Fruitport Schools

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/29/20

Fruitport Board of Education
Truth and Taxation Public Hearing
June 29, 2020 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-050. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

IV. Budget Hearing Presentation
Director of Business Services, Mark Mesbergen opened the Budget Hearing with a 2019-/20 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2020/21 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2020/21 MPSERS Rates, 2020/21 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, Technology and a Fiduciary Account. He also answered all questions asked by board members.

Steve Kelly entered the meeting: 6:45 p.m.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-051. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:03 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Annual Organizational Meeting Minutes – 06/29/20

Fruitport Board of Education
Annual Organizational Meeting
June 29, 2020 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:04 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly and Dave Hazekamp.

IV. APPROVAL OF AGENDA
Item 20-052. MOTION by Burgess, SECOND by Cole to approve the agenda.
MOTION CARRIED 7-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 20-053. MOTION by Buckner, SECOND by Brott to adopt all existing Bylaws and Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VI. Designation of Banking Institution
Item 20-054. MOTION by Franklin, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 7-0

VII. Resolution for Investment Authority
Item 20-055. MOTION by Brott, SECOND by Cole to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VIII. Designation of Legal Firms
Item 20-056. MOTION by Franklin, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 7-0

IX. Establishment of Board Compensation
Item 20-057. MOTION by Franklin, SECOND by Brott to approve $599 compensation per Board member for the 2020-21 fiscal year payable in three installments: the first to be paid in August 2020; the second to be paid in December 2020; and the third to be paid in June 2021.
MOTION CARRIED 7-0

X. Memberships and Affiliations
Item 20-058. MOTION by Brott, SECOND by Franklin to continue with memberships in the following organizations:
Michigan Association of School Boards (MASB) ($5,380)
Michigan Negotiators Association ($225)
Rotary International Muskegon ($320)
Michigan Institute for Educational Management (MIEM) ($365)
Michigan Association of School Administrators (MASA) (*approx. $1,925)
MOTION CARRIED 7-0

XI. Designation of Board Liaison to MASB
Item 20-059. MOTION by Brott, SECOND by Buckner to appoint Susan Franklin as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 7-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 20-060. MOTION by Franklin, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2020-21 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XIII. Designation of Authorized Signatures
Item 20-061. MOTION by Brott, SECOND by Franklin to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 7-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 20-062. MOTION by Franklin, SECOND by Brott to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 7-0

XV. Safe Deposit Box Authority
Item 20-063. MOTION by Cole, SECOND by Franklin to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 7-0

XVI. Fee for Board Meeting Date Request
Item 20-064. MOTION by Brott, SECOND by Franklin to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 7-0

XVII. Approval of Courses Contained in the District Course Catalog
Item 20-065. MOTION by Franklin, SECOND by Cole to adopt the Fruitport Community Schools’ Individual Course List as presented on the Fruitport website: www.fruitportschools.net/departs/curriculum.
MOTION CARRIED 7-0

XVIII. Adjournment
Item 20-066. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting
MOTION CARRIED 7-0

The Organizational Meeting adjourned at 7:22 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 06/29/20

Fruitport Board of Education
Regular Monthly Meeting
June 29, 2020 7:00 p.m.
Board Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:23 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-067. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0

IV. PRESENTATIONS
None.

V. COMMUNICATIONS
Steve Kelly read aloud a thank you note from the Muskegon Rescue Mission.

VI. REMARKS FROM THE PUBLIC
None.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

VIII. CONSENT AGENDA
Item 20-068. MOTION by Cole, SECOND by Kelly to approve the Consent Agenda as listed.
1. Approval of Workshop Meeting Minutes of June 23, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

IX. GENERAL BOARD BUSINESS
1. MHSAA 2020-21 Membership.
Item 20-069. MOTION by Cole, SECOND by Buckner to adopt the 2020-21 Membership Resolution as prepared by MHSAA for Participation.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

2. Shared Services with North Muskegon Public Schools.
Item 20-070. MOTION by Cole, SECOND by Brott to approve the Agreement for Business Services with NMPS adding the word “who” to the first sentence of the second paragraph.
MOTION CARRIED 7-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 22, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held June 22, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed Budget, Cashflow, Chartwells, Food Service Prices, the Operating Millage, COVID-19, High School Gym Audio System, and L-4029.

2. 2019-20 School Service Fund Amendment.
Item 20-071. MOTION by Buckner, SECOND by Cole to adopt the 2019-20School Service
Fund Amended Budget resolution as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

3. 2019-20 General Fund Budget Amendments.
Item 20-072. MOTION by Buckner, SECOND by Cole to adopt the 2019-20 General Fund Amended Budget resolution as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

4. School Service Fund.
Item 20-073. MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School Service Budget as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

5. Budget Appropriations Act of 2020-21 General Fund.
Item 20-074. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act of 2020-21 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

6. Operating Millage.
Item 20-075. MOTION by Buckner, SECOND by Cole to adopt a Resolution Calling for a School Election for an Operating Millage Proposal on November 3, 2020 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

7. Authority for Fruitport Community Schools to Borrow Funds.
Item 20-076. MOTION by Buckner, SECOND by Cole to adopt a Resolution allowing Bob Szymoniak and Mark Mesbergen the authority, if needed, to borrow funds on behalf of Fruitport Community Schools, not to exceed $3,500,000 as presented.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

8. Main Gym Sound System.
Item 20-077. MOTION by Buckner, SECOND by Cole to approve the purchase of a sound system for the main gym as presented.
MOTION CARRIED 7-0

9. 2020-21 Chartwells’ Renewal.
Item 20-078. MOTION by Buckner, SECOND by Cole to approve the 2020-21 Chartwells’ contract for management services, including the addendum as presented.
MOTION CARRIED 7-0

10. L-4029 Property Tax Levy.
Item 20-079. MOTION by Buckner, SECOND by Brott to approve the L-4029 for the fiscal year 2021 as presented.
MOTION CARRIED 7-0

11. Food Service Prices for the 2020-21 School Year.
Item 20-080. MOTION by Buckner, SECOND by Cole to approve maintaining the food service prices for the 2020-21 school year as presented.
MOTION CARRIED 7-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 22, 2020.
Tim Burgess reported on a Personnel Committee meeting held June 22, 2020. Dave Hazekamp, Tim Burgess, and Bob Szymoniak, were present. The committee discussed staffing changes due to COVID-19, Schooling in light of the coronavirus and changes to the Alternative Education program.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held June 18, 2020.
Jill Brott reported on a Student Affairs Committee meeting held June 18, 2020. Dave Hazekamp, Jill Brott, Susan Franklin, Allison Camp, Amy Upham, and Bob Szymoniak, were present. The committee discussed academics during the school closure, the Middle School handbook, Education this fall, and restructuring Alternative Ed.

2. Reproductive Health Resource.
Item 20-081. MOTION by Brott, SECOND by Franklin to approve the Reproductive Health Resource, “Willing to Wait” as presented.
MOTION CARRIED 7-0

3. Middle School Handbook.
Item 20-082. MOTION by Brott, SECOND by Franklin to approve changes to the middle school handbook as presented.
MOTION CARRIED 7-0

4. Overnight Trip Requests.
Item 20-083. MOTION by Brott, SECOND by Franklin to approve the overnight trip requests as presented.
MOTION CARRIED 7-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Bob Szymoniak spoke about possible changes to school funding.

Kris Cole stated that the Robotics Team won the FIRST Robotic’s Chairman’s Award. Students competed at the State level via Zoom. The team is waiting for word on how well they did.

Dave Hazekamp provided a Facilities Committee Update.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet July 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet July 13, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet July 15, 2020 at 12:00 p.m.

XV. REMARKS FROM THE PUBLIC
None.

XVI. ADJOURNMENT
Item 20-084. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:53 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 06/22/20

Business and Finance Committee
Monday, June 22, 2020
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Budget
Mark presented the 2020 final budget amendments for the General Fund and the Special Revenue Funds. The General Fund is projected to finish with a $2,6,73,701 fund balance (8.65% of expenses). The Special Revenue Funds are all seeing big changes to their bottom line due to COVID-19. Mark presented the proposed 2021 original budget for the General Fund and the Special Revenue Funds. The General Fund is projected to have a $1,117,302 deficit and end with a $1,556,399 fund balance (5.15% of expenses).

2. Cashflow Resolution
Mark gave an update on Fruitport’s cash flow. Mark recommends the board take action on a resolution giving Bob and Mark the authority to borrow money for cash flow. Mark is not sure if the district would need to borrow due to the State budget situation but Mark felt this is something that could be done ahead of time to save time if there was a need to borrow.

3. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2020-21 school year. Pre the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution. An addendum was included due to MDE guidance regarding summer food service programs.

4. 2020-21 Food Service Prices
Every year, our food service director has to complete a report for MDE to determine if Fruitport Community Schools has to increase our food service prices. The USDA has guidance that if a district has a positive fund balance, the district could freeze meal prices for the 2020-21 school year. The recommendation is to freeze meal prices.

5. Operating Millage Resolution
Fruitport’s Operating Millage is expiring this year. Mark recommended that we renew our millage of 18.5 mills (max to levy is 18 mills) for 4 years. If the district experiences a couple of rollbacks in that timeframe, the district could go back to the public. The election will be this November.

6. COVID -19 Update
Bob gave an update regarding COVID-19.

7. High School Gym Audio Bid
Over the past year, the current sound system in the main gym has been having some issues. During events, the system has been going in and out and sometimes the system has to be shut off and turned back on to work. The system is roughly 20 years old. Our technology consultant created an RFP to get a price to update the system. Daktronics was the lowest qualified bidder when the mandatory alternative was added to the bid amount.

8. Other – L-4029
The L-4029 is the report that Fruitport submits to the local townships to tell the township when and how much mills to levy the public. Every year, the board of education has to approve the report. The report states that summer taxes will be levied for Fruitport and Spring Lake Townships.

 

Meeting adjourned at 12:56 p.m.
Respectfully submitted by Mark Mesbergen

FCS – Personnel Committee Meeting Minutes – 06/22/20

Personnel Committee
Monday, June 22, 2020
6:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Bob Szymoniak

1. A personnel report was given which focused on staffing implications of the budget development process.

2. It was reported that planning on the return to school in light of the coronavirus has been put on hold until the requirements are made known from the governor on June 30.

3. An update on changes to the alternative education program was given.

Meeting adjourned at 6:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Student Affairs Committee Meeting Minutes – 06/18/20

Student Affairs Committee
Thursday, June 18, 2020
12:00 p.m. ~ Board Room
MEETING MINUTES

Attendance: Amy Upham, Allison Camp, Jill Brott, Susan Franklin, Dave Hazekamp, Bob Szymoniak

1. A recommendation was made and supported by the committee to place the “Willing to Wait” resource on the Board agenda for approval. This resource received an endorsement from the Reproductive Health Committee.

2. A recap was given regarding how academics went during the mandated school closure.

3. A change to the middle school handbook was shared.

4. It was reported that any further planning on what school will look like this fall in light of the coronavirus would be placed on hold until the governor released her plan for schools on June 30.

5. Preliminary plans for restructuring alternative education were given.

Meeting adjourned at 1:10 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Truth and Taxation Public Hearing Special Board Meeting Agenda – 06/29/20

Fruitport Community Schools
TRUTH AND TAXATION
PUBLIC HEARING
SPECIAL BOARD MEETING
Monday, June 29, 2020 – 6:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. BUDGET HEARING PRESENTATION

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Agenda – 06/29/20

Fruitport Board of Education
Annual Organizational Meeting
June 29, 2020 – 7:00 p.m.
Board of Education Meeting Room

I. Call to Order
II. Pledge of Allegiance
III. Roll Call
IV. Approval of Agenda
V. Re-adoption of all Existing Bylaws and Policies of the Board of Education (attachment #1)
VI. Designation of Banking Institution (attachment #2)
VII. Resolution for Investment Authority (attachment #3)
VIII. Designation of Legal Firms (attachment #4)
IX. Establishment of Board Compensation (attachment #5)
X. Approval of District Memberships and Affiliations (attachment #6)
XI. Designation of Board Member Liaison to MASB (attachment #7)
XII. Adoption of Schedule of Regular Monthly Meetings (attachment #8)
XIII. Designation of Authorized Signatures (attachment #9)
XIV. Administration Designation of Treasurer Responsibilities (attachment #10)
XV. Safe Deposit Box Authority (attachment #11)
XVI. Fee for Board Meeting Request (attachment #12)
XVII. Approval of Courses Contained in the District Course Catalog (attachment #13)
XVIII. Adjournment

– Recess –

Fruitport Board of Education Meeting Agenda – 06/29/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport, MI 49415
Monday, June 29, 2020 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Workshop Meeting Minutes of June 23, 2020 (attachment VIII-1)
2. Approval of Bills (attachment VIII-2)
General Fund                           $35,048.20
Other Funds:
Early Childhood Center              2,094.49
Food Service                                 3,460.66
Coop Ed (ISD) Tech Millage        3,312.50
Capital Projects (Bond)             21,471.98
Total Bill List                          $65,387.83

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VIII-3)
4. Acceptance of Student Activity Summary Report (attachment VIII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VIII-5)
6. Approval of Capital Projects Progress Report (attachment VIII-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VIII-7)

IX. GENERAL BOARD BUSINESS
1. MHSAA 2020-21 Membership (attachment IX-1)
2. Shared Services with North Muskegon Public Schools (attachment IX-2)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held June 22, 2020 (attachment X-1)
2. School Service Fund Amendment (attachment X-2)
3. General Fund Budget Amendment (attachment X-3)
4. School Service Fund 2020-21 (attachment X-4)
5. Budget Appropriations Act of the 2020-21 General Fund (attachment X-5)
6. Operating Millage (attachment X-6)
7. Authority for Fruitport Community Schools to Borrow Funds (attachment X-7)
8. Main Gym Sound System (attachment X-8)
9. 2020-21 Chartwells’ Renewal (attachment X-9)
10. L-4029 Property Tax Levy (attachment X-10)
11. Food Service Prices for the 2020-21 School Year (attachment X-11)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held June 22, 2020 (attachment XI-1)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held June 18, 2020 (attachment XII-1)
2. Reproductive Health Resource (attachment XII-2)
3. Middle School Student Handbook (attachment XII-3)
4. Overnight Trip Requests (attachment XII-4)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special Board Meeting Minutes – 06/01/20

Fruitport Board of Education
Special Board Meeting
June 1, 2020
Virtual Meeting via Zoom

I. The Special Meeting of the Board of Education was called to order at 6:08 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Susan Franklin, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Tim Burgess

III. APPROVAL OF AGENDA
Item 20-041. MOTION by Brott, SECOND by Cole to approve the agenda as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 20-042. MOTION by Buckner, SECOND by Brott to approve the Regular Meeting Minutes of May 18, 2020.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

2. Construction Change Order.
Item 20-043. MOTION by Buckner, SECOND by Brott to approve the change order to regrade and repave the parking lot located between the High School and Edgewood Elementary as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

3. Federal Funding Resolution.
Item 20-044. MOTION by Brott, SECOND by Franklin to adopt the resolution in support of Federal Funding of Public Education in light of the COVID-19 pandemic as presented.
Roll Call Vote: Buckner, Yes; Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 20-045. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:20 p.m.

Respectfully submitted,

Maribeth Clarke, recording secretary for the Board of Education

Fruitport Board of Education Virtual Meeting Minutes – 05/18/20

Fruitport Board of Education
Regular Monthly Meeting
May 18, 2020 7:00 p.m.
Virtual Zoom Meeting

I. The Regular meeting of the Board of Education was called to order at 7:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 20-033. MOTION by Brott, SECOND by Franklin to approve the agenda as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

IV. REMARKS FROM THE PUBLIC
None.

V. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an update on distance learning and iReady. He stated the district has seen a student participation rate that has exceeded his expectations.

Business and Finance Director, Mark Mesbergen spoke about the State’s financial crisis. He explained how the State might balance the budget with significant cuts to school funding. More details will follow.

VI. CONSENT AGENDA
Item 20-034. MOTION by Franklin, SECOND by Burgess to approve the Consent Agenda as listed. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
1. Approval of Regular Meeting Minutes of April 20, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

VII. GENERAL BOARD BUSINESS
1. MAISD 2020-21 General Fund Budget Resolution.
Item 20-035. MOTION by Brott, SECOND by Buckner to adopt the Resolution to approve the MAISD 2020-21 budget as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

VIII. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Nothing to Report.

IX. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Letter of Agreement, Fruitport Education Association.
Item 20-036. MOTION by Kelly, SECOND by Franklin to approve the Fruitport Education Association’s Letter of Agreement to adjust the mentor section of the contract as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

X. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Parent-Student Athletic Handbook.
Item 20-037. MOTION by Brott, SECOND by Franklin to approve the Parent-Student Athletic Handbook with changes as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BOARD MEMBER REPORTS AND DISCUSSIONS
Steve Kelly spoke about distance learning.
Kris Cole stated that the Robotics Team won the FIRST Robotic’s Chairman’s Award.

XII. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet June 22, 2020 at 11:30 a.m.
2. Personnel Committee will meet June 22, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet June 18, 2020 at 12:00 p.m.
4. Board Workshop, June 23, 2020 at 6:00 p.m.
5. Truth and Taxation Budget Hearing, June 29, 2020
Item 20-038. MOTION by Franklin, SECOND by Brott to schedule a Truth and Taxation Budget Hearing on June 29, 2020 at 6:30 p.m. in the board room. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

6. Regular June Board Meeting
Item 20-039. MOTION by Franklin, SECOND by Brott to postpone the Regular June Board Meeting to June 29, 2020 at 7:00 p.m. in the Board Room. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XIII. REMARKS FROM THE PUBLIC
None.

XIV. ADJOURNMENT
Item 20-040. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:47 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Virtual Meeting Agenda – 05/18/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual Meeting via Zoom
Monday, May 18, 2020 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VI. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of April 20, 2020 (attachment VI-1)
2. Approval of Bills (attachment VI-2)
General Fund                                $108,574.73
Other Funds:
Early Childhood Center                     6,174.74
Food Service                                   136,807.96
Coop Ed (ISD) Tech Millage            37,987.14
Capital Projects (Bond)                   83,275.04
Total Bill List                              $372,819.61

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VI-3)
4. Acceptance of Student Activity Summary Report (attachment VI-4)
5. Acceptance of Credit Card and Utilities Report (attachment VI-5)
6. Approval of Capital Projects Progress Report (attachment VI-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VI-7)

VII. GENERAL BOARD BUSINESS
1. MAISD 2020-21 General Fund Budget Resolution (attachment VII-1)

VIII. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

IX. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Letter of Agreement, Fruitport Education Association (attachment IX-1)

X. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Parent-Student Athletic Handbook (attachment X-1)

XI. BOARD MEMBER REPORTS AND DISCUSSIONS

XII. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XIII. REMARKS FROM THE PUBLIC*

XIV. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special Board Meeting Agenda – 06/01/20

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday, June 1, 2020 – 6:00 p.m.
Virtual Meeting via Zoom

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Regular Meeting Minutes of May 18, 2020 (attachment IV-1)
2. Construction Change Order (attachment IV-2)
3. Federal Funding Resolution (attachment IV-3)

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Virtual Meeting Minutes – 04/20/20

Fruitport Board of Education
Regular Monthly Meeting
April 20, 2020 7:00 p.m.
Virtual Zoom Meeting

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-027. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Curriculum Director, Allison Camp explained the process of submitting the District’s Continuity of Learning Plan per the Governor’s Executive Order, EO 2020-35.

Technology Director, Jeff Grossenbacher gave an update on the district’s Chromebook Distribution plan. Families were contacted to determine who needed a device. Chromebook pick up will happen on April 21 and 22nd.

Superintendent, Bob Szymoniak spoke about Social/Emotional Support during the COVID-19 school closure. He mentioned a Google Form that teachers will use to identify students possibly needing support. Bob also mentioned that our Mental Health Counselor, Marissa Brandenburg is available for “telemed” help and our district’s website has been updated with Social/Emotional videos for those experiencing challenges.

Operations Director, John Winskas discussed the building calendar which allows teachers access to the buildings on a very limited basis. He also stated that he has staff to clean and sanitize when someone has been in the building.

Director of Business Services, Mark Mesbergen gave an update on the budget and how it may be impacted by COVID-19. He explained that there are many factors to consider when making projections for the following year but the truth is, there is a lot of uncertainty during this unpresented time.

Bob Szymoniak shared the district’s Meal Service program during the school closure. He mentioned that Fruitport has a strong system in place and almost 900 students are provided with 7 breakfasts and 7 lunches per week.

IX. CONSENT AGENDA
Item 20-028. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
1. Approval of Regular Meeting Minutes of March 16, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Resolution Granting Emergency Powers.
Item 20-029. MOTION by Cole, SECOND by Brott to adopt the Resolution to Grant Emergency Powers to the Superintendent necessary to comply with Executive Order 2020-21 and Executive Order 2020-35 as presented. Roll call: Brott, Yes; Buckner, No; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 6-1

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Nothing to Report.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Letter of Agreement, Calendar.
Item 20-030. MOTION by Kelly, SECOND by Franklin to approve the Fruitport Education Association’s Letter of Agreement for the 2020-21 School Calendar as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

2. Letter of Agreement, Continuity of Learning Plan.
Item 20-031. MOTION by Kelly, SECOND by Franklin to approve the Fruitport Education Association’s Letter of Agreement regarding the Continuity of Learning Plan as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Nothing to Report.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
None.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet May 11, 2020 at 11:30 a.m.
2. Personnel Committee will meet May 11, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet May 12, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 20-032. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:07 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Virtual Meeting Agenda – 04/20/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Virtual Meeting via Zoom
Monday, April 20, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
1. Continuity of Learning Plan – Allison Camp
2. Technology Deployment – Jeff Grossenbacher
3. Social/Emotional Support – Bob Szymoniak
4. Facility Cleaning – John Winskas
5. Economic Impact on Budget – Mark Mesbergen
6. Meal Service – Bob Szymoniak

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of March 16, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $204,656.24
Other Funds:
Early Childhood Center              1,958.79
Food Service                                 3,330.00
Coop Ed (ISD) Tech Millage      20,923.43
Debt Retirement                             500.00
Capital Projects (Bond)           116,921.61
Total Bill List                        $348,290.07

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Resolution Granting Emergency Powers (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Letter of Agreement, Calendar (attachment XII-1)
2. Letter of Agreement, Continuity of Learning Plan (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 03/16/20

Fruitport Board of Education
Regular Monthly Meeting
March 16, 2020 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL:  Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-018.  MOTION by Franklin, SECOND by Brott to approve the agenda with the removal of item XIII-5 Overnight Trip Request.
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
Steve Kelly read aloud a note from Fruitport student, Kalli Lockhart, thanking the Board for supporting Michigan Youth in Government.  She appreciated the opportunity to see students from other areas come together and share their thoughts on bills.

Steve Kelly read aloud a note from Fruitport student, Christian Whipple, thanking the Board for supporting Michigan Youth in Government. He felt the conference was very beneficial and looks forward to going next year.

Steve Kelly read aloud a note from Fruitport student, Jillian Hawley, thanking the Board for supporting Michigan Youth in Government. She was excited to be able to attend the conference and looks forward to next year’s.

Steve Kelly read aloud a note from Fruitport student, Kennah VerMerris, thanking the Board for supporting Michigan Youth in Government. She feels the conference is extremely valuable and essential to our youth.

VII. REMARKS FROM THE PUBLIC
Jason D Kolkema addressed the Board announcing his candidacy for District Court Judge.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an update on the COVID-19 school closure and the action Fruitport Community Schools is taking during this suspension.  Meals will be prepared and distributed within our community, online learning will be encouraged, and hard surfaces/high touch areas will be cleaned thoroughly on a daily basis.  Buildings are scheduled to re-open on April 13th but the situation is very fluid and that date could change.  FCS will follow the directives of Gov. Whitmer.

IX. CONSENT AGENDA
Item 20-019.  MOTION by Brott, SECOND by Franklin to approve the Consent Agenda as listed below:
1.  Approval of Regular Meeting Minutes of February 17, 2020
2.  Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3.  Acceptance of Student Activity Summary Report
4.  Acceptance of Credit Card and Utilities Report
5.  Approval of Capital Projects Progress Report
6.  Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. School of Choice Resolution.
Item 20-020.  MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School of Choice Resolution as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held March 9, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, Jessica Wiseman and Mark Mesbergen were present.  The committee discussed Football Helmets, a Budget Amendment, the Headlee Override Election, and Middle School Bid Pack #3.

2. Middle School Mechanical Improvements.
Item 20-021.  MOTION by Buckner, SECOND by Franklin to authorize Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed per the attachment, pending confirmation that all requirements of the Contract Documents have been met.  Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 7-0

3. General Fund Budget Amendment Resolution.
Item 20-022.  MOTION by Buckner, SECOND by Cole to adopt the General Fund Budget Amendment as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Steve Kelly reported on a Personnel Committee meeting held March 9, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present.  The committee discussed the Headlee Override Election, a Budget Amendment, possible changes to the 2020/21 Calendar, and the Excellence in Education program.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 10, 2020.
Jill Brott reported on a Student Affairs Committee meeting held March 10, 2020. Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Ken Erny, Mark Mesbergen, and Bob Szymoniak were present.  The committee discussed a new High School PE Course, a Budget Amendment, the Headlee Override Election, Focus on Excellence, Middle School Athletic B Teams, the Marching Band Handbook, and Learning Corridor Furniture for the High School.

2. New High School Physical Education Course.
Item 20-023.  MOTION by Brott, SECOND by Kelly to approve the new high school course, Lifetime PE as presented.
MOTION CARRIED 7-0

3. High School Marching Band Handbook.
Item 20-024.  MOTION by Brott, SECOND by Franklin to approve the updated Marching Band Handbook as presented.
MOTION CARRIED 7-0

4. Middle School Athletic B Teams.
Item 20-025.  MOTION by Brott, SECOND by Franklin to approve the reinstatement of Middle School Athletic B Teams as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Dave Hazekamp was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 30, 2020.  Elroy Buckner will serve as back-up.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet April 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet April 14, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet April 14, 2020 at 12:00 p.m.
4. A Board Workshop has been scheduled for April 27, 2020 at 6:00 p.m. in the Board Room.
5. MAISD 2020-21 Annual Budget Review will be held on April 30, 2020 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson reported that staff did a great job handling the sudden suspension of school due to the Governor’s COVID-19 direction.  It was no small task getting students ready for 4 weeks off.  She is proud of Fruitport Community Schools!

XVII. ADJOURNMENT
Item 20-026.  MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:44 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 03/10/20

Student Affairs Committee
Tuesday, March 10, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Mark Mesbergen, Ken Erny, Bob Szymoniak

1. The new high school course, Lifetime PE was approved to be placed on the Board agenda for action.  This course previously received two affirmative reviews by Instructional Council.

2. Budget amendments were reviewed.

3. The date for the upcoming Headlee Override election was discussed.

4. Discussion was held on FCS’s Focus on Excellence.  An upcoming Board workshop will be held to address this matter further.

5. The reinstatement of middle school athletic B teams was discussed and will be placed on the Board agenda for action.

6. The proposed Fruitport High School Marching Band handbook was presented and will be placed on the Board agenda for action.

7. Discussion was held on learning corridor furniture at the high school and whether parents had access to what books students check out from our libraries.

Meeting adjourned at 12:45 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 03/09/20

Personnel Committee
Monday, March 9, 2020
5:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance:  Dave Hazekamp, Steve Kelly, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. An update was given on budget amendments.

2. Putting the Headlee Override ballot issue on the November, 2020 election date was discussed.

3. A brief calendar update was given.  The need for calendar change was prompted due to calendar changes coming from the ISD.  We are currently in negotiations with the FEA for possible changes for the 2020/21 school year.

4. Discussion was held on the Excellence in Education program.

Meeting adjourned at 6:05 p.m.
Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 03/09/20

Business and Finance Committee
Monday, March 09, 2020
4:30 p.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, Jessica Wisman and Mark Mesbergen

1. Football Helmets
Mark discussed the football helmets that Fruitport is currently leasing. The current company is going to be potentially sold so Mark is working with Thrun Law Firm to determine if there is anything we would have to do.

2. Budget Amendment
Jessica and Mark talked about the general fund budget amendment. The unassigned deficit increased from $480,598 to $589,556. The ending fund balance for the general fund would be $2,172,535 which is 6.93% of expenditures.

3. Headlee Override Election
Mark discussed the recently released budget from the Governor. The budget is the first step in the budget process for the State of Michigan. The House and Senate will be releasing their budget shortly and that is when Fruitport will determine the assumptions to use for the 2021 fiscal year.

4. Middle School Bid Pack #3
Mark and Bob presented OAK’s recommendation for the three bid categories for the Middle School water pipe project. The total cost of the project is estimated at $654,257 which includes the three bid categories, fees and contingency.

Meeting adjourned at 5:24 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 03/16/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport, MI 49415
Monday, March 16, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of February 17, 2020 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                        $177,909.52
Other Funds:
Early Childhood Center             2,709.35
Food Service                              88,609.99
Coop Ed (ISD) Tech Millage       1,875.00
Capital Projects (Bond)            79,023.46
Total Bill List                       $350,127.32

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Schools of Choice Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held March 9, 2020 (attachment XI-1)
2. Middle School Mechanical Improvements (attachment XI-2)
3. General Fund Budget Amendment Resolution (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held March 9, 2020 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held March 10, 2020 (attachment XIII-1)
2. New High School Physical Education Course (attachment XIII-2)
3. High School Marching Band Handbook (attachment XIII-3)
4. Middle School Athletic B Teams (attachment XIII-4)
5. Overnight Trip Request (attachment XIII-5)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
1. Select a board member and alternate to attend the MAISD Annual Budget Review

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
2. Schedule Business & Finance Committee Meeting
3. Schedule Personnel Committee Meeting
4. Schedule Student Affairs Committee Meeting
5. Schedule a Board Workshop
6. MAISD 2020-21 Annual Budget Review – Thursday, April 30, 2020

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

** There will be a tour of the high school immediately following the board meeting for all who may be interested.

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 02/17/20

Fruitport Board of Education
Regular Monthly Meeting
February 17, 2020 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 20-013. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Food Service Director, Zach Zost spoke about the success of the new high school cafeteria. He presented meal comparison information which showed a substantial increase in food sales when compared to December 2019. Zach expressed his interest in building his marketing plan, creating a similar menu for all grade levels, and increasing ala carte’ sales. Zach also brought fresh-baked taco and pepperoni pizza to share.

VI. COMMUNICATIONS
Steve Kelly read aloud a note from Pastor, Todd Ballard of the Lakes Church indicating a donation was made to the Fruitport Food Service Angel fund.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 20-014. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Organizational Minutes of January 20, 2020
2. Approval of Regular Meeting Minutes of January 20, 2020
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
None.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 10, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held February 10, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed the Governor’s Budget and the Fruitport Hall of Fame.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 10, 2020.
Steve Kelly reported on a Personnel Committee meeting held February 10, 2020. Dave Hazekamp, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed the Fruitport Hall of Fame, the Early Childhood Director’s Salary, and they received an update on personnel matters within the district.

2. Early Childhood Center Director’s Salary.
Item 20-015. MOTION by Kelly, SECOND by Brott to approve the recommendation of an Early Childhood Center Director’s salary increase for the successful implementation of additional programming as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held February 11, 2020.
Jill Brott reported on a Student Affairs Committee meeting held February 11, 2020. Dave Hazekamp, Susan Franklin, Jill Brott, Lauren Chesney, and Bob Szymoniak were present. The committee discussed the Fruitport Hall of Fame, and Closed Campus.

2. Overnight Trip Requests.
Item 20-016. MOTION by Brott, SECOND by Franklin to approve the following trip requests as presented:
• High School Robotics, March 6-9, 2020, Humber College, Toronto, ON.
• High School Robotics, March 26-28, 2020, Ferris State College, Big Rapids, MI.
• Middle School Washington DC trip, September 30 – October 4, 2020.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole let the Board know that High School Robotics is in full swing. He invited everyone to the Robotics competition at Orchard View High School on March 13 and March 14.

Tim Burgess spoke about the upcoming musical, Little Mermaid, which is March 20 and March 21.

Dave Hazekamp reported that high school basketball has been fun to watch. The team is doing well this year.

Jill Brott mentioned she is working with 1st – 5th grade students at Shettler school. They are studying Black History and African-American folklore.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet March 9, 2020 at 11:30 a.m.
2. Personnel Committee will meet March 9, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet March 10, 2020 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
High school student, Rachel Cole addressed the Board regarding the Robotics Lab completion date. She also encouraged board members to ask for a one-on-one Robotics tour of the team pit during their competition at Orchard View High School.

High school student, Alexis Holmes-Goodwin addressed the Board regarding the high school band and choir room completion date. She also stated that the Little Mermaid practice was going great.

High school student, Nathan Petersen addressed the Board regarding facility issues in the band room.

High school student, Libby Zylstra addressed the Board regarding band uniforms. She asked questions regarding the financing of uniforms.

High school student, Sarah Zielinski addressed the Board regarding Martin Luther King Jr. Day. She wondered why Fruitport had school and suggested more MLK learning opportunities.

High school student, Emily Fairfield addressed the Board regarding Robotics’ funding. She wanted to know why the district did not finance the program.

High school student, Dennis Hendricks addressed the Board regarding facility issues in the Robotics Lab.

High school student, Lisbeth Velasquez addressed the Board regarding Martin Luther King Jr. Day. She suggested it be a day that students learn about multiple cultures.

XVII. ADJOURNMENT
Item 20-017. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:46 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 02/11/20

Student Affairs
Tuesday, February 11, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Jill Brott, Susan Franklin, Lauren Chesney, Bob Szymoniak

1. The Hall of Fame banquet scheduled to be held in the high school this fall was discussed.

2. Making a change to the closed campus situation at the high school was discussed. No changes are being recommended at the current time.

Meeting adjourned at 12:50 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 02/10/20

Personnel Committee
Monday, February 10, 2020
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. The Hall of Fame banquet scheduled to be held in the high school this fall was discussed.

2. The Early Childhood Director’s salary was discussed.

3. An update was given on personnel matters from around the district.

Meeting adjourned at 5:20 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 02/10/20

Business and Finance Committee
Monday, February 10, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

1. Governor’s Budget
Mark discussed the recently released budget from the Governor. The budget is the first step in the budget process for the State of Michigan. The House and Senate will be releasing their budget shortly and that is when Fruitport will determine the assumptions to use for the 2021 fiscal year.

2. Hall of Fame
Bob talked about the Hall of Fame coming to the Fruitport High School in the fall.

Meeting adjourned at 12:31 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 02/17/20

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, February 17, 2020 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Zach Zost – Food Service

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of January Organizational Minutes of January 20, 2020 (attachment IX-1)
2. Approval of Regular Meeting Minutes of January 20, 2020 (attachment IX-2)
3. Approval of Bills (attachment IX-3)
• General Fund                                         $281,759.67
• Other Funds:
— Early Childhood Center                              3,693.00
— Food Service                                               59,406.33
— Coop Ed (ISD) Tech Millage                      14,429.02
• Deb Service Fund                                             500.00
• Capital Projects (Bond)                            293,390.53
Total Bill List                                            $653,178.55

4. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-4)
5. Acceptance of Student Activity Summary Report (attachment IX-5)
6. Acceptance of Credit Card and Utilities Report (attachment IX-6)
7. Approval of Capital Projects Progress Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS
1. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held February 10, 2020 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held February 10, 2020 (attachment XII-1)
2. Early Childhood Center Director’s Salary (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held February 11, 2020 (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule a Board Workshop

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

~

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Organizational Meeting Minutes – 01/20/20

Fruitport Board of Education
Organizational Meeting
January 20, 2020 7:00 p.m.
Shettler Elementary Library

I. Per Board Policy 0151, Bob Szymoniak, Superintendent, called the January 20th Organizational Meeting to order at 7:00 p.m.

II. The Pledge of Allegiance was recited.

III. Roll Call: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Susan Franklin

IV. Election of Officers

President
Item 20-001. MOTION by Buckner, SECOND by Burgess to nominate Dave Hazekamp for President. No other nominations were brought forth.

MOTION by Buckner, SECOND by Cole to close nominations and cast a ballot for Dave Hazekamp for President.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Superintendent Szymoniak passed the gavel to President Hazekamp.

Vice President
Item 20-002. MOTION by Kelly, SECOND by Brott to nominate Kris Cole for Vice-President. No other nominations were brought forth.

MOTION by Kelly, SECOND by Brott to close nominations and cast a ballot for Kris Cole for Vice-President.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Treasurer
Item 20-003. MOTION by Cole, SECOND by Brott to nominate Elroy Buckner for Treasurer. No other nominations were brought forth.

MOTION by Cole, SECOND by Brott to close nominations and cast a ballot for Elroy Buckner for Treasurer.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

Secretary
Item 20-004. MOTION by Brott, SECOND by Buckner to nominate Steve Kelly for Secretary. No other nominations were brought forth.

MOTION by Brott, SECOND by Buckner to close nominations and cast a ballot for Steve Kelly for Secretary.
Roll call vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Hazekamp, Yes; Kelly, Yes.
Absent – Franklin.
MOTION CARRIED 6-0

V. Adjournment
Item 20-005. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting.
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:05 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Board of Education Regular Monthly Meeting Minutes – 01/20/20

Fruitport Board of Education
Regular Monthly Meeting
January 20, 2020 7:00 p.m.
Shettler Elementary Library

I. The Regular meeting of the Board of Education was called to order at 7:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly.
Absent – Susan Franklin.

III. APPROVAL OF AGENDA
Item 20-006. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. PRESENTATIONS
Art Teachers, Karrn Middleman, Robin Latsch, Jason Avery, and Dawn Jacobson along with their students presented School Board members with student artwork in honor of Board Appreciation Month. Thank you cards, and gifts were also presented to the Board.

Shettler Principal, Janelle Duffey, staff members, and students spoke about a new program in their school. “Shettler Families” was created to bring students from all grade levels together a couple times per month to work on positive behavior curriculum and various projects as a “family”. Each family is led by a staff member, has a family name, and a secret handshake. The families will stay together until they leave the building, adding new kindergartners each year.

V. COMMUNICATIONS
None.

VI. REMARKS FROM THE PUBLIC
John Winskas advised the Board that Consumer’s Energy would be presenting a check to the district on 1/23/20. He also spoke about lockers and kitchen equipment having been sold to a neighboring district.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak mentioned a committee survey to board members. He asked that it be completed and returned to Dave Hazekamp.

Bob also spoke about the Hackley Community Care counselor located at Edgewood. Her caseload is full and a potential grant is being sought for a second counselor.

Lauren Chesney commented on the success of opening the new academic wing of the high school on January 6th.

VIII. CONSENT AGENDA
Item 20-007. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as presented:
1. Approval of Regular Meeting Minutes of December 9, 2019
2. Approval of Bills
3. Acceptance of Monthly Financial Report and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of the Capital Projects Progress Report
7. Approval of Personnel Report
MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS
None.

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 13, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held January 13, 2020. Elroy Buckner, Dave Hazekamp, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: Replacing the High School Gymnasium Sound System and a Facilities Committee.

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 13, 2020.
Steve Kelly reported on a Personnel Committee meeting held January 13, 2020. Dave Hazekamp, Tim Burgess, Mark Mesbergen and Bob Szymoniak were present. The committee discussed: using the MAISD for payroll assistance during a maternity leave, the 2020-21 School Calendar, a Facilities Committee, and the Social/Emotional Support Team changes.

2. MAISD Payroll Service.
Item 20-008. MOTION by Kelly, SECOND by Cole to approve contracting with the MAISD for payroll assistance during Katie Shawl’s maternity leave.
MOTION CARRIED 6-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 14, 2020.
Jill Brott reported on a Student Affairs Committee meeting held January 14, 2020. Jill Brott, Susan Franklin, Dave Hazekamp, Allison Camp, and Bob Szymoniak were present. The committee discussed: a Comfort Dog, the Social/Emotional Support Team changes, a Facilities Committee, Email Communications, A New High School Course, Early Childhood Center Raises, and the Impact Significant Behavioral Issues have on Teachers.

2. New High School Course.
Item 20-009. MOTION by Brott, SECOND by Kelly to approve the high school Musical Theatre course as presented.
MOTION CARRIED 6-0

3. ECC Pay Increase.
Item 20-010. MOTION by Brott, SECOND by Cole to approve the Early Childhood Center pay increases. The cost of these raises will be handled by the Early Childhood Center budget so that there will be no impact on the district’s general fund.
MOTION CARRIED 6-0

4. Overnight Trip Requests.
Item 20-011. MOTION by Brott, SECOND by Buckner to approve the overnight trip requests as presented.
MOTION CARRIED 6-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned that the Middle School Robotics team recently took 2nd place at State competition.

Steve Kelly said the Superhero/Musical Pancake breakfast was a huge success! He gave kudos to all. Steve also mentioned the recent success of the boys’ and girls’ basketball teams.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS
1. Business and Finance Committee will meet February 10, 2020 at 11:30 a.m.
2. Personnel Committee will meet February 10, 2020 at 5:00 p.m.
3. Student Affairs Committee will meet February 11, 2020 at 12:00 p.m.

XV. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson thanked Kris Cole for his work with the Shettler Robotic team, thanked the Board for their dedication to the district, and commented on the great group of staff members at Shettler.

XVI. ADJOURNMENT
Item 20-012. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:57 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Personnel Committee Meeting Minutes – 01/13/20

Personnel
Monday, January 13, 2020
5:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Tim Burgess, Mark Mesbergen, Bob Szymoniak

1. Mark presented the plan to contract with the MAISD for payroll services during our current payroll officer’s maternity leave. The Board will be asked to take action on this agreement at their upcoming meeting.

2. Mark discussed various considerations with the 2020-21 school calendar. He is currently in discussions with the FEA and MAISD to develop a mutually beneficial calendar. Of note is that the 2020-21 school year will likely begin before Labor Day, thus creating an earlier end to the school year in June of 2021.

3. The committee was asked to make recommendations of community members to sit on the upcoming facilities committee.

4. An update was given on Social/Emotional Support Team changes. Of note is the change from a shared counselor and social worker who split their time between Beach and Shettler, to hiring two social workers who will not have to travel between the buildings, but can be assigned to one building and better serve those students accordingly.

Meeting adjourned at 5:40 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Student Affairs Committee Meeting Minutes – 01/14/20

Student Affairs
Tuesday, January 14, 2020
12:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Susan Franklin, Jill Brott, Mark Mesbergen, Allison Camp, and Bob Szymoniak

1. It was shared that because Kelly Hoekenga, who owns the comfort dog that has been working at Beach and Shettler, has gotten a new job at the ISD, we will be losing that comfort dog with Kelly’s departure. Middle/high school social worker, Shannon Coe, has expressed interest in getting a comfort dog. She is working on funding for the necessary training and certification for the dog she is soon to purchase.

2. Changes to the Social/Emotional Support Team were discussed. Of note was that we are shifting from an elementary counselor/social worker model to a completely social work model so that Beach and Shettler each have their own staff person in this capacity. This is in place of our current model consisting of a counselor and a social worker split between these two buildings which is necessary to meet the requirements of special education programming, but not ideal in supporting the needs of these two buildings.

3. The committee was asked for suggestions of community members to sit on the upcoming Facilities Committee which will meet for the first time in March should all go according to plan.

4. Email communications with Board members was discussed to help eliminate the possibility of an Open Meetings Violation.

5. A new proposed high school course, Musical Theatre, was presented. This course received support from Instructional Council and will be placed on the Board agenda for consideration.

6. Early Childhood Director, Pam Bergey, has recommended a pay raise for her staff. Because of an oversight, this matter was not presented to the Personnel Committee at their meeting on January 13, 2020. Therefore, the Student Affairs Committee reviewed the request and will make the recommendation to the full Board to approve these raises as presented. The cost of these raises will be handled by the Early Childhood Center budget so that there will be no impact on the district’s general fund.

7. General discussion was held on students with significant behavioral issues and their impact on teachers.

Meeting adjourned at 12:58 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 01/13/20

Business and Finance Committee
Monday, January 13, 2020
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen

1. High School Gymnasium Sound System*
Mark discussed a recommendation to replace the high school’s main gym sound system as it is starting to fail during events. Mark presented a quote from Dakronics for $30,424. A team of people from Fruitport saw a pilot of the system and the appropriate equipment. There will be a board action request on the upcoming board meeting.

2. Facilities Committee
Bob talked about creating a facilities committee to determine the direction for the future facilities needs along with how to finish the 2017 capital projects fund.

 

Meeting adjourned at 12:10 p.m.

Respectfully submitted by Mark Mesbergen

*An addendum is below.

~

Addendum for Business and Finance Committee Minutes

During the days following the Business and Finance Committee meeting, more questions came up regarding the high school gym equipment and system. Therefore, to ensure Fruitport gets the proper equipment and system for the main gym, the request for the gym sound system is being removed from the January board meeting agenda.

During the next couple of weeks, the team will get back together and ensure the needs of the district are met. Once the team is good with the recommendation, Mark will bring that recommendation to a future Business and Finance Committee meeting.