Fruitport Schools

FCS – Student Affairs Committee Meeting Minutes – 09/16/20

Student Affairs Committee
Wednesday, September 16, 2020
12:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Tim Tiefenbach, John Winskas, Susan Franklin, Dave Hazekamp, Allison Camp, Bob Szymoniak

1. A Facilities Committee update was given with no action necessary at this time.

2. The proposed Harvey Street Corridor DDA was discussed with no action necessary at this time.

3. It was shared that renaming the soccer field would be an action item on the upcoming Board agenda.

4. An update was given on how the opening of school has gone given the fact that some students have chosen a virtual option while secondary students are on a hybrid schedule. No action is necessary at this time. Updates, per law, will be given at each upcoming Board of Education meeting.

Meeting Adjourned at approximately 1:15 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 09/14/20

Personnel Committee
Monday, September 14, 2020
5:30 p.m. ~ Board Room
MEETING MINUTES

Attendance: Dave Hazekamp, Steve Kelly, Tim Burgess, John Winskas, Tim Tiefenbach, Bob Szymoniak

1. An update was given on the status of the Facilities Committee. No action necessary at this time.

2. Renaming the soccer field was discussed and will be on the Board agenda for action at the September meeting.

3. A letter of agreement that prorates attendance incentive bonuses to Food Service/Transportation bargaining unit members given changes that might be required because of the pandemic was presented and will be on the Board agenda for action at the September meeting.

4. A discussion on the proposed Harvey Street Corridor DDA was held with no action necessary at this time.

Meeting Adjourned at 6:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 09/14/20

Business and Finance Committee
Monday, September 14, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Tim Tiefenbach, John Winskas, and Mark Mesbergen

1. Audit Update
Mark gave an update on the audit for the 2019-20 fiscal year. The auditors are not quite done but everything seems to be going well.

2. Election Update
Bob and Mark gave an update regarding a DDA resolution that states the district will opt out of DDA within Fruitport Township.

3. COVID Buckets
Mark gave an update regarding the different restricted grants that Fruitport is receiving. These funds are restricted so there are certain expenses that Fruitport can allocate to those grants.

4. Bond Update
Tim, John, Bob and Mark gave an update regarding the scope of the potential 2021 bond. There also was discussion on the scope of the remaining funds for the 2016 bond.

5. Opening of School Update – what are you hearing?
Discussion was held regarding what the committee is hearing from the public regarding the school.

6. Other
Bob discussed renaming the soccer field.

 

Meeting adjourned at 12:35 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/21/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, September 21, 2020 -7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of August 24, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $253,586.48
Other Funds:
Early Childhood Center              4,061.24
Food Service                               77,272.63
Coop Ed (ISD) Tech Millage       57,986.91
Capital Projects (Bond)            305,043.20
Total Bill List                          $697,950.46

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Naming the Soccer Field (attachment X-1)
2. Downtown Development Authority Resolution (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held September 14, 2020 (attachment XI-1)
2. Second and Final Reading of Updated Food Service Policy #8500 (attachment XI-2) 3.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held September 14, 2020 (attachment XII-1)
2. Fruitport Bus Drivers/Food Service Association Letter of Agreement (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held September 16, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS UPCOMING SUPERINTENDENT EVALUATION

XVIII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Minutes – 08/24/20

Fruitport Board of Education
Special Board Meeting
August 24, 2020 6:00 p.m.
Board Room

Zoom Conference Log-In:
https://zoom.us/j/94040192104?pwd=TmlwdkFuekFlUE9Fbmlwb2tIaGFvdz09

I. The Special meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Tim Burgess, Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-103. MOTION by Franklin, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of August 17, 2020.
Item 20-104. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of August 17, 2020 as presented.
MOTION CARRIED 6-0

Steve Kelly entered the meeting at 6:08 p.m.

2. Updates to the 2020-21 School Calendar.
Item 20-105. MOTION by Cole, SECOND by Buckner to approve the revised 2020-21 school calendar as presented.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
Kendrah Robinson introduced herself, via Zoom, as a new parent in the district.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-106. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 6:10 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 08/17/20

Fruitport Board of Education
Regular Monthly Meeting
August 17, 2020 7:00 p.m.
Board Room

Zoom Conference Log-In:
http://zoom.us/j/93492951533?pwd=UGFqYTdCSVdranQyRmh5alRBVnV6QT09

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-098. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak read aloud a letter recognizing the leadership of Allison Camp in the development of Fruitport Community School’s COVID-19 Preparedness and Response Plan and all of the related documents and actions pertaining to reopening of school for the 2020-21 school year. He congratulated her on a job well done!

IX. CONSENT AGENDA
Item 20-099. MOTION by Cole, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 12, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 10, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held August 10, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak, were present. The committee discussed Bus Bids, the updates to Food Service policy #8500, and the financial implications of the COVID Preparedness Plan.

2. Bus Purchase.
Item 20-100. MOTION by Buckner, SECOND by Cole to approve the bid from Midwest Transit Equipment to purchase a bus and warranty not to exceed $73,339 as presented.
MOTION CARRIED 7-0

3. First Reading of Updated Food Service Policy #8500.
Item 20-101. MOTION by Buckner, SECOND by Kelly to approve the first reading of updated Food Service policy #8500 as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 10, 2020.
Steve Kelly reported on a Personnel Committee meeting held August 10, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak, were present. The committee discussed human resource implications regarding the pandemic.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held August 12, 2020.
Jill Brott reported on a Student Affairs Committee meeting held August 12, 2020. Susan Franklin, Jill Brott, Allison Camp, and Bob Szymoniak were present. The committee discussed education options and changes to handbooks with regard to COVID-19.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about the change to the football season and asked about the interim athletic director.

Dave Hazekamp reminded everyone to review the Superintendent Evaluation tool.

Kris Cole announced the Middle School Robotics kick-off that is scheduled to take place on September 12th. He was excited to share that FMS will be a hub for other schools if needed.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet September 14, 2020 at 11:30 a.m.
2. Personnel Committee will meet September 14, 2020 at 5:30 p.m.
3. Student Affairs Committee will meet September 16, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 20-102. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:15 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 08/24/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, August 24, 2020 – 6:00 p.m.
Board of Education Meeting Room
and Virtual via Zoom

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of August 17, 2020 (attachment IV-1)
2. Updates to the 2020-21 School Calendar (attachment IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Business and Finance Committee Meeting Minutes – 08/10/20

Business and Finance Committee
Monday, August 10, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Bus Bids
Mark presented a recommendation to accept a bid from Midwest Transit Equipment to purchase an off-leased bus. This bus would replace a bus that blew its engine during the spring. The recommendation is to purchase the warranty for an additional $5,100.

2. Updated Food Service Policy #8500
Bob presented an updated food service policy #8500 for review.

3. COVID Preparedness Plan – Financial Implications
Bob and Mark talked about the preparedness plan and a high level view of the financial implications. They also talked about the plan to track all cost associated with COVID.

Meeting adjourned at 12:21 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Special Meeting Minutes – 08/12/20

Fruitport Board of Education
Special Board Meeting
August 12, 2020 6:00 p.m.
Board Room

I. The Special meeting of the Board of Education was called to order at 6:02 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-093. MOTION by Cole, SECOND by Buckner to approve the agenda with the addition of item #IV-3 Handbook Addendum.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Special Meeting Minutes of August 6, 2020.
Item 20-094. MOTION by Cole, SECOND by Buckner to approve the Special Meeting Minutes of August 6, 2020 as presented.
MOTION CARRIED 6-0

Steve Kelly entered the meeting at 6:30 p.m.

2. COVID-19 Preparedness and Response Plan.
Curriculum Director, Allison Camp presented information on the district’s journey to create Fruitport’s COVID-19 Preparedness and Response Plan. She covered multiple topics from what Face-to-Face and virtual instruction will look like this fall to cleaning classrooms, distributing meals, and hand sanitizing. She and Superintendent, Bob Szymoniak addressed all of the questions and concerns the online community shared during the meeting.
Item 20-095. MOTION by Brott, SECOND by Buckner to approve the Fruitport Community Schools’ COVID-19 Preparedness and Response Plan as presented.
MOTION CARRIED 7-0

3. COVID-19 Handbook Addendum.
Item 20-095. MOTION by Brott, SECOND by Franklin to approve the COVID-19 Handbook Addendum as presented.
MOTION CARRIED 7-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
Dave Hazekamp spoke about the COVID-19 Preparedness and Response Plan. He reminded everyone that the Plan is an offensive-minded plan and is only temporary.

Susan Franklin expressed her appreciation for all of the hard work that went into creating the Plan.

VII. ADJOURNMENT
Item 20-096. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:38 p.m.

Respectfully submitted,

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 08/12/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, August 12, 2020 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Special Meeting Minutes of August 6, 2020 (attachment IV-1)
2. COVID-19 Preparedness and Response Plan

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 08/17/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, August 17, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of August 12, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                                                           $110,429.90
Other Funds:
Early Childhood Center                                                    374.58
Food Service                                                                       948.26
Coop Ed (ISD) Tech Millage                                           4,582.88
Total Bill List                                                           $116,335.62
3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held August 10, 2020 (attachment XI-1)
2. Bus Purchase (attachment XI-2)
3. First Reading of Updated Food Service Policy #8500 (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held August 10, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held August 12, 2020 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 8/6/20

Fruitport Board of Education
Special Board Meeting
August 6, 2020 8:00 a.m.
Board Room

I. The Special meeting of the Board of Education was called to order at 8:00 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Jill Brott and Tim Burgess.

III. APPROVAL OF AGENDA
Item 20-089. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 5-0

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of July 20, 2020.
Item 20-090. MOTION by Buckner, SECOND by Cole to approve the Regular Meeting Minutes of July 20, 2020 as presented.
MOTION CARRIED 5-0

2. Chromebook Purchase.
Item 20-091. MOTION by Buckner, SECOND by Franklin to approve the purchase of 200 Chromebooks from ChromebookParts.com at a cost of $51,998 as presented.
MOTION CARRIED 5-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-092. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:06 a.m.

Respectfully submitted,
Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 8/6/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday, August 6, 2020 – 8:00 a.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of July 15, 2019 (attachment IV-1)
2. Chromebook Purchase (IV-2)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 07/20/20

Fruitport Board of Education
Regular Monthly Meeting
July 20, 2020 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-085. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Curriculum Director, Allison Camp gave the Board an update on the District’s Safe to School Road Map. She explained the process of writing a preparedness plan. A Special Meeting of the Board will be scheduled in August to approve the Back to School Road Map prior to submitting it on August 17, 2020.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 20-086. MOTION by Buckner, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Truth and Taxation Hearing Minutes of June 29, 2020
2. Approval of Organizational Meeting Minutes of June 29, 2020
3. Approval of Regular Meeting Minutes of June 29, 2020
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Fruitport High School Class of 2020 Resolution.
Item 20-087. MOTION by Cole, SECOND by Brott to adopt the resolution recognizing the High School Class of 2020 as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held July 13, 2020.
Steve Kelly reported on a Personnel Committee meeting held July 13, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak, were present. The committee discussed a personnel matter and discussion was held on the potential May 2020 bond issue.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Nothing to report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Elroy Buckner brought forth a liability question for discussion.

Dave Hazekamp gave a brief update on the Facilities Committee.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet August 10, 2020 at 11:30 a.m.
2. Personnel Committee will meet August 10, 2020 at 5:30 p.m.
3. Student Affairs Committee will meet August 12, 2020 at 12:00 p.m.
4. A Special Board Meeting is scheduled for August 12, 2020 at 6:00 p.m. to approve the district’s Back to School Road Map.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson spoke about a recent conversation with her daughter who works for a public school in North Carolina. She feels we have a great community who will support our back to school initiatives.

XVII. ADJOURNMENT
Item 20-088. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:23 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Personnel Committee Meeting Minutes – 07/13/20

Personnel Committee
Monday, July 13, 2020
6:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Tim Burgess, Steve Kelly, Dave Hazekamp, Bob Szymoniak

1. A discussion was held regarding a personnel matter with no action required at the current time.
2. Discussion was also held on the potential May 2021 bond issue.

Meeting adjourned at 6:30 p.m.

Respectfully submitted by Bob Szymoniak

Fruitport Board of Education Meeting Agenda – 07/20/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, July 20, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Truth and Taxation Hearing Minutes of June 29, 2020 (attachment IX-1)
2. Approval of Organizational Meeting Minutes of June 29, 2020 (attachment IX-2)
3. Approval of Regular Meeting Minutes of June 29, 2020 (attachment IX-3)
4. Approval of Bills (attachment IX-4)
General Fund                              $241,728.75
Other Funds:
Early Childhood Center                   4,200.83
Food Service                                  215,659.38
Coop Ed (ISD) Tech Millage           39,651.10
Debt Service Fund 2012                 -8,794.92
2017 Debt Retirement                 -26,170.59
Debt Service Fund 2007                      -65.06
Capital Projects (Bond)                  84,670.75
Total Bill List                           $  550,880.24

1. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-5)
2. Acceptance of Student Activity Summary Report (attachment IX-6)
3. Acceptance of Credit Card and Utilities Report (attachment IX-7)
4. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS
1. Fruitport High School Class of 2020 Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of a Committee Meeting Held on July 13, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Special Board Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/29/20

Fruitport Board of Education
Truth and Taxation Public Hearing
June 29, 2020 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-050. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

IV. Budget Hearing Presentation
Director of Business Services, Mark Mesbergen opened the Budget Hearing with a 2019-/20 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2020/21 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2020/21 MPSERS Rates, 2020/21 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, Technology and a Fiduciary Account. He also answered all questions asked by board members.

Steve Kelly entered the meeting: 6:45 p.m.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-051. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:03 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Annual Organizational Meeting Minutes – 06/29/20

Fruitport Board of Education
Annual Organizational Meeting
June 29, 2020 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:04 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly and Dave Hazekamp.

IV. APPROVAL OF AGENDA
Item 20-052. MOTION by Burgess, SECOND by Cole to approve the agenda.
MOTION CARRIED 7-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 20-053. MOTION by Buckner, SECOND by Brott to adopt all existing Bylaws and Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VI. Designation of Banking Institution
Item 20-054. MOTION by Franklin, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 7-0

VII. Resolution for Investment Authority
Item 20-055. MOTION by Brott, SECOND by Cole to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VIII. Designation of Legal Firms
Item 20-056. MOTION by Franklin, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 7-0

IX. Establishment of Board Compensation
Item 20-057. MOTION by Franklin, SECOND by Brott to approve $599 compensation per Board member for the 2020-21 fiscal year payable in three installments: the first to be paid in August 2020; the second to be paid in December 2020; and the third to be paid in June 2021.
MOTION CARRIED 7-0

X. Memberships and Affiliations
Item 20-058. MOTION by Brott, SECOND by Franklin to continue with memberships in the following organizations:
Michigan Association of School Boards (MASB) ($5,380)
Michigan Negotiators Association ($225)
Rotary International Muskegon ($320)
Michigan Institute for Educational Management (MIEM) ($365)
Michigan Association of School Administrators (MASA) (*approx. $1,925)
MOTION CARRIED 7-0

XI. Designation of Board Liaison to MASB
Item 20-059. MOTION by Brott, SECOND by Buckner to appoint Susan Franklin as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 7-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 20-060. MOTION by Franklin, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2020-21 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XIII. Designation of Authorized Signatures
Item 20-061. MOTION by Brott, SECOND by Franklin to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 7-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 20-062. MOTION by Franklin, SECOND by Brott to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 7-0

XV. Safe Deposit Box Authority
Item 20-063. MOTION by Cole, SECOND by Franklin to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 7-0

XVI. Fee for Board Meeting Date Request
Item 20-064. MOTION by Brott, SECOND by Franklin to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 7-0

XVII. Approval of Courses Contained in the District Course Catalog
Item 20-065. MOTION by Franklin, SECOND by Cole to adopt the Fruitport Community Schools’ Individual Course List as presented on the Fruitport website: www.fruitportschools.net/departs/curriculum.
MOTION CARRIED 7-0

XVIII. Adjournment
Item 20-066. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting
MOTION CARRIED 7-0

The Organizational Meeting adjourned at 7:22 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 06/29/20

Fruitport Board of Education
Regular Monthly Meeting
June 29, 2020 7:00 p.m.
Board Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:23 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-067. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

IV. PRESENTATIONS
None.

V. COMMUNICATIONS
Steve Kelly read aloud a thank you note from the Muskegon Rescue Mission.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

VIII. CONSENT AGENDA
Item 20-068. MOTION by Cole, SECOND by Kelly to approve the Consent Agenda as listed.
1. Approval of Workshop Meeting Minutes of June 23, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

IX. GENERAL BOARD BUSINESS
1. MHSAA 2020-21 Membership.
Item 20-069. MOTION by Cole, SECOND by Buckner to adopt the 2020-21 Membership Resolution as prepared by MHSAA for Participation.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

2. Shared Services with North Muskegon Public Schools.
Item 20-070. MOTION by Cole, SECOND by Brott to approve the Agreement for Business Services with NMPS adding the word “who” to the first sentence of the second paragraph.
MOTION CARRIED 7-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 22, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held June 22, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed Budget, Cashflow, Chartwells, Food Service Prices, the Operating Millage, COVID-19, High School Gym Audio System, and L-4029.

2. 2019-20 School Service Fund Amendment.
Item 20-071. MOTION by Buckner, SECOND by Cole to adopt the 2019-20School Service
Fund Amended Budget resolution as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

3. 2019-20 General Fund Budget Amendments.
Item 20-072. MOTION by Buckner, SECOND by Cole to adopt the 2019-20 General Fund Amended Budget resolution as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

4. School Service Fund.
Item 20-073. MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School Service Budget as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

5. Budget Appropriations Act of 2020-21 General Fund.
Item 20-074. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act of 2020-21 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

6. Operating Millage.
Item 20-075. MOTION by Buckner, SECOND by Cole to adopt a Resolution Calling for a School Election for an Operating Millage Proposal on November 3, 2020 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

7. Authority for Fruitport Community Schools to Borrow Funds.
Item 20-076. MOTION by Buckner, SECOND by Cole to adopt a Resolution allowing Bob Szymoniak and Mark Mesbergen the authority, if needed, to borrow funds on behalf of Fruitport Community Schools, not to exceed $3,500,000 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

8. Main Gym Sound System.
Item 20-077. MOTION by Buckner, SECOND by Cole to approve the purchase of a sound system for the main gym as presented.
MOTION CARRIED 7-0

9. 2020-21 Chartwells’ Renewal.
Item 20-078. MOTION by Buckner, SECOND by Cole to approve the 2020-21 Chartwells’ contract for management services, including the addendum as presented.
MOTION CARRIED 7-0

10. L-4029 Property Tax Levy.
Item 20-079. MOTION by Buckner, SECOND by Brott to approve the L-4029 for the fiscal year 2021 as presented.
MOTION CARRIED 7-0

11. Food Service Prices for the 2020-21 School Year.
Item 20-080. MOTION by Buckner, SECOND by Cole to approve maintaining the food service prices for the 2020-21 school year as presented.
MOTION CARRIED 7-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 22, 2020.
Tim Burgess reported on a Personnel Committee meeting held June 22, 2020. Dave Hazekamp, Tim Burgess, and Bob Szymoniak, were present. The committee discussed staffing changes due to COVID-19, Schooling in light of the coronavirus and changes to the Alternative Education program.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 18, 2020.
Jill Brott reported on a Student Affairs Committee meeting held June 18, 2020. Dave Hazekamp, Jill Brott, Susan Franklin, Allison Camp, Amy Upham, and Bob Szymoniak, were present. The committee discussed academics during the school closure, the Middle School handbook, Education this fall, and restructuring Alternative Ed.

2. Reproductive Health Resource.
Item 20-081. MOTION by Brott, SECOND by Franklin to approve the Reproductive Health Resource, “Willing to Wait” as presented.
MOTION CARRIED 7-0

3. Middle School Handbook.
Item 20-082. MOTION by Brott, SECOND by Franklin to approve changes to the middle school handbook as presented.
MOTION CARRIED 7-0

4. Overnight Trip Requests.
Item 20-083. MOTION by Brott, SECOND by Franklin to approve the overnight trip requests as presented.
MOTION CARRIED 7-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Bob Szymoniak spoke about possible changes to school funding.

Kris Cole stated that the Robotics Team won the FIRST Robotic’s Chairman’s Award. Students competed at the State level via Zoom. The team is waiting for word on how well they did.

Dave Hazekamp provided a Facilities Committee Update.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet July 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet July 13, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet July 15, 2020 at 12:00 p.m.

XV. REMARKS FROM THE PUBLIC
None.

XVI. ADJOURNMENT
Item 20-084. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:53 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 06/22/20

Business and Finance Committee
Monday, June 22, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Budget
Mark presented the 2020 final budget amendments for the General Fund and the Special Revenue Funds. The General Fund is projected to finish with a $2,6,73,701 fund balance (8.65% of expenses). The Special Revenue Funds are all seeing big changes to their bottom line due to COVID-19. Mark presented the proposed 2021 original budget for the General Fund and the Special Revenue Funds. The General Fund is projected to have a $1,117,302 deficit and end with a $1,556,399 fund balance (5.15% of expenses).

2. Cashflow Resolution
Mark gave an update on Fruitport’s cash flow. Mark recommends the board take action on a resolution giving Bob and Mark the authority to borrow money for cash flow. Mark is not sure if the district would need to borrow due to the State budget situation but Mark felt this is something that could be done ahead of time to save time if there was a need to borrow.

3. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2020-21 school year. Pre the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution. An addendum was included due to MDE guidance regarding summer food service programs.

4. 2020-21 Food Service Prices
Every year, our food service director has to complete a report for MDE to determine if Fruitport Community Schools has to increase our food service prices. The USDA has guidance that if a district has a positive fund balance, the district could freeze meal prices for the 2020-21 school year. The recommendation is to freeze meal prices.

5. Operating Millage Resolution
Fruitport’s Operating Millage is expiring this year. Mark recommended that we renew our millage of 18.5 mills (max to levy is 18 mills) for 4 years. If the district experiences a couple of rollbacks in that timeframe, the district could go back to the public. The election will be this November.

6. COVID -19 Update
Bob gave an update regarding COVID-19.

7. High School Gym Audio Bid
Over the past year, the current sound system in the main gym has been having some issues. During events, the system has been going in and out and sometimes the system has to be shut off and turned back on to work. The system is roughly 20 years old. Our technology consultant created an RFP to get a price to update the system. Daktronics was the lowest qualified bidder when the mandatory alternative was added to the bid amount.

8. Other – L-4029
The L-4029 is the report that Fruitport submits to the local townships to tell the township when and how much mills to levy the public. Every year, the board of education has to approve the report. The report states that summer taxes will be levied for Fruitport and Spring Lake Townships.

 

Meeting adjourned at 12:56 p.m.
Respectfully submitted by Mark Mesbergen

FCS – Personnel Committee Meeting Minutes – 06/22/20

Personnel Committee
Monday, June 22, 2020
6:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Bob Szymoniak

1. A personnel report was given which focused on staffing implications of the budget development process.

2. It was reported that planning on the return to school in light of the coronavirus has been put on hold until the requirements are made known from the governor on June 30.

3. An update on changes to the alternative education program was given.

Meeting adjourned at 6:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Student Affairs Committee Meeting Minutes – 06/18/20

Student Affairs Committee
Thursday, June 18, 2020
12:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Amy Upham, Allison Camp, Jill Brott, Susan Franklin, Dave Hazekamp, Bob Szymoniak

1. A recommendation was made and supported by the committee to place the “Willing to Wait” resource on the Board agenda for approval. This resource received an endorsement from the Reproductive Health Committee.

2. A recap was given regarding how academics went during the mandated school closure.

3. A change to the middle school handbook was shared.

4. It was reported that any further planning on what school will look like this fall in light of the coronavirus would be placed on hold until the governor released her plan for schools on June 30.

5. Preliminary plans for restructuring alternative education were given.

Meeting adjourned at 1:10 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Truth and Taxation Public Hearing Special Board Meeting Agenda – 06/29/20

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 29, 2020 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. BUDGET HEARING PRESENTATION

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Agenda – 06/29/20

Fruitport Board of Education
Annual Organizational Meeting
June 29, 2020 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Agenda
V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)
VI. Designation of Banking Institution (attachment #2)
VII. Resolution for Investment Authority (attachment #3)
VIII. Designation of Legal Firms (attachment #4)
IX. Establishment of Board Compensation (attachment #5)
X. Approval of District Memberships and Affiliations (attachment #6)
XI. Designation of Board Member Liaison to MASB (attachment #7)
XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)
XIII. Designation of Authorized Signatures (attachment #9)
XIV. Administration Designation of Treasurer Responsibilities (attachment #10)
XV. Safe Deposit Box Authority (attachment #11)
XVI. Fee for Board Meeting Request (attachment #12)
XVII. Approval of Courses Contained in the District Course Catalog (attachment #13)
XVIII. Adjournment

– Recess –

Fruitport Board of Education Meeting Agenda – 06/29/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport, MI 49415
Monday, June 29, 2020 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Workshop Meeting Minutes of June 23, 2020 (attachment VIII-1)
2. Approval of Bills (attachment VIII-2)
General Fund                           $35,048.20
Other Funds:
Early Childhood Center              2,094.49
Food Service                                 3,460.66
Coop Ed (ISD) Tech Millage        3,312.50
Capital Projects (Bond)             21,471.98
Total Bill List                          $65,387.83

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-3)
4. Acceptance of Student Activity Summary Report (attachment VIII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VIII-5)
6. Approval of Capital Projects Progress Report (attachment VIII-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-7)

IX. GENERAL BOARD BUSINESS
1. MHSAA 2020-21 Membership (attachment IX-1)
2. Shared Services with North Muskegon Public Schools (attachment IX-2)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held June 22, 2020 (attachment X-1)
2. School Service Fund Amendment (attachment X-2)
3. General Fund Budget Amendment (attachment X-3)
4. School Service Fund 2020-21 (attachment X-4)
5. Budget Appropriations Act of the 2020-21 General Fund (attachment X-5)
6. Operating Millage (attachment X-6)
7. Authority for Fruitport Community Schools to Borrow Funds (attachment X-7)
8. Main Gym Sound System (attachment X-8)
9. 2020-21 Chartwells’ Renewal (attachment X-9)
10. L-4029 Property Tax Levy (attachment X-10)
11. Food Service Prices for the 2020-21 School Year (attachment X-11)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held June 22, 2020 (attachment XI-1)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held June 18, 2020 (attachment XII-1)
2. Reproductive Health Resource (attachment XII-2)
3. Middle School Student Handbook (attachment XII-3)
4. Overnight Trip Requests (attachment XII-4)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special Board Meeting Minutes – 06/01/20

Fruitport Board of Education
Special Board Meeting
June 1, 2020
Virtual Meeting via Zoom

I. The Special Meeting of the Board of Education was called to order at 6:08 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Susan Franklin, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Tim Burgess

III. APPROVAL OF AGENDA
Item 20-041. MOTION by Brott, SECOND by Cole to approve the agenda as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 20-042. MOTION by Buckner, SECOND by Brott to approve the Regular Meeting Minutes of May 18, 2020.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

2. Construction Change Order.
Item 20-043. MOTION by Buckner, SECOND by Brott to approve the change order to regrade and repave the parking lot located between the High School and Edgewood Elementary as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

3. Federal Funding Resolution.
Item 20-044. MOTION by Brott, SECOND by Franklin to adopt the resolution in support of Federal Funding of Public Education in light of the COVID-19 pandemic as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-045. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:20 p.m.

Respectfully submitted,

Maribeth Clarke, recording secretary for the Board of Education

Fruitport Board of Education Virtual Meeting Minutes – 05/18/20

Fruitport Board of Education
Regular Monthly Meeting
May 18, 2020 7:00 p.m.
Virtual Zoom Meeting

I. The Regular meeting of the Board of Education was called to order at 7:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-033. MOTION by Brott, SECOND by Franklin to approve the agenda as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

IV. REMARKS FROM THE PUBLIC
None.

V. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an update on distance learning and iReady. He stated the district has seen a student participation rate that has exceeded his expectations.

Business and Finance Director, Mark Mesbergen spoke about the State’s financial crisis. He explained how the State might balance the budget with significant cuts to school funding. More details will follow.

VI. CONSENT AGENDA
Item 20-034. MOTION by Franklin, SECOND by Burgess to approve the Consent Agenda as listed. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
1. Approval of Regular Meeting Minutes of April 20, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

VII. GENERAL BOARD BUSINESS
1. MAISD 2020-21 General Fund Budget Resolution.
Item 20-035. MOTION by Brott, SECOND by Buckner to adopt the Resolution to approve the MAISD 2020-21 budget as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VIII. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Nothing to Report.

IX. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Letter of Agreement, Fruitport Education Association.
Item 20-036. MOTION by Kelly, SECOND by Franklin to approve the Fruitport Education Association’s Letter of Agreement to adjust the mentor section of the contract as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

X. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Parent-Student Athletic Handbook.
Item 20-037. MOTION by Brott, SECOND by Franklin to approve the Parent-Student Athletic Handbook with changes as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BOARD MEMBER REPORTS AND DISCUSSIONS
Steve Kelly spoke about distance learning.
Kris Cole stated that the Robotics Team won the FIRST Robotic’s Chairman’s Award.

XII. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet June 22, 2020 at 11:30 a.m.
2. Personnel Committee will meet June 22, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet June 18, 2020 at 12:00 p.m.
4. Board Workshop, June 23, 2020 at 6:00 p.m.
5. Truth and Taxation Budget Hearing, June 29, 2020
Item 20-038. MOTION by Franklin, SECOND by Brott to schedule a Truth and Taxation Budget Hearing on June 29, 2020 at 6:30 p.m. in the board room. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

6. Regular June Board Meeting
Item 20-039. MOTION by Franklin, SECOND by Brott to postpone the Regular June Board Meeting to June 29, 2020 at 7:00 p.m. in the Board Room. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XIII. REMARKS FROM THE PUBLIC
None.

XIV. ADJOURNMENT
Item 20-040. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:47 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Virtual Meeting Agenda – 05/18/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual Meeting via Zoom
Monday, May 18, 2020 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VI. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of April 20, 2020 (attachment VI-1)
2. Approval of Bills (attachment VI-2)
General Fund                                $108,574.73
Other Funds:
Early Childhood Center                     6,174.74
Food Service                                   136,807.96
Coop Ed (ISD) Tech Millage            37,987.14
Capital Projects (Bond)                   83,275.04
Total Bill List                              $372,819.61

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VI-3)
4. Acceptance of Student Activity Summary Report (attachment VI-4)
5. Acceptance of Credit Card and Utilities Report (attachment VI-5)
6. Approval of Capital Projects Progress Report (attachment VI-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VI-7)

VII. GENERAL BOARD BUSINESS
1. MAISD 2020-21 General Fund Budget Resolution (attachment VII-1)

VIII. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

IX. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Letter of Agreement, Fruitport Education Association (attachment IX-1)

X. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Parent-Student Athletic Handbook (attachment X-1)

XI. BOARD MEMBER REPORTS AND DISCUSSIONS

XII. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XIII. REMARKS FROM THE PUBLIC*

XIV. ADJOURNMENT

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*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.