Fruitport Township

Fruitport Charter Township Board of Trustees Meeting Minutes of September 27, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, September 27, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: Rose Dillon, excused

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 17- residents; 0- employees; 4- guests; Public Safety Director, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

The motion by Jim Fichtel, seconded by Greg Hulka was carried unanimously, to approve the minutes of September 13, 2021 as presented.

The motion by Andrea Anderson, seconded by Terry Knoll was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada reported that annual hydrant flushing is almost complete; the backhoe transmission needs repair but will be covered under warranty.
  2. Brian Michelli shared that a house has been offered to the fire department for training; the departments are experiencing extended response times from ambulance companies.
  3. Andrea Anderson shared a report from the Treasurer stating that the township’s TCF accounts will officially become Huntington accounts.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

21-082 Second Reading: Floodplain Management Provisions of the State Construction Code Amendment Ordinance
Andrea Anderson moved, Terry Knoll seconded, MOTION CARRIED to adopt the Floodplain Management Provisions of the State Construction Code Amendment Ordinance.
This constitutes the second and final reading of Ordinance No. 825.
Ayes: Markgraf, Knoll, Anderson, Dunham, Hulka, Fichtel
Nays: None

NEW BUSINESS:

21-083 Eagle Scout Project Presentation: Christopher & Jacob Kotkowicz
Jacob’s project includes painting and making minor repairs to the garage building and installing a Veteran’s honor roll.
Christopher’s project includes the installation of signs at the cemetery entrances to post rules and contact information along with a map to be included by the Veteran’s wall.
Jacob and Christopher have discussed the projects and made adjustments with the cemetery Sexton and Clerk prior to presenting to the board.
The projects will be funded by fundraising done by the individual scouts.
The motion by Terry Knoll, seconded by Todd Dunham was carried unanimously, to support both projects presented by Jacob and Christopher Kotkowicz.

21-084 Public Hearing: 2021 Downtown Development Plan and Tax Increment Financing Plan
(a.) The motion by Terry Knoll, seconded by David Markgraf, was carried unanimously, to open the Public Hearing at 7:14pm.
(b.) Public Hearing: The Supervisor announced the purpose of the public hearing was to hear public comment in regard to the DDA Plan and TIF Plan.

Comments:

  1. Larry Hall, 333 Washington Ave, Grand Haven is the DDA Chair and shared that the plan will set the rules and design of the DDA.

(c.) The motion by Terry Knoll, supported by David Markgraf, was carried unanimously to close the Public Hearing at 7:18pm and return to open session.

21-085 First Reading: Ordinance for Adoption of the 2021 Downtown Development Plan and Tax Increment Financing Plan of the Downtown Development Authority for the Charter Township of Fruitport, Michigan
This ordinance would adopt the 2021 DDA Plan and TIF Plan of the DDA for the Charter Township of Fruitport, MI.
This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on October 11, 2021.

21-086 Payment of Bills
Jim Fichtel moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $34,031.18; Public Safety $35,371.81; Water $12,963.45; Sewer $41,373.50; Trust & Agency $30,651.00; Street Lights $3,993.57
Totaling: $158,384.51
Ayes: Markgraf, Knoll, Anderson, Dunham, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:

  1. Todd Dunham shared an article from the Tribune about the Community Day Slip ‘n Slide; a letter was shared from Health West praising Officer Rob Atkinson for his positive assistance on a call; Todd praised the treasurer, department heads, and other staff for a successful audit and for working to stay on budget and build the general fund.

PUBLIC COMMENTS PART II:

  1. Floyd Dodd, 3207 Raffie, asked if any appeals have been filed for the Kuis Drain since the Board of Determination deemed the recent petitions unnecessary. He also asked if the issue of senior millage funding was investigated to see if there are any more funds left for this year.

The motion by Jim Fichtel, seconded by Greg Hulka, was carried unanimously, to adjourn the meeting at 7:42pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 10/11/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

OCTOBER 11, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 9/27/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Second Reading: Ordinance for Adoption of the 2021 Downtown Development Plan and Tax Increment Financing Plan of the Downtown Development Authority for the Charter Township of Fruitport, Michigan
  8. New Business
    A. Auditor presentation of 2020/2021 fiscal year audit
    B. IIAF Collective Bargaining Agreement
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of September 13, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, September 13, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 25- residents; 3- employees; 0- guests; Public Safety Director, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of August 23, 2021 as presented.

The motion by Andrea Anderson, seconded by Terry Knoll was carried unanimously, to approve the agenda as presented with the following additions requested by the DPW Director and Supervisor:

Add item 8-D: Resolution Approving Refunding Contract
Add item 8-E: First Reading Floodplain Management Provisions of the State Construction Code Amendment Ordinance

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada shared that the new administrative assistant started September 7th and is doing well; the West Michigan Regional Water Authority is having upgrades done on the Smiley water tower to comply with EGLE and the cost is approximately $14,500.
  2. Brian Michelli would like to remind the community to lock their vehicles to avoid unlawful entries; the water department found a water leak underground and the fire department staff is working to remedy the situation.
  3. Todd Dunham shared that the Board of Determination regarding the Kuis Drain determined further work is not necessary to resolve the problem petitioned for; the Lion’s Club mint street corner mint sale will be September 17th.
  4. Rose Dillon reported that 163 Fruitport Township seniors benefited from the Senior Power of Produce program at the Muskegon Farmer’s Market and that the program has been funded by the City of Muskegon to be able to run through the end of September.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Susan Halter shared information regarding the success of the Dancing into Sunset events and requested future senior millage funding to support the events. She also shared photographs of the events and positive written comments from participants.

UNFINISHED BUSINESS:

21-075 Performance and Indemnification Resolution
The motion by Terry Knoll, seconded by Todd Dunham, was carried unanimously, to TABLE this topic until response is received from the Muskegon County Road Commission.

NEW BUSINESS:

21-076 Deliver Oath to Part-Time Firefighter
Brian Meister was sworn in by the Clerk.

21-077 Senior Funding Request for Dancing into Sunset
Susan Halter, creator of Dancing into Sunset, is requesting an allocation of $500-$5,000 from the 2022 senior millage funding to support the Dancing into Sunset events. Approximately 20 guests were in attendance to support Susan’s efforts.

The board was thankful for the information and expressed that they will take it into consideration at the time of 2022 funds allocation when all presented options have been presented and considered.

21-078 Request for Kiwanis Peanut Sales
The Kiwanis International Club has requested permission to have their street corner peanut sale fundraiser on September 24th and 25th at Dangl/Sternberg. They will provide proof of liability insurance.
The motion by Rose Dillon, seconded by Greg Hulka was carried unanimously, to approve the request.

21-079 Resolution Approving Refunding Contract with West Michigan Regional Water Authority
Bendzinski & Co., Municipal Finance Advisors, have advised the township that the current conditions in the bond market could permit a portion of the 2014 Water Supply System bonds to be refunded at a significant interest savings. The DPW Director shared that the township could see a savings of approximately $20,000.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to adopt the resolution approving the Refunding Contract.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-080 First Reading: Floodplain Management Provisions of the State Construction Code Amendment Ordinace
This ordinance would revise the designation of regulated flood prone hazard areas.

This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on September 27, 2021.

21-081 Payment of Bills
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $29,052.25; Public Safety $38,319.52; Water $164,666.90; Sewer $21,294.48; Trust & Agency $1,200.00; Street Lights $13,153.43
Totaling: $267,686.58
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon shared the deadline to pay property taxes without penalty is tomorrow, September 14, 2021.
  2. Todd Dunham shared that roadway flags will be ordered soon and hopes to have them up for Veterans Day.

PUBLIC COMMENTS PART II: none

The motion by Terry Knoll, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:53pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 09/27/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

SEPTEMBER 27, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 9/13/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Second Reading: Floodplain Management Provisions of the State Construction Code Amendment Ordinance
  8. New Business
    A. Eagle Scout Project Presentation: Christopher & Jacob Kotkowicz
    B. Public Hearing: 2021 Downtown Development Plan and Tax Increment Financing Plan
    C. First Reading: Ordinance for Adoption of the 2021 Downtown Development Plan and Tax Increment Financing Plan of the Downtown Development Authority for the Charter Township of Fruitport, Michigan
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of August 23, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, August 23, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 17- residents; 8- employees; 0- guests; Public Safety Director, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

The motion by Rose Dillon, seconded by Terry Knoll was carried unanimously, to approve the minutes of August 9, 2021 as presented.

The motion by Terry Knoll, seconded by Todd Dunham was carried unanimously, to approve the agenda as presented with the following addition requested by the DPW Director:

Add item 7-B: Approval to hire DPW Administrative Assistant.

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada shared that hydrant flushing will begin September 7th; interviews went well for the Administrative Assistant position.
  2. Brian Michelli reported that the 800 MHz radio system is operating well and proved to be an essential tool when working through the recent wind storm; new roadway flags will be purchased soon with money from the flag fund; the warning sign near fire station #2 no longer works with the new paging system so they will work to find a new way or remove the current lights; the slip ‘n slide will be August 28th and the Lions Club will be providing food; thanked recent retiree Rick Lifer for 39 years of service to the fire department.
  3. Heidi Tice shared that there will be an Old Fashioned Christmas this year.
  4. Todd Dunham shared a letter of thanks received from a resident commending the DPW for great work.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Ron Cooper shared questions about the DDA bonds and what the funds would be used for.

UNFINISHED BUSINESS:

21-067 Performance and Indemnification Resolution
The township attorney advised that the language is not fair or favorable to the township in regard to liability. The Supervisor recommended that this topic be tabled until language can be changed and presented to the road commission.
The motion by Terry Knoll, seconded by Greg Hulka, was carried unanimously, to table until the DPW Director has the opportunity to discuss alternative language with the road commission.

21-068 Approval to Hire DPW Administrative Assistant
Steve shared that interviews went well and asked for approval to hire.
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to authorize Steve to hire candidate as recommended by the DPW Committee.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: none

NEW BUSINESS:

21-069 Resolution in Recognition of Marjorie Nash
The township and Mrs. Nash’s family wish to recognize her for her public service that spans more than three decades. Mrs. Nash’s daughter and her family have provided a granite bench in her honor that has been installed at town hall.

21-070 Deliver Oath to New Hires- FD
Newly hired Fire Fighters were sworn in by the Clerk.
Kyle Morrow — Full-time Firefighter
Brad Timmer—Part-time Firefighter
Jerrad Christopher –Part-time Firefighter

21-071 Approve Fruitport District Library’s Recommendation for Trustee Appointment
The Fruitport District Library Board has made a recommendation to appoint Chuck Koon to replace and complete the term of Mary Weimer. The current term began December 31, 2020 and will expire December 31, 2022.
Rose Dillon moved, Jim Fichtel seconded, MOTION CARRIED, to appoint Chuck Koon to the Fruitport District Library Board with a term to end December 31, 2022.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-072 Odeno Street Light Request
Andrea Anderson shared a request from Westshore Engineering regarding the addition of seven (7) street lights in the Odeno development and one (1) street light at the entrance to the development on Sheridan Rd.
Five (5) poles would be for phase 2 of Odeno and two (2) poles would be for phase 3 of Odeno but are needed now to light up the access to the lift station, all would match the style installed in phase 1. The pole at the entrance is required by the Muskegon County Road Commission and would match those along Sheridan Rd.
Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to accept the eight (8) additional street lights for the Odeno development into the Fruitport Township Lighting District and authorize the Clerk to execute the agreement.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-073 Agreement with Bendzinski & Co. for DDA Bonds
This agreement will designate Bendzinski & Co. as the financing officer for the DDA bond process, ensuring it makes economic sense for the township and that there is sufficient cash flow to pay the bonds.
Terry Knoll moved, Jim Fichtel seconded, MOTION CARRIED, to accept the agreement with Bendzinski & Co.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: none

21-074 Payment of Bills
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $46,356.98; Public Safety $3,199.98; Water $14,341.73; Sewer $1,162.50; Trust & Agency $4,314.00; Street Lights $13,083.98
Totaling: $82,459.17
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:

  1. Andrea Anderson shared that AT&T has transferred their franchise agreement to DirectTV who will continue to perform all of the obligations under the agreement.
  2. Rose Dillon shared census data including an increase of 977 residents in the township and 10 residents in the village for a total population of 15,678.

PUBLIC COMMENTS PART II:

  1. Ron Cooper shared opinions that the township shouldn’t pay for developer infrastructure. The township attorney clarified that the growth on the property tax captured by the DDA will pay for the bonds.

The motion by Terry Knoll, seconded by Todd Dunham, was carried unanimously, to adjourn the meeting at 7:45pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 09/13/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

SEPTEMBER 13, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 8/23/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Performance and Indemnification Resolution
  8. New Business
    A. Deliver Oath to Part-Time Firefighter
    B. Senior Funding Request for Dancing into Sunset
    C. Request for Kiwanis Peanut Sales
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of August 9, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, August 9, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 3- residents; 3- employees; 1- guests; Battalion Fire Chief, Dave Mayette; Director of Public Utilities, Steve Biesiada.

The motion by Rose Dillon, seconded by Andrea Anderson was carried unanimously, to approve the minutes of July 12, 2021 as presented with the following change:

Per the Treasurer, it is the desire of Shelby Bank that the authorized signers be mentioned in the motions for the purchase of a police vehicle and fire vehicle-

21-056 add to motion “and to authorize the treasurer and public safety director to execute the necessary paperwork regarding the financial transaction with Shelby Bank.”

21-057 add to motion “and to authorize the treasurer and public safety director to execute the necessary paperwork regarding the financial transaction with Shelby Bank.”

The motion by Andrea Anderson, seconded by Terry Knoll was carried unanimously, to approve the agenda as presented with the following addition requested by the Supervisor:

Add item 8-E: Sale of township owned property on Dangl Rd.

CORRESPONDENCE / REPORTS:
1. Steve Biesiada gave an update on the hiring process for the Administrative Assistant position, the applicants have been narrowed down to 3 that will go through a 2nd interview.
2. Dave Mayette shared that the July Community Day slip & slide was very successful and another will be held on August 28th from 11am-2pm.
3. Heidi Tice shared that the Lion’s Club approved the purchase of the food for the August Community Day event and the youth football club will purchase the cakes; the Senior Power of Produce program that gives seniors $8/week for produce at the farmer’s market had seen a successful turnout this summer.
4. Andrea Anderson reported that Ron Becklin submitted a resignation letter for his position on the Board of Review; shared election results and Election Day turnout report.
5. Rose Dillon reported that Fruitport Township received 100% success on the AMAR testing; shared the recent flag fund donations.
6. Karen Johnson of the Parks Commission asked that the board review the draft 5 year rec plan and submit any questions.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-061 Approval to Hire Kyle Morrow as Full-Time Fire Fighter
Captain Rick Lifer has retired effective August 8, 2021. Five current part-time Fire Fighters were interviewed. Kyle Morrow was selected for the full-time position.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to hire Kyle Morrow as full-time Fire Fighter.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-062 Performance and Indemnification Resolution
It was brought to the board’s attention that the attorney recommended that the board not adopt this resolution the last time it was presented to them in December 2019. It is the board’s request that this item wait until the attorney is present at the next meeting.

The motion by Rose Dillon, seconded by Andrea Anderson, was carried unanimously, to table this item until the next meeting when the attorney is present.

21-063 Development and TIF Agreement with Harmony Lake
The agreement was drafted by the township’s attorney and pertains to water and sewer extensions and the development of the Harmony Lake apartment community.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to accept the Development and TIF agreement with Harmony Lake.

Ayes: Fichtel, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: Hulka

21-064 MERS 457 Pension Plan
The Treasurer shared that recent changes to the POLC agreement that allows for an employee 3% contribution with at 3% employer match will require an amendment to the current agreement to include the employers 3% match.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to approve the amended MERS 457 Participation Agreement and to have Treasurer Dillon execute all necessary documents.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-065 Sale of Township Owned Property on Dangl Rd.
A neighbor at 3976 Dangl Rd. would like to purchase the 33’x198’ unbuildable strip of land owned by the township. Parcel 61-15-112-300-0006-00 is leftover land from the Dangl Brook Condos development.

Greg Hulka moved, David Markgraf seconded, MOTION CARRIED, to authorize the sale of parcel 61-15-112-300-0006-00 to Michael Niva for a purchase price of $500.00 along with the Register of Deeds fees, and contingent upon Mr. Niva combining the piece with his property.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: none

Mr. Niva is aware of the drain assessment that is attached to that property and that he must combine the property with his existing.

21-066 Payment of Bills
Greg Hulka moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $102,251.83; Public Safety $33,520.54; Water $284,138.33; Sewer $17,588.01; Trust & Agency $2,275.00
Totaling: $439,773.71

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

Greg Hulka requested that the Treasurer check on the amount charged for private road maintenance and ensure it is being paid for by the assessment from the residents.

ADDITIONAL REPORTS: none

PUBLIC COMMENTS PART II:
1. Matt Farrar thanked the board for completing the Harmony Lake Development and TIF Agreement as it is a small step toward important development.

The motion by Terry Knoll, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:43pm.

ANDREA ANDERSON, CLERK

TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 08/23/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

AUGUST 23, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 8/9/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Performance and Indemnification Resolution
  8. New Business
    A. Resolution in Recognition of Marjorie Nash
    B. Deliver Oath to New Hires- FD
    C. Approve Fruitport District Library’s Recommendation for Trustee Appointment
    D. Odeno Street Light Request
    E. Agreement with Bendzinski & Co. for DDA Bonds
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of July 12, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, July 12, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 1- residents; 2- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of June 14, 2021 as presented.

The motion by Rose Dillon, seconded by Greg Hulka was carried unanimously, to approve the agenda as presented with the following additions:
Item 8-E: Approval to purchase food for Community Day
Item 8-F: Approval to fill part-time Police Department front desk position

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada shared that there have been 17 applicants for the DPW Administrative Assistant position.
  2. Brian Michelli asked that residents vote for the public safety renewals on August 3rd; the Community Day slip & slide will be July 17th; the Police Department had a successful LEIN audit; the new breathing air system is working well for the Fire Department; the Police Department had a large bust related to recent thefts; the 800 MHz radio system goes live July 13th.
  3. Todd Dunham shared that the Fruitport Eagles Women’s auxiliary donated $250, the Eagles donated $500, Golls Welding donated $100, and Todd raised $310 for the Flag Fund; the IIAF union contract negotiations will begin soon.
  4. Karen Johnson from the Parks Commission shared a preliminary draft of their 5 year Rec Plan that includes a hopeful list of connecting the soccer park to municipal water, improving parking, and changing the name of South Fruitport Park.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-054 Purchase of Foreclosure Property
A vacant, landlocked parcel in Fruitport Township is up for foreclosure. The township has first right of refusal and may acquire the property from tax foreclosure for property taxes due. Treasurer Dillon has requested that the township purchase the property for back taxes of $4,797.61 plus $30.00 Register of Deeds fee and then sell the property to the owners of the property that shares the same boundary. The buyer will pay the cost of the back taxes, all register of deeds fees, and be responsible for combining their property with the landlocked vacant property.
Dave Markgraf moved, Greg Hulka seconded, MOTION CARRIED, to approve the purchase and resale of the proposed foreclosure property.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-055 Board of Review Appointment
Martin Mieras is to be removed and Lela Miller is to be appointed to serve the remaining term on the Board of Review. Term to end January 1, 2023.
The motion by Andrea Anderson, seconded by Terry Knoll was carried unanimously, to remove Martin Mieras and appoint Lela Miller to fill the term ending January 1, 2023.

21-056 Purchase of New Police Cruiser
The cruiser to be replaced is 5 years old and will be retired to fleet vehicle status. The total cost for the new vehicle, equipment, and installation will be $44,814.00. This was a budgeted expense and was recommended by the Public Safety Committee.
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to approve the purchase of a new police cruiser as recommended by the Public Safety Committee and to authorize the treasurer and public safety director to execute the necessary paperwork regarding the financial transaction with Shelby Bank.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-057 Purchase of New Medical Response Apparatus
The Public Safety Committee approves a request to purchase a medical response apparatus for a total cost of $41,675.10. This was a budgeted expense. The current response vehicle that has been in service since 2007 will be rotated to a secondary response and utility vehicle.
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to approve the purchase of a new medical response vehicle as recommended by the Public Safety Committee and to authorize the treasurer and public safety director to execute the necessary paperwork regarding the financial transaction with Shelby Bank.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-058 Approval to Purchase Food for Community Day
The Supervisor is seeking approval to purchase the food items needed for the Community Day Slip & Slide where hot dogs and chips are usually provide.
Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to approve the purchase of food for the July 17th Community Day.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-059 Approval to Fill Part-Time Police Department Front Desk Position
The Public Safety Director has requested permission to fill the part-time Police Department front desk position. The action is recommended by the Public Safety Committee.
Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, to authorize the Public Safety Director to fill the part-time Police Department front desk position as recommended by the Public Safety Committee.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-060 Payment of Bills
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $27,658.18; Public Safety $46,716.70; Water $38,168.60; Sewer $20,605.01; Street Lights $57.22; Trust & Agency $3,011.00
Totaling: $136,216.71
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon reported that the Township’s ARPA application is in progress.

PUBLIC COMMENTS PART II: none

The motion by Terry Knoll, seconded by Jim Fichtel, was carried unanimously, to adjourn the meeting at 7:21pm.

ANDREA ANDERSON, CLERK

TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 08/09/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

AUGUST 9, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 7/12/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    none
  8. New Business
    A. Approval to Hire Kyle Morrow as Full-Time Fire Fighter
    B. Performance and Indemnification Resolution
    C. Development and TIF Agreement with Harmony Lake
    D. MERS 457 Pension Plan
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of June 14, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, May 24, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 1- residents; 1- employees; 0- guests.

The motion by Rose Dillon, seconded by Terry Knoll was carried unanimously, to approve the minutes of May 24, 2021 as presented.

The motion by Terry Knoll, seconded by David Markgraf was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS:

  1. Todd Dunham and Rose Dillon shared that the township has received a total of $1,422.00 in donations from generous residents and local organizations/businesses.
  2. Rose Dillon shared a newsletter that will be going out to residents with tax bills.
  3. Karen Johnson reported that the Parks Department is working to renew its 5 year recreation plan to be grant eligible; Parks surveys will be going out with tax bills; the parking lots need to be redone that they are looking at the possibility of a 10-12 year chip seal; the Parks Department is hoping to ask the township for a match of funds to finish the soccer park.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS: none

21-053 Payment of bills
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $23,043.83; Public Safety $51,482.63; Water $64,965.71; Sewer $17,197.37; Street Lights $29,828.62
Totaling: $186,518.16
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS: none

PUBLIC COMMENTS PART II:

  1. Dave Henry presented a donation to the flag fund from he and his wife, Judy, in honor of their fathers, Seaman David Henry Sr., US Navy and Chief Petty Officer Edward Santarelli, US Coast Guard on this Flag Day, June 14th.

The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to adjourn the meeting at 7:13pm.

ANDREA ANDERSON, CLERK

TODD DUNHAM, SUPERVISOR

Fruitport Township Parks Commission Meeting Minutes – 04/27/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the April 27, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)

Absent: Travis Nadeau (commissioner)

The meeting was called to order at 6:07PM.

No public in attendance for comment on agenda items.

Financials: Carryover will be approximately $12,000 and will be listed in Park Improvements.

Attendance at Township Board Meetings:
April 12th –Ryan O’Neal- was asked if we had anything to report
April 26th – Richard Riekse-did not attend. Meeting was cancelled for lack of agenda items.

Last Meeting Follow-up:
Five year rec plan update. An agreement has been signed. They will do an inventory of the parks and an accessibility assessment. The restrooms are compliant. Accessibility to the fields needs some work. Looking at an Eagle Scout to put in a concrete pad near the fields. Surveys will go in the July property tax billing.

New Business:
The electrical repairs needed to the Soccer Park have been completed.
At Pine Park the Hot Dog Machine tripped the GFI breaker. It will be fixed to a 20 amp circuit.
Baseball has filled out the use form.

Old Business:
Sealcoating & restriping the parking lots: $4155 at Pine Park and $6506 at Sheringer Park. It was suggested to chip seal with stone. It will last 10 years.
Next Township Board Meetings are May 10th & May 24th. Items to mention: Birdhouses put in by Eagle Scout, path to fields & clean-up day.

Discussion Items:
Township funds from COVID bill.
Reminder to Rose to send out April financials after month end. (By May 10th?)
Need to put major improvements into the rec plan.

Staffing:
Part timer will start on May 10th.
Farr Park – The back gate will not be unlocked until there is a request to use the park.

Actions items:

Richard Riekse moved and Ryan O’Neal – seconded to approve last month’s minutes.
Travis Nadeau – Absent
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Karen Johnson moved and Richard Rieske – seconded to approve financials.
Travis Nadeau – Absent
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Financials approved.

Ryan O’Neal moved and Ross Spyke seconded to adjourn.

Meeting adjourned at 6:59 PM.

Next meeting Tuesday May 25, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 03/30/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the March 30, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)

The meeting was called to order at 6:08PM.

No public in attendance for comment on agenda items.

The quote for the five year rec plan will be $6800 instead of $6400 to include minimal work on Phases I & II. Travis moved to have Prein and Newhoff to produce our five year rec plan. Ryan O’Neal seconded.
Roll Call:
Travis Nadeau – Yes
Ryan O’Neal – Yes
Richard Riekse – Yes
Ross Spyke – Absent for vote
Karen Johnson – Yes
Passed.

Ask Rose to send financial numbers right after year end. Is it possible to have a separate line item on our financials for the carry over amount.

Attendance at Township Board Meetings:
April 12th – Travis Nadeau & Ryan O’Neal
April 26th – Richard Riekse

New Business-
Staffing- Dean is back to work.
Parks:
Farr Park – The back gate will not be unlocked until there is a request to use the park.

Pine Park – The gates are open. Ross asked to have the bases put in place. Practice starts on April 5th. Clean up day is the 17th with a rain date of the 24th. A 30 yard dumpster was requested. The Parks Commission will be provide drinks & hot dogs.

Soccer Park-Karen to call for Portajohns.

Discussion of COVID plan.
Little League (Baseball) has provided no guidance. They are to follow the guidance of the school or Township. The Soccer Club is to follow MSYSA guidelines. Football is to follow MSHAA.

Per Ron Bultje – put on the field request that park use is subject to the Michigan Department of Health. It is the obligation of the Youth Clubs to comply.

Ken was asked to get basic signs about social distancing to put up at all parks.

Actions items:

Ryan O’Neal moved and Travis Nadeau -seconded to approve financials.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Financials approved.

Ryan O’Neal moved and Travis Nadeau -seconded to approve last month’s minutes.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Discussion to seal coat & paint lines at parks. Ken still has an estimate. Tabled until next meeting.

Karen Johnson moved and Ross Spyke seconded to adjourn.

Meeting adjourned at 7:01 PM.

Next meeting Tuesday April 27, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 02/23/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the February 23, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)
Guest: Rose Dillon (Township Treasurer)

The meeting was called to order at 6:05PM. This meeting was held via Zoom call.

Roll call:
Travis Nadeau – here-in home in Cloverville, Fruitport Township
Ken Hulka – here at house in Fruitport Township
Ryan O’Neal – here in home in Fruitport
Richard Riekse – here in home in Fruitport
Ross Spyke – here in home in Fruitport Township
Karen Johnson – here in home in Fruitport Township

No public in attendance for comment on agenda items.

Rose gave a financial report. In February only utilities and payroll. The available balance is $23,000 less approximately $8,000 for unemployment. She will move negative line items to other lines so no items will be negative. There was a question on the electric for Farr Park.

New Business-
Budget Items discussed– Salary Staff-Dean will receive a 3% increase and Life Insurance while working. Fertilizer & seeds should be $4500 to $6000. Should ask for a small increase in operations for the three parks. Rose was checking to see how much was rolled over from prior years. A budget is due to Todd tomorrow.

It was moved by Karen Johnson and seconded by Travis Nadeau to direct Ken Hulka to ask for $130,000 budget. Increase for fertilizer $1500, Porta-jons for the Soccer Park $1200, wage increase 3% and unemployment.
Roll call:
Karen Johnson – Yes
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – No
Ryan O’Neal – Yes
Passed.

It was moved by Travis Nadeau and seconded by Richard Riekse to request to have our budget surplus rolled over.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Five year rec plan discussion & next steps. Discussion of two quotes. Ken is to email Prein and Newhoff and ask them to remove Phase I from their quote. Travis Nadeau moved and Karen Johnson seconded to agree to pay $6400 for Phases II, III & IV for the new five year rec plan.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Agenda item 6 tabled until next month.

Old Business:
Karen & Ken to attend the next Township meeting on March 8th. Plans to report to the Township Board.
1. Concession and bathrooms for the Soccer Park.
2. Upgrades to vehicles & equipment (lawn mowers.)
3. Roll over of excess budget to be used for possible grant match.

Discussion of our COVID plan.
Little League (Baseball) has provided no guidance. They are to follow the guidance of the school or Township. The Soccer Club is to follow MSYSA guidelines. Football is to follow MSHAA. Ross was looking for guidance for our Township Parks. Ken is to reach out to the Township Attorney for his opinion. The Parks Commission will follow the guidance of the attorney.

Ryan O’Neal moved and Travis Nadeau -seconded to approve last month’s minutes.
Travis Nadeau – Yes
Richard Riekse – No response
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Karen Johnson moved and Ross Spyke seconded to approve financials.
Travis Nadeau – Yes
Richard Riekse – No Response
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Karen Johnson moved and Ryan O’Neal seconded to adjourn.
Travis Nadeau – Yes
Richard Riekse – No response.
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes

Meeting adjourned at 7:54 PM.

Next meeting Tuesday March 23, 2021 at 6:00PM at Township Hall or ZOOM if required.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 01/26/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the January 26, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner)

Abesent: Ken Hulka (director.)

The meeting was called to order at 6:12PM. This meeting was held via Zoom call.

Roll call:
Travis Nadeau – here in home in Cloverville
Richard Riekse – here in home in Fruitport
Ross Spyke – here in home in Cloverville
Ryan O’Neal – here in home in Fruitport
Karen Johnson – here in home in Fruitport Township

No public in attendance for comment on agenda items.

Five year rec plan discussion & next steps. Ken is to reach out to West Michigan Regional Development and have them attend February meeting. Board is to come up with ideas to include in the survey.

Ask Rose to attend the February meeting. Would like to have financials emailed to us one week after our regular monthly meeting.

Plan to workshop our budget at our March meeting to adjust line items on the budget.

Plan to ask to have surplus rolled over.

Plan to attend Township Board meeting the 2nd Monday of every month. Karen volunteered for February. Ask Ken to attend meetings also.

Discussion items:
Workshop budget to increase salary.
Set up Google drive to share documents. Agenda items, minutes, financials. Google School in February.

Ross Spyke moved and Ryan O’Neal-seconded to approve last month’s minutes. Roll Call: Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.
Minutes approved.

Travis Nadeau moved and Ross Spyke seconded to approve Karen Johnson as secretary. Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.
Motion passed.

Karen Johnson moved and Ryan O’Neal seconded to adjourn. Roll Call: Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.

Meeting adjourned at 7:28 PM.

Next meeting Tuesday February 23, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 10/27/20

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the October 27, 2020 meeting.

Present: Ross Spyke (commissioner), Karen Johnson (commissioner), Travis Nadeau (commissioner) and Ken Hulka (director.)

Absent: Jeff Widmayer (commissioner) and Margie Nash (commissioner)

The meeting was called to order at 6:09PM.

Travis moved and Karen seconded to approve last month’s minutes. Minutes approved.

Looked at budget for parking lot at Sheringer Soccer Park. The front lot and driveway at (22 ft. wide) was quoted at $43,000. Can make driveway a little shorter to keep price under $40,000. Travis moved and Karen seconded to approve the asphalt project.
Roll call. Travis-yes. Karen-yes. Ross-yes. Motion passed.

Soccer is almost done. No more line painting. Porta-Johns will be pulled next week. There is a dead spot that will be taken care of when soccer is done.

Next spring projects:
Sheringer parking lot – sealcoat and parking lot lines.
Pine Park – sealcoat.

Ken to get quotes for next spring.

The expiration date of the five year rec plan was brought up.

Moved by Ross and seconded by Travis. Meeting adjourned at 7:14 PM.

Next meeting Tuesday November 24, 2020 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Board of Trustees Meeting Agenda – 07/12/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JULY 12, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 6/14/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    none
  8. New Business
    A. Purchase of Foreclosure Property
    B. Board of Review Appointment
    C. Purchase of New Police Cruiser
    D. Purchase of New Medical Response Apparatus
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of May 24, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, May 24, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Terry Knoll, David Markgraf
Members Absent: Greg Hulka, excused

At 7:03pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 4- residents; 1- employees; 5- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of May 10, 2021 as presented.

The motion by Rose Dillon, seconded by Todd Dunham was carried unanimously, to approve the agenda as presented with the addition of:

Item 8-F: SCBA Breathing Air System

CORRESPONDENCE / REPORTS:
1. Steve Biesiada announced that the DPW Assistant will be retiring in October and they will begin seeking a replacement.
2. Brian Michelli shared roadway stipulations placed on the anticipated Memorial Day parade; shared a note of thanks for the police department from a resident; 800mhz radio system is expected to go live July 17th; invoices are being issued in reference to the Cost Recovery Ordinance.
3. Todd Dunham shared that he will be performing at Pin Crest to raise funds for the flag fund on June 5th; shared that the Fruitport Regulator Run, together with the Fruitport Lions Club, donated $500 to the flag fund.
4. Heidi Tice shared that the street corner mint sale was a successful fundraiser for the Lions Club.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-046 Presentation Regarding Senior Services Funding: Kris Collee and Chris Cross
The Muskegon County Board of Commissioners has given municipalities an opportunity to use Senior Services Millage funds again this year, allocating approximately $43,987.00 to Fruitport Township.

Kris Collee presented on services offered by AgeWell Services including non-emergency medical transport, wellness program, and meals for seniors. With their programs comes tracking and accountability of funds.

A representative from the Muskegon County Prosecutor’s office shared the need for an additional detective for the Safe Seniors program.

Chris Cross from Living Word Church shared an opportunity to provide Fruitport’s senior residents with lawn care and snow removal.

Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to pledge $15,000 to AgeWell Services, $15,000 to Safe Seniors, and $13,430 for lawn care in 2021.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-047 Discussion on Proposed Sand Borrow Pit- Dangl Rd.
The Planning Commission saw no issues with the proposed project and no negative public comments were heard during a public hearing on April 20th. The current zoning is R-4 and would allow for 2 homes on the property, which is the plan of West Michigan Dirt Works for the end of the project. They also plan to preserve the trees in the center of the property. The project is awaiting a condition of approval from the Muskegon County Road Commission. It is the board’s request that a paved entrance on Dangl Rd. be placed to preserve the edge of the roadway.

The motion by Rose Dillon, seconded by Jim Fichtel, was carried unanimously, to authorize the Planning Commission to complete the process, exercising their discretion, and share with them the board’s recommendations.

21-048 Local Road Project Contract- Sheridan Rd.
A 1.5” overlay and gravel shoulders on .675 miles of Sheridan Road, from Hile to Airline, is part of a multi-year road plan that began in 2019. The $80,000 cost will be split 50/50 between the Muskegon County Road Commission and Fruitport Township.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Supervisor and Clerk to sign the presented contract for the improvement of Sheridan Rd.

Ayes: Fichtel, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-049 DPW Purchase of Brass, Meters, Copper, and Iron
The lowest bid for 2021/2022 brass water service material was received from Core and Main, $37,547.39. The 2021/2022 iron quote from East Jordan Iron Works is $15,250.16. The quote from Ferguson Waterworks for water meters is $25,114.19. This $77,911.74 purchase was budgeted for.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve the request as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-050 Fire Department Equipment Donation
The Public Safety Committee has recommended that an old set of extrication tools be donated to a fire department in the Upper Peninsula where many departments are in desperate need of equipment that their municipalities cannot afford to purchase. The tools are from 1976 and were not of value for trade-in or sale when replaced with a new set approximately 2 years ago. The department will still have a back-up set. Shipping/transport costs will be the responsibility of the recipient.

The motion by Terry Knoll, seconded by Andrea Anderson, was carried unanimously, to accept the recommendation of the Public Safety Committee and donate the equipment.

21-051 SCBA Breathing Air System
The current breathing air system used to fill breathing air bottles after an emergency is 33 years old and beyond its serviceable life. The system is in need of repair, but due to its age and lack of parts available it needs to be replaced. This $32,455.00 purchase was not expected and it is requested that the funds be taken from the restricted Public Safety fund balance. Funds shall be replaced at a rate of $10,820.00 per year for 3 years. This purchase and repayment plan was approved by the Public Safety Committee.

Terry Knoll moved, Jim Fichtel seconded, MOTION CARRIED, to approve the purchase with the repayment plan as proposed.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-052 Payment of bills
Terry Knoll moved, Dave Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $23,755.99; Public Safety $42,479.86; Water $10,313.75; Sewer $1,744.99; Trust & Agency $2,534.00; Street Lights $14,902.53
Totaling: $95,731.12

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Andrea Anderson shared a pay-in-full option for election equipment maintenance.

PUBLIC COMMENTS PART II:
1. Heidi Tice shared that she was pleased with the decision to allocate funds for Safe Seniors.

The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to adjourn the meeting at 8:45pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Agenda – 06/14/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JUNE 14, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 5/24/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
none

8. New Business
none

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 04/27/21

DDA Meeting
April 27, 2021

April 27,2021 via Zoom.com Meeting started at 6:13

In attendance & location: Todd Dunham – Fruitport, Tim Reilly – Whitehall, Larry Hall – Grand Haven, Gary Smith – Spring Lake, Randy Klingel – Norton Shores, Heidi Tice – Fruitport, Mark Campbell – Grand rapids, Larry Romanilli – Manistee, Frank Matice – Venice Florida
Absent: Jason Bronhold (may have been present at the beginning could not hear him)

1. Approval of the minutes from March 11, 2021 motion by Heidi second by Frank
a. Roll Call unanimous as follows: Todd – yes, Tim – yes, Larry H – yes, Gary – yes, Randy – yes, Heidi – yes, Mark – yes, Larry R – yes, Frank – yes.

2. Motion to approve Agreement to Share tax Increment Financing Revenue from Muskegon County Millage document. Motion by Gary second by Tim, some of the discussion was as follows:
• Todd reported that the county voted unanimously to opt in on the DDA as presented.
• Mark – How does the dollar amount work? Would we capture more if the project changes or would we have to pay back if no project come in? – was answered once the DDA has captured the 11 million as stated in the proposal the tax would disperse normally to all the taxing entities. Captured monies would stay with the DDA until goals were met.
Roll call: Todd- yes, Tim – yes, Larry R – yes, Larry H – yes. Gary – yes, Heidi – yes, Mark – yes, Frank- yes, Randy – no (motion carried)

3. Presentation of Harmony Lake DDA Development Plan to recommend to the township board:
Much discussion ensued.
• Gary- wanted to know how the project would help Harvey and where the extensions are for water and sewer to help Pontaluna – Larry replied would help mostly Quarterline & Pontaluna and described the boundaries at this time and the proposed additions to the sewer infrastructure as well as over building the infrastructure to service more that just the Harmony Lake Development.

• Randy questioned the demand for this project, would like to see the plan and questioned whether Rose Dillon (township Treasurer) was consulted to help with the projection payback numbers. Todd stated the Planning Commission did approve the site plan and with the DDA being so new he overlooked sending a plan out to this board. They are available at the township. He would talk to Rose.

• Mark made a comment he would also like to see the plan before moving forward on the approval – motion was made by Heidi seconded by Mark to table the vote until next meeting so the DDA board could get time to see the site plan to better determine if the project fits with the DDA overall projects plan.

Roll call unanimously passed: Mark – yes, Todd – yes, Larry R – yes, Larry H -yes, Randy – yes, Gary – yes, Franck – yes, Heidi – Yes.

Next meeting was set for May 5, 2021 6:00 p.m. at the township hall and will be on Zoom.com for those unable to attend in person. It was asked to have the meetings posted on the marquee to get the DDA presence out to the community better. Todd stated he could do that.

Motion by Heidi second by Todd to adjourn
Roll call Todd- yes, Tim – yes, Larry H – yes. Gary – yes. Randy – yes, Heidi – yes, Larry R- yes, Frank – yes.
Meeting adjourned at 7:20

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 03/11/21

March 11, 2021 @ 6:00pm via Zoom.com

In attendance: Todd Dunham (at Township hall), Gary Smith (in Spring Lake), Larry Hall (outside Lincoln Nebraska), Tim Reilly (in Whitehall), Heidi Tice (in Fruitport), Randy Klingel (in Norton Shores), Mark Campbell (in Ada, MI), Frank Matice (in Florida)
Absent: Larry Romanelli and Jason Bronhold

Called to order at 6:05 pm
1.) Approval of the minutes from February 24, 2021 Motion by Todd Dunham, second by Gary Smith
Roll call: Aye Kingel, Dunham, Hall, Smith, Campbell, Tice, Matice, Reilly
Nye: none
2.)

Question of the Attorney were answered from the last meeting as follows:

  • There does need to be a resident on the DDA board and Frank Matice was appointed by the township board at their meeting March 8, 2021.
  • Attorney Ron Butje stated the DDA board did not have to mirror the township boards fiscal year they could just make amendments to their budget if the need arose.
  • Attorney Ron Butje stated the DDA board should be covered under the townships umbrella policy since the board is acting in accord with the township. Would need to check with Township Clerk Andrea Anderson.
  • Attorney Ron Bultje clarified that developers would need to address how the repayment of the bond would take place in their individual development plans as they bring them before the DDA and this would not need to be included into the by-laws.
  • Attorney Ron Bultje stated the DDA would not have a tax return the board would be included in the township audit process with an annual report of any bonds that were in place and the records could be stored at the township hall. Todd would check with Treasurer Rose Dillon to make sure she let the accountants know of the additional reporting.

3.) Motion by Heidi Tice, seconded by Tim Reilly, to have the 1st Annual meeting June 4th, 2021 which is the first Thursday of June.
Roll call: Ayes Klingel, Dunham, Hall, Tice, Smith, Campbell, Reilly, Matice
Nye: none

4.) Frank Matice introduced himself – he has been the Treasury for Golf View Condos for the last 12 years. Will be back in town in May.

5.) Todd Dunham pointed out he would be attending the Ways and Means county board meeting on March 23rd to present the outline of potential projects. Attorney Ron Bultje and the county attorney are connecting to present a plan to the county board.
Tim Reilly asked if there are any plans coming to Planning Commission at this time for the DDA area. Todd Dunham stated no. He stated with the help of the new blight enforcement ordinance the township is pursuing legal steps to get the former hotel to move along with that development or take them down.

6.) Next meeting date was set for March 23, 2021 at 6:00 pm via zoom.

7.) Motion made by Heidi Tice to adjourn 2nd by Randy Klingel.
Roll call: Aye Klingel, Dunham, Tice, Hall, Smith, Campbell, Reilly, Matice.
Meeting adjourned at 6:45 pm

Next DDA Board meeting March 23, 2021

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 02/24/21

Fruitport Township Downtown Development Authority (DDA) Board meeting
Minutes

February 24, 2021 @ 6:00pm via Zoom.com

In attendance: Todd Dunham, Gary Smith, Larry Hall, Tim Reilly, Larry Romanelli, Heidi Tice, Mark Campbell
Absent: Jason Bronhold, Randy Klingel
Also in attendance: Brian Michelli

Meeting was called to order at 6:20 p.m. (meeting was delayed due to technical issues with zoom meetings platform)

Approval of the minutes for meeting February 11,2021: Motion by Todd Dunham second by Heidi Tice – Gary Smith asked to include his full comments about what the tax capture would look like for the DDA and/or what the DDA is asking for to make the projects happen and how developers would guarantee to pay back bonds. Todd amended motion and Heidi seconded

Roll Call, unanimous. (Larry Hall, Tim Reilly, Gary Smith, Tod Dunham, Heidi Tice) Larry Rominelli not on yet Mark Campbell dropped off).

Agenda
1.) Meet the board members: This was overlooked

2.) Review and acceptance of the DDA board by-laws
Much discussion ensued:

  • Heidi Tice – pointed out the Article IV section 2 states there needs to be a resident on the DDA board. Heidi was instructed to check with Attorney Ron Bultje to see if this was a requirement.
  • A consensus was established to make the annual meeting the 1st Thursday in June so members of the board that go south would be around.
  • Discussion on whether the DDA board should mirror the township boards fiscal years was discussed. Members felt it was easier to do a January to December fiscal year, Heidi Tice would check with Attorney Ron Bultje if that would be a problem.
  • Tim Reilly expressed a concern about the indemnification and liability of the board members. He suggested possible insurance policies put into place for the board members. Could not answer if this would need to be in the by-laws, Heidi Tice was going to check with Attorney Ron Butje.
  • Gary Smith, Tim Reilly, Todd Dunham all expressed concern about setting up a section that addresses repayment of any bonds and what if a developer’s project fails who is on the hook for that bond. Heidi Tice would ask Attorney Ron Bultje if this should be addressed in the by-laws. This was a very important topic to all members.
  • Heidi Tice asked if the board would need a Federal Identification Number and a tax return. Can the records that are addressed in Article V section 16 be kept at the Township Hall? Todd Dunham felt that would be alright with the township. Heidi will ask the attorney Ron Bultje.

A motion was made by Todd Dunham and seconded by Larry Romanelli to make the Annual meeting the 1st Thursday of June and the fiscal year January 1 – December 31.

Roll Call, unanimous. (Heidi Tice, Larry Romanelli, Larry Hall, Gary Smith, Tim Reilly, Todd Dunham (Mark Campbell was still off line)

3.) Assignment of Initial Board Terms: Heidi Tice read off the terms that were approved by the Township Board on their February 22,2021 meeting as follows:

a. 1 year term
—i. Jason Bronhold
—ii. Scott Campbell
b. 2 year term
—i. Randy Klingel
—ii. Larry Hall
c. 3 year term
—i. Larry Romanelli
—ii. Tim Reilly
d. 4 year term
—i. Gary Smith
—ii. Heidi Tice

Todd Dunham stated the members were given terms in alphabetical order to the last name. After the initial term is met they will renew for 4 year terms as approved by the township board.

4.) Initial & Future DDA project list: (attached at end if minutes)
A possible outline was drafted and discussed with the township Utilities Director Steve Biesiada. Larry Hall explained the document stating each possible project would come to the board independently and the only project in the foreseeable futures is the Harvey Street and Quarterline Road Utilities Extensions. This outline is to help the county understand what the DDA board is looking for in a plan and to give dollar amounts to that plan that are realistic. The members wanted to add the verbiage “street scapes” to line h to better detail that line item and increase the value to $500,000.00. They included a line l. as future park development with a dollar amount of $500,000.00 giving the total possible plan a value of $11,610,914.00.

Gary Smith asked to get a map of were the possible developments would happen within the DDA boundaries.

A consensus of the board was to amend the potential projects plan and put a 20 year time frame for completion on the projects for Supervisor Todd Dunham to share with the county attorney. This is not the DDA board official plan so no motion was made for adoption it is only a conceptual tool for the county’s cooperation in the DDA.

5.) Other business: A next meeting date was set for March 4, 2021 at 6:00 p.m. via zoom and there was no other business so a motion to adjourn was made by Larry Romanelli seconded by Todd Dunham

Roll call, unanimous: (Heidi Tice, Larry Romanelli, Larry Hall, Gary Smith, Tim Reilly, Todd Dunham)

Meeting adjourned at 7:45 p.m.

Respectfully submitted,
Heidi Tice – Secretary/Treasury

Fruitport Charter Township Board of Trustees Meeting Minutes of May 10, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, May 10, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: Andrea Anderson, excused

At 7:03pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 3- residents; 0- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Jim Fichtel was carried unanimously, to approve the minutes of April 12, 2021 as presented.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS:
1. Steve Biesiada shared on a successful clean-up days event where staff and volunteers came from the DPW, Fire Department, Lions Club, and the township board; the tire disposal event was very busy and had to close early due to no more room after filling 3 semi trailers; erosion at the water main in Lake Michigan has not been as bad this year and is under control by the City of Muskegon.
2. Brian Michelli shared that there may be a problem with ordering police vehicles in the near future due to a production issues; the Fire Department may need a new utility vehicle soon.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Heidi Tice shared that the Lions Club has cancelled Fruitport Old Fashioned Days, but still plan to proceed with Old Fashioned Christmas; the Lions Club will be doing their street corner mint fundraiser this weekend on the corners of Dangl/Sternberg and Shettler/Sheridan.

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-042 Accept Proposal for Water Reliability Study
The water system reliability study is required to be updated every five years. The study will involve Fruitport Township, the City of Norton Shores, and the West Michigan Regional Water Authority. The quote from Prein & Newhof for Fruitport Township’s portion is $13,000.

David Markgraf moved, Greg Hulka seconded, MOTION CARRIED, to accept the proposal from Prein & Newhof.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-043 Approval of Comcast Franchise Agreement Renewal
The 30 year term of the Comcast Franchise Agreement is due to expire May 27, 2021. The board would like to see the 5% service provider franchise fee remain and add a 2% PEG fee. The term of the agreement will be 10 years.

Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to approve the agreement including the 5% franchise fee, 2% PEG fee, and authorize the Supervisor and Clerk to sign the agreement.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-044 American Rescue Plan Act Account
The Treasurer requests that an account be opened at Choice One Bank for the deposit of ARPA funds. There will be no fee for the account.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve the use of Choice One Bank for the ARPA funds.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-045 Payment of bills
Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $48,355.43; Public Safety $34,463.37; Water $71.775.26; Sewer $21,597.22; Trust & Agency $2,736; Street Lights $7.99
Totaling: $178,935.27

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham thanked all of those who participated in clean-up days.
2. Rose Dillon shared that there will be a fundraising event for the new playground project at Pomona Park on May 13th from 6:00pm-7:00pm.

PUBLIC COMMENTS PART II: none

The motion by David Markgraf, seconded by Greg Hulka, was carried unanimously, to adjourn the meeting at 7:36pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board Meeting Agenda – 05/24/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MAY 24, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 5/10/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
none

8. New Business
A. Presentation Regarding Senior Services Funding: Kris Collee and Chris Cross
B. Discussion on Proposed Sand Borrow Pit- Dangl Rd.
C. Local Road Project Contract- Sheridan Rd.
D. DPW Purchase of Brass, Meters, Copper, and Iron
E. Fire Department Equipment Donation

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Township Board of Trustees Agenda – 05/10/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MAY 10, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 4/12/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
     none

8. New Business
     A. Accept Proposal for Water Reliability Study
     B. Approval of Comcast Franchise Agreement Renewal
     C. American Rescue Plan Act Account

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of March 22, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, March 22, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Terry Knoll, David Markgraf
Members Absent: Jim Fichtel, excused

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 2- residents; 3- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

The motion by Terry Knoll, seconded by David Markgraf was carried unanimously, to approve the minutes of March 8, 2021 as presented.

The motion by Terry Knoll, seconded by Andrea Anderson was carried unanimously, to approve the agenda as presented with the following additions:
Item 8-J: First Reading: Zone Change Vacant Land on Hts. Ravenna
Item 8-K: 2021 MCRC Brine Program
Item 8-L: Enforcement of Noise Ordinance

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada reported that a contractor bored through a water line that caused low water pressure to that area, repairs have been made and pressure is back to normal.
  2. Brian Michelli warned against burning as there have been many grass fires.
  3. Heidi Tice shared that certain Old Fashioned Days events, such as the fireworks, have been cancelled, however the Lion’s Club is attempting to proceed with many of the events, such as the carnival, should gathering restrictions be lifted enough to allow for it. Heidi also had comments on the budget and the question of a road millage.
  4. Andrea Anderson shared that the township Clean-Up Days event will be held on April 30th and May 1st. The tire event will likely be held on May 8th.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Dave Henry had comments regarding budget and part-time Police Officer pay.

UNFINISHED BUSINESS:

21-022 2021/2022 Budget Discussion
Discussion took place. Changes were made to the water/sewer budgets as requested during the last discussion.

NEW BUSINESS:

21-023 Approval of POLC Collective Bargaining Agreement
There were discrepancies found and changes are being made.
The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to TABLE the POLC agreement until the next meeting.

21-024 Resolution to Commit Public Safety Fund Balance
The Public Safety Departments have the need for large capital improvement expenditures over the next several years, including, but not limited to a new fire truck and police vehicles. They have requested that the Board commit any remaining Public Safety Fund Balance for future capital expenses.
Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to adopt the resolution to commit any remaining Public Safety Fund Balance for future capital expenses.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-025 Resolution to Commit Water and Sewer Funds
The Water & Sewer Departments have the need for large capital improvement expenditures over the next several years, including, but not limited to a new backhoe. The have requested that the Board commit any remaining balance of Water and Sewer capital outlay for future capital expenses.
Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to adopt the resolution to commit any remaining balance of Water and Sewer capital outlay for future capital expenses.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-026 Resolution to Commit Cemetery Funds
The Cemetery Department has the need for large capital improvement expenditures over the next several years, including, but not limited to a new roof on the mausoleum. They have requested that the Board commit the balance of Cemetery Capital Outlay for future capital expenses.
Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to adopt the resolution to commit the balance of Cemetery Capital Outlay for future capital expenses.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-027 Resolution to Roll-Over Parks and Recreation Budget Balance
The Parks Commission has requested that remaining funds in their budget be rolled to the new fiscal year in order to complete or begin a necessary project.
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to adopt the resolution to roll over the balance of unused funds in the Parks budget to the new fiscal year.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-028 Budget Amendments
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve the Treasurer to make end of fiscal year April 1, 2020-March 31, 2021 final budget amendments. The amendments will ensure that all department budgets have zero impact on the total of each budget.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-029 Budget Public Hearing
(a.) The motion by Andrea Anderson, seconded by Rose Dillon, was carried unanimously, to open the Budget Public Hearing at 7:34pm.
(b.) Public Hearing: The Supervisor announced the proposed millage rates as follows: General Fund at the millage rate of .9962 mills, Public Safety at 1.50 mills, Police at 1.00 mills, and Street Lights at .40 mills.

Comments:

  1. Karen Johnson and Heidi Tice commented on the Parks budget. It was mentioned that the 2021/22 proposed budget was drafted by the Parks Director.

(c.) The motion by Andrea Anderson, supported by David Markgraf, was carried unanimously to close the Public Hearing at 7:36pm and return to open session.

21-030 Adopt 2021/2022 Budget
The budget was agreed upon as presented.
Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED to adopt the April 1, 2021- March 31, 2022 budget as presented and to approve the millage rate and millage levies. Fruitport Charter Township Board of Trustees shall cause the listed millages to be levied and collected on all real and personal property within the township upon the 2021 general property tax roll an amount equal to the above shown mills as authorized under state law and approved by the electorate.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-031 Banking and Investing Resolution
TCF Bank will be transitioning to Huntington Bank within the coming fiscal year. Investment opportunities are not limited to those presented, but must comply with the township’s investment policy.
Rose Dillon moved, supported by Todd Dunham, MOTION CARRIED, to adopt the resolution approving the use of financial institutions and investments for the 2021-2022 FY.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-032 First Reading: Zone Change Amendment Ordinance- Hts. Ravenna
On March 16, 2021, the Planning Commission made a recommendation to the Township Board to approve the zone change from B-2 General Business District to the R-2 Single Family Residential/Duplex District for parcel number #61-15-101-300-0013-60 or vacant land on Hts. Ravenna Rd., Muskegon, MI 49444. The change would be consistent with the Master Plan. This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on April 12, 2021.

21-033 2021 MCRC Brine Program
The cost for the local roads will be $19,536.66 and the cost for additional roads (Cline, Wolf Lake, and Mt Garfield) will be $1,437.48.
The total cost for the program will be $20,974.14 for 2021.
Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to participate in the 2021 local road brine program with the Muskegon County Road Commission and authorize the Supervisor to submit the agreement on behalf of the township.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-034 Noise Ordinance Enforcement
Complaints have been received over the last year regarding dirt bikes being ridden in a residential area near the corner of Sheridan and Shettler causing disturbances for hours at a time.
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to direct the Public Safety Director to enforce the current noise ordinance.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None
The township attorney agrees that the current ordinance allows the township to stop this disturbance.

21-035 Payment of bills
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $15,625.37; Public Safety $2,448.45; Water $3,504.50; Sewer $1,779.81; Trust & Agency $657.00; Street Lights $15,213.54
Totaling: $39,228.67
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon reported that federal officials have approved a large stimulus package that will provide Fruitport Township with 1.4 million, however criteria on utilizing those funds is forthcoming.

PUBLIC COMMENTS PART II: none

The motion by Andrea Anderson, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:55pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 04/12/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

APRIL 12, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 3/22/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Approval of POLC Collective Bargaining Agreement
  8. New Business
    A. Discussion on County Commissioners’ Succession Attempt
    B. Senior Services Revenue Discussion
    C. Agreement to Share Tax Increment Financing Revenue from Muskegon County Millage
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Township DDA Board Meeting Notes – 02/11/21

DDA Meeting

February 11, 2021 @ 6:00pm via Zoom.com
In attendance: Todd Dunham, Andrea Anderson, Ron Bultje, Gary Smith, Larry Hall, Tim Riley, Larry Romanelli, Heidi Tice, Jason Bronhold, Randy Klingle (phone only)
Also in attendance: Mark Eisenbarth

Oath delivered to Smith, Hall, Riley, Romanelli, Tice, Dunham, and Bronhold. All will need to visit Township Clerk in person to sign oath. Klingle and Campbell have yet to take the oath and will need to see Township Clerk to do so in the near future.

Nominations for Board positions:
Motion by Heidi Tice, seconded by Tim Riley, for Heidi Tice as Secretary/Treasury.
Motion by Larry Hall, seconded by Heidi Tice, for Larry Hall as Chairman.
Motion by Heidi Tice, seconded by Larry Romanelli, for Tim Riley as Vice Chairman.
Roll Call, unanimous. (Smith, Hall, Riley, Romanelli, Tice, Dunham, Bronhold, Klingle)

Motion by Larry Romanelli, seconded by Larry Hall, to close nominations for DDA Board Member.
Roll Call, unanimous. (Smith, Hall, Riley, Romanelli, Tice, Dunham, Bronhold, Klingle)
Supervisor Todd Dunham will send out an email with all the boards members names and contact information before next meeting.

By Laws will need to be adopted that specify the positions. Board asked Attorney Ron Bultje to draft by laws. Ron stated he would have them for the board to review before next meeting.
Citizen’s Council will need to be in place 90 days before the DDA can hold the Public Hearing on the “plan.” Heidi Tice will work to complete the Citizens Council for approved of the Township Board at their next board meeting on February 22, 2021.
Attorney Ron Bultje gave an overview of the purpose of a DDA, how it is developed, what the “captured” funds can be used for and a brief outline of events that need to be in place for plan development.
The DDA Board will need to hold a public hearing on the development of the plan.
The plan must then be recommended to the Township Board for approval.
Jason Bronhold requested a mission statement developed with a general outline of how the DDA operates and objectives.
Gary Smith requested an overview of what the infrastructure costs would look like for the DDA boundaries. Would like to know what the tax capture amounts would look like and what assurances would be in place to re-capture the costs. Todd would check with DPW Director.
Mark Eisenbarth (County Administrator) addressed the Board with information the county is looking for. Mainly the time frame and a “cap amount” of tax capture. He stressed the board should be realistic with the time frame to make certain the final goals will be accomplished.

Township Board will consider the Citizen’s Council at its next regular meeting, February 22, 2021.
Next DDA Board meeting February 24, 2021 at 6:00 pm.
Meeting adjourned at 8:00 pm.
Respectively submitted by Heidi Tice

Fruitport Charter Township Board of Trustees Meeting Minutes of March 8, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, March 8, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 5- residents; 2- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of February 22, 2021 as presented.

The motion by Terry Knoll, seconded by Andrea Anderson was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS: none

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-016 Request from Sue Halter, Dancing into Sunset
The township attorney has advised that the township may not simply donate to a charitable or worthwhile cause. The treasurer shared that we do not know what senior millage funding will look like in the coming years and all current funds are committed.

David Markgraf moved, Jim Fichtel seconded, MOTION CARRIED, to deny the request.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-017 Adopt Schedule of Public Meetings
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to adopt the schedule of public meetings for the 2021-2022 fiscal year as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-018 Appointment of Citizen to DDA Board
It was brought to the board’s attention that a citizen living within the DDA district boundaries must serve on the DDA Board.

Todd Dunham moved, Rose Dillon seconded, MOTION CARRIED, to appoint Frank Matice to a one (1) year term on the DDA Board.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-019 Resolution to Adopt Millage Renewal Ballot Language
The public safety and police department millages are expiring this year. It is proposed that a renewal be placed on the August 2021 ballot.

Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to adopt the resolution approving the ballot language recommended by the Public Safety Committee for a millage renewal.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-020 2021-2022 Budget Discussion
The proposed 2021-2022 fiscal year budget was presented and discussed.

21-021 Payment of bills
Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $40,497.62; Public Safety $26,126.32; Water $67,221.87; Sewer $15,862.08; Trust & Agency $4,015.00
Totaling: $153,722.89

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Andrea Anderson shared that the township employees participated in the “CAN” fundraiser for food pantries through the Women’s Division of the Chamber of Commerce. Collectively the staff from all departments donated over $400 for the cause.

PUBLIC COMMENTS PART II:
1. Mary and Brian Race of 4041 Le Clare St shared their disappointment with the lack of action taken against their neighbors who will not cease to ride loud dirt bikes around their house. They brought this to the attention of the Board in 2020 and asked that something be done to stop the noise and dust.

The motion by Rose Dillon, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:52pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 03/22/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MARCH 22, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 3/8/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  1. Unfinished Business
    A. 2021/2022 Budget Discussion
  1. New Business
    A. Approval of POLC Collective Bargaining Agreement
    B. Resolution to Commit Public Safety Fund Balance
    C. Resolution to Commit Water and Sewer Funds
    D. Resolution to Commit Cemetery Funds
    E. Resolution to Roll-Over Parks and Rec Budget Balance
    F. Budget Amendments
    G. Budget Public Hearing
    H. Adopt 2021/2022 Budget
    I. Banking and Investing Resolution
  1. Approval of Bills
  2. Reports
  3. Public Comments
  4. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of February 22, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, February 22, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 2- residents; 1- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the minutes of January 25, 2021 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Todd Dunham seconded, MOTION CARRIED, to approve the agenda as presented with the following addition:

Item 7-B: DDA Board Terms

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1.) Steve Biesiada shared that the DPW is conducting inventory; the DPW crew has been filling in for the Cemetery/Building & Grounds Department for snow removal while Jerry is off.
2.) Brian Michelli reported that a fire truck has been repaired and will be back in service soon and that the repair cost was covered by the manufacturer.
3.) Andrea Anderson shared with the board that Tim McFarland has passed away and that his family has arranged to have another individual take care of the flag at Hile/96 and Muskegon Awning will be doing flag repairs in Tim’s honor. Andrea shared appreciation for Tim for all of his years of service to the Township’s large flags and also his family for seeing that it continues.
4.) Heidi Tice shared that the DDA Board and Citizens Council are public meetings.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

21-011 Appointment of DDA Citizen’s Council

The following individuals have agreed to serve on the DDA Citizen’s Council: Sue Streeter, Pam Harris, Susan Westrate, Susan Califf, Margo Harley, Odo Hopma, Brenda Hopma, Carol Rake, Ron Rake, Glenn Wiersma, and Cindy Wiersma.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to appoint the presented list of people to the DDA Citizen’s Council.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-012 DDA Board Terms
Terms for the Board members are established by the Township Board. They were chosen by alphabetical order:

1 year- Jason Bronhold
1 year- Mark Campbell
2 years- Larry Hall
2 years- Randy Klingle
3 years- Tim Riley
3 years- Larry Romanelli
4 years- Gary Smith
4 years- Heidi Tice

Rose Dillon moved, Jim Fichtel seconded, MOTION CARRIED, to establish the DDA Board member terms as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

NEW BUSINESS:

21-013 DPW Director Contract Correction

The DPW Director’s contract was a two year rolling contract with an annual renewal in the past. It was intended to stay that way, however it was changed in error by misunderstanding when it was approved on January 25th.

David Markgraf moved, Greg Hulka seconded, MOTION CARRIED, to approve the change in the contract back to a two year rolling, ending March 2023.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-014 Approval for Sale of Police Cruiser
With the approval to drop from a six car rotation to a five car rotation, the Public Safety Director asked to sell an additional cruiser that is no longer in the rotation. Emergency Services will purchase the car for $5,000.

Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Public Safety Director to see the cruiser to Emergency Services for $5,000.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-015 Payment of bills
Andrea Anderson moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $61,424.90; Public Safety $100,207.71; Water $120,315.61; Sewer $19,675.17; Trust & Agency $1,311.00; Street Lights $15,571.24
Totaling: $318,505.63

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham shared that the Police Department collective bargaining agreement and the budge will both be coming to the next meeting.

PUBLIC COMMENTS PART II:
1. Heidi Tice shared that the Fruitport Lions Club is moving forward with planning Old Fashioned Days.

Greg Hulka moved, Todd Dunham seconded, MOTION CARRIED, to adjourn the meeting at 7:34pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

______________________________
ANDREA ANDERSON, CLERK

_______________________________
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 03/08/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MARCH 8, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 2/22/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business

8. New Business
A. Request from Sue Halter, Dancing into Sunset
B. Adopt Schedule of Public Meetings
C. Appointment of Citizen to DDA Board
D. Resolution to Adopt Millage Renewal Ballot Language
E. 2021-2022 Budget Discussion

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of January 25, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, January 25, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 1- residents; 1- employees; 0- guests; Director of Public Safety, Brian Michelli; Attorney, Ron Bultje.

David Markgraf moved, Rose Dillon seconded, MOTION CARRIED, to approve the minutes of January 11, 2021 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli shared that collective bargaining with the POLC is in progress.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-007 Appointments to the Fruitport District Library Board
The Fruitport District Library Board has recommended that the Township Board reappoint:
Mary Weimer, Secretary- Term December 31, 2020- December 31, 2022
Angela Johnston, Trustee- Term December 31, 2020- December 31, 2022

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to reappoint Mary Weimer and Angela Johnston to the Fruitport District Library Board with terms ending December 31, 2022 as recommended by the Library Board.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-008 DPW Director Evaluation and Contract Renewal
Requested changes include a 2% salary increase and procedural date changes as recommended by the DPW Committee.

Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, approve the contract, increasing the salary of the DPW Director, Steve Biesiada, 2% to $72,828.00 and extend his contract one year.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-009 Deputy Police Chief Contract Renewal
Requested changes include a wage increase from $27.05/hr to $27.87/hr and procedural date changes as recommended by the Public Safety Committee. Jeff Whelan has not had a wage increase since June of 2017 and works 56 hours bi-weekly. The Public Safety Director reports that Jeff is doing a great job.

Rose Dillon moved, Jim Fichtel seconded, MOTION CARRIED, to approve the contract, increasing the hourly wage of the Deputy Police Chief, Jeff Whelan, to $27.87 and extend his contract one year.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-010 Payment of bills
Todd Dunham moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $7,112.90; Public Safety $6,821.55; Water $68,628.25; Sewer $2,268.13; Trust & Agency $3,396.60; Street Lights $13,972.07
Totaling: $102,199.50

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham shared that he is working to move forward with the DDA.
2. Andrea Anderson shared that the township completed a ballot retrieval for the state-wide Risk Limiting Audit of the November 3, 2020 election.

PUBLIC COMMENTS PART II: none

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to adjourn the meeting at 7:18pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Charter Township Board of Trustees Meeting Agenda – Virtual – 02/22/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

FEBRUARY 22 , 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 928 8544 6105
Passcode: 809222
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 1/25/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
     A. Appointment of DDA Citizens Council

8. New Business
     A. DPW Director Contract Correction
     B. Approval for Sale of Police Cruiser

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

~

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

~

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of January 11, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, January 11, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 3- residents; 0- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of December 14, 2020 as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented with the following change requested by the Treasurer:

Remove item 8-D: Poverty Exemption Policy and Guidelines Amendment

This topic will return to the agenda at a later date once upcoming changes are clear.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS

  1. Todd Dunham shared that the Big Boy restaurant on Sternberg Rd. will be opening this weekend.
  2. Brian Michelli shared that despite the inability to hold the traditional Shop with a Hero due to the COVID-19 pandemic, the Police and Fire Departments were able to gather funds to use to help community members in need this Christmas; A large retail theft occurred and suspects were apprehended.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Heidi Tice shared that Ogema Larry Romanelli would like to be on the DDA Board; the Fruitport Lions Club has taken the Christmas trees down in Pomona Park; The current blight ordinance does not address buildings, rather vehicles only.

UNFINISHED BUSINESS:

21-001 Second Reading: Anti-Blight and Junk Vehicles Ordinance
Discussion occurred regarding potential changes to the proposed ordinance.
Andrea Anderson moved, Todd Dunham seconded, MOTION CARRIED to adopt the Anti-Blight and Junk Vehicles Ordinance, as presented to the Board with the addition of the words “more than 1” to section 7-3 (b) (1) in regards to inoperable motor vehicles.
This constitutes the second and final reading of Ordinance No. 824.
Ayes: Fichtel, Dunham, Anderson, Knoll
Nays: Hulka, Dillon, Markgraf

21-002 DDA Board and Citizen’s Council
In addition of himself, the Supervisor has appointed the following individuals to serve on the DDA Board:
Larry Hall- Fruitport Golf Course
Jason Bronhold- Booyahs Bar & Grill
Dr. Tim Reily- Great Lakes Dental
Dr. Mark Campbell- My Auto Import Center
Gary Smith- Platinum Pines Apartments
Randy Klingle- Property Owner
Ogema Larry Romanelli- Little River Band of Ottawa Indians
Heidi Tice- Citizen

Todd Dunham moved, Rose Dillon seconded, MOTION CARRIED, to approve the Supervisor’s appointments to the DDA Board as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

The Citizen’s Council will come to the Board at a later date.

NEW BUSINESS:

21-003 Sale of Township Assets: Police Cruisers
The Public Safety Director reported that the Police Department will be going from a 6 car rotation to a 5 car rotation upon the advice of Emergency Services’ Fleet Vehicle Replacement Plan. With new cruisers coming into the rotation, the Public Safety Director requests permission to sell used cruisers to Emergency Services for $5,000 each.
Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, to authorize the Public Safety Director to work with Emergency Services for the sale of two cruisers.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-004 Discussion of Cost Recovery Ordinance for Fire Services
The Public Safety Director brought to the Board’s attention that the Fire Department responded to 111 calls to Chestnut Fields in 2020. He hopes to build a cost recovery ordinance to recover the cost of overused services.

21-005 Amendment to COVID-19 Policy
The township adopted a COVID-19 policy in June 2020 upon the reopening of town hall. Given the fluidity of the pandemic it is suggested that a paragraph be added that would allow the in-house officials to use the most current guidelines for the operation of the office/staff.
Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to accept the COVID-19 Preparedness Plan with the added paragraph.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-006 Payment of bills
Todd Dunham moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $16,993.56; Public Safety $36,905.35; Water $10,897.82; Sewer $18,506.00; Trust & Agency $24,769.45; Street Lights $14,076.38
Totaling: $122,148.56
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon reported that funding from the senior millage for 2021 will be similar to 2020. She would like to have Kris Collee from AgeWell Services come to the Board to discuss a plan.

PUBLIC COMMENTS PART II:

  1. Heidi Tice shared that the option of snow removal for seniors is needed.
  2. Dave Henry commented that Chestnut Fields has individual apartments.

Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to adjourn the meeting at 7:50pm.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 01/25/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JANUARY 25, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 971 9094 5235
Passcode: 840645
Join by phone: 1-312-626-6799 US Toll

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 1/11/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  1. Unfinished Business
    none
  1. New Business
    A. Appointments to the Fruitport District Library Board
    B. DPW Director Evaluation and Contract Renewal
    C. Deputy Police Chief Contract Renewal
  1. Approval of Bills
  2. Reports
  3. Public Comments
  4. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of December 14, 2020

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, December 14, 2020, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
(All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 4- residents; 3- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of November 23, 2020 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to approve the agenda as presented with the following additions requested by the Public Safety Committee:

Item 8-G: Fire Department PTO Payout

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that the Public Safety Departments have seen an increase in COVID calls; Fire apparatus repairs will be happening soon; The Police Department is now at full staff with the newest hires on the road.
2. Steve Biesiada reported that the new water main to Nesson Cable is complete; There were lift station power interruptions, but everything is fixed now.
3. Andrea Anderson shared a report on voter turnout for the November 3rd Presidential election.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

20-129 Appoint Parks Commissioner
Letters of interest were received from Karen Johnson, Denise Winebarger, and Rick Tice. A unanimous letter of recommendation from the Parks Commission for the appointment of Karen Johnson was received.

David Markgraf moved, Jim Fichtel seconded, MOTION CARRIED, to appoint Karen Johnson to the open Parks Commissioner seat.

Ayes: Markgraf, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: Knoll

20-130 First Reading: Anti-Blight and Junk Vehicles Ordinance
This ordinance would prohibit inoperable vehicles from cluttering property along with buildings that are incomplete without open building permits.

This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on January 11, 2021.

NEW BUSINESS:

20-131 Budget Amendments
Budget amendments were presented by the Treasurer. All result in a net zero impact on the budget except the road repair and maintenance line that will be filled from fund balance.

Andrea Anderson moved, Greg Hulka seconded, MOTION CARRIED, to approve the budget amendments as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-132 DDA Board and Citizen’s Council
Todd is working on forming the DDA Board and Citizen’s Council and hopes to have them presented for a vote on January 11, 2021.

20-133 Reappoint Steve Paul to ZBA
Greg Hulka moved, David Markgraf seconded, MOTION CARRIED, to reappoint Steve Paul for a three year term on the Zoning Board of Appeals.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

Steve’s term is from January 2021-January 2024.

20-134 Reappoint BOR Members
David Markgraf moved, Terry Knoll seconded, MOTION CARRIED, to reappoint David Jacobs, E. David Farhat, and Martin Mieras Jr to the Board of Review and Ronald Becklin as the Alternate.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

The term is for two years and will be served from January 2021 to January 2023.

20-135 December 28th Meeting
Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, to cancel the regular board meeting on December 28th due to several board members being out of town for the holiday and lack of agenda items.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-136 Senior Services Mileage Funding- Kathy Moore
The township has $18,153.55 of senior millage funding that needs to be spent or committed by the end of the year. It was suggested that the funds be used for meals, snow plowing, and tax assistance.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to commit $2,000.00 to Age Well Services for meals and $16,153.55 to property tax assistance for Fruitport Township seniors.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

A committee will be formed on which Rose Dillon, David Markgraf, and Jim Fichtel will determine the need and how to distribute.

20-137 Fire Department PTO Payout
The Fire Department staff loses their PTO time if it is not used. The situation with COVID prevented vacations and time off to be used during 2020. If staff attempts to use up their time before the end of the year it will cause scheduling conflicts. The Public Safety Committee would like to create a letter of understanding for the one-time payout of unused PTO time.

Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to allow Fire Department PTO time to be paid out given the circumstances of 2020.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-138 Payment of bills
Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $10,938.83; Public Safety $9,086.14; Water $72,779.15; Sewer $17,411.46; Trust & Agency $2,050.00
Totaling: $112,265.58

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Rose Dillon reported that the IRS is allowing a one-time grace to be able to pay back unused Task/flex spending funds to employees after removing taxes due to the COVID pandemic prohibiting surgeries and other medical procedures.

PUBLIC COMMENTS PART II:
1. Rick Tice thanked the Board for their consideration of his letter of interest for the Parks Commission; mentioned that the last Parks meeting was inaccessible.
2. Heidi Tice suggested that the Blight ordinance be tabled until the Township Attorney is present.
3. Rose Dillon asked if the Parks Commission could email agendas and minutes to her.
4. Travis Nadeau of the Parks Commission will make sure that meeting access information is posted.
5. Karen Johnson shared that there will not be a Parks Commission meeting in December.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to adjourn the meeting at 8:19pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 01/11/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JANUARY 11, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 967 3516 5666
Passcode: 053198
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 12/14/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. Second Reading: Anti-Blight and Junk Vehicles Ordinance
B. DDA Board and Citizen’s Council

8. New Business
A. Sale of Township Assets: Police Cruisers
B. Discussion of Cost Recovery Ordinance for Fire Services
C. Amendment to COVID-19 Policy
D. Poverty Exemption Policy and Guidelines amendment

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415    (231) 865-3151

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of November 23, 2020

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, November 23, 2020, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf     (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 6- residents; 5- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of November 9, 2020 as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to approve the agenda as presented with the following addition:

Item 8-G: Resolution for Temporary Emergency Measures

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli COVID has caused issues with staffing the Public Safety departments; the departments are following current COVID policies and directives; new Police Officer Zandi is on the road now, helping to reduce overtime.
2. Steve Biesiada shared that the DPW is finishing the annual valve turning program; construction will be happening on Airline Rd. for the new Nesson Cable building.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Travis Nadeau from the Parks Commission shared why he would like to recommend Karen Johnson to fill the Parks Commission vacancy.
2. Rick Tice shared that he is interested in the Parks Commission seat.
3. Karen Johnson shared that she would like to be appointed back onto the Parks Commission and she believes consistency and the knowledge of the parks history would be beneficial.

UNFINISHED BUSINESS: none

NEW BUSINESS:

20-121 Committee Appointments
Todd Dunham: Public Safety, DPW
Andrea Anderson: Cemetery, Elections
Rose Dillon: Public Safety
Jim Fichtel: Cemetery, Elections
Greg Hulka: DPW, Elections
Terry Knoll: Public Safety, Cemetery
David Markgraf: DPW, Planning Commission Liaison

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the appointments to the Public Safety, DPW, Cemetery, Elections, and Planning Commission committees.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-122 Open Parks Seat Discussion
The Township Board has 45 days after the election to appoint a member to fill the open seat.
Todd Dunham moved, Terry Knoll seconded, MOTION CARRIED, to TABLE the appointment until the next meeting.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-123 Anti-Blight and Junk Vehicles Ordinance Discussion
This would be an enforcement ordinance, therefore there is no option to be grandfathered. Our current ordinance pertaining to junk vehicles is within a zoning ordinance and would be better suited as an enforcement ordinance.

20-124 Quarterline Rd. Cell Tower Lease Agreement Changes
American Tower Corporation proposed changes pertaining to term length, non-compete, and the tax section.
Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to not accept any changes to the current lease agreement.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-125 Public Safety Director Evaluation and Contract Renewal
Supervisor Tice gave Brian Michelli a review before her term ended and that review was shared. Brian requested a 2% salary increase and an additional year be added to the length of the contract.
Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to increase the salary of the Public Safety Director, Brian Michelli, 2% to $98,851.00, and approve the requested changes, and extend his contract with changes as presented for one year.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-126 Defined Contribution Plan Agreement Addendum
The Township’s pension program is through MERS. The update is to include that part-time Fire Fighters shall receive 5% pension after 4 years of continual service.
Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to adopt the resolution to complete the Defined Contribution Plan Adoption Agreement Addendum.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-127 Resolution for Temporary Emergency Measures
The resolution would allow the Supervisor, Clerk, and Treasurer together to make decisions regarding the cancellations of meetings, the issuance of checks in payment of invoices, office hours or closures, etc in accordance with public safety and emergency directives that surround the COVID-19 virus.
Andrea Anderson moved, Davis Markgraf seconded, MOTION CARRIED, to adopt the Resolution for Temporary Emergency Measures as presented with an expiration date of May 1, 2021.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-128 Payment of bills
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $57,277.37; Public Safety $23,440.50; Water $14,371.44; Sewer $1,792.26; Trust & Agency $651.00; Street Lights $14,249.39
Totaling: $111,781.96
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. A letter from the Muskegon County Drain Commissioner that was distributed to residents along the Kuis Drain was shared.
2. Todd Dunham thanked Heidi Tice for a smooth transition in the Supervisor’s office.
3. Travis Nadeau would like closure with a decision on the open Parks Commissioner seat and asked what the Parks Commission could bring to the Board.

PUBLIC COMMENTS PART II: none

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to adjourn the meeting at 8:12pm.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 12/14/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

DECEMBER 14, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 977 3468 8695
Passcode: 138228
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 11/23/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. Appoint Parks Commissioner
B. First Reading: Anti-Blight and Junk Vehicles Ordinance

8. New Business
A. Budget Amendments
B. DDA Board and Citizen’s Council
C. Reappoint Steve Paul to ZBA
D. Reappoint BOR Members
E. December 28th Meeting
F. Senior Services Mileage Funding- Kathy Moore

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

~

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

~

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com