Fruitport Schools

Fruitport Board of Education Regular Monthly Meeting Minutes – 03/16/20

Fruitport Board of Education
Regular Monthly Meeting
March 16, 2020 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL:  Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-018.  MOTION by Franklin, SECOND by Brott to approve the agenda with the removal of item XIII-5 Overnight Trip Request.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
Steve Kelly read aloud a note from Fruitport student, Kalli Lockhart, thanking the Board for supporting Michigan Youth in Government.  She appreciated the opportunity to see students from other areas come together and share their thoughts on bills.

Steve Kelly read aloud a note from Fruitport student, Christian Whipple, thanking the Board for supporting Michigan Youth in Government. He felt the conference was very beneficial and looks forward to going next year.

Steve Kelly read aloud a note from Fruitport student, Jillian Hawley, thanking the Board for supporting Michigan Youth in Government. She was excited to be able to attend the conference and looks forward to next year’s.

Steve Kelly read aloud a note from Fruitport student, Kennah VerMerris, thanking the Board for supporting Michigan Youth in Government. She feels the conference is extremely valuable and essential to our youth.

VII. REMARKS FROM THE PUBLIC
Jason D Kolkema addressed the Board announcing his candidacy for District Court Judge.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an update on the COVID-19 school closure and the action Fruitport Community Schools is taking during this suspension.  Meals will be prepared and distributed within our community, online learning will be encouraged, and hard surfaces/high touch areas will be cleaned thoroughly on a daily basis.  Buildings are scheduled to re-open on April 13th but the situation is very fluid and that date could change.  FCS will follow the directives of Gov. Whitmer.

IX. CONSENT AGENDA
Item 20-019.  MOTION by Brott, SECOND by Franklin to approve the Consent Agenda as listed below:
1.  Approval of Regular Meeting Minutes of February 17, 2020
2.  Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3.  Acceptance of Student Activity Summary Report
4.  Acceptance of Credit Card and Utilities Report
5.  Approval of Capital Projects Progress Report
6.  Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. School of Choice Resolution.
Item 20-020.  MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School of Choice Resolution as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held March 9, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, Jessica Wiseman and Mark Mesbergen were present.  The committee discussed Football Helmets, a Budget Amendment, the Headlee Override Election, and Middle School Bid Pack #3.

2. Middle School Mechanical Improvements.
Item 20-021.  MOTION by Buckner, SECOND by Franklin to authorize Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed per the attachment, pending confirmation that all requirements of the Contract Documents have been met.  Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 7-0

3. General Fund Budget Amendment Resolution.
Item 20-022.  MOTION by Buckner, SECOND by Cole to adopt the General Fund Budget Amendment as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Steve Kelly reported on a Personnel Committee meeting held March 9, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present.  The committee discussed the Headlee Override Election, a Budget Amendment, possible changes to the 2020/21 Calendar, and the Excellence in Education program.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 10, 2020.
Jill Brott reported on a Student Affairs Committee meeting held March 10, 2020. Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Ken Erny, Mark Mesbergen, and Bob Szymoniak were present.  The committee discussed a new High School PE Course, a Budget Amendment, the Headlee Override Election, Focus on Excellence, Middle School Athletic B Teams, the Marching Band Handbook, and Learning Corridor Furniture for the High School.

2. New High School Physical Education Course.
Item 20-023.  MOTION by Brott, SECOND by Kelly to approve the new high school course, Lifetime PE as presented.
MOTION CARRIED 7-0

3. High School Marching Band Handbook.
Item 20-024.  MOTION by Brott, SECOND by Franklin to approve the updated Marching Band Handbook as presented.
MOTION CARRIED 7-0

4. Middle School Athletic B Teams.
Item 20-025.  MOTION by Brott, SECOND by Franklin to approve the reinstatement of Middle School Athletic B Teams as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Dave Hazekamp was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 30, 2020.  Elroy Buckner will serve as back-up.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet April 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet April 14, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet April 14, 2020 at 12:00 p.m.
4. A Board Workshop has been scheduled for April 27, 2020 at 6:00 p.m. in the Board Room.
5. MAISD 2020-21 Annual Budget Review will be held on April 30, 2020 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson reported that staff did a great job handling the sudden suspension of school due to the Governor’s COVID-19 direction.  It was no small task getting students ready for 4 weeks off.  She is proud of Fruitport Community Schools!

XVII. ADJOURNMENT
Item 20-026.  MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:44 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 03/10/20

Student Affairs Committee
Tuesday, March 10, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Mark Mesbergen, Ken Erny, Bob Szymoniak

1. The new high school course, Lifetime PE was approved to be placed on the Board agenda for action.  This course previously received two affirmative reviews by Instructional Council.

2. Budget amendments were reviewed.

3. The date for the upcoming Headlee Override election was discussed.

4. Discussion was held on FCS’s Focus on Excellence.  An upcoming Board workshop will be held to address this matter further.

5. The reinstatement of middle school athletic B teams was discussed and will be placed on the Board agenda for action.

6. The proposed Fruitport High School Marching Band handbook was presented and will be placed on the Board agenda for action.

7. Discussion was held on learning corridor furniture at the high school and whether parents had access to what books students check out from our libraries.

Meeting adjourned at 12:45 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 03/09/20

Personnel Committee
Monday, March 9, 2020
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance:  Dave Hazekamp, Steve Kelly, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. An update was given on budget amendments.

2. Putting the Headlee Override ballot issue on the November, 2020 election date was discussed.

3. A brief calendar update was given.  The need for calendar change was prompted due to calendar changes coming from the ISD.  We are currently in negotiations with the FEA for possible changes for the 2020/21 school year.

4. Discussion was held on the Excellence in Education program.

Meeting adjourned at 6:05 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 03/09/20

Business and Finance Committee
Monday, March 09, 2020
4:30 p.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Jessica Wisman and Mark Mesbergen

1. Football Helmets
Mark discussed the football helmets that Fruitport is currently leasing. The current company is going to be potentially sold so Mark is working with Thrun Law Firm to determine if there is anything we would have to do.

2. Budget Amendment
Jessica and Mark talked about the general fund budget amendment. The unassigned deficit increased from $480,598 to $589,556. The ending fund balance for the general fund would be $2,172,535 which is 6.93% of expenditures.

3. Headlee Override Election
Mark discussed the recently released budget from the Governor. The budget is the first step in the budget process for the State of Michigan. The House and Senate will be releasing their budget shortly and that is when Fruitport will determine the assumptions to use for the 2021 fiscal year.

4. Middle School Bid Pack #3
Mark and Bob presented OAK’s recommendation for the three bid categories for the Middle School water pipe project. The total cost of the project is estimated at $654,257 which includes the three bid categories, fees and contingency.

Meeting adjourned at 5:24 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 03/16/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport, MI 49415
Monday, March 16, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of February 17, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                        $177,909.52
Other Funds:
Early Childhood Center             2,709.35
Food Service                              88,609.99
Coop Ed (ISD) Tech Millage       1,875.00
Capital Projects (Bond)            79,023.46
Total Bill List                       $350,127.32

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Schools of Choice Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held March 9, 2020 (attachment XI-1)
2. Middle School Mechanical Improvements (attachment XI-2)
3. General Fund Budget Amendment Resolution (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held March 9, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held March 10, 2020 (attachment XIII-1)
2. New High School Physical Education Course (attachment XIII-2)
3. High School Marching Band Handbook (attachment XIII-3)
4. Middle School Athletic B Teams (attachment XIII-4)
5. Overnight Trip Request (attachment XIII-5)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
1. Select a board member and alternate to attend the MAISD Annual Budget Review

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
2. Schedule Business & Finance Committee Meeting
3. Schedule Personnel Committee Meeting
4. Schedule Student Affairs Committee Meeting
5. Schedule a Board Workshop
6. MAISD 2020-21 Annual Budget Review – Thursday, April 30, 2020

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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** There will be a tour of the high school immediately following the board meeting for all who may be interested.

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 02/17/20

Fruitport Board of Education
Regular Monthly Meeting
February 17, 2020 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-013. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Food Service Director, Zach Zost spoke about the success of the new high school cafeteria. He presented meal comparison information which showed a substantial increase in food sales when compared to December 2019. Zach expressed his interest in building his marketing plan, creating a similar menu for all grade levels, and increasing ala carte’ sales. Zach also brought fresh-baked taco and pepperoni pizza to share.

VI. COMMUNICATIONS
Steve Kelly read aloud a note from Pastor, Todd Ballard of the Lakes Church indicating a donation was made to the Fruitport Food Service Angel fund.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 20-014. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Organizational Minutes of January 20, 2020
2. Approval of Regular Meeting Minutes of January 20, 2020
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 10, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held February 10, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed the Governor’s Budget and the Fruitport Hall of Fame.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 10, 2020.
Steve Kelly reported on a Personnel Committee meeting held February 10, 2020. Dave Hazekamp, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed the Fruitport Hall of Fame, the Early Childhood Director’s Salary, and they received an update on personnel matters within the district.

2. Early Childhood Center Director’s Salary.
Item 20-015. MOTION by Kelly, SECOND by Brott to approve the recommendation of an Early Childhood Center Director’s salary increase for the successful implementation of additional programming as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 11, 2020.
Jill Brott reported on a Student Affairs Committee meeting held February 11, 2020. Dave Hazekamp, Susan Franklin, Jill Brott, Lauren Chesney, and Bob Szymoniak were present. The committee discussed the Fruitport Hall of Fame, and Closed Campus.

2. Overnight Trip Requests.
Item 20-016. MOTION by Brott, SECOND by Franklin to approve the following trip requests as presented:
• High School Robotics, March 6-9, 2020, Humber College, Toronto, ON.
• High School Robotics, March 26-28, 2020, Ferris State College, Big Rapids, MI.
• Middle School Washington DC trip, September 30 – October 4, 2020.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole let the Board know that High School Robotics is in full swing. He invited everyone to the Robotics competition at Orchard View High School on March 13 and March 14.

Tim Burgess spoke about the upcoming musical, Little Mermaid, which is March 20 and March 21.

Dave Hazekamp reported that high school basketball has been fun to watch. The team is doing well this year.

Jill Brott mentioned she is working with 1st – 5th grade students at Shettler school. They are studying Black History and African-American folklore.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet March 9, 2020 at 11:30 a.m.
2. Personnel Committee will meet March 9, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet March 10, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
High school student, Rachel Cole addressed the Board regarding the Robotics Lab completion date. She also encouraged board members to ask for a one-on-one Robotics tour of the team pit during their competition at Orchard View High School.

High school student, Alexis Holmes-Goodwin addressed the Board regarding the high school band and choir room completion date. She also stated that the Little Mermaid practice was going great.

High school student, Nathan Petersen addressed the Board regarding facility issues in the band room.

High school student, Libby Zylstra addressed the Board regarding band uniforms. She asked questions regarding the financing of uniforms.

High school student, Sarah Zielinski addressed the Board regarding Martin Luther King Jr. Day. She wondered why Fruitport had school and suggested more MLK learning opportunities.

High school student, Emily Fairfield addressed the Board regarding Robotics’ funding. She wanted to know why the district did not finance the program.

High school student, Dennis Hendricks addressed the Board regarding facility issues in the Robotics Lab.

High school student, Lisbeth Velasquez addressed the Board regarding Martin Luther King Jr. Day. She suggested it be a day that students learn about multiple cultures.

XVII. ADJOURNMENT
Item 20-017. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:46 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 02/11/20

Student Affairs
Tuesday, February 11, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Jill Brott, Susan Franklin, Lauren Chesney, Bob Szymoniak

1. The Hall of Fame banquet scheduled to be held in the high school this fall was discussed.

2. Making a change to the closed campus situation at the high school was discussed. No changes are being recommended at the current time.

Meeting adjourned at 12:50 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 02/10/20

Personnel Committee
Monday, February 10, 2020
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. The Hall of Fame banquet scheduled to be held in the high school this fall was discussed.

2. The Early Childhood Director’s salary was discussed.

3. An update was given on personnel matters from around the district.

Meeting adjourned at 5:20 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 02/10/20

Business and Finance Committee
Monday, February 10, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Governor’s Budget
Mark discussed the recently released budget from the Governor. The budget is the first step in the budget process for the State of Michigan. The House and Senate will be releasing their budget shortly and that is when Fruitport will determine the assumptions to use for the 2021 fiscal year.

2. Hall of Fame
Bob talked about the Hall of Fame coming to the Fruitport High School in the fall.

Meeting adjourned at 12:31 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 02/17/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, February 17, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Zach Zost – Food Service

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of January Organizational Minutes of January 20, 2020 (attachment IX-1)
2. Approval of Regular Meeting Minutes of January 20, 2020 (attachment IX-2)
3. Approval of Bills (attachment IX-3)
• General Fund                                         $281,759.67
• Other Funds:
— Early Childhood Center                              3,693.00
— Food Service                                               59,406.33
— Coop Ed (ISD) Tech Millage                      14,429.02
• Deb Service Fund                                             500.00
• Capital Projects (Bond)                            293,390.53
Total Bill List                                            $653,178.55

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-4)
5. Acceptance of Student Activity Summary Report (attachment IX-5)
6. Acceptance of Credit Card and Utilities Report (attachment IX-6)
7. Approval of Capital Projects Progress Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS
1. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held February 10, 2020 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held February 10, 2020 (attachment XII-1)
2. Early Childhood Center Director’s Salary (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held February 11, 2020 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Board Workshop

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Organizational Meeting Minutes – 01/20/20

Fruitport Board of Education
Organizational Meeting
January 20, 2020 7:00 p.m.
Shettler Elementary Library

I. Per Board Policy 0151, Bob Szymoniak, Superintendent, called the January 20th Organizational Meeting to order at 7:00 p.m.

II. The Pledge of Allegiance was recited.

III. Roll Call: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Susan Franklin

IV. Election of Officers

President
Item 20-001. MOTION by Buckner, SECOND by Burgess to nominate Dave Hazekamp for President. No other nominations were brought forth.

MOTION by Buckner, SECOND by Cole to close nominations and cast a ballot for Dave Hazekamp for President.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Superintendent Szymoniak passed the gavel to President Hazekamp.

Vice President
Item 20-002. MOTION by Kelly, SECOND by Brott to nominate Kris Cole for Vice-President. No other nominations were brought forth.

MOTION by Kelly, SECOND by Brott to close nominations and cast a ballot for Kris Cole for Vice-President.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Treasurer
Item 20-003. MOTION by Cole, SECOND by Brott to nominate Elroy Buckner for Treasurer. No other nominations were brought forth.

MOTION by Cole, SECOND by Brott to close nominations and cast a ballot for Elroy Buckner for Treasurer.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Secretary
Item 20-004. MOTION by Brott, SECOND by Buckner to nominate Steve Kelly for Secretary. No other nominations were brought forth.

MOTION by Brott, SECOND by Buckner to close nominations and cast a ballot for Steve Kelly for Secretary.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

V. Adjournment
Item 20-005. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting.
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:05 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 01/20/20

Fruitport Board of Education
Regular Monthly Meeting
January 20, 2020 7:00 p.m.
Shettler Elementary Library

I. The Regular meeting of the Board of Education was called to order at 7:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Susan Franklin.

III. APPROVAL OF AGENDA
Item 20-006. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. PRESENTATIONS
Art Teachers, Karrn Middleman, Robin Latsch, Jason Avery, and Dawn Jacobson along with their students presented School Board members with student artwork in honor of Board Appreciation Month. Thank you cards, and gifts were also presented to the Board.

Shettler Principal, Janelle Duffey, staff members, and students spoke about a new program in their school. “Shettler Families” was created to bring students from all grade levels together a couple times per month to work on positive behavior curriculum and various projects as a “family”. Each family is led by a staff member, has a family name, and a secret handshake. The families will stay together until they leave the building, adding new kindergartners each year.

V. COMMUNICATIONS
None.

VI. REMARKS FROM THE PUBLIC
John Winskas advised the Board that Consumer’s Energy would be presenting a check to the district on 1/23/20. He also spoke about lockers and kitchen equipment having been sold to a neighboring district.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned a committee survey to board members. He asked that it be completed and returned to Dave Hazekamp.

Bob also spoke about the Hackley Community Care counselor located at Edgewood. Her caseload is full and a potential grant is being sought for a second counselor.

Lauren Chesney commented on the success of opening the new academic wing of the high school on January 6th.

VIII. CONSENT AGENDA
Item 20-007. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as presented:
1. Approval of Regular Meeting Minutes of December 9, 2019
2. Approval of Bills
3. Acceptance of Monthly Financial Report and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of the Capital Projects Progress Report
7. Approval of Personnel Report
MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS
None.

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 13, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held January 13, 2020. Elroy Buckner, Dave Hazekamp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: Replacing the High School Gymnasium Sound System and a Facilities Committee.

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 13, 2020.
Steve Kelly reported on a Personnel Committee meeting held January 13, 2020. Dave Hazekamp, Tim Burgess, Mark Mesbergen and Bob Szymoniak were present. The committee discussed: using the MAISD for payroll assistance during a maternity leave, the 2020-21 School Calendar, a Facilities Committee, and the Social/Emotional Support Team changes.

2. MAISD Payroll Service.
Item 20-008. MOTION by Kelly, SECOND by Cole to approve contracting with the MAISD for payroll assistance during Katie Shawl’s maternity leave.
MOTION CARRIED 6-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 14, 2020.
Jill Brott reported on a Student Affairs Committee meeting held January 14, 2020. Jill Brott, Susan Franklin, Dave Hazekamp, Allison Camp, and Bob Szymoniak were present. The committee discussed: a Comfort Dog, the Social/Emotional Support Team changes, a Facilities Committee, Email Communications, A New High School Course, Early Childhood Center Raises, and the Impact Significant Behavioral Issues have on Teachers.

2. New High School Course.
Item 20-009. MOTION by Brott, SECOND by Kelly to approve the high school Musical Theatre course as presented.
MOTION CARRIED 6-0

3. ECC Pay Increase.
Item 20-010. MOTION by Brott, SECOND by Cole to approve the Early Childhood Center pay increases. The cost of these raises will be handled by the Early Childhood Center budget so that there will be no impact on the district’s general fund.
MOTION CARRIED 6-0

4. Overnight Trip Requests.
Item 20-011. MOTION by Brott, SECOND by Buckner to approve the overnight trip requests as presented.
MOTION CARRIED 6-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned that the Middle School Robotics team recently took 2nd place at State competition.

Steve Kelly said the Superhero/Musical Pancake breakfast was a huge success! He gave kudos to all. Steve also mentioned the recent success of the boys’ and girls’ basketball teams.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet February 10, 2020 at 11:30 a.m.
2. Personnel Committee will meet February 10, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet February 11, 2020 at 12:00 p.m.

XV. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson thanked Kris Cole for his work with the Shettler Robotic team, thanked the Board for their dedication to the district, and commented on the great group of staff members at Shettler.

XVI. ADJOURNMENT
Item 20-012. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:57 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Personnel Committee Meeting Minutes – 01/13/20

Personnel
Monday, January 13, 2020
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. Mark presented the plan to contract with the MAISD for payroll services during our current payroll officer’s maternity leave. The Board will be asked to take action on this agreement at their upcoming meeting.

2. Mark discussed various considerations with the 2020-21 school calendar. He is currently in discussions with the FEA and MAISD to develop a mutually beneficial calendar. Of note is that the 2020-21 school year will likely begin before Labor Day, thus creating an earlier end to the school year in June of 2021.

3. The committee was asked to make recommendations of community members to sit on the upcoming facilities committee.

4. An update was given on Social/Emotional Support Team changes. Of note is the change from a shared counselor and social worker who split their time between Beach and Shettler, to hiring two social workers who will not have to travel between the buildings, but can be assigned to one building and better serve those students accordingly.

Meeting adjourned at 5:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Student Affairs Committee Meeting Minutes – 01/14/20

Student Affairs
Tuesday, January 14, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Susan Franklin, Jill Brott, Mark Mesbergen, Allison Camp, and Bob Szymoniak

1. It was shared that because Kelly Hoekenga, who owns the comfort dog that has been working at Beach and Shettler, has gotten a new job at the ISD, we will be losing that comfort dog with Kelly’s departure. Middle/high school social worker, Shannon Coe, has expressed interest in getting a comfort dog. She is working on funding for the necessary training and certification for the dog she is soon to purchase.

2. Changes to the Social/Emotional Support Team were discussed. Of note was that we are shifting from an elementary counselor/social worker model to a completely social work model so that Beach and Shettler each have their own staff person in this capacity. This is in place of our current model consisting of a counselor and a social worker split between these two buildings which is necessary to meet the requirements of special education programming, but not ideal in supporting the needs of these two buildings.

3. The committee was asked for suggestions of community members to sit on the upcoming Facilities Committee which will meet for the first time in March should all go according to plan.

4. Email communications with Board members was discussed to help eliminate the possibility of an Open Meetings Violation.

5. A new proposed high school course, Musical Theatre, was presented. This course received support from Instructional Council and will be placed on the Board agenda for consideration.

6. Early Childhood Director, Pam Bergey, has recommended a pay raise for her staff. Because of an oversight, this matter was not presented to the Personnel Committee at their meeting on January 13, 2020. Therefore, the Student Affairs Committee reviewed the request and will make the recommendation to the full Board to approve these raises as presented. The cost of these raises will be handled by the Early Childhood Center budget so that there will be no impact on the district’s general fund.

7. General discussion was held on students with significant behavioral issues and their impact on teachers.

Meeting adjourned at 12:58 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 01/13/20

Business and Finance Committee
Monday, January 13, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen

1. High School Gymnasium Sound System*
Mark discussed a recommendation to replace the high school’s main gym sound system as it is starting to fail during events. Mark presented a quote from Dakronics for $30,424. A team of people from Fruitport saw a pilot of the system and the appropriate equipment. There will be a board action request on the upcoming board meeting.

2. Facilities Committee
Bob talked about creating a facilities committee to determine the direction for the future facilities needs along with how to finish the 2017 capital projects fund.

 

Meeting adjourned at 12:10 p.m.

Respectfully submitted by Mark Mesbergen

*An addendum is below.

~

Addendum for Business and Finance Committee Minutes

During the days following the Business and Finance Committee meeting, more questions came up regarding the high school gym equipment and system. Therefore, to ensure Fruitport gets the proper equipment and system for the main gym, the request for the gym sound system is being removed from the January board meeting agenda.

During the next couple of weeks, the team will get back together and ensure the needs of the district are met. Once the team is good with the recommendation, Mark will bring that recommendation to a future Business and Finance Committee meeting.

Fruitport Board of Education Meeting Agenda – 01/20/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Shettler Elementary
2187 Shettler Rd. Muskegon, MI 49444
Monday, January 20, 2020 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
Board Appreciation Presentation – Art Department
Welcome and Shettler Families – Janelle Duffey

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Regular Board Meeting Minutes of December 9, 2019 (attachment VIII-1)
2. Approval of Bills (attachment VIII -2)
General Fund                     $238,537.51
Other Funds:
Early Childhood Center             219.02
Food Service                           77,839.57
Coop Ed (ISD) Tech Millage    7,764.00
Capital Projects (Bond)       359,142.55
Total Bill List                    $683,502.65

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII -3)
4. Acceptance of Student Activity Summary Report (attachment VIII -4)
5. Acceptance of Credit Card and Utilities Report (attachment VIII -5)
6. Approval of Capital Projects Progress Report (attachment VIII -6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII -7)

IX. GENERAL BOARD BUSINESS
1. Other

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held January 13, 2020 (attachment X-1)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held January 13, 2020 (attachment XI-1)
2. MAISD Payroll Service (attachment XI-2)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held January 14, 2020 (attachment XII-1)
2. New Course – Musical Theatre (attachment XII-2)
3. ECC Pay Increase (attachment XII-3)
4. Overnight Trip Requests (attachment XII-4)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Personal Counseling

submitted by Maribeth Clarke, Administrative Assistant, Fruitport Community Schools

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Marissa Brandenburg and Audra Kommer

Over the past few years, schools across America have seen an increase in mental health concerns of students such as depression, anxiety, behavioral disruption, etc.  We, at Fruitport Community Schools, have also seen this increase and recognize the impact mental health has on not just student learning, but overall success in both school and life.

Please know that we have formed important partnerships with two organizations to help address this growing issue.  First, we have partnered with Hackley Community Care to bring personal counseling services to our main campus to help students overcome the mental health barriers that might be in the way of their learning. This counseling service, provided by licensed counselor, Marissa Brandenburg, is for all of our students no matter the grade or the building they attend.  Their office is located in the southeastern corner of Edgewood Elementary and will have its own entrance adjacent to the office.  Her assistant, Audra Kommer will help with scheduling appointments and can be reached at 231.733.6720.

dawnr

Dawn Rymal

Another related support for families comes through a partnership with The Health Project which is affiliated with Mercy Health.  Through The Health Project we will have the services of Dawn Rymal, an experienced Community Health Worker.  Dawn will help families identify resources they need to help remove barriers to student success.  These resources could address housing, food, transportation, dental, vision, and/or other health related needs.  Should you have such a need, you can call Dawn directly at 231.865.4113, or work through school staff to access this support.

Fruitport Board of Education Regular Monthly Meeting Minutes – 12/09/19

Fruitport Board of Education
Regular Monthly Meeting
December 9, 2019 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Jill Brott

IV. APPROVAL OF AGENDA
Item 19-150. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 5-0

V. PRESENTATIONS
A $18,660.85 rebate check was presented to Fruitport Community Schools from Efficiency United and Michigan Gas Utilities. Gregg Griffin and Bob Foster thanked John Winskas and Fred Wilks for working collaboratively to make the high school as energy efficient as possible.
Steve Kelly gave a presentation on advanced technology in the classroom. He shared a video on Augmented Reality and Virtual Reality and how it is used in real-world training. Steve also spoke about childhood ACEs. He provided information that he received at the fall MASB conference.
Bob Szymoniak explained the Muskegon Community ACEs Report. He also reviewed the Fruitport Community Schools’ Social/Emotional Supports Guide. Fruitport is leading the way in creating a system to support students with childhood ACEs.

VI. COMMUNICATIONS
Steve Kelly read aloud a thank you note from David Clark.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak mentioned the upcoming Community Open House on December 11th. He also spoke about being in Dancing with Local Stars which will require him to do some fundraising for the Women’s Division Chamber of Commerce.

IX. CONSENT AGENDA
Item 19-151. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Regular Board Minutes of November 18, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 2, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held December 2, 2019. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, John Winskas, and Mark Mesbergen were present. The committee discussed bringing back a Facilities Committee, an Asbestos RFP, Cafeteria Tables, and the Summer Tax Resolution.

2. Asbestos Request for Proposal.
Item 19-152. MOTION by Buckner, SECOND by Cole to approve the bid from Mid-State Asbestos Removal for an estimated cost of $116,550 as presented.
MOTION CARRIED 5-0

Susan Franklin entered the meeting at 7:35 p.m.

3. Cafeteria Tables.
Item 19-153. MOTION by Buckner, SECOND by Cole to approve the purchase of cafeteria tables from Palmer Hamilton for $53,956.80 as presented.
MOTION CARRIED 6-0

4. Summer Tax Resolution.
Item 19-154. MOTION by Buckner, SECOND by Cole to adopt the summer tax resolution as presented. Roll call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Brott.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 2, 2019.
Steve Kelly reported on a Personnel Committee meeting held December 2, 2019. Dave Hazekamp, Steve Kelly, Tim Burgess, Bob Szymoniak, Allison Camp, and Mark Mesbergen were present. The committee discussed letters of agreement with the Fruitport Clerical Association and the Fruitport Education Association.
They also received a Graduation Advocate update, reviewed the Social/Emotional Supports Guide, and heard about Social/Emotional Learning from Steve Kelly.

2. Fruitport Clerical Association’s Letter of Agreement.
Item 19-155. MOTION by Kelly, SECOND by Buckner to approve the Letter of Agreement with the Fruitport Clerical Association allowing an increase to their sick day bank and an increase to the number of sick days that could be bought back, as presented.
MOTION CARRIED 6-0

3. Fruitport Education Association’s Letter of Agreement.
Item 19-156. MOTION by Kelly, SECOND by Buckner to approve the Letter of Agreement with the Fruitport Education Association providing for a date change to a delayed start. The January 8, 2020 delayed start will be moved to January 6, 2020 giving the high school extra time to acclimate to their new building prior to students returning.
MOTION CARRIED 6-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 3, 2019.
Susan Franklin reported on a Student Affairs Committee meeting held December 3, 2019. Jeff Grossenbacher, Rob Rogers, Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, and Bob Szymoniak were present. The committee received an update on the high school Graduation Advocate. They discussed the option of implementing a closed campus, consolidating truancy in Central Office, and charging students who fail virtual/dual enrollment courses.

2. District Branding.
Item 19-157. MOTION by Franklin SECOND by Buckner to approve the District Branding Guidelines, as presented.
MOTION CARRIED 6-0

3. Overnight Trip Request.
Item 19-158. MOTION by Franklin, SECOND by Burgess to approve the High School Youth in Government overnight trip request, as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the Middle School Robotics competition. They went undefeated and were the #r 1 Team going into the selection process. They will be attending the upcoming State competition in Battle Creek. He also mentioned that the kick off for High School Robotics will be January 4, 2020 at Muskegon Community College.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet January 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet January 13, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet January 14, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. CLOSED SESSION – Superintendent’s Evaluation Per His Request
Item 19-159. MOTION by Buckner, SECOND by Cole to enter into Closed Session to discuss the personnel evaluation of Superintendent Szymoniak, such closed session having been requested by Superintendent Szymoniak. Roll Call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Brott.
MOTION CARRIED 6-0

The Board entered Closed Session at 8:00 p.m.

The Board came out of Closed Session at 8:14 p.m.

XVIII. SUPERINTENDENT EVALUATION
Item 19-160. MOTION by Cole, SECOND by Franklin to approve the Superintendent’s Evaluation rating Bob Szymoniak highly effective.
MOTION CARRIED 6-0

XIX. ADJOURNMENT
Item 19-161. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:16 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

High School Construction

submitted by Maribeth Clarke, Administrative Assistant, Fruitport Community Schools

schoolConstruction on the Fruitport High School is right on schedule with the new two-story academic wing slated to be ready for students after the holiday break.

Over the summer, lighting was installed, classrooms and hallways were carpeted, walls were painted, and the HVAC and boiler system was installed.  Classrooms are ready for furniture and the elevator will soon be installed.

classroomThe kitchen equipment and new serving area are well underway and will be ready for students in January.  The work accomplished this summer was incredible.

The next two months will be a busy time for our technology and maintenance crews while they move teachers to their new classrooms, install wifi and the phone system.  They will work to get classroom furniture in place so students will have a new environment to learn and thrive.

The auditorium should be ready for use in August 2020, and the rest of the project (locker commons, offices, media center) will be done by the summer of 2021.

We hope you took time to visit the high school during the open house on October 26th.  But if you didn’t there will be another one this spring!

Fruitport Schools Family Groups

submitted by Maribeth Clarke, Administrative Assistant, Fruitport Community Schools

“Family Groups” are new to Shettler this year.  A family group consists of a classroom teacher, another adult, and 20-23 students.  There are 3-4 students from each grade, kindergarten to fifth grade.  Every staff member in the building belongs to a family, from the classroom teachers to support staff, to noon supervisors, everyone is part of a “family.”

familyEvery Wednesday from 10:20-11:00 a.m., the entire school transitions to their family groups. The principal plays the song “We are Family” as a signal  for the fifth graders to pick up the kindergarteners and 1st graders, and the second, third, and fourth graders just go on their own to their family group classroom.  At 11:00, the song “We are Family” plays as a signal to end the family group time. Students then walk back to class.

familyThe first few sessions were focused on building community. They came up with a family name, developed a secret handshake, took a photo, made a pennant with their family name and members’ names, and set goals for themselves. After that, they will take a few sessions to review school expectations:  Be Respectful, Be Responsible, Be Safe.

familyThese families stay together until they leave 5th grade and will get new kindergarteners each year.  Students will see familiar faces throughout the building, not just in the classroom. All older students, not just student leaders, will become mentors. This is also an opportunity to incorporate social-emotional learning and mindfulness.  We are excited to build and strengthen relationships with our students and staff.

Fruitport Board of Education Meeting Agenda – 12/09/19

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, December 9, 2019 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
• Michigan Gas Utilities Check Presentation
• Social/Emotional Learning from MASB Conference – Steve Kelly
• Social/Emotional Supports Guide – Bob Szymoniak

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Board Meeting Minutes of November 18, 2019 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                                $151,363.75
Other Funds:
Early Childhood Center                      5,012.51
Food Service                                      75,252.95
Coop Ed (ISD) Tech Millage                  703.33
Total Bill List                              $232,332.54

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held December 2, 2019 (attachment XI-1)
2. Asbestos Request for Proposal (attachment XI-2)
3. Cafeteria Tables (attachment XI-3)
4. Summer Tax Resolution (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held December 2, 2019 (attachment XII-1)
2. Fruitport Clerical Association Letter of Agreement (attachment XII-2)
3. Fruitport Education Association Letter of Agreement (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held December 3, 2019 (attachment XIII-1)
2. District Branding (attachment XIII-2)
3. Overnight Trip Request (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION – Superintendent’s Evaluation per his request

XVIII. SUPERINTENDENT EVALUATION

XIX. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Student Affairs Committee Meeting Minutes – 12/03/19

Student Affairs Committee
Tuesday, December 3, 2019
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Jeff Grossenbacher, Allison Camp, Rob Rogers, Dave Hazekamp, Susan Franklin, Jill Brott, and Bob Szymoniak

1. An update on the high school Graduation Advocate position detailing how the high school is responding to students behind on credits was presented.

2. The option of implementing a closed campus at the high school given the new construction was discussed. The high school administration will return to a Student Affairs Committee meeting in February with a recommendation.

3. Consolidation of handling truancy making it a central office function was discussed. This work is in its infancy and the Student Affairs Committee will be kept informed on developments.

4. Charging students who fail virtual/dual enrollment courses for the cost of these courses was discussed. Committee member Susan Franklin will review the 21f law to determine if this would be allowed. This issue will be revisited at a future meeting.

5. District branding guidelines were reviewed as was the roll-out plan. The plan, as presented during the meeting, needed some adjustments. The Committee will review those adjustments as part of the Board packet for the upcoming Board meeting. Any further need for adjustment will be made at that meeting prior to taking action.

Meeting Adjourned at 1:20 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 12/02/19

Personnel Committee
Monday, December 2, 2019
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Mark Mesbergen, Allison Camp, Steve Kelly, Tim Burgess, Dave Hazekamp, Bob Szymoniak

1. Letters of agreement with two union groups were shared. First, a letter of agreement with the clerical union was presented that would increase the allowable sick day bank and also increase the number of sick days that could be bought back. Second was a letter of agreement with the teachers’ union which would allow for a change in the calendar moving delayed start from January 8 to January 6, 2020.

2. An update was given on the work of the graduation advocate at the high school.

3. The Social/Emotional Support Guide was shared and given a brief explanation. It will be shared with the Board at the next Board meeting.

4. Committee member Steve Kelly discussed his learning from a recent MASB conference. He will present some of his learning at the next Board meeting.

Meeting adjourned at 5:45 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 12/02/19

Business and Finance Committee
Monday, December 2, 2019
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Bob Szymoniak, John Winskas, and Mark Mesbergen

1. Facilities Committee
Bob talked about creating a facilities committee to determine the direction for the future facilities needs along with how to finish the 2017 capital projects fund.

2. Asbestos RFP (Request for Proposal)
Mark and John presented the bid sheet for the two bids for the asbestos RFP. The RFP is for asbestos removal in the remaining portions of the high school. There was a requirement to assume 3,000 square feet of abatement as an estimation. The low bidder was disqualified due to not meeting the bidding requirements. Therefore, the recommendation is for Mid-State Asbestos to be awarded the contract. The total contract will change when demolition starts on the existing building.

3. Cafeteria Tables
Mark and John presented a proposal for cafeteria tables for the high school. This is part of the fixtures, furniture and equipment budget within the bond project to replace some of the existing tables. This will allow the tables to be easily moved, put up and taken down as the cafeteria will be used for multiple purposes. The proposal also includes the booths that are part of the design of the cafeteria. The vendor is part of the Sourcewell purchasing consortium.

4. Summer Tax Resolution
The annual summer tax resolution was discussed. Currently, Spring Lake Township and Fruitport Township collect summer taxes. There will be a resolution to continue collecting summer taxes on the board meeting agenda.

Meeting adjourned at 12:09 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Regular Monthly Meeting Minutes – 11/18/19

Fruitport Board of Education
Regular Monthly Meeting
November 18, 2019 7:00 p.m.
Beach Elementary Library

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – Elroy Buckner.

IV. APPROVAL OF AGENDA
Item 19-141. MOTION by Brott, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

V. PRESENTATIONS
Beach principal, Courtney Stahl welcomed everyone to the board meeting. She spoke briefly about the “Beach Families” and introduced the Techno Trojans 2.0.

Under the leadership of teacher, Amy Carlson, Techno Trojans 2.0 students gave a presentation from their recent competition. The students were tasked with finding a problem and then creating a solution. The students spoke about the history of Fruitport and the potential of bringing back tourism making it a Fabulous tourist destination once again.

VI. COMMUNICATIONS
Steve Kelly read aloud a thank you note from Brenda Baker.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 19-142. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Board Workshop Minutes of November 11, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 6-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 11, 2019.
Kris Cole reported on a Business and Finance Committee meeting held November 11, 2019. Dave Hazekamp, Elroy Buckner, Bob Szymoniak, Allison Camp, John Winskas, and Mark Mesbergen were present. The committee discussed letters of agreement from the Fruitport Education Association and the Fruitport Clerical Association, the West Michigan Health Insurance Pool, the Operating Millage, Salary Formula Results, Payroll Services, a new Curriculum Resource Cycle, the purchase of a Kubota, Access Controls, and the purchase of a large lift.

2. Access Control Bid.
Item 19-143. MOTION by Cole, SECOND by Franklin to accept the Soulard Technology bid for an access control system as presented.
MOTION CARRIED 6-0

3. Purchase of a Kubota Utility Vehicle.
Item 19-144. MOTION by Cole, SECOND by Brott to purchase a Kubota Utility Vehicle and attachments as presented.
MOTION CARRIED 6-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 11, 2019.
Tim Burgess reported on a Personnel Committee meeting held November 11, 2019. Dave Hazekamp, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed letters of agreement from the Fruitport Education Association and the Fruitport Clerical Association, Possible Incentives for Bus Drivers and Instructional Assistants, Payroll Services, the West Michigan Health Insurance Pool, and Salary Formula Results.

2. Fruitport Clerical Association’s Letter of Agreement.
Item 19-145. MOTION by Burgess, SECOND by Franklin to approve the Letter of Agreement with the Fruitport Clerical Association allowing Tammy Juusola to fill the ESU administrative assistant vacancy at 1/3 time as presented.
MOTION CARRIED 6-0

3. Fruitport Education Association’s Letter of Agreement.
Item 19-146. MOTION by Burgess, SECOND by Brott to approve the Letter of Agreement with the Fruitport Education Association allowing a change to HSA funding and removing language regarding the number of steps that can be awarded by the district.
MOTION CARRIED 6-0

4. West Michigan Health Insurance Pool Resolution.
Item 19-147. MOTION by Burgess, SECOND by Franklin to adopt the WMHIP Resolution naming the Director of Business Services as the Trustee and the Central Office Administrative Assistant as the Alternate as presented. Roll call: Brott, Yes; Burgess Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Buckner
MOTION CARRIED 6-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 12, 2019.
Jill Brott reported on a Student Affairs Committee meeting held November 12, 2019. Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, and Bob Szymoniak were present. The committee discussed a Textbook/instructional Resource Cycle, District Branding, Closed Campus at the High School, FEF Fundraising and Communication of the Bus Loop.

2. Textbook and Instructional Resources Cycle.
Item 19-148. MOTION by Brott, SECOND by Franklin to approve the Textbook and Instructional Resource Cycle process as run through Instructional Council as presented.
MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the elementary Robotics competition.

Steve Kelly mentioned his experience at the MASB fall conference and agreed to present on ACEs at the December board meeting.

Dave Hazekamp said the Fruitport Education Foundation 5th Quarter Party was very well done. He commended those who worked on the event and he spoke highly of the evening.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet December 2, 2019 at 11:30 a.m.
2. Personnel Committee will meet December 2, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet December 3, 2019 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 19-149. MOTION by Cole, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:35 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Board Workshop Minutes – 11/11/19

Fruitport Board of Education
Board Workshop
November 11, 2019 5:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 5:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 19-137. MOTION by Buckner, SECOND by Franklin to approve the agenda with the removal of Access Control Bid (item #IV-3).
MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes
Item 19-138. MOTION by Buckner, SECOND by Cole to approve the Regular Meeting Minutes of October 21, 2019.
MOTION CARRIED 7-0

2. Overnight Trip Requests
Item 19-139. MOTION by Franklin, SECOND by Brott to approve the Varsity Boys Basketball Camp, November 23-24, 2019 @ Camp Henry and the Varsity Girls Basketball Camp, November 22-24, 2019 @ Grace Adventures Camp.
MOTION CARRIED 7-0

3. Superintendent Evaluation
The Board discussed the 2019 Superintendent’s evaluation using the MASB recommended Superintendent Evaluation tool.

4. Other
None.

V. REMARKS FROM THE PUBLIC
None.

VI. ADJOURNMENT
Item 19-140. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 6:57 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 11/12/19

Student Affairs Committee
Tuesday, November 12, 2019
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Bob Szymoniak

1. The Board will be asked to support a textbook/instructional resource cycle with the understanding that it is subject to change as driven by Instructional Council.

2. District branding was discussed as it pertains to font, color, and the type of Trojan head so that we have consistency moving into the future. The committee asked for contingency plans on what to do if people don’t adhere to the branding standards, and how those standards will be communicated.

3. Closed campus at the high school was discussed as an agenda item the Board will be asked to address for the 2020/21 school year. The Board requested a report on what other districts are doing with respect to this issue.

4. Conversation was held on FEF fundraising by selling plaques that would be installed within the entry/locker commons of the new construction. The FEF president and high school principal will be encouraged to begin working on this potential FEF fundraiser.

5. It was suggested that we get a communications plan for parents regarding the bus loop and its impact on traffic flow for parents.

Meeting adjourned at 12:55 p.m.

Respectfully submitted by Bob Szymoniak