Fruitport Schools

Fruitport Board of Education Special Meeting Minutes – 11/18/20

Fruitport Board of Education
Special Board Meeting
November 18, 2020 6:00 p.m.
Virtual via Zoom
https://zoom.us/j/96227140719?pwd=U3pXL1BQZzlGd2h2b2hIaUt0YVRPZz09

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

III. APPROVAL OF AGENDA
Item 20-134. MOTION by Franklin, SECOND by Brott to approve the agenda.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of November 16, 2020
Item 20-135. MOTION by Brott, SECOND by Franklin to approve the Regular Meeting Minutes of November 16, 2020.
MOTION CARRIED 6-0

2. Bulletin 18
Item 20-136. MOTION by Kelly, SECOND by Cole to approve moving forward with the items listed in Bulletin 18 as presented.
MOTION CARRIED 6-0

3. High School Virtual Instruction
A discussion was held regarding meaningful work during virtual learning.

V. REMARKS FROM THE PUBLIC
Teacher, Barbara Briggs addressed the Board regarding COVID-19 safety concerns in her building.

Teacher, Deeann Skov expressed her appreciation to the Board for their understanding and support. She invited the Board to see how teachers have adapted to virtual learning.

VI. ADJOURNMENT
Item 20-137. MOTION by Cole, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:23 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 11/16/20

Fruitport Board of Education
Regular Monthly Meeting
November 16, 2020 7:00 p.m.
Board Room and virtual via Zoom

Zoom Conference Log-In:
https://zoom.us/j/94798418972?pwd=N2VINlBuZ2NiT0Z5TWpTbU52QTlKQT09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

IV. APPROVAL OF AGENDA
Item 20-127. MOTION by Burgess, SECOND by Cole to approve the agenda with the following additions: TowerPinkster Check Presentation V-4 and XV-4 to include Working Virtual Expectations.
MOTION CARRIED 6-0

V. PRESENTATIONS
Dave Hazekamp read aloud an Above and Beyond Award recognizing Kay Bowen and the Fruitport Grads Giving Back group for their outstanding efforts supporting the community when and where there is a need.

Dave Hazekamp read aloud an Above and Beyond Award recognizing Julia Kolbe for her efforts in organizing and leading Zoom meetings with the Emotional Support Team to determine additional types of mental health supports that may be needed by both students and staff during the COVID pandemic.

Rehmann Robson, LLC representative, Will Love presented the 2019-20 financial audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no difficulties or findings. Will Love commended Mark Mesbergen and his staff for a job well done!

Curriculum Director, Allison Camp gave an update on the District’s Learning Plan.

TowerPinkster Architect, Matt Slagle presented the district with an Energy Act 2019 Rebate Check in the amount of $46,000.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Girl Scout Troop #4257 members Valerie Pollock and Grace Oleen asked the Board to consider making the district a more inclusive school community. They believe in their motto and making the World a Better Place.

High school teacher, Deeann Skov spoke about adapting to the hybrid schedule and teaching strategies during the pandemic.

High school teacher, Becky Moleski explained her Wednesday Outreach program for students needing extra help. She also stated that IEPs were being done virtually with great success.

High school teacher, Jay Stebelton explained how he has “flipped” his classroom instruction. Students are able to watch his lectures online during their virtual days and can then work in the lab on their face-to-face instructional days.

High school teacher, Elizabeth Grimm spoke about her online strategies to keep her homebound students moving forward. She has implemented Zoom meetings during her class time which allows students to join online.

High school teacher, Deeann Skov believes that the number one student issue impacting virtual learning is the ability to adjust to the online learning schedule.

Community member, Dianne Beckstrom addressed the Board regarding her land proposal.

Community member, Brooke Thorns described her week as a Muskegon Public Schools third grade teacher teaching remotely.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 20-128. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of October 21, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
1. Sale of District Property.
Item 20-129. MOTION by Kelly, SECOND by Cole to deny the sale of district property to Diane Beckstrom as requested.
MOTION CARRIED 6-0

2. District Learning Plan.
Item 20-130. MOTION by Cole, SECOND by Kelly to stay with the current Learning Plan as presented.
MOTION CARRIED 6-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 9, 2020.
Kris Cole reported on a Business and Finance Committee meeting held November 9, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed a land proposal, Bulletin 18, a Salary Formula Update, Collecting Summer Tax, and the COVID Learning Plan.

2. 2019-20 Annual Financial Report.
Item 20-131. MOTION by Cole, SECOND by Burgess to approve the 2019-20 Annual Financial Report as presented by Rehmann.
MOTION CARRIED 6-0

3. Summer Tax Collection.
Item 20-132. MOTION by Cole, SECOND by Brott to adopt the Annual Resolution allowing Fruitport Community Schools to collect summer taxes as presented.
Roll Call: Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Buckner.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 9, 2020.
Steve Kelly reported on a Personnel Committee meeting held November 9, 2020. Steve Kelly, Dave Hazekamp, and Bob Szymoniak were present. The committee discussed a land proposal, and the COVID Learning Plan.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held November 11, 2020.
Susan Franklin reported on a Student Affairs Committee meeting held virtually on November 11, 2020. Susan Franklin, Dave Hazekamp, and Bob Szymoniak (remotely) were present. The committee discussed a land proposal, and the COVID Learning Plan.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned the Shettler Leadership Team Meeting.

Kris Cole spoke about Robotics and the success he recently had with online conferences. He stated that communicating with teachers is going well.

Steve Kelly thanked Courtney Stahl and Beach students for sending handmade cards to Mercy’s ICU staff.

Dave Hazekamp shared his appreciation to staff for all of the hard work and dedication to the district during this difficult time.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet virtually December 7, 2020 at 11:30 a.m.
2. Personnel Committee will meet virtually December 7, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet virtually December 9, 2020 at 12:00 p.m.
4. A Special Board Meeting will be held virtually November 18, 2020 at 6:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Principals, Courtney Stahl, Tim Tiefenbach, Janelle Duffey and Lauren Chesney addressed the Board regarding face-to-face instruction. Collectively, they agreed that it is a very anxious and hectic time for staff in their buildings. They expressed their appreciation for Allison Camp’s hard work and support.

XVII. ADJOURNMENT
Item 20-133. MOTION by Kelly, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:52 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 11/11/20

Student Affairs Committee
Wednesday, November 11, 2020
12:00 p.m. Board Room and via Zoom
https://us02web.zoom.us/j/86238923480?pwd=RjlJSnRFRE5LK2FTYk1qZG9BTmJYQT09
Meeting ID: 862 3892 3480
Passcode: FW2638
Meeting Minutes

Attendance: Susan Franklin, Dave Hazekamp, Bob Szymoniak

1. Reconfirmation of our district’s learning plan was discussed.

2. The sale of a 100 ft. strip of property to a resident near Beach Elementary was discussed.

Adjournment at 12:10 p.m.

FCS – Business and Finance Committee Meeting Minutes – 11/09/20

Business and Finance Committee
Monday, November 9, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Land Proposal
Bob discussed a land proposal.

2. Bulletin 18
Bob and Mark presented bulletin 18 to replace the exterior bricks at the high school. The bricks that would be replaced are by the old kitchen. There were some additional questions that needed to be answered so there will be a future board meeting to discuss this action item.

3. Salary Formula Update
Mark presented an update with what the projected salary formula would look like.

4. Summer Property Tax Update
Mark presented a resolution to allow Fruitport to levy summer property taxes in Spring Lake and Fruitport township.

5. Covid – Education Plan
Bob presented an update regarding the educational plan.

Meeting adjourned at 12:35 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Special Meeting Agenda – 11/18/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, November 18, 2020 – 6:00 p.m.
Virtual via Zoom
https://zoom.us/j/96227140719?pwd=U3pXL1BQZzlGd2h2b2hIaUt0YVRPZz09

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of November 16, 2020 (attachment IV-1)
2. Bulletin 18 (attachment IV-2)
3. High School Virtual Instruction
4. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 11/16/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual via Zoom
Join Zoom Meeting:
https://zoom.us/j/94798418972?pwd=N2VINlBuZ2NiT0Z5TWpTbU52QTlKQT09
Monday, November 16, 2020 -7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Awards (Kay Bowen & Julie Kolbe)
2. Audit Report – Rehmann Robson
3. COVID-19 Learning Plan Update – Allison Camp

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of October 21, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                          $396,606.49
Other Funds:
Early Childhood Center               5,454.27
Food Service                                58,043.77
Coop Ed (ISD) Tech Millage         7,133.52
Capital Projects (Bond)              27,549.58
Total Bill List                         $494,787.63

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Sale of District Property (attachment X-1)
2. District Learning Plan (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held November 9, 2020 (attachment XI-1)
2. Acceptance of the 2019-20 Annual Financial Report (attachment XI-2)
3. Summer Tax Collection (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held November 9, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held November 11, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Special Board Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 10/14/20

Student Affairs Committee
Wednesday, October 14, 2020
12:00 p.m. ~ Boardroom
MEETING MINUTES

Attendance: Susan Franklin, Jill Brott, Jeff Grossenbacher, Allison Camp, Bob Szymoniak (attended remotely)

1. An update regarding Fruitport Township’s possible creation of a DDA was given.

2. Discussion was held regarding two overnight trip requests. Until there is more certainty on the safety of students and staff attending these field trips, the committee will not be recommending that the Board approve overnight trip requests at this time.

3. Discussion was held on the district instructional plan and COVID-19 mitigation strategies.

Meeting adjourned at 12:47 p.m.

FCS – Personnel Committee Meeting Minutes – 10/14/20

Personnel Committee
Wednesday, October 14, 2020
5:30 p.m. ~ Boardroom
MEETING MINUTES

Attendance: Steve Kelly, Tim Burgess, Jeff Grossenbacher, Bob Szymoniak (attended remotely)

1. A letter of agreement concerning a negotiated change to the clerical bargaining unit’s contract regarding their prescription benefit was shared.

2. An update on Fruitport Township’s attempts to establish a DDA was discussed.

3. The district’s COVID-19 instructional plan and mitigation strategies were discussed.

Meeting adjourned at 5:55p.m.

FCS – Business and Finance Committee Meeting Minutes – 10/12/20

Business and Finance Committee
Monday, October 12, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Paul Matz (Rehmann), and Mark Mesbergen

1. Audit Update
Paul Matz from Rehmann presented the outcome for the 2019-2020 financial audit. The presented audit consisted of zero findings and zero comments. Will Love will present the audit to the entire board at the upcoming board meeting.

2. Tower Pinkster Contract
Bob presented a recommendation to continue to use Tower Pinkster for the potential 2021 bond. The fees have not changed since our previous contract.

3. Forklift Request
Mark presented a recommendation to purchase a new forklift for the high school. The current lift is from the early 70’s and cannot reach the heights needed for the new scene storage area. The forklift is part of a governmental consortium so there are no bidding requirements. The purchase would come out of the capital projects fund.

4. Reconfirmation of the District Instructional Plan and Mitigation Strategies
Bob gave an update on Fruitport’s instructional plan and mitigation strategies.

5. DDA Update
Bob presented an update with the DDA. Bob and Mark are trying to gather as much information as possible to come up with a recommendation.

6. Other – OAK Contract
Bob presented a recommendation to continue to use OAK for the potential 2021 bond. The fees have not changed since our previous contract.

Meeting adjourned at 12:45 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Workshop Minutes – 10/21/20

Fruitport Board of Education
Board Workshop
October 21, 2020 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:01 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-124. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 20-125. MOTION by Buckner, SECOND by Brott to approve the Regular Meeting Minutes of October 20, 2020.
MOTION CARRIED 7-0

2. Superintendent Evaluation
The superintendent’s evaluation was discussed.

3. Other
None.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 20-126. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:54 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

Fruitport Board of Education Workshop Agenda – 10/21/20

Fruitport Community Schools
BOARD WORKSHOP
Wednesday, October 21, 2020 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER
II. ROLL CALL
III. APPROVAL OF AGENDA
IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes of October 20, 2020 (attachment IV-1)
2. Superintendent Evaluation Discussion
3. Other

V. REMARKS FROM THE PUBLIC*
VI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Board of Education Regular Meeting Minutes – 10/20/20

Fruitport Board of Education
Regular Monthly Meeting
October 20, 2020 7:00 p.m.
Middle School Auditorium

Zoom Conference Log-In:
https://zoom.us/j/96080038050?pwd=Q0FERlVMMnZOOTc4UlB0R2xpUUI0dz09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-115. MOTION by Brott, SECOND by Buckner to approve the agenda with the following changes: table Audit Report Presentation V-2.
MOTION CARRIED 7-0

V. PRESENTATIONS
Dave Hazekamp read aloud an Above and Beyond Award recognizing Jenn Finnerty and Patty Stasiak for their efforts and dedication to students and staff during this pandemic.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Liza Baldwin addressed the Board regarding five-day face-to-face education at the secondary level. She believes that students need to be back in school full time with in person instruction. She stated that 11 local schools are in school five days a week.

Whitehall community member, Brian Hosticka introduced himself and spoke about his campaign for the 91st State Representative seat. He added that he stands with and supports public education.

Student, Jaelyn Baldwin addressed the Board regarding the secondary hybrid schedule. She stated that she is struggling with online learning and would like to return to five-day face-to-face education.

Parent, Rachel Villegas addressed the Board regarding online learning and the secondary hybrid schedule. She stated that the mental health of her kids is being affected from only going to school two days per week. She would like to see them in school five days per week.

Parent, Tracy Staal addressed the Board regarding the current secondary hybrid schedule. She would like to see a student survey conducted to determine their thoughts on the current schedule. As a parent, she believes five days of face-to-face instruction is in the best interest of her students.

Parent, Richard Birtwistle IV addressed the Board regarding the districts COVID-19 policies and mitigation strategies. He stated that the policies and strategies are all unconstitutional and unlawful. He would like to see all students return to school without mask and social distancing protocols.

Parent, Colleen Merkins shared her appreciation of the district’s board members and administration for the work they have put into COVID-19 policies and mitigation strategies during this pandemic. She expressed her desire to have five days of instruction instead of four days at the secondary level.

Parent, Steve Olson thanked everyone for their hard work. He wanted to know what the criteria was for eventually moving back to the classroom full-time along with the criteria for closing a school and going all virtual.

Parent, Tabitha Glenn addressed the board regarding the district’s hybrid schedule. She stated that she is a frontline RN worker and has first-hand experience with COVID-19 patients. Her children are mentally struggling with the hybrid schedule. She would like to keep kids safe, but at what cost? Tabitha is in favor of five-day face-to-face instruction.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak shared information on the positive COVID-19 testing formula for returning to school or going all virtual. He stated that the Board will reconfirm the instructional plan in November. Bob also provided information on the district’s Operational Millage on the November 3rd election ballot.

IX. CONSENT AGENDA
Item 20-116. MOTION by Cole, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of September 21, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Downtown Development Authority Resolution.
Item 20-117. MOTION by Cole, SECOND by Burgess to adopt a resolution opting out of the DDA as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held October 12, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held October 12, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Paul Matz, and Bob Szymoniak (remotely) were present. The committee discussed the Audit, the TowerPinkster Contract, an OAK Contract, a Forklift Request, the District’s Instructional Plan and Mitigation Strategies. Bob gave the committee a DDA update.

2. Acceptance of the 2019-20 Annual Financial Report.
Item 20-118. MOTION by Franklin, SECOND by Buckner to table this agenda item until November.
MOTION CARRIED 7-0

3. Tower Pinkster Contract.
Item 20-119. MOTION by Buckner, SECOND by Cole to approve the TowerPinkster contract for the potential upcoming bond proposal as presented.
MOTION CARRIED 7-0

4. Forklift Purchase.
Item 20-120. MOTION by Buckner, SECOND by Cole to approve the purchase of a forklift as presented.
MOTION CARRIED 7-0

5. OAK Contract.
Item 20-121. MOTION by Buckner, SECOND by Cole to approve the Owen-Ames-Kimball, Co. contract for the potential upcoming bond proposal as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held October 14, 2020.
Steve Kelly reported on a Personnel Committee meeting held October 14, 2020. Steve
Kelly, Tim Burgess, Jeff Grossenbacher, and Bob Szymoniak (remotely) were present.
The committee discussed a Letter of Agreement with the Clerical Union, the District’s
Instructional Plan and Mitigation Strategies. Bob gave the committee a DDA update.

2. Fruitport Clerical Association’s Letter of Agreement.
Item 20-122. MOTION by Kelly, SECOND by Brott to approve the letter of agreement with the Clerical Association as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held October 14, 2020.
Jill Brott reported on a Student Affairs Committee meeting held October 14, 2020. Susan Franklin, Jill Brott, Jeff Grossenbacher, Allison Camp, and Bob Szymoniak (remotely) were present. The committee discussed two overnight trip requests, the District’s Instructional Plan and Mitigation Strategies. Bob gave the committee a DDA update.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the marching band. He was proud to report that the band performed during Homecoming on October 16th and they entertained the crowd during Stadium Echoes on October 19th. The band also played in front of the MCBA on October 17th.

Steve Kelly acknowledged IRONMAN and shared his appreciation for being able to watch sporting events virtually.

Susan Franklin stated that the Fruitport Education Foundation is having a fundraiser and will be selling Fruitport apparel.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet November 9, 2020 at 11:30 a.m.
2. Personnel Committee will meet November 9, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet November 11, 2020 at 12:00 p.m.
4. A Board Workshop will be held October 21, 2020 at 6:00 p.m. in the Board Room for the purpose of reviewing the superintendent evaluation tool.

XVI. REMARKS FROM THE PUBLIC
Parent, Eli Cooper addressed the Board regarding the secondary hybrid schedule. He would like students in school face-to-face five days per week. He stated that students want to return full-time and young people are not as apt to get sick.

High School Teacher, Deeann Skov shared her appreciation of Bob Szymoniak and Allison Camp. She thanked them for their hard work put into educational programming during this pandemic. She does believe education is happening.

Parent, Colleen Merkins addressed the Board regarding the conference schedule. She would like to see evening options for parents/guardians who work during the day.

XVII. ADJOURNMENT
Item 20-123. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:54 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Meeting Agenda – 10/20/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Middle School Auditorium
3113 E. Pontaluna Rd.
Fruitport, MI 49415
Tuesday, October 20, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Above and Beyond Recognition
2. Audit Report – Rehmann Robson

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of September 21, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                            $259,670.13
Other Funds:
Early Childhood Center                 4,684.44
Food Service                                  54,634.98
Coop Ed (ISD) Tech Millage         14,257.16
Capital Projects (Bond)              325,675.68
Total Bill List                            $658,922.39

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Downtown Development Authority Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held October 12, 2020 (attachment XI-1)
2. Acceptance of the 2019-20 Annual Financial Report (attachment XI-2)
3. Tower Pinkster Contract (attachment XI-3)
4. Forklift Purchase (attachment XI-4)
5. OAK Contract (attachment XI-5)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held October 14, 2020 (attachment XII-1)
2. Fruitport Clerical Association Letter of Agreement (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held October 14, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop, Wednesday, October 21, 2020 @ 6:00 p.m. in the board room

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 09/21/20

Fruitport Board of Education
Regular Monthly Meeting
September 21, 2020 7:00 p.m.
Board Room

Zoom Conference Log-In: https://zoom.us/j/94986161975?pwd=dHhiREZFZU1LWGpMc214VkRBZktPdz09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-107. MOTION by Cole, SECOND by Buckner to approve the agenda with the following two changes: table X-2 (Downtown Development Authority Resolution) and eliminate XVII (Closed Session to Discuss Upcoming Superintendent Evaluation)
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
Steve Kelly read aloud thank you notes from Paul Guzman and Maribeth Clarke.

VII. REMARKS FROM THE PUBLIC
Kate H. (virtually) stated that she is writing a story on how school districts are responding to the pandemic. She will contact Superintendent, Bob Szymoniak with questions regarding Fruitport’s Response Plan.

Heidi Tice (virtually) asked the Board to educate themselves before voting on the Downtown Development Authority resolution.

Kendrah Robinson (virtually) thanked Curriculum Director, Allison Camp for allowing her son to transition back to the classroom after starting the year virtually. Kendrah stated that she feels the district has gone the extra mile to ensure the safety of the staff and students. “It is working!” she said.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak shared his appreciation for how well the staff and students have responded to COVID-19 protocols. All is going remarkably well.

IX. CONSENT AGENDA
Item 20-108. MOTION by Cole, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 24, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Naming the Soccer Field.
Item 20-109. MOTION by Franklin, SECOND by Burgess to approve naming the high school soccer stadium the Ken Erny Field as presented.
MOTION CARRIED 7-0

2. Downtown Development Authority Resolution. (tabled for future discussion)

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 14, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held September 14, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Audit, Election, COVID Funding, the Bond, the DDA, Naming the Soccer Field, and the Opening of School.

2. Second and Final Reading of Updated Food Service Policy #8500.
Item 20-110. MOTION by Buckner, SECOND by Cole to approve the second and final reading of updated Food Service policy #8500 as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 14, 2020.
Steve Kelly reported on a Personnel Committee meeting held September 14, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Facilities Committee, Naming the Soccer Field, the DDA, and a Letter of Agreement with the Food Service and Transportation Union.

2. Fruitport Bus Drivers/Food Service Association Letter of Agreement.
Item 20-111. MOTION by Kelly, SECOND by Burgess to approve the letter of agreement with the Fruitport Bus Drivers/Food Service Association as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 16, 2020.
Susan Franklin reported on a Student Affairs Committee meeting held September 16, 2020. Susan Franklin, Dave Hazekamp, Allison Camp, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Facilities Committee, the DDA, Naming the Soccer Field, and the Beginning of School.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned the middle school Robotics kick off. He acknowledged the state’s extra effort in keeping everyone safe and extending the season. Kris spoke about his actions in trying to get the Governor to move forward with band performances. He also stated that last year’s 5th Grade Shettler trip to Chicago will be going in the Spring of 2021.

Steve Kelly shared the recent success of the Fruitport Trojans’ Fishing Team. Evan and Cade were crowned tournament champions and Jacob and Collin finished in 2nd place at the 2020 High School State Championship held on September 5th and 6th.

Jill Brott spoke about the Shettler Leadership Meeting. There will be an emphasis put on Spirit Week activities in late October. Jill also asked if the Band Performance on 10/19/20 could be live streamed for the community to view.

Dave Hazekamp explained that the Superintendent Evaluation tool may look slightly different this year and that a Board Workshop would be needed to discuss the tool.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet October 12, 2020 at 11:30 a.m.
2. Personnel Committee will meet October 12, 2020 at 5:30 p.m.
3. Student Affairs Committee will meet October 14, 2020 at 12:00 p.m.
4. October Regular Board Meeting Date Change.
Item 20-112. MOTION by Cole, SECOND by Brott to approve moving the Regularly scheduled Board meeting from October 19 to October 20, 2020.
MOTION CARRIED 7-0

5. Schedule a Board Workshop.
Item 20-113. MOTION by Cole, SECOND by Brott to approve scheduling a Board Workshop on October 21, 2020 at 6:00 p.m. for the purpose of reviewing the superintendent evaluation tool.
MOTION CARRIED 7-0

XVI. REMARKS FROM THE PUBLIC
None.

XVII. CLOSED SESSION TO DISCUSS UPCOMING SUPERINTENDENT EVALUATION

XVIII. ADJOURNMENT
Item 20-114. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:33 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 09/16/20

Student Affairs Committee
Wednesday, September 16, 2020
12:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Tim Tiefenbach, John Winskas, Susan Franklin, Dave Hazekamp, Allison Camp, Bob Szymoniak

1. A Facilities Committee update was given with no action necessary at this time.

2. The proposed Harvey Street Corridor DDA was discussed with no action necessary at this time.

3. It was shared that renaming the soccer field would be an action item on the upcoming Board agenda.

4. An update was given on how the opening of school has gone given the fact that some students have chosen a virtual option while secondary students are on a hybrid schedule. No action is necessary at this time. Updates, per law, will be given at each upcoming Board of Education meeting.

Meeting Adjourned at approximately 1:15 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 09/14/20

Personnel Committee
Monday, September 14, 2020
5:30 p.m. ~ Board Room
MEETING MINUTES

Attendance: Dave Hazekamp, Steve Kelly, Tim Burgess, John Winskas, Tim Tiefenbach, Bob Szymoniak

1. An update was given on the status of the Facilities Committee. No action necessary at this time.

2. Renaming the soccer field was discussed and will be on the Board agenda for action at the September meeting.

3. A letter of agreement that prorates attendance incentive bonuses to Food Service/Transportation bargaining unit members given changes that might be required because of the pandemic was presented and will be on the Board agenda for action at the September meeting.

4. A discussion on the proposed Harvey Street Corridor DDA was held with no action necessary at this time.

Meeting Adjourned at 6:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 09/14/20

Business and Finance Committee
Monday, September 14, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Tim Tiefenbach, John Winskas, and Mark Mesbergen

1. Audit Update
Mark gave an update on the audit for the 2019-20 fiscal year. The auditors are not quite done but everything seems to be going well.

2. Election Update
Bob and Mark gave an update regarding a DDA resolution that states the district will opt out of DDA within Fruitport Township.

3. COVID Buckets
Mark gave an update regarding the different restricted grants that Fruitport is receiving. These funds are restricted so there are certain expenses that Fruitport can allocate to those grants.

4. Bond Update
Tim, John, Bob and Mark gave an update regarding the scope of the potential 2021 bond. There also was discussion on the scope of the remaining funds for the 2016 bond.

5. Opening of School Update – what are you hearing?
Discussion was held regarding what the committee is hearing from the public regarding the school.

6. Other
Bob discussed renaming the soccer field.

 

Meeting adjourned at 12:35 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/21/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, September 21, 2020 -7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of August 24, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $253,586.48
Other Funds:
Early Childhood Center              4,061.24
Food Service                               77,272.63
Coop Ed (ISD) Tech Millage       57,986.91
Capital Projects (Bond)            305,043.20
Total Bill List                          $697,950.46

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Naming the Soccer Field (attachment X-1)
2. Downtown Development Authority Resolution (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held September 14, 2020 (attachment XI-1)
2. Second and Final Reading of Updated Food Service Policy #8500 (attachment XI-2) 3.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held September 14, 2020 (attachment XII-1)
2. Fruitport Bus Drivers/Food Service Association Letter of Agreement (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held September 16, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS UPCOMING SUPERINTENDENT EVALUATION

XVIII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Minutes – 08/24/20

Fruitport Board of Education
Special Board Meeting
August 24, 2020 6:00 p.m.
Board Room

Zoom Conference Log-In:
https://zoom.us/j/94040192104?pwd=TmlwdkFuekFlUE9Fbmlwb2tIaGFvdz09

I. The Special meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Tim Burgess, Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-103. MOTION by Franklin, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of August 17, 2020.
Item 20-104. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of August 17, 2020 as presented.
MOTION CARRIED 6-0

Steve Kelly entered the meeting at 6:08 p.m.

2. Updates to the 2020-21 School Calendar.
Item 20-105. MOTION by Cole, SECOND by Buckner to approve the revised 2020-21 school calendar as presented.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
Kendrah Robinson introduced herself, via Zoom, as a new parent in the district.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-106. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 6:10 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 08/17/20

Fruitport Board of Education
Regular Monthly Meeting
August 17, 2020 7:00 p.m.
Board Room

Zoom Conference Log-In:
http://zoom.us/j/93492951533?pwd=UGFqYTdCSVdranQyRmh5alRBVnV6QT09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-098. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak read aloud a letter recognizing the leadership of Allison Camp in the development of Fruitport Community School’s COVID-19 Preparedness and Response Plan and all of the related documents and actions pertaining to reopening of school for the 2020-21 school year. He congratulated her on a job well done!

IX. CONSENT AGENDA
Item 20-099. MOTION by Cole, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 12, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 10, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held August 10, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak, were present. The committee discussed Bus Bids, the updates to Food Service policy #8500, and the financial implications of the COVID Preparedness Plan.

2. Bus Purchase.
Item 20-100. MOTION by Buckner, SECOND by Cole to approve the bid from Midwest Transit Equipment to purchase a bus and warranty not to exceed $73,339 as presented.
MOTION CARRIED 7-0

3. First Reading of Updated Food Service Policy #8500.
Item 20-101. MOTION by Buckner, SECOND by Kelly to approve the first reading of updated Food Service policy #8500 as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 10, 2020.
Steve Kelly reported on a Personnel Committee meeting held August 10, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak, were present. The committee discussed human resource implications regarding the pandemic.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 12, 2020.
Jill Brott reported on a Student Affairs Committee meeting held August 12, 2020. Susan Franklin, Jill Brott, Allison Camp, and Bob Szymoniak were present. The committee discussed education options and changes to handbooks with regard to COVID-19.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about the change to the football season and asked about the interim athletic director.

Dave Hazekamp reminded everyone to review the Superintendent Evaluation tool.

Kris Cole announced the Middle School Robotics kick-off that is scheduled to take place on September 12th. He was excited to share that FMS will be a hub for other schools if needed.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet September 14, 2020 at 11:30 a.m.
2. Personnel Committee will meet September 14, 2020 at 5:30 p.m.
3. Student Affairs Committee will meet September 16, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 20-102. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:15 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 08/24/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, August 24, 2020 – 6:00 p.m.
Board of Education Meeting Room
and Virtual via Zoom

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of August 17, 2020 (attachment IV-1)
2. Updates to the 2020-21 School Calendar (attachment IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Minutes – 08/10/20

Business and Finance Committee
Monday, August 10, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Bus Bids
Mark presented a recommendation to accept a bid from Midwest Transit Equipment to purchase an off-leased bus. This bus would replace a bus that blew its engine during the spring. The recommendation is to purchase the warranty for an additional $5,100.

2. Updated Food Service Policy #8500
Bob presented an updated food service policy #8500 for review.

3. COVID Preparedness Plan – Financial Implications
Bob and Mark talked about the preparedness plan and a high level view of the financial implications. They also talked about the plan to track all cost associated with COVID.

Meeting adjourned at 12:21 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Special Meeting Minutes – 08/12/20

Fruitport Board of Education
Special Board Meeting
August 12, 2020 6:00 p.m.
Board Room

I. The Special meeting of the Board of Education was called to order at 6:02 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-093. MOTION by Cole, SECOND by Buckner to approve the agenda with the addition of item #IV-3 Handbook Addendum.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Special Meeting Minutes of August 6, 2020.
Item 20-094. MOTION by Cole, SECOND by Buckner to approve the Special Meeting Minutes of August 6, 2020 as presented.
MOTION CARRIED 6-0

Steve Kelly entered the meeting at 6:30 p.m.

2. COVID-19 Preparedness and Response Plan.
Curriculum Director, Allison Camp presented information on the district’s journey to create Fruitport’s COVID-19 Preparedness and Response Plan. She covered multiple topics from what Face-to-Face and virtual instruction will look like this fall to cleaning classrooms, distributing meals, and hand sanitizing. She and Superintendent, Bob Szymoniak addressed all of the questions and concerns the online community shared during the meeting.
Item 20-095. MOTION by Brott, SECOND by Buckner to approve the Fruitport Community Schools’ COVID-19 Preparedness and Response Plan as presented.
MOTION CARRIED 7-0

3. COVID-19 Handbook Addendum.
Item 20-095. MOTION by Brott, SECOND by Franklin to approve the COVID-19 Handbook Addendum as presented.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
Dave Hazekamp spoke about the COVID-19 Preparedness and Response Plan. He reminded everyone that the Plan is an offensive-minded plan and is only temporary.

Susan Franklin expressed her appreciation for all of the hard work that went into creating the Plan.

VII. ADJOURNMENT
Item 20-096. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:38 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 08/12/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, August 12, 2020 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Special Meeting Minutes of August 6, 2020 (attachment IV-1)
2. COVID-19 Preparedness and Response Plan

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 08/17/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, August 17, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of August 12, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                                                           $110,429.90
Other Funds:
Early Childhood Center                                                    374.58
Food Service                                                                       948.26
Coop Ed (ISD) Tech Millage                                           4,582.88
Total Bill List                                                           $116,335.62
3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 10, 2020 (attachment XI-1)
2. Bus Purchase (attachment XI-2)
3. First Reading of Updated Food Service Policy #8500 (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 10, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 12, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 8/6/20

Fruitport Board of Education
Special Board Meeting
August 6, 2020 8:00 a.m.
Board Room

I. The Special meeting of the Board of Education was called to order at 8:00 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Jill Brott and Tim Burgess.

III. APPROVAL OF AGENDA
Item 20-089. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 5-0

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of July 20, 2020.
Item 20-090. MOTION by Buckner, SECOND by Cole to approve the Regular Meeting Minutes of July 20, 2020 as presented.
MOTION CARRIED 5-0

2. Chromebook Purchase.
Item 20-091. MOTION by Buckner, SECOND by Franklin to approve the purchase of 200 Chromebooks from ChromebookParts.com at a cost of $51,998 as presented.
MOTION CARRIED 5-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-092. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:06 a.m.

Respectfully submitted,
Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 8/6/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday, August 6, 2020 – 8:00 a.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of July 15, 2019 (attachment IV-1)
2. Chromebook Purchase (IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.