess, Dave Hazekamp, Bob Szymoniak

1. Changes to Adult Ed staffing were explained and received support to put on the Board agenda for action.

2. General discussion was held regarding various personnel matters and other district happenings. This was for informational purposes only.

Meeting adjourned at 8:20 p.m.

FCS – Business and Finance Committee Meeting Minutes – 09/10/18

Business and Finance Committee
Monday, September 10, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Bond Update
Mark and Bob gave an update on the Bond.

2. Cash Flow
Mark gave an update on Fruitport’s cash flow. Mark recommends the board take action on a resolution giving Bob and Mark the authority to borrow money for cash flow. Mark is not sure if the district would need to borrow due to when property taxes would be received but Mark felt this is something that could be done ahead of time to save time if there was a need to borrow.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/17/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Fruitport High School Media Center
Monday, September 17, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Eagle Scout Presentation

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of August 20, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                              $731,917.16
Other Funds:
Early Childhood Center                   3,082.03
Food Service                                      7,755.81
Coop Ed (ISD) Tech Millage           72,100.89
Building and Site                             48,470.00
Capital Projects (BOND)                 29,647.61        
Total Bill List                              $892,973.50

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Grading Policy (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held September 10, 2018 (attachment XI-1)
2. Authority to Borrow Funds (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held September 12, 2018 (attachment XII-1)
2. Changes to Adult Education Staff Responsibilities (attachment XII-2)
3. Clerical Letter of Agreement (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop – Monday, September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting – September 25, 2018, 10:15 a.m. O-A-K Trailer
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 08/20/18

Fruitport Board of Education
Regular Monthly Meeting
August 20, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-107. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Athletic Director, Ken Erny presented Athletic Highlights from the 2017-18 school year.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned Opening Day activities planned for August 27th and the first day of school on September 4th. He also addressed parking concerns at the high school.

IX. CONSENT AGENDA
Item 18-108. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Organizational Meeting Minutes of July 16, 2018
2. Approval of Regular Meeting Minutes of July 16, 2018
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
8. Approval of Bond Stipends
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policies.
Item 18-109. MOTION by Buckner, SECOND by Brott to approve the second and final reading of updated board policies: 0100, 151, 165.1, 7540, 7540.04, 7544 as presented.
MOTION CARRIED 7-0

2. First Reading of Board Policy.
Item 18-110. MOTION by Brott, SECOND by Cole to approve the first reading of updated board policy 5421 as presented.
MOTION CARRIED 7-0

3. High School Planner.
Item 18-111. MOTION by Buckner, SECOND by Cole to approve the Fruitport High School Student Handbook as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held August 15, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Maintenance Position, Bond Stipends, Resource Officer, School-based Resource Navigator, Personnel Matters, and a Policy Review.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Steve Kelly reported on a Personnel Committee meeting held August 15, 2018. Dave Hazekamp, Steve Kelly, John Winskas, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Maintenance Position, Bond Stipends, Resource Officer, School-based Resource Navigator, Personnel Matters, and a Policy Review.

2. Ratify FEA Contract.
Item 18-112. MOTION by Kelly, SECOND by Brott to ratify the Tentative Agreement for a three year contract with the Fruitport Education Association as presented.
MOTION CARRIED 7-0

3. FEA Letter of Agreement.
Item 18-113. MOTION by Kelly, SECOND by Buckner to approve the Letter of Agreement regarding the coaching salary adjustment in Schedule B as presented.
MOTION CARRIED 7-0

4. School Resource Officer.
Item 18-114. MOTION by Kelly, SECOND by Cole to approve entering into a three year agreement with Fruitport Township to place a School Resource Officer on school grounds when school is in session as presented.
MOTION CARRIED 6-1

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 15, 2018.
Jill Brott reported on a Student Affairs Committee meeting held August 15, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Allison Camp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the TA/LOA FEA Contract, Bond Stipends, the Grading Policy, Personnel Matters, Resource Officer, School-based Resource Navigator, a Policy Review, Bond Stipends, and a change to the Trojan Travelers trip.

2. Field Trips.
Item 18-115. MOTION by Brott, SECOND by Franklin to approve the Trojan Travelers trip to Costa Rica March 23-29, 2019 as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned the MASB Annual Leadership Conference.

Kris Cole presented a Robotics plaque to the Board of Education.

Bob Szymoniak spoke about a donation from the Doug Younkers Memorial Golf Outing. They received a financial match from the Fruitport Education Association donating a total of $5,000 to the Fruitport STEM program.

Dave Hazekamp mentioned the successful Blue and White Community night.

Tim Burgess gave board members information on the upcoming Battle on the Boardwalk; a volleyball tournament on Thursday, August 23, 2018.

Kris Cole acknowledged Herman Miller for their donation of 3 machines to the Fruitport Robotics program.

Steve Kelly said he has been receiving positive feedback on the new football coaches.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet September 10, 2018 at 11:30 a.m.
2. Personnel Committee will meet September 12, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet September 12, 2018 at 5:30 p.m.
4. Board Workshop has been scheduled for September 24, 2018 at 6:00 p.m.
5. Ad Hoc Construction Meeting, September 25, 2018, 10:15 a.m.

XVI. REMARKS FROM THE PUBLIC
Derek Woycehoski mentioned the Edgewood PTO fundraiser at Burger Crest. Many customers were supporting this event.

XVII. ADJOURNMENT
Item 18-116. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:58 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 08/15/18

Student Affairs Committee
Wednesday, August 15, 2018
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Mark Mesbergen, Allison Camp, Dave Hazekamp, Jill Brott, Susan Franklin, Bob Szymoniak

1. The Tentative Agreement with the FEA regarding their contract was explained. It will be on the Board agenda for action.

2. Stipends for committee work were discussed with more analysis needed in this regard.

3. A recommended change to the district’s grading policy was reviewed and will be on the Board agenda for a first read.

4. Three personnel matters were explained for informational purposes.

5. It was explained that entering into an agreement with Fruitport Township to have a School Resource Officer placed within the district will be on the Board agenda for action.

6. It was also explained that the recommended candidate to fill the School-Based Community Resource Navigator position will be on the Board agenda for action.

7. A policy review was conducted regarding the social media and organizational meeting policies. They will be on the Board agenda for a second reading.

8. Stipends to four administrators intimately involved in the high school bond project to compensate them for the extra time and stress they are encountering through this project were explained and will be on the Board agenda for action.

9. A recommended change to the Trojan Travelers trip date to Costa Rica was presented and will be on the Student Affairs part of the Board agenda for action.

Meeting adjourned at 5:55 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 08/15/18

Personnel Committee
Wednesday, August 15, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, John Winskas, Mark Mesbergen, Bob Szymoniak

1. TA/LOA FEA Contract
A letter of agreement with the FEA adjusting the salary of a schedule B coaching position from 8% to 8.5% of the base was given approval for Board action. In addition, a tentative agreement has been signed with the FEA regarding their contract. If ratified, it would be a three year contract granting a step in year one, a step or formula (whichever is greater) in year two, and a 1% or formula in year three (whichever is greater). There are other elements to this agreement including an adjustment to how the HSA is funded, adjustments to comp time, an opportunity to revisit at the contract with the union should our fund balance drop below 6% at the conclusion of year 2, and the capping of cash in lieu of health insurance payments. Three years of calendars were developed to coincide with the contract.

The Personnel Committee supports putting this on the Board agenda for a ratification vote.

2. Maintenance Position
As a cost savings measure some six or seven years ago, the district eliminated a maintenance position. Given the fact that we are dramatically increasing our square footage with the high school bond project, we will need more maintenance manpower to ensure preventative maintenance for new construction while properly caring for existing facilities. The Personnel Committee gave permission to post this position. The full Board will take action on this matter via the consent agenda at a future meeting once we have a maintenance person to recommend for hire.

3. Bond Stipends
The Personnel Committee gave permission to put bond stipends on this month’s consent agenda. Bond stipends are to compensate the four administrators whose workload has been dramatically impacted by the high school bond project.

4. Resource Officer
The Personnel Committee will recommend entering into an agreement with Fruitport Township to pay $40,000 toward the total comp of a School Resource Officer. This Officer would be considered a member of school staff while school is in session but then work for the Township when school was not in session. We are aware that there may be times when the officer is pulled from school to address emergencies within the community. This will be monitored to ensure the district is getting appropriate coverage per the investment we would make to have this position on site.

5. Navigator
Outside funding has been secured to pay for a School-Based Community Resource Coordinator. A selection process was held earlier this summer and it will be on the consent agenda to hire Marissa Brandenburg to fill the Navigator position. Marissa is a licensed counselor with eight years of experience helping families overcome barriers.

6. Personnel Matters
Updates were given on a few personnel matters. No Board action will be required at this time.

7. Policy Review
The Social Media and Organizational Meeting Policies were briefly reviewed for a second reading.

Meeting adjourned at 8:15 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 08/15/18

Business and Finance Committee
Wednesday, August 15, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, Mark Mesbergen, and Bob Szymoniak

1. TA/LOA FEA Contract
A letter of agreement with the FEA adjusting the salary of a schedule B coaching position from 8% to 8.5% of the base was given approval for Board action. In addition, a tentative agreement has been signed with the FEA regarding their contract. If ratified, it would be a three year contract granting a step in year one, a step or formula (whichever is greater) in year two, and a 1% or formula in year three (whichever is greater). There are other elements to this agreement including an adjustment to how the HSA is funded, adjustments to comp time, an opportunity to revisit at the contract with the union should our fund balance drop below 6% at the conclusion of year 2, and the capping of cash in lieu of health insurance payments. Three years of calendars were developed to coincide with the contract.

The Business and Finance Committee supports putting this on the Board agenda for a ratification vote.

2. Maintenance Position
As a cost savings measure some six or seven years ago, the district eliminated a maintenance position. Given the fact that we are dramatically increasing our square footage with the high school bond project, we will need more maintenance manpower to ensure preventative maintenance for new construction while properly caring for existing facilities. The full Board will take action on this matter via the consent agenda at a future meeting once we have a maintenance person to recommend for hire.

3. Bond Stipends
Bond stipends were discussed during the meeting. Bond stipends are to compensate the four administrators whose workload has been dramatically impacted by the high school bond project.

4. Resource Officer
Bob discussed the recommendation for a resource officer for the upcoming school year.

5. Navigator
Outside funding has been secured to pay for a School-Based Community Resource Coordinator. A selection process was held earlier this summer and it will be on the consent agenda to hire Marissa Brandenburg to fill the Navigator position. Marissa is a licensed counselor with eight years of experience helping families overcome barriers.

6. Personnel Matters
Updates were given on a few personnel matters. No Board action will be required at this time.

7. Policy Review
The Social Media and Organizational Meeting Policies were briefly reviewed for a second reading.

Meeting adjourned at 12:48 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Ad Hoc Construction Meeting Agenda – 08/28/18

Fruitport Community Schools
AD HOC CONSTRUCTION MEETING
Tuesday, August 28, 2018 – 10:15 a.m.
O-A-K Construction Trailer

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. REMARKS FROM THE PUBLIC*

IV. CONSTRUCTION DISCUSSION

V. OTHER

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 08/20/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, August 20, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
2017-18 Athletic Year End Presentation – Ken Erny

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Organizational Meeting Minutes of July 16, 2018 (attachment IX-1)
2. Approval of Regular Meeting Minutes of July 16, 2018 (attachment IX-2)
3. Approval of Bills (attachment IX-3)
General Fund                                    $263,289.50
Other Funds:
Early Childhood Center                             238.11
Food Service                                           85,227.12
Coop Ed (ISD) Tech Millage                  31,141.76
Capital Projects (BOND)                       66,720.79         
Total Bill List                                    $443,069.03

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-4)
5. Acceptance of Student Activity Summary Report (attachment IX-5)
6. Acceptance of Credit Card and Utilities Report (attachment IX-6)
7. Approval of Capital Projects Progress Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)
9. Approval of Bond Stipends (attachment IX-9)

X. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policies (attachment X-1)
2. First Reading of Grading Policy (attachment X-2)
3. High School Planner (attachment X-3)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XII-1)
2. Ratify FEA Contract (attachment XII-2)
3. FEA Letter of Agreement (attachment XII-3)
4. Resource Officer (attachment XII-4)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 15, 2018 (attachment XIII-1)
2. Field Trips (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Ad Hoc Construction Meeting – September 25, 2018, 10:15 a.m. O-A-K Trailer
5. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.