Fruitport Township

Fruitport Township Parks Commission Meeting Minutes – 04/27/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the April 27, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)

Absent: Travis Nadeau (commissioner)

The meeting was called to order at 6:07PM.

No public in attendance for comment on agenda items.

Financials: Carryover will be approximately $12,000 and will be listed in Park Improvements.

Attendance at Township Board Meetings:
April 12th –Ryan O’Neal- was asked if we had anything to report
April 26th – Richard Riekse-did not attend. Meeting was cancelled for lack of agenda items.

Last Meeting Follow-up:
Five year rec plan update. An agreement has been signed. They will do an inventory of the parks and an accessibility assessment. The restrooms are compliant. Accessibility to the fields needs some work. Looking at an Eagle Scout to put in a concrete pad near the fields. Surveys will go in the July property tax billing.

New Business:
The electrical repairs needed to the Soccer Park have been completed.
At Pine Park the Hot Dog Machine tripped the GFI breaker. It will be fixed to a 20 amp circuit.
Baseball has filled out the use form.

Old Business:
Sealcoating & restriping the parking lots: $4155 at Pine Park and $6506 at Sheringer Park. It was suggested to chip seal with stone. It will last 10 years.
Next Township Board Meetings are May 10th & May 24th. Items to mention: Birdhouses put in by Eagle Scout, path to fields & clean-up day.

Discussion Items:
Township funds from COVID bill.
Reminder to Rose to send out April financials after month end. (By May 10th?)
Need to put major improvements into the rec plan.

Staffing:
Part timer will start on May 10th.
Farr Park – The back gate will not be unlocked until there is a request to use the park.

Actions items:

Richard Riekse moved and Ryan O’Neal – seconded to approve last month’s minutes.
Travis Nadeau – Absent
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Karen Johnson moved and Richard Rieske – seconded to approve financials.
Travis Nadeau – Absent
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Financials approved.

Ryan O’Neal moved and Ross Spyke seconded to adjourn.

Meeting adjourned at 6:59 PM.

Next meeting Tuesday May 25, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 03/30/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the March 30, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)

The meeting was called to order at 6:08PM.

No public in attendance for comment on agenda items.

The quote for the five year rec plan will be $6800 instead of $6400 to include minimal work on Phases I & II. Travis moved to have Prein and Newhoff to produce our five year rec plan. Ryan O’Neal seconded.
Roll Call:
Travis Nadeau – Yes
Ryan O’Neal – Yes
Richard Riekse – Yes
Ross Spyke – Absent for vote
Karen Johnson – Yes
Passed.

Ask Rose to send financial numbers right after year end. Is it possible to have a separate line item on our financials for the carry over amount.

Attendance at Township Board Meetings:
April 12th – Travis Nadeau & Ryan O’Neal
April 26th – Richard Riekse

New Business-
Staffing- Dean is back to work.
Parks:
Farr Park – The back gate will not be unlocked until there is a request to use the park.

Pine Park – The gates are open. Ross asked to have the bases put in place. Practice starts on April 5th. Clean up day is the 17th with a rain date of the 24th. A 30 yard dumpster was requested. The Parks Commission will be provide drinks & hot dogs.

Soccer Park-Karen to call for Portajohns.

Discussion of COVID plan.
Little League (Baseball) has provided no guidance. They are to follow the guidance of the school or Township. The Soccer Club is to follow MSYSA guidelines. Football is to follow MSHAA.

Per Ron Bultje – put on the field request that park use is subject to the Michigan Department of Health. It is the obligation of the Youth Clubs to comply.

Ken was asked to get basic signs about social distancing to put up at all parks.

Actions items:

Ryan O’Neal moved and Travis Nadeau -seconded to approve financials.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Financials approved.

Ryan O’Neal moved and Travis Nadeau -seconded to approve last month’s minutes.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Discussion to seal coat & paint lines at parks. Ken still has an estimate. Tabled until next meeting.

Karen Johnson moved and Ross Spyke seconded to adjourn.

Meeting adjourned at 7:01 PM.

Next meeting Tuesday April 27, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 02/23/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the February 23, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner), Ken Hulka (director.)
Guest: Rose Dillon (Township Treasurer)

The meeting was called to order at 6:05PM. This meeting was held via Zoom call.

Roll call:
Travis Nadeau – here-in home in Cloverville, Fruitport Township
Ken Hulka – here at house in Fruitport Township
Ryan O’Neal – here in home in Fruitport
Richard Riekse – here in home in Fruitport
Ross Spyke – here in home in Fruitport Township
Karen Johnson – here in home in Fruitport Township

No public in attendance for comment on agenda items.

Rose gave a financial report. In February only utilities and payroll. The available balance is $23,000 less approximately $8,000 for unemployment. She will move negative line items to other lines so no items will be negative. There was a question on the electric for Farr Park.

New Business-
Budget Items discussed– Salary Staff-Dean will receive a 3% increase and Life Insurance while working. Fertilizer & seeds should be $4500 to $6000. Should ask for a small increase in operations for the three parks. Rose was checking to see how much was rolled over from prior years. A budget is due to Todd tomorrow.

It was moved by Karen Johnson and seconded by Travis Nadeau to direct Ken Hulka to ask for $130,000 budget. Increase for fertilizer $1500, Porta-jons for the Soccer Park $1200, wage increase 3% and unemployment.
Roll call:
Karen Johnson – Yes
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – No
Ryan O’Neal – Yes
Passed.

It was moved by Travis Nadeau and seconded by Richard Riekse to request to have our budget surplus rolled over.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Five year rec plan discussion & next steps. Discussion of two quotes. Ken is to email Prein and Newhoff and ask them to remove Phase I from their quote. Travis Nadeau moved and Karen Johnson seconded to agree to pay $6400 for Phases II, III & IV for the new five year rec plan.
Travis Nadeau – Yes
Richard Riekse – Yes
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Agenda item 6 tabled until next month.

Old Business:
Karen & Ken to attend the next Township meeting on March 8th. Plans to report to the Township Board.
1. Concession and bathrooms for the Soccer Park.
2. Upgrades to vehicles & equipment (lawn mowers.)
3. Roll over of excess budget to be used for possible grant match.

Discussion of our COVID plan.
Little League (Baseball) has provided no guidance. They are to follow the guidance of the school or Township. The Soccer Club is to follow MSYSA guidelines. Football is to follow MSHAA. Ross was looking for guidance for our Township Parks. Ken is to reach out to the Township Attorney for his opinion. The Parks Commission will follow the guidance of the attorney.

Ryan O’Neal moved and Travis Nadeau -seconded to approve last month’s minutes.
Travis Nadeau – Yes
Richard Riekse – No response
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Minutes approved.

Karen Johnson moved and Ross Spyke seconded to approve financials.
Travis Nadeau – Yes
Richard Riekse – No Response
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes
Passed.

Karen Johnson moved and Ryan O’Neal seconded to adjourn.
Travis Nadeau – Yes
Richard Riekse – No response.
Ross Spyke – Yes
Ryan O’Neal – Yes
Karen Johnson – Yes

Meeting adjourned at 7:54 PM.

Next meeting Tuesday March 23, 2021 at 6:00PM at Township Hall or ZOOM if required.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 01/26/21

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the January 26, 2021 meeting.

Present: Ross Spyke (commissioner), Ryan O’Neal (commissioner), Travis Nadeau (commissioner), Richard Riekse (commissioner) and Karen Johnson (commissioner)

Abesent: Ken Hulka (director.)

The meeting was called to order at 6:12PM. This meeting was held via Zoom call.

Roll call:
Travis Nadeau – here in home in Cloverville
Richard Riekse – here in home in Fruitport
Ross Spyke – here in home in Cloverville
Ryan O’Neal – here in home in Fruitport
Karen Johnson – here in home in Fruitport Township

No public in attendance for comment on agenda items.

Five year rec plan discussion & next steps. Ken is to reach out to West Michigan Regional Development and have them attend February meeting. Board is to come up with ideas to include in the survey.

Ask Rose to attend the February meeting. Would like to have financials emailed to us one week after our regular monthly meeting.

Plan to workshop our budget at our March meeting to adjust line items on the budget.

Plan to ask to have surplus rolled over.

Plan to attend Township Board meeting the 2nd Monday of every month. Karen volunteered for February. Ask Ken to attend meetings also.

Discussion items:
Workshop budget to increase salary.
Set up Google drive to share documents. Agenda items, minutes, financials. Google School in February.

Ross Spyke moved and Ryan O’Neal-seconded to approve last month’s minutes. Roll Call: Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.
Minutes approved.

Travis Nadeau moved and Ross Spyke seconded to approve Karen Johnson as secretary. Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.
Motion passed.

Karen Johnson moved and Ryan O’Neal seconded to adjourn. Roll Call: Ryan O’Neal-yes. Richard Riekse-yes. Travis Nadeau-yes. Ross Spyke-yes, Karen Johnson-yes.

Meeting adjourned at 7:28 PM.

Next meeting Tuesday February 23, 2021 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Parks Commission Meeting Minutes – 10/27/20

FRUITPORT TOWNSHIP PARKS & RECREATION
5865 Airline Road
Fruitport, MI 49415
231-865-3151

Minutes of the October 27, 2020 meeting.

Present: Ross Spyke (commissioner), Karen Johnson (commissioner), Travis Nadeau (commissioner) and Ken Hulka (director.)

Absent: Jeff Widmayer (commissioner) and Margie Nash (commissioner)

The meeting was called to order at 6:09PM.

Travis moved and Karen seconded to approve last month’s minutes. Minutes approved.

Looked at budget for parking lot at Sheringer Soccer Park. The front lot and driveway at (22 ft. wide) was quoted at $43,000. Can make driveway a little shorter to keep price under $40,000. Travis moved and Karen seconded to approve the asphalt project.
Roll call. Travis-yes. Karen-yes. Ross-yes. Motion passed.

Soccer is almost done. No more line painting. Porta-Johns will be pulled next week. There is a dead spot that will be taken care of when soccer is done.

Next spring projects:
Sheringer parking lot – sealcoat and parking lot lines.
Pine Park – sealcoat.

Ken to get quotes for next spring.

The expiration date of the five year rec plan was brought up.

Moved by Ross and seconded by Travis. Meeting adjourned at 7:14 PM.

Next meeting Tuesday November 24, 2020 at 6:00PM at Township Hall.

Respectfully submitted,
Karen Johnson

Fruitport Township Board of Trustees Meeting Agenda – 07/12/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JULY 12, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 6/14/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    none
  8. New Business
    A. Purchase of Foreclosure Property
    B. Board of Review Appointment
    C. Purchase of New Police Cruiser
    D. Purchase of New Medical Response Apparatus
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of May 24, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, May 24, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Terry Knoll, David Markgraf
Members Absent: Greg Hulka, excused

At 7:03pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 4- residents; 1- employees; 5- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of May 10, 2021 as presented.

The motion by Rose Dillon, seconded by Todd Dunham was carried unanimously, to approve the agenda as presented with the addition of:

Item 8-F: SCBA Breathing Air System

CORRESPONDENCE / REPORTS:
1. Steve Biesiada announced that the DPW Assistant will be retiring in October and they will begin seeking a replacement.
2. Brian Michelli shared roadway stipulations placed on the anticipated Memorial Day parade; shared a note of thanks for the police department from a resident; 800mhz radio system is expected to go live July 17th; invoices are being issued in reference to the Cost Recovery Ordinance.
3. Todd Dunham shared that he will be performing at Pin Crest to raise funds for the flag fund on June 5th; shared that the Fruitport Regulator Run, together with the Fruitport Lions Club, donated $500 to the flag fund.
4. Heidi Tice shared that the street corner mint sale was a successful fundraiser for the Lions Club.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-046 Presentation Regarding Senior Services Funding: Kris Collee and Chris Cross
The Muskegon County Board of Commissioners has given municipalities an opportunity to use Senior Services Millage funds again this year, allocating approximately $43,987.00 to Fruitport Township.

Kris Collee presented on services offered by AgeWell Services including non-emergency medical transport, wellness program, and meals for seniors. With their programs comes tracking and accountability of funds.

A representative from the Muskegon County Prosecutor’s office shared the need for an additional detective for the Safe Seniors program.

Chris Cross from Living Word Church shared an opportunity to provide Fruitport’s senior residents with lawn care and snow removal.

Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to pledge $15,000 to AgeWell Services, $15,000 to Safe Seniors, and $13,430 for lawn care in 2021.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-047 Discussion on Proposed Sand Borrow Pit- Dangl Rd.
The Planning Commission saw no issues with the proposed project and no negative public comments were heard during a public hearing on April 20th. The current zoning is R-4 and would allow for 2 homes on the property, which is the plan of West Michigan Dirt Works for the end of the project. They also plan to preserve the trees in the center of the property. The project is awaiting a condition of approval from the Muskegon County Road Commission. It is the board’s request that a paved entrance on Dangl Rd. be placed to preserve the edge of the roadway.

The motion by Rose Dillon, seconded by Jim Fichtel, was carried unanimously, to authorize the Planning Commission to complete the process, exercising their discretion, and share with them the board’s recommendations.

21-048 Local Road Project Contract- Sheridan Rd.
A 1.5” overlay and gravel shoulders on .675 miles of Sheridan Road, from Hile to Airline, is part of a multi-year road plan that began in 2019. The $80,000 cost will be split 50/50 between the Muskegon County Road Commission and Fruitport Township.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Supervisor and Clerk to sign the presented contract for the improvement of Sheridan Rd.

Ayes: Fichtel, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-049 DPW Purchase of Brass, Meters, Copper, and Iron
The lowest bid for 2021/2022 brass water service material was received from Core and Main, $37,547.39. The 2021/2022 iron quote from East Jordan Iron Works is $15,250.16. The quote from Ferguson Waterworks for water meters is $25,114.19. This $77,911.74 purchase was budgeted for.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve the request as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-050 Fire Department Equipment Donation
The Public Safety Committee has recommended that an old set of extrication tools be donated to a fire department in the Upper Peninsula where many departments are in desperate need of equipment that their municipalities cannot afford to purchase. The tools are from 1976 and were not of value for trade-in or sale when replaced with a new set approximately 2 years ago. The department will still have a back-up set. Shipping/transport costs will be the responsibility of the recipient.

The motion by Terry Knoll, seconded by Andrea Anderson, was carried unanimously, to accept the recommendation of the Public Safety Committee and donate the equipment.

21-051 SCBA Breathing Air System
The current breathing air system used to fill breathing air bottles after an emergency is 33 years old and beyond its serviceable life. The system is in need of repair, but due to its age and lack of parts available it needs to be replaced. This $32,455.00 purchase was not expected and it is requested that the funds be taken from the restricted Public Safety fund balance. Funds shall be replaced at a rate of $10,820.00 per year for 3 years. This purchase and repayment plan was approved by the Public Safety Committee.

Terry Knoll moved, Jim Fichtel seconded, MOTION CARRIED, to approve the purchase with the repayment plan as proposed.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

21-052 Payment of bills
Terry Knoll moved, Dave Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $23,755.99; Public Safety $42,479.86; Water $10,313.75; Sewer $1,744.99; Trust & Agency $2,534.00; Street Lights $14,902.53
Totaling: $95,731.12

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Andrea Anderson shared a pay-in-full option for election equipment maintenance.

PUBLIC COMMENTS PART II:
1. Heidi Tice shared that she was pleased with the decision to allocate funds for Safe Seniors.

The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to adjourn the meeting at 8:45pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Agenda – 06/14/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JUNE 14, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 5/24/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
none

8. New Business
none

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 04/27/21

DDA Meeting
April 27, 2021

April 27,2021 via Zoom.com Meeting started at 6:13

In attendance & location: Todd Dunham – Fruitport, Tim Reilly – Whitehall, Larry Hall – Grand Haven, Gary Smith – Spring Lake, Randy Klingel – Norton Shores, Heidi Tice – Fruitport, Mark Campbell – Grand rapids, Larry Romanilli – Manistee, Frank Matice – Venice Florida
Absent: Jason Bronhold (may have been present at the beginning could not hear him)

1. Approval of the minutes from March 11, 2021 motion by Heidi second by Frank
a. Roll Call unanimous as follows: Todd – yes, Tim – yes, Larry H – yes, Gary – yes, Randy – yes, Heidi – yes, Mark – yes, Larry R – yes, Frank – yes.

2. Motion to approve Agreement to Share tax Increment Financing Revenue from Muskegon County Millage document. Motion by Gary second by Tim, some of the discussion was as follows:
• Todd reported that the county voted unanimously to opt in on the DDA as presented.
• Mark – How does the dollar amount work? Would we capture more if the project changes or would we have to pay back if no project come in? – was answered once the DDA has captured the 11 million as stated in the proposal the tax would disperse normally to all the taxing entities. Captured monies would stay with the DDA until goals were met.
Roll call: Todd- yes, Tim – yes, Larry R – yes, Larry H – yes. Gary – yes, Heidi – yes, Mark – yes, Frank- yes, Randy – no (motion carried)

3. Presentation of Harmony Lake DDA Development Plan to recommend to the township board:
Much discussion ensued.
• Gary- wanted to know how the project would help Harvey and where the extensions are for water and sewer to help Pontaluna – Larry replied would help mostly Quarterline & Pontaluna and described the boundaries at this time and the proposed additions to the sewer infrastructure as well as over building the infrastructure to service more that just the Harmony Lake Development.

• Randy questioned the demand for this project, would like to see the plan and questioned whether Rose Dillon (township Treasurer) was consulted to help with the projection payback numbers. Todd stated the Planning Commission did approve the site plan and with the DDA being so new he overlooked sending a plan out to this board. They are available at the township. He would talk to Rose.

• Mark made a comment he would also like to see the plan before moving forward on the approval – motion was made by Heidi seconded by Mark to table the vote until next meeting so the DDA board could get time to see the site plan to better determine if the project fits with the DDA overall projects plan.

Roll call unanimously passed: Mark – yes, Todd – yes, Larry R – yes, Larry H -yes, Randy – yes, Gary – yes, Franck – yes, Heidi – Yes.

Next meeting was set for May 5, 2021 6:00 p.m. at the township hall and will be on Zoom.com for those unable to attend in person. It was asked to have the meetings posted on the marquee to get the DDA presence out to the community better. Todd stated he could do that.

Motion by Heidi second by Todd to adjourn
Roll call Todd- yes, Tim – yes, Larry H – yes. Gary – yes. Randy – yes, Heidi – yes, Larry R- yes, Frank – yes.
Meeting adjourned at 7:20

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 03/11/21

March 11, 2021 @ 6:00pm via Zoom.com

In attendance: Todd Dunham (at Township hall), Gary Smith (in Spring Lake), Larry Hall (outside Lincoln Nebraska), Tim Reilly (in Whitehall), Heidi Tice (in Fruitport), Randy Klingel (in Norton Shores), Mark Campbell (in Ada, MI), Frank Matice (in Florida)
Absent: Larry Romanelli and Jason Bronhold

Called to order at 6:05 pm
1.) Approval of the minutes from February 24, 2021 Motion by Todd Dunham, second by Gary Smith
Roll call: Aye Kingel, Dunham, Hall, Smith, Campbell, Tice, Matice, Reilly
Nye: none
2.)

Question of the Attorney were answered from the last meeting as follows:

  • There does need to be a resident on the DDA board and Frank Matice was appointed by the township board at their meeting March 8, 2021.
  • Attorney Ron Butje stated the DDA board did not have to mirror the township boards fiscal year they could just make amendments to their budget if the need arose.
  • Attorney Ron Butje stated the DDA board should be covered under the townships umbrella policy since the board is acting in accord with the township. Would need to check with Township Clerk Andrea Anderson.
  • Attorney Ron Bultje clarified that developers would need to address how the repayment of the bond would take place in their individual development plans as they bring them before the DDA and this would not need to be included into the by-laws.
  • Attorney Ron Bultje stated the DDA would not have a tax return the board would be included in the township audit process with an annual report of any bonds that were in place and the records could be stored at the township hall. Todd would check with Treasurer Rose Dillon to make sure she let the accountants know of the additional reporting.

3.) Motion by Heidi Tice, seconded by Tim Reilly, to have the 1st Annual meeting June 4th, 2021 which is the first Thursday of June.
Roll call: Ayes Klingel, Dunham, Hall, Tice, Smith, Campbell, Reilly, Matice
Nye: none

4.) Frank Matice introduced himself – he has been the Treasury for Golf View Condos for the last 12 years. Will be back in town in May.

5.) Todd Dunham pointed out he would be attending the Ways and Means county board meeting on March 23rd to present the outline of potential projects. Attorney Ron Bultje and the county attorney are connecting to present a plan to the county board.
Tim Reilly asked if there are any plans coming to Planning Commission at this time for the DDA area. Todd Dunham stated no. He stated with the help of the new blight enforcement ordinance the township is pursuing legal steps to get the former hotel to move along with that development or take them down.

6.) Next meeting date was set for March 23, 2021 at 6:00 pm via zoom.

7.) Motion made by Heidi Tice to adjourn 2nd by Randy Klingel.
Roll call: Aye Klingel, Dunham, Tice, Hall, Smith, Campbell, Reilly, Matice.
Meeting adjourned at 6:45 pm

Next DDA Board meeting March 23, 2021

Fruitport Downtown Development Authority (DDA) Board Meeting Minutes – 02/24/21

Fruitport Township Downtown Development Authority (DDA) Board meeting
Minutes

February 24, 2021 @ 6:00pm via Zoom.com

In attendance: Todd Dunham, Gary Smith, Larry Hall, Tim Reilly, Larry Romanelli, Heidi Tice, Mark Campbell
Absent: Jason Bronhold, Randy Klingel
Also in attendance: Brian Michelli

Meeting was called to order at 6:20 p.m. (meeting was delayed due to technical issues with zoom meetings platform)

Approval of the minutes for meeting February 11,2021: Motion by Todd Dunham second by Heidi Tice – Gary Smith asked to include his full comments about what the tax capture would look like for the DDA and/or what the DDA is asking for to make the projects happen and how developers would guarantee to pay back bonds. Todd amended motion and Heidi seconded

Roll Call, unanimous. (Larry Hall, Tim Reilly, Gary Smith, Tod Dunham, Heidi Tice) Larry Rominelli not on yet Mark Campbell dropped off).

Agenda
1.) Meet the board members: This was overlooked

2.) Review and acceptance of the DDA board by-laws
Much discussion ensued:

  • Heidi Tice – pointed out the Article IV section 2 states there needs to be a resident on the DDA board. Heidi was instructed to check with Attorney Ron Bultje to see if this was a requirement.
  • A consensus was established to make the annual meeting the 1st Thursday in June so members of the board that go south would be around.
  • Discussion on whether the DDA board should mirror the township boards fiscal years was discussed. Members felt it was easier to do a January to December fiscal year, Heidi Tice would check with Attorney Ron Bultje if that would be a problem.
  • Tim Reilly expressed a concern about the indemnification and liability of the board members. He suggested possible insurance policies put into place for the board members. Could not answer if this would need to be in the by-laws, Heidi Tice was going to check with Attorney Ron Butje.
  • Gary Smith, Tim Reilly, Todd Dunham all expressed concern about setting up a section that addresses repayment of any bonds and what if a developer’s project fails who is on the hook for that bond. Heidi Tice would ask Attorney Ron Bultje if this should be addressed in the by-laws. This was a very important topic to all members.
  • Heidi Tice asked if the board would need a Federal Identification Number and a tax return. Can the records that are addressed in Article V section 16 be kept at the Township Hall? Todd Dunham felt that would be alright with the township. Heidi will ask the attorney Ron Bultje.

A motion was made by Todd Dunham and seconded by Larry Romanelli to make the Annual meeting the 1st Thursday of June and the fiscal year January 1 – December 31.

Roll Call, unanimous. (Heidi Tice, Larry Romanelli, Larry Hall, Gary Smith, Tim Reilly, Todd Dunham (Mark Campbell was still off line)

3.) Assignment of Initial Board Terms: Heidi Tice read off the terms that were approved by the Township Board on their February 22,2021 meeting as follows:

a. 1 year term
—i. Jason Bronhold
—ii. Scott Campbell
b. 2 year term
—i. Randy Klingel
—ii. Larry Hall
c. 3 year term
—i. Larry Romanelli
—ii. Tim Reilly
d. 4 year term
—i. Gary Smith
—ii. Heidi Tice

Todd Dunham stated the members were given terms in alphabetical order to the last name. After the initial term is met they will renew for 4 year terms as approved by the township board.

4.) Initial & Future DDA project list: (attached at end if minutes)
A possible outline was drafted and discussed with the township Utilities Director Steve Biesiada. Larry Hall explained the document stating each possible project would come to the board independently and the only project in the foreseeable futures is the Harvey Street and Quarterline Road Utilities Extensions. This outline is to help the county understand what the DDA board is looking for in a plan and to give dollar amounts to that plan that are realistic. The members wanted to add the verbiage “street scapes” to line h to better detail that line item and increase the value to $500,000.00. They included a line l. as future park development with a dollar amount of $500,000.00 giving the total possible plan a value of $11,610,914.00.

Gary Smith asked to get a map of were the possible developments would happen within the DDA boundaries.

A consensus of the board was to amend the potential projects plan and put a 20 year time frame for completion on the projects for Supervisor Todd Dunham to share with the county attorney. This is not the DDA board official plan so no motion was made for adoption it is only a conceptual tool for the county’s cooperation in the DDA.

5.) Other business: A next meeting date was set for March 4, 2021 at 6:00 p.m. via zoom and there was no other business so a motion to adjourn was made by Larry Romanelli seconded by Todd Dunham

Roll call, unanimous: (Heidi Tice, Larry Romanelli, Larry Hall, Gary Smith, Tim Reilly, Todd Dunham)

Meeting adjourned at 7:45 p.m.

Respectfully submitted,
Heidi Tice – Secretary/Treasury

Fruitport Charter Township Board of Trustees Meeting Minutes of May 10, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, May 10, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: Andrea Anderson, excused

At 7:03pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 3- residents; 0- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Jim Fichtel was carried unanimously, to approve the minutes of April 12, 2021 as presented.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS:
1. Steve Biesiada shared on a successful clean-up days event where staff and volunteers came from the DPW, Fire Department, Lions Club, and the township board; the tire disposal event was very busy and had to close early due to no more room after filling 3 semi trailers; erosion at the water main in Lake Michigan has not been as bad this year and is under control by the City of Muskegon.
2. Brian Michelli shared that there may be a problem with ordering police vehicles in the near future due to a production issues; the Fire Department may need a new utility vehicle soon.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Heidi Tice shared that the Lions Club has cancelled Fruitport Old Fashioned Days, but still plan to proceed with Old Fashioned Christmas; the Lions Club will be doing their street corner mint fundraiser this weekend on the corners of Dangl/Sternberg and Shettler/Sheridan.

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-042 Accept Proposal for Water Reliability Study
The water system reliability study is required to be updated every five years. The study will involve Fruitport Township, the City of Norton Shores, and the West Michigan Regional Water Authority. The quote from Prein & Newhof for Fruitport Township’s portion is $13,000.

David Markgraf moved, Greg Hulka seconded, MOTION CARRIED, to accept the proposal from Prein & Newhof.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-043 Approval of Comcast Franchise Agreement Renewal
The 30 year term of the Comcast Franchise Agreement is due to expire May 27, 2021. The board would like to see the 5% service provider franchise fee remain and add a 2% PEG fee. The term of the agreement will be 10 years.

Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to approve the agreement including the 5% franchise fee, 2% PEG fee, and authorize the Supervisor and Clerk to sign the agreement.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-044 American Rescue Plan Act Account
The Treasurer requests that an account be opened at Choice One Bank for the deposit of ARPA funds. There will be no fee for the account.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve the use of Choice One Bank for the ARPA funds.

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-045 Payment of bills
Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $48,355.43; Public Safety $34,463.37; Water $71.775.26; Sewer $21,597.22; Trust & Agency $2,736; Street Lights $7.99
Totaling: $178,935.27

Ayes: Markgraf, Knoll, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham thanked all of those who participated in clean-up days.
2. Rose Dillon shared that there will be a fundraising event for the new playground project at Pomona Park on May 13th from 6:00pm-7:00pm.

PUBLIC COMMENTS PART II: none

The motion by David Markgraf, seconded by Greg Hulka, was carried unanimously, to adjourn the meeting at 7:36pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board Meeting Agenda – 05/24/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MAY 24, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 5/10/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
none

8. New Business
A. Presentation Regarding Senior Services Funding: Kris Collee and Chris Cross
B. Discussion on Proposed Sand Borrow Pit- Dangl Rd.
C. Local Road Project Contract- Sheridan Rd.
D. DPW Purchase of Brass, Meters, Copper, and Iron
E. Fire Department Equipment Donation

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Township Board of Trustees Agenda – 05/10/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MAY 10, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 4/12/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
     none

8. New Business
     A. Accept Proposal for Water Reliability Study
     B. Approval of Comcast Franchise Agreement Renewal
     C. American Rescue Plan Act Account

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of March 22, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, March 22, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Terry Knoll, David Markgraf
Members Absent: Jim Fichtel, excused

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 2- residents; 3- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

The motion by Terry Knoll, seconded by David Markgraf was carried unanimously, to approve the minutes of March 8, 2021 as presented.

The motion by Terry Knoll, seconded by Andrea Anderson was carried unanimously, to approve the agenda as presented with the following additions:
Item 8-J: First Reading: Zone Change Vacant Land on Hts. Ravenna
Item 8-K: 2021 MCRC Brine Program
Item 8-L: Enforcement of Noise Ordinance

CORRESPONDENCE / REPORTS:

  1. Steve Biesiada reported that a contractor bored through a water line that caused low water pressure to that area, repairs have been made and pressure is back to normal.
  2. Brian Michelli warned against burning as there have been many grass fires.
  3. Heidi Tice shared that certain Old Fashioned Days events, such as the fireworks, have been cancelled, however the Lion’s Club is attempting to proceed with many of the events, such as the carnival, should gathering restrictions be lifted enough to allow for it. Heidi also had comments on the budget and the question of a road millage.
  4. Andrea Anderson shared that the township Clean-Up Days event will be held on April 30th and May 1st. The tire event will likely be held on May 8th.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Dave Henry had comments regarding budget and part-time Police Officer pay.

UNFINISHED BUSINESS:

21-022 2021/2022 Budget Discussion
Discussion took place. Changes were made to the water/sewer budgets as requested during the last discussion.

NEW BUSINESS:

21-023 Approval of POLC Collective Bargaining Agreement
There were discrepancies found and changes are being made.
The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to TABLE the POLC agreement until the next meeting.

21-024 Resolution to Commit Public Safety Fund Balance
The Public Safety Departments have the need for large capital improvement expenditures over the next several years, including, but not limited to a new fire truck and police vehicles. They have requested that the Board commit any remaining Public Safety Fund Balance for future capital expenses.
Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to adopt the resolution to commit any remaining Public Safety Fund Balance for future capital expenses.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-025 Resolution to Commit Water and Sewer Funds
The Water & Sewer Departments have the need for large capital improvement expenditures over the next several years, including, but not limited to a new backhoe. The have requested that the Board commit any remaining balance of Water and Sewer capital outlay for future capital expenses.
Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to adopt the resolution to commit any remaining balance of Water and Sewer capital outlay for future capital expenses.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-026 Resolution to Commit Cemetery Funds
The Cemetery Department has the need for large capital improvement expenditures over the next several years, including, but not limited to a new roof on the mausoleum. They have requested that the Board commit the balance of Cemetery Capital Outlay for future capital expenses.
Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to adopt the resolution to commit the balance of Cemetery Capital Outlay for future capital expenses.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-027 Resolution to Roll-Over Parks and Recreation Budget Balance
The Parks Commission has requested that remaining funds in their budget be rolled to the new fiscal year in order to complete or begin a necessary project.
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to adopt the resolution to roll over the balance of unused funds in the Parks budget to the new fiscal year.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-028 Budget Amendments
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve the Treasurer to make end of fiscal year April 1, 2020-March 31, 2021 final budget amendments. The amendments will ensure that all department budgets have zero impact on the total of each budget.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-029 Budget Public Hearing
(a.) The motion by Andrea Anderson, seconded by Rose Dillon, was carried unanimously, to open the Budget Public Hearing at 7:34pm.
(b.) Public Hearing: The Supervisor announced the proposed millage rates as follows: General Fund at the millage rate of .9962 mills, Public Safety at 1.50 mills, Police at 1.00 mills, and Street Lights at .40 mills.

Comments:

  1. Karen Johnson and Heidi Tice commented on the Parks budget. It was mentioned that the 2021/22 proposed budget was drafted by the Parks Director.

(c.) The motion by Andrea Anderson, supported by David Markgraf, was carried unanimously to close the Public Hearing at 7:36pm and return to open session.

21-030 Adopt 2021/2022 Budget
The budget was agreed upon as presented.
Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED to adopt the April 1, 2021- March 31, 2022 budget as presented and to approve the millage rate and millage levies. Fruitport Charter Township Board of Trustees shall cause the listed millages to be levied and collected on all real and personal property within the township upon the 2021 general property tax roll an amount equal to the above shown mills as authorized under state law and approved by the electorate.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-031 Banking and Investing Resolution
TCF Bank will be transitioning to Huntington Bank within the coming fiscal year. Investment opportunities are not limited to those presented, but must comply with the township’s investment policy.
Rose Dillon moved, supported by Todd Dunham, MOTION CARRIED, to adopt the resolution approving the use of financial institutions and investments for the 2021-2022 FY.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-032 First Reading: Zone Change Amendment Ordinance- Hts. Ravenna
On March 16, 2021, the Planning Commission made a recommendation to the Township Board to approve the zone change from B-2 General Business District to the R-2 Single Family Residential/Duplex District for parcel number #61-15-101-300-0013-60 or vacant land on Hts. Ravenna Rd., Muskegon, MI 49444. The change would be consistent with the Master Plan. This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on April 12, 2021.

21-033 2021 MCRC Brine Program
The cost for the local roads will be $19,536.66 and the cost for additional roads (Cline, Wolf Lake, and Mt Garfield) will be $1,437.48.
The total cost for the program will be $20,974.14 for 2021.
Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to participate in the 2021 local road brine program with the Muskegon County Road Commission and authorize the Supervisor to submit the agreement on behalf of the township.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

21-034 Noise Ordinance Enforcement
Complaints have been received over the last year regarding dirt bikes being ridden in a residential area near the corner of Sheridan and Shettler causing disturbances for hours at a time.
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to direct the Public Safety Director to enforce the current noise ordinance.
Ayes: Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None
The township attorney agrees that the current ordinance allows the township to stop this disturbance.

21-035 Payment of bills
Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $15,625.37; Public Safety $2,448.45; Water $3,504.50; Sewer $1,779.81; Trust & Agency $657.00; Street Lights $15,213.54
Totaling: $39,228.67
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon reported that federal officials have approved a large stimulus package that will provide Fruitport Township with 1.4 million, however criteria on utilizing those funds is forthcoming.

PUBLIC COMMENTS PART II: none

The motion by Andrea Anderson, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:55pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 04/12/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

APRIL 12, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 3/22/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  7. Unfinished Business
    A. Approval of POLC Collective Bargaining Agreement
  8. New Business
    A. Discussion on County Commissioners’ Succession Attempt
    B. Senior Services Revenue Discussion
    C. Agreement to Share Tax Increment Financing Revenue from Muskegon County Millage
  9. Approval of Bills
  10. Reports
  11. Public Comments
  12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Township DDA Board Meeting Notes – 02/11/21

DDA Meeting

February 11, 2021 @ 6:00pm via Zoom.com
In attendance: Todd Dunham, Andrea Anderson, Ron Bultje, Gary Smith, Larry Hall, Tim Riley, Larry Romanelli, Heidi Tice, Jason Bronhold, Randy Klingle (phone only)
Also in attendance: Mark Eisenbarth

Oath delivered to Smith, Hall, Riley, Romanelli, Tice, Dunham, and Bronhold. All will need to visit Township Clerk in person to sign oath. Klingle and Campbell have yet to take the oath and will need to see Township Clerk to do so in the near future.

Nominations for Board positions:
Motion by Heidi Tice, seconded by Tim Riley, for Heidi Tice as Secretary/Treasury.
Motion by Larry Hall, seconded by Heidi Tice, for Larry Hall as Chairman.
Motion by Heidi Tice, seconded by Larry Romanelli, for Tim Riley as Vice Chairman.
Roll Call, unanimous. (Smith, Hall, Riley, Romanelli, Tice, Dunham, Bronhold, Klingle)

Motion by Larry Romanelli, seconded by Larry Hall, to close nominations for DDA Board Member.
Roll Call, unanimous. (Smith, Hall, Riley, Romanelli, Tice, Dunham, Bronhold, Klingle)
Supervisor Todd Dunham will send out an email with all the boards members names and contact information before next meeting.

By Laws will need to be adopted that specify the positions. Board asked Attorney Ron Bultje to draft by laws. Ron stated he would have them for the board to review before next meeting.
Citizen’s Council will need to be in place 90 days before the DDA can hold the Public Hearing on the “plan.” Heidi Tice will work to complete the Citizens Council for approved of the Township Board at their next board meeting on February 22, 2021.
Attorney Ron Bultje gave an overview of the purpose of a DDA, how it is developed, what the “captured” funds can be used for and a brief outline of events that need to be in place for plan development.
The DDA Board will need to hold a public hearing on the development of the plan.
The plan must then be recommended to the Township Board for approval.
Jason Bronhold requested a mission statement developed with a general outline of how the DDA operates and objectives.
Gary Smith requested an overview of what the infrastructure costs would look like for the DDA boundaries. Would like to know what the tax capture amounts would look like and what assurances would be in place to re-capture the costs. Todd would check with DPW Director.
Mark Eisenbarth (County Administrator) addressed the Board with information the county is looking for. Mainly the time frame and a “cap amount” of tax capture. He stressed the board should be realistic with the time frame to make certain the final goals will be accomplished.

Township Board will consider the Citizen’s Council at its next regular meeting, February 22, 2021.
Next DDA Board meeting February 24, 2021 at 6:00 pm.
Meeting adjourned at 8:00 pm.
Respectively submitted by Heidi Tice

Fruitport Charter Township Board of Trustees Meeting Minutes of March 8, 2021

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, March 8, 2021, in the township board room.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 5- residents; 2- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

The motion by Terry Knoll, seconded by Rose Dillon was carried unanimously, to approve the minutes of February 22, 2021 as presented.

The motion by Terry Knoll, seconded by Andrea Anderson was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS: none

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-016 Request from Sue Halter, Dancing into Sunset
The township attorney has advised that the township may not simply donate to a charitable or worthwhile cause. The treasurer shared that we do not know what senior millage funding will look like in the coming years and all current funds are committed.

David Markgraf moved, Jim Fichtel seconded, MOTION CARRIED, to deny the request.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-017 Adopt Schedule of Public Meetings
Terry Knoll moved, Todd Dunham seconded, MOTION CARRIED, to adopt the schedule of public meetings for the 2021-2022 fiscal year as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-018 Appointment of Citizen to DDA Board
It was brought to the board’s attention that a citizen living within the DDA district boundaries must serve on the DDA Board.

Todd Dunham moved, Rose Dillon seconded, MOTION CARRIED, to appoint Frank Matice to a one (1) year term on the DDA Board.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-019 Resolution to Adopt Millage Renewal Ballot Language
The public safety and police department millages are expiring this year. It is proposed that a renewal be placed on the August 2021 ballot.

Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to adopt the resolution approving the ballot language recommended by the Public Safety Committee for a millage renewal.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

21-020 2021-2022 Budget Discussion
The proposed 2021-2022 fiscal year budget was presented and discussed.

21-021 Payment of bills
Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $40,497.62; Public Safety $26,126.32; Water $67,221.87; Sewer $15,862.08; Trust & Agency $4,015.00
Totaling: $153,722.89

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

ADDITIONAL REPORTS:
1. Andrea Anderson shared that the township employees participated in the “CAN” fundraiser for food pantries through the Women’s Division of the Chamber of Commerce. Collectively the staff from all departments donated over $400 for the cause.

PUBLIC COMMENTS PART II:
1. Mary and Brian Race of 4041 Le Clare St shared their disappointment with the lack of action taken against their neighbors who will not cease to ride loud dirt bikes around their house. They brought this to the attention of the Board in 2020 and asked that something be done to stop the noise and dust.

The motion by Rose Dillon, seconded by David Markgraf, was carried unanimously, to adjourn the meeting at 7:52pm.

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 03/22/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MARCH 22, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 3/8/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  1. Unfinished Business
    A. 2021/2022 Budget Discussion
  1. New Business
    A. Approval of POLC Collective Bargaining Agreement
    B. Resolution to Commit Public Safety Fund Balance
    C. Resolution to Commit Water and Sewer Funds
    D. Resolution to Commit Cemetery Funds
    E. Resolution to Roll-Over Parks and Rec Budget Balance
    F. Budget Amendments
    G. Budget Public Hearing
    H. Adopt 2021/2022 Budget
    I. Banking and Investing Resolution
  1. Approval of Bills
  2. Reports
  3. Public Comments
  4. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of February 22, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, February 22, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 2- residents; 1- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the minutes of January 25, 2021 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Todd Dunham seconded, MOTION CARRIED, to approve the agenda as presented with the following addition:

Item 7-B: DDA Board Terms

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1.) Steve Biesiada shared that the DPW is conducting inventory; the DPW crew has been filling in for the Cemetery/Building & Grounds Department for snow removal while Jerry is off.
2.) Brian Michelli reported that a fire truck has been repaired and will be back in service soon and that the repair cost was covered by the manufacturer.
3.) Andrea Anderson shared with the board that Tim McFarland has passed away and that his family has arranged to have another individual take care of the flag at Hile/96 and Muskegon Awning will be doing flag repairs in Tim’s honor. Andrea shared appreciation for Tim for all of his years of service to the Township’s large flags and also his family for seeing that it continues.
4.) Heidi Tice shared that the DDA Board and Citizens Council are public meetings.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

21-011 Appointment of DDA Citizen’s Council

The following individuals have agreed to serve on the DDA Citizen’s Council: Sue Streeter, Pam Harris, Susan Westrate, Susan Califf, Margo Harley, Odo Hopma, Brenda Hopma, Carol Rake, Ron Rake, Glenn Wiersma, and Cindy Wiersma.

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to appoint the presented list of people to the DDA Citizen’s Council.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-012 DDA Board Terms
Terms for the Board members are established by the Township Board. They were chosen by alphabetical order:

1 year- Jason Bronhold
1 year- Mark Campbell
2 years- Larry Hall
2 years- Randy Klingle
3 years- Tim Riley
3 years- Larry Romanelli
4 years- Gary Smith
4 years- Heidi Tice

Rose Dillon moved, Jim Fichtel seconded, MOTION CARRIED, to establish the DDA Board member terms as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

NEW BUSINESS:

21-013 DPW Director Contract Correction

The DPW Director’s contract was a two year rolling contract with an annual renewal in the past. It was intended to stay that way, however it was changed in error by misunderstanding when it was approved on January 25th.

David Markgraf moved, Greg Hulka seconded, MOTION CARRIED, to approve the change in the contract back to a two year rolling, ending March 2023.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-014 Approval for Sale of Police Cruiser
With the approval to drop from a six car rotation to a five car rotation, the Public Safety Director asked to sell an additional cruiser that is no longer in the rotation. Emergency Services will purchase the car for $5,000.

Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Public Safety Director to see the cruiser to Emergency Services for $5,000.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-015 Payment of bills
Andrea Anderson moved, David Markgraf seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $61,424.90; Public Safety $100,207.71; Water $120,315.61; Sewer $19,675.17; Trust & Agency $1,311.00; Street Lights $15,571.24
Totaling: $318,505.63

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham shared that the Police Department collective bargaining agreement and the budge will both be coming to the next meeting.

PUBLIC COMMENTS PART II:
1. Heidi Tice shared that the Fruitport Lions Club is moving forward with planning Old Fashioned Days.

Greg Hulka moved, Todd Dunham seconded, MOTION CARRIED, to adjourn the meeting at 7:34pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

______________________________
ANDREA ANDERSON, CLERK

_______________________________
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 03/08/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

MARCH 8, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 2/22/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business

8. New Business
A. Request from Sue Halter, Dancing into Sunset
B. Adopt Schedule of Public Meetings
C. Appointment of Citizen to DDA Board
D. Resolution to Adopt Millage Renewal Ballot Language
E. 2021-2022 Budget Discussion

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of January 25, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, January 25, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 1- residents; 1- employees; 0- guests; Director of Public Safety, Brian Michelli; Attorney, Ron Bultje.

David Markgraf moved, Rose Dillon seconded, MOTION CARRIED, to approve the minutes of January 11, 2021 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli shared that collective bargaining with the POLC is in progress.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS: none

NEW BUSINESS:

21-007 Appointments to the Fruitport District Library Board
The Fruitport District Library Board has recommended that the Township Board reappoint:
Mary Weimer, Secretary- Term December 31, 2020- December 31, 2022
Angela Johnston, Trustee- Term December 31, 2020- December 31, 2022

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to reappoint Mary Weimer and Angela Johnston to the Fruitport District Library Board with terms ending December 31, 2022 as recommended by the Library Board.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-008 DPW Director Evaluation and Contract Renewal
Requested changes include a 2% salary increase and procedural date changes as recommended by the DPW Committee.

Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, approve the contract, increasing the salary of the DPW Director, Steve Biesiada, 2% to $72,828.00 and extend his contract one year.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-009 Deputy Police Chief Contract Renewal
Requested changes include a wage increase from $27.05/hr to $27.87/hr and procedural date changes as recommended by the Public Safety Committee. Jeff Whelan has not had a wage increase since June of 2017 and works 56 hours bi-weekly. The Public Safety Director reports that Jeff is doing a great job.

Rose Dillon moved, Jim Fichtel seconded, MOTION CARRIED, to approve the contract, increasing the hourly wage of the Deputy Police Chief, Jeff Whelan, to $27.87 and extend his contract one year.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-010 Payment of bills
Todd Dunham moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $7,112.90; Public Safety $6,821.55; Water $68,628.25; Sewer $2,268.13; Trust & Agency $3,396.60; Street Lights $13,972.07
Totaling: $102,199.50

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Todd Dunham shared that he is working to move forward with the DDA.
2. Andrea Anderson shared that the township completed a ballot retrieval for the state-wide Risk Limiting Audit of the November 3, 2020 election.

PUBLIC COMMENTS PART II: none

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to adjourn the meeting at 7:18pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Charter Township Board of Trustees Meeting Agenda – Virtual – 02/22/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

FEBRUARY 22 , 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 928 8544 6105
Passcode: 809222
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 1/25/21
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
     A. Appointment of DDA Citizens Council

8. New Business
     A. DPW Director Contract Correction
     B. Approval for Sale of Police Cruiser

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

~

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

~

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of January 11, 2021

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, January 11, 2021, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 3- residents; 0- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of December 14, 2020 as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented with the following change requested by the Treasurer:

Remove item 8-D: Poverty Exemption Policy and Guidelines Amendment

This topic will return to the agenda at a later date once upcoming changes are clear.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS

  1. Todd Dunham shared that the Big Boy restaurant on Sternberg Rd. will be opening this weekend.
  2. Brian Michelli shared that despite the inability to hold the traditional Shop with a Hero due to the COVID-19 pandemic, the Police and Fire Departments were able to gather funds to use to help community members in need this Christmas; A large retail theft occurred and suspects were apprehended.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:

  1. Heidi Tice shared that Ogema Larry Romanelli would like to be on the DDA Board; the Fruitport Lions Club has taken the Christmas trees down in Pomona Park; The current blight ordinance does not address buildings, rather vehicles only.

UNFINISHED BUSINESS:

21-001 Second Reading: Anti-Blight and Junk Vehicles Ordinance
Discussion occurred regarding potential changes to the proposed ordinance.
Andrea Anderson moved, Todd Dunham seconded, MOTION CARRIED to adopt the Anti-Blight and Junk Vehicles Ordinance, as presented to the Board with the addition of the words “more than 1” to section 7-3 (b) (1) in regards to inoperable motor vehicles.
This constitutes the second and final reading of Ordinance No. 824.
Ayes: Fichtel, Dunham, Anderson, Knoll
Nays: Hulka, Dillon, Markgraf

21-002 DDA Board and Citizen’s Council
In addition of himself, the Supervisor has appointed the following individuals to serve on the DDA Board:
Larry Hall- Fruitport Golf Course
Jason Bronhold- Booyahs Bar & Grill
Dr. Tim Reily- Great Lakes Dental
Dr. Mark Campbell- My Auto Import Center
Gary Smith- Platinum Pines Apartments
Randy Klingle- Property Owner
Ogema Larry Romanelli- Little River Band of Ottawa Indians
Heidi Tice- Citizen

Todd Dunham moved, Rose Dillon seconded, MOTION CARRIED, to approve the Supervisor’s appointments to the DDA Board as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

The Citizen’s Council will come to the Board at a later date.

NEW BUSINESS:

21-003 Sale of Township Assets: Police Cruisers
The Public Safety Director reported that the Police Department will be going from a 6 car rotation to a 5 car rotation upon the advice of Emergency Services’ Fleet Vehicle Replacement Plan. With new cruisers coming into the rotation, the Public Safety Director requests permission to sell used cruisers to Emergency Services for $5,000 each.
Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, to authorize the Public Safety Director to work with Emergency Services for the sale of two cruisers.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-004 Discussion of Cost Recovery Ordinance for Fire Services
The Public Safety Director brought to the Board’s attention that the Fire Department responded to 111 calls to Chestnut Fields in 2020. He hopes to build a cost recovery ordinance to recover the cost of overused services.

21-005 Amendment to COVID-19 Policy
The township adopted a COVID-19 policy in June 2020 upon the reopening of town hall. Given the fluidity of the pandemic it is suggested that a paragraph be added that would allow the in-house officials to use the most current guidelines for the operation of the office/staff.
Rose Dillon moved, Todd Dunham seconded, MOTION CARRIED, to accept the COVID-19 Preparedness Plan with the added paragraph.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

21-006 Payment of bills
Todd Dunham moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $16,993.56; Public Safety $36,905.35; Water $10,897.82; Sewer $18,506.00; Trust & Agency $24,769.45; Street Lights $14,076.38
Totaling: $122,148.56
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:

  1. Rose Dillon reported that funding from the senior millage for 2021 will be similar to 2020. She would like to have Kris Collee from AgeWell Services come to the Board to discuss a plan.

PUBLIC COMMENTS PART II:

  1. Heidi Tice shared that the option of snow removal for seniors is needed.
  2. Dave Henry commented that Chestnut Fields has individual apartments.

Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to adjourn the meeting at 7:50pm.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 01/25/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JANUARY 25, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 971 9094 5235
Passcode: 840645
Join by phone: 1-312-626-6799 US Toll

  1. Pledge of Allegiance to the Flag of the United States
  2. Roll call
  3. Approval of board minutes: 1/11/21
  4. Approve / amend agenda
  5. Correspondence / reports
  6. Public comments regarding agenda items
  1. Unfinished Business
    none
  1. New Business
    A. Appointments to the Fruitport District Library Board
    B. DPW Director Evaluation and Contract Renewal
    C. Deputy Police Chief Contract Renewal
  1. Approval of Bills
  2. Reports
  3. Public Comments
  4. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of December 14, 2020

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, December 14, 2020, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf
(All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 4- residents; 3- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of November 23, 2020 as presented.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to approve the agenda as presented with the following additions requested by the Public Safety Committee:

Item 8-G: Fire Department PTO Payout

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that the Public Safety Departments have seen an increase in COVID calls; Fire apparatus repairs will be happening soon; The Police Department is now at full staff with the newest hires on the road.
2. Steve Biesiada reported that the new water main to Nesson Cable is complete; There were lift station power interruptions, but everything is fixed now.
3. Andrea Anderson shared a report on voter turnout for the November 3rd Presidential election.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

20-129 Appoint Parks Commissioner
Letters of interest were received from Karen Johnson, Denise Winebarger, and Rick Tice. A unanimous letter of recommendation from the Parks Commission for the appointment of Karen Johnson was received.

David Markgraf moved, Jim Fichtel seconded, MOTION CARRIED, to appoint Karen Johnson to the open Parks Commissioner seat.

Ayes: Markgraf, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: Knoll

20-130 First Reading: Anti-Blight and Junk Vehicles Ordinance
This ordinance would prohibit inoperable vehicles from cluttering property along with buildings that are incomplete without open building permits.

This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on January 11, 2021.

NEW BUSINESS:

20-131 Budget Amendments
Budget amendments were presented by the Treasurer. All result in a net zero impact on the budget except the road repair and maintenance line that will be filled from fund balance.

Andrea Anderson moved, Greg Hulka seconded, MOTION CARRIED, to approve the budget amendments as presented.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-132 DDA Board and Citizen’s Council
Todd is working on forming the DDA Board and Citizen’s Council and hopes to have them presented for a vote on January 11, 2021.

20-133 Reappoint Steve Paul to ZBA
Greg Hulka moved, David Markgraf seconded, MOTION CARRIED, to reappoint Steve Paul for a three year term on the Zoning Board of Appeals.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

Steve’s term is from January 2021-January 2024.

20-134 Reappoint BOR Members
David Markgraf moved, Terry Knoll seconded, MOTION CARRIED, to reappoint David Jacobs, E. David Farhat, and Martin Mieras Jr to the Board of Review and Ronald Becklin as the Alternate.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

The term is for two years and will be served from January 2021 to January 2023.

20-135 December 28th Meeting
Rose Dillon moved, David Markgraf seconded, MOTION CARRIED, to cancel the regular board meeting on December 28th due to several board members being out of town for the holiday and lack of agenda items.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-136 Senior Services Mileage Funding- Kathy Moore
The township has $18,153.55 of senior millage funding that needs to be spent or committed by the end of the year. It was suggested that the funds be used for meals, snow plowing, and tax assistance.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to commit $2,000.00 to Age Well Services for meals and $16,153.55 to property tax assistance for Fruitport Township seniors.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

A committee will be formed on which Rose Dillon, David Markgraf, and Jim Fichtel will determine the need and how to distribute.

20-137 Fire Department PTO Payout
The Fire Department staff loses their PTO time if it is not used. The situation with COVID prevented vacations and time off to be used during 2020. If staff attempts to use up their time before the end of the year it will cause scheduling conflicts. The Public Safety Committee would like to create a letter of understanding for the one-time payout of unused PTO time.

Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to allow Fire Department PTO time to be paid out given the circumstances of 2020.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-138 Payment of bills
Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $10,938.83; Public Safety $9,086.14; Water $72,779.15; Sewer $17,411.46; Trust & Agency $2,050.00
Totaling: $112,265.58

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. Rose Dillon reported that the IRS is allowing a one-time grace to be able to pay back unused Task/flex spending funds to employees after removing taxes due to the COVID pandemic prohibiting surgeries and other medical procedures.

PUBLIC COMMENTS PART II:
1. Rick Tice thanked the Board for their consideration of his letter of interest for the Parks Commission; mentioned that the last Parks meeting was inaccessible.
2. Heidi Tice suggested that the Blight ordinance be tabled until the Township Attorney is present.
3. Rose Dillon asked if the Parks Commission could email agendas and minutes to her.
4. Travis Nadeau of the Parks Commission will make sure that meeting access information is posted.
5. Karen Johnson shared that there will not be a Parks Commission meeting in December.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to adjourn the meeting at 8:19pm.

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
TODD DUNHAM, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 01/11/21

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

JANUARY 11, 2021

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 967 3516 5666
Passcode: 053198
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 12/14/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. Second Reading: Anti-Blight and Junk Vehicles Ordinance
B. DDA Board and Citizen’s Council

8. New Business
A. Sale of Township Assets: Police Cruisers
B. Discussion of Cost Recovery Ordinance for Fire Services
C. Amendment to COVID-19 Policy
D. Poverty Exemption Policy and Guidelines amendment

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415    (231) 865-3151

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of November 23, 2020

This meeting was held virtually via Zoom.com due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, November 23, 2020, via Zoom electronic meeting.

Members Present: Todd Dunham, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jim Fichtel, Greg Hulka, Terry Knoll, David Markgraf     (All members participating remotely from Fruitport, Michigan)
Members Absent: none

At 7:00pm, Todd Dunham opened the regular meeting with the Pledge of Allegiance.

Also Present: 6- residents; 5- employees; 0- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to approve the minutes of November 9, 2020 as presented.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

Andrea Anderson moved, Jim Fichtel seconded, MOTION CARRIED, to approve the agenda as presented with the following addition:

Item 8-G: Resolution for Temporary Emergency Measures

Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli COVID has caused issues with staffing the Public Safety departments; the departments are following current COVID policies and directives; new Police Officer Zandi is on the road now, helping to reduce overtime.
2. Steve Biesiada shared that the DPW is finishing the annual valve turning program; construction will be happening on Airline Rd. for the new Nesson Cable building.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Travis Nadeau from the Parks Commission shared why he would like to recommend Karen Johnson to fill the Parks Commission vacancy.
2. Rick Tice shared that he is interested in the Parks Commission seat.
3. Karen Johnson shared that she would like to be appointed back onto the Parks Commission and she believes consistency and the knowledge of the parks history would be beneficial.

UNFINISHED BUSINESS: none

NEW BUSINESS:

20-121 Committee Appointments
Todd Dunham: Public Safety, DPW
Andrea Anderson: Cemetery, Elections
Rose Dillon: Public Safety
Jim Fichtel: Cemetery, Elections
Greg Hulka: DPW, Elections
Terry Knoll: Public Safety, Cemetery
David Markgraf: DPW, Planning Commission Liaison

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the appointments to the Public Safety, DPW, Cemetery, Elections, and Planning Commission committees.

Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-122 Open Parks Seat Discussion
The Township Board has 45 days after the election to appoint a member to fill the open seat.
Todd Dunham moved, Terry Knoll seconded, MOTION CARRIED, to TABLE the appointment until the next meeting.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-123 Anti-Blight and Junk Vehicles Ordinance Discussion
This would be an enforcement ordinance, therefore there is no option to be grandfathered. Our current ordinance pertaining to junk vehicles is within a zoning ordinance and would be better suited as an enforcement ordinance.

20-124 Quarterline Rd. Cell Tower Lease Agreement Changes
American Tower Corporation proposed changes pertaining to term length, non-compete, and the tax section.
Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to not accept any changes to the current lease agreement.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-125 Public Safety Director Evaluation and Contract Renewal
Supervisor Tice gave Brian Michelli a review before her term ended and that review was shared. Brian requested a 2% salary increase and an additional year be added to the length of the contract.
Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to increase the salary of the Public Safety Director, Brian Michelli, 2% to $98,851.00, and approve the requested changes, and extend his contract with changes as presented for one year.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-126 Defined Contribution Plan Agreement Addendum
The Township’s pension program is through MERS. The update is to include that part-time Fire Fighters shall receive 5% pension after 4 years of continual service.
Rose Dillon moved, Andrea Anderson seconded, MOTION CARRIED, to adopt the resolution to complete the Defined Contribution Plan Adoption Agreement Addendum.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-127 Resolution for Temporary Emergency Measures
The resolution would allow the Supervisor, Clerk, and Treasurer together to make decisions regarding the cancellations of meetings, the issuance of checks in payment of invoices, office hours or closures, etc in accordance with public safety and emergency directives that surround the COVID-19 virus.
Andrea Anderson moved, Davis Markgraf seconded, MOTION CARRIED, to adopt the Resolution for Temporary Emergency Measures as presented with an expiration date of May 1, 2021.
Ayes: Markgraf, Knoll, Anderson, Dunham, Dillon, Hulka, Fichtel
Nays: None

20-128 Payment of bills
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $57,277.37; Public Safety $23,440.50; Water $14,371.44; Sewer $1,792.26; Trust & Agency $651.00; Street Lights $14,249.39
Totaling: $111,781.96
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ADDITIONAL REPORTS:
1. A letter from the Muskegon County Drain Commissioner that was distributed to residents along the Kuis Drain was shared.
2. Todd Dunham thanked Heidi Tice for a smooth transition in the Supervisor’s office.
3. Travis Nadeau would like closure with a decision on the open Parks Commissioner seat and asked what the Parks Commission could bring to the Board.

PUBLIC COMMENTS PART II: none

Terry Knoll moved, David Markgraf seconded, MOTION CARRIED, to adjourn the meeting at 8:12pm.
Ayes: Fichtel, Hulka, Dillon, Dunham, Anderson, Knoll, Markgraf
Nays: None

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 12/14/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

DECEMBER 14, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 977 3468 8695
Passcode: 138228
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 11/23/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. Appoint Parks Commissioner
B. First Reading: Anti-Blight and Junk Vehicles Ordinance

8. New Business
A. Budget Amendments
B. DDA Board and Citizen’s Council
C. Reappoint Steve Paul to ZBA
D. Reappoint BOR Members
E. December 28th Meeting
F. Senior Services Mileage Funding- Kathy Moore

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

~

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 (231) 865-3151

~

Board member email addresses for which the public may use to make contact prior to the meeting:
Todd Dunham, Supervisor: tdunham@fruitporttownship.com
Andrea Anderson, Clerk: aanderson@fruitporttownship.com
Rose Dillon, Treasurer: rdillon@fruitporttownship.com
Greg Hulka, Trustee: ghulka@fruitporttownship.com
James Fichtel, Trustee: jfichtel@fruitporttownship.com
Terry Knoll, Trustee: tknoll@fruitporttownship.com
Dave Markgraf, Trustee: dmarkgraf@fruitporttownship.com

Fruitport Charter Township Board of Trustees Meeting Minutes of November 9, 2020

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, November 9, 2020, in the township board room.

This meeting was also held virtually via Webex due to COVID-19 and gathering limitations.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: none

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 8- residents; 0- employees; 2- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the minutes of October 26, 2020 as presented.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

Heidi Tice moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that Covid-19 cases are on the rise and encouraged practicing safety measures.
2. Steve Biesiada shared that the DPW is working to winterize hydrants; 2005 Chevy 2500 DPW truck has been sold by closed bid.
3. Heidi Tice shared a letter received from a resident on Sheridan Rd. regarding a storm water problem; Shared a letter from Fruitport Community Schools stating that the School Board has opted out of participation in the DDA; Shared that she sent the letter of support for the casino project; Gave update on the Safe Routes to School Project- stalled by Covid, few people willing to give easement; Reported that there was an emergency culvert replacement on Brooks Rd. costing approximately $4,500.00.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Ron Cooper of Fruitport in regards to the DDA he feels that water and sewer extensions should be paid for by hookup fees; does not want tax payer money to be used for development.
2. Denny Cherete of Grand Haven stated that the advantages of a DDA would not be exclusive to his property.

UNFINISHED BUSINESS:

20-115 Second Reading and Adoption: Downtown Development Authority Ordinance
The Supervisor gave an update from the Muskegon County Commissioners’ meeting that they have not opted out at this time. The Supervisor also strongly encouraged the in-coming Board to adopt a plan with a 15 year term in order to work to align with the County’s wishes. The Board was in favor of a 10-15 year plan. It was made clear that the DDA plan must be approved by the Township Board and that the DDA cannot use funds for things outside of the plan.

Terry Knoll moved, Heidi Tice seconded, MOTION CARRIED to adopt the Downtown Development Authority Ordinance, as presented to the Board with the boundary of the District as described in Exhibit A.

This constitutes the second and final reading of Ordinance No. 822.

Ayes: Knoll, Jacobs, Anderson, Tice, Dillon
Nays: Winebarger, Hulka

20-116 Second Reading and Adoption: Zone Change Amendment Ordinance- Hts. Ravenna
Andrea Anderson moved, Rose Dillon seconded, MOTION CARRIED, to adopt ordinance #823 to amend the Township’s zoning map by changing the zoning classification from R-4 Residential-Agricultural District to B-2 General Business District for parcel number 61-15-112-100-0026-00 or 3523 Hts. Ravenna Rd., Muskegon, MI 49444 as recommended by the Planning Commission.

At a public hearing on October 20, 2020, the Planning Commission gave the following reasons supporting the zone change:

1. The requested rezoning will not result in spot zoning.
2. The requested rezoning will not be inconsistent with the surrounding property.
3. The property does not have to be rezoned in order to be reasonably used.
4. The requested rezoning would be consistent with the general trend of future building and population growth in the area.
5. The requested rezoning would be consistent with the Master Plan.

This constitutes the second and final reading of Amendment Ordinance No. 823.

Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: None

NEW BUSINESS:

20-117 Resolution Appointing a Designated Assessor
The Township must appoint a designated Assessor every 5 years.

Denise Winebarger moved, Greg Hulka seconded, MOTION CARRIED, to adopt the resolution to appoint Donna VanderVries as the designated Assessor.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

20-118 Speed Limit Sign Request- Trailside
A resident has requested that the Township provide a speed limit sign be placed in Trailside subdivision.

No motion was made.

20-119 Approval to Increase Assistant Assessor Pay Per Contract
Heidi Tice moved, Greg Hulka seconded, MOTION CARRIED, to approve the pay increase of the Assistant Assessor per the collective bargaining agreement once she completes the required assessing classes.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

20-120 Payment of bills
Jeff Jacobs moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $6,824.89; Public Safety $1,734.96; Water $279,891.71; Sewer $980.01; Trust & Agency $1,695.00
Totaling: $297,126.57

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

ADDITIONAL REPORTS:
1. Denise Winebarger asked for an update on the truck route signs. Heidi Tice replied that they are on order.
2. Heidi Tice shared that a bid for new “Welcome to Fruitport” signs will be coming.

PUBLIC COMMENTS PART II: none

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to adjourn the meeting at 7:41pm.

Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: None

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 11/23/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

NOVEMBER 23, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held virtually via Zoom.com in order to fight the spread of COVID-19 and comply with current gathering limitations.
Information to access the meeting:
Meeting ID: 245 547 1320
Passcode: 107357
Join by phone: 1-312-626-6799 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 11/9/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
none

8. New Business
A. Committee Appointments
B. Open Parks Seat Discussion
C. Anti-Blight and Junk Vehicles Ordinance Discussion
D. Quarterline Rd. Cell Tower Lease Agreement Changes
E. Public Safety Director Evaluation and Contract Renewal
F. Defined Contribution Plan Agreement Addendum

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415    (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of October 26, 2020

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, October 26, 2020, in the township board room.

This meeting was also held virtually via Webex due to COVID-19 and gathering limitations.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs (via WebEx from 2350 Edmonds Rd, Turner MI), Terry Knoll, Denise Winebarger
Members Absent: none

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 13- residents; 2- employees; 5- guests; Director of Public Safety, Brian Michelli; Director of Public Utilities, Steve Biesiada; Ron Bultje, Attorney.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to approve the minutes of October 12, 2020 as presented.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the agenda as presented with the following additions at the request of the Supervisor:

Item 7-D: Letter of Support for Casino Project
Item 8-G: Discussion of Letter from Muskegon County Farm Bureau

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

CORRESPONDENCE / REPORTS
1. Brian Michelli shared that both the Fire Department and Police Department assisted Norton Shores with personnel needed for the President of the United States’ visit to Muskegon; Fire truck repairs will be seen soon in the bills.
2. Steve Biesiada shared that Dave Wilkinson has retired from the DPW. Congratulations to Dave.
3. Rose Dillon shared that invoice 82219 regarding the legal fees for the Spruce Street special assessment district has been paid in full; Invoice for legal fees associated with the Cherette Group has been paid in full.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. Ron Cooper, resident, made mention of the boundary disagreement for the proposed DDA; feels that the Township is going to have increased expenses with growth, but no tax revenue to cover it; questioned if a tax break should be given to a developer.
2. Matt Farrar, resident, commented that the boundaries of the proposed DDA can be changed until the point of ordinance adoption; the area needs economic stimulus; a developer in a DDA would still be paying the normal rate of tax; the proposed development in the DDA area would be of low impact to Public Safety; DDA funds could be used to upsize utilities to further development rather than using township funds.
3. Zach Lahring, Muskegon County Commissioner, commented that there can be no growth without investment and with growth there would be an improved tax base that would result in increased tax revenue when a DDA ends; by the county not taking action it means that it has not opted out; a DDA would have good economic impact.

UNFINISHED BUSINESS:

20-105 DDA Discussion
• Jeff Jacobs would be more in favor of a cap rather than a decrease in size so that more area could take advantage of the benefits of the DDA.
• Heidi Tice shared a letter from the Muskegon County Administrator stating that during a Ways and Means Committee meeting not one Commissioner spoke out against a DDA with a sunset clause of 15 years and a $6.8M cap.
• Members of a DDA board serve without compensation.
• Decreasing the size of the district was discussed.
• Concern of development within a DDA causing an increase in public safety needs without extra funds to cover costs.
• A DDA does not have to be permanent.
• The DDA time frame will be established when the plan is developed and the DDA can be disbanded after goals have been reached.

20-106 First Reading: Downtown Development Authority Ordinance
Terry Knoll moved, Heidi Tice seconded, MOTION CARRIED, to redefine the boundaries in Exhibit A to be south of Sternberg, East of Harvey, west of Quarterline, and north of Pontaluna and have a first reading of the ordinance with the boundary changes.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on November 9, 2020.

20-107 Letter of Support for Casino Project
Heidi Tice shared that the casino project has gained federal approval. It has been requested that the Township issue letters of support to the Midwest Regional Director of the Bureau of Indian Affairs.

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to authorize the Supervisor to send a letter of unanimous Board support to the Governor and Bureau of Indian Affairs.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

NEW BUSINESS:

20-108 Sale of DPW Truck
Steve Biesiada is seeking permission to sell a DPW truck that was replaced by a new truck and is no longer needed. Closed bids will be accepted.

Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to authorize the sale of the truck.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

20-109 Consideration of Impacts of the Executive Order
No need to develop a procedure, rather follow the guidelines given by those authorized to do so.

20-110 Blight Enforcement Ordinance Discussion
The Board asked that the Attorney draft an anti-blight ordinance that includes incomplete structures for which a valid building permit does not exist, making it a civil infraction.

20-111 First Reading: Zone Change Amendment Ordinance- Hts. Ravenna
Property owners are asking to rezone the south 300 feet of the north 600 feet.

On October 20, 2020, the Planning Commission made a recommendation to the Township Board to approve the zone change from R-4 Residential-Agricultural District to the B-2 General Business District for parcel number #61-15-112-100-0026-00 or 3523 Hts. Ravenna Rd., Muskegon, MI 49444. The change would be consistent with the Master Plan. This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on November 9, 2020.

20-112 AMAR (Audit of Minimum Assessing Requirements) Results
Fruitport Township received a perfect score on the review.

20-113 Farm Bureau Letter in Support of 2 West Greenhouse
The greenhouse wishes to complete a building expansion, however doing so the way they have planned would not fit within building and fire regulations. The Muskegon County Farm Bureau has requested a compromise of the requirements to allow the greenhouse to continue with building plans.

The Public Safety Director spoke regarding fire code issues and not being willing to risk safety and waiver on the requirements of improved access to the back of the property and fire suppression. The proposed changes would make the business more non-conforming.

Greg Mason of Michigan Township Services commented that buildings used for retail sales are not exempt as agriculture and that the plans submitted by 2 West have incomplete details. The business has the option to take the request to the Construction Board of Appeals.

20-114 Payment of bills
Andrea Anderson moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $117,675.63; Public Safety $52,973.70; Water $106,304.73; Sewer $17,014.70; Trust & Agency $651.00; Street Lights $242.93
Totaling: $294,862.69

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

ADDITIONAL REPORTS: none

PUBLIC COMMENTS PART II:
1. Ron Cooper asked for clarification of the proposed DDA boundaries; concerned about multiplying public safety calls; says the amount of time that the DDA will exist is not agreed upon.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to adjourn the meeting at 8:31pm.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None
Absent at time of vote: Jacobs

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 11/09/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

NOVEMBER 9, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held in-person AND virtually via Webex.com in order to fight the spread of COVID-19 and comply with current gathering limitations of 20 people.
Information to access the meeting:
Meeting number (access code): 126 547 8409
Meeting password: ybXr6caE3Q3 (92976223 from phones and video systems)
Join by phone: 1-415-655-0001 US Toll

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 10/26/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. Second Reading and Adoption: Downtown Development Authority Ordinance
B. Second Reading and Adoption: Zone Change Amendment Ordinance- Hts. Ravenna

8. New Business
A. Resolution Appointing a Designated Assessor
B. Speed Limit Sign Request- Trailside
C. Approval to Increase Assistant Assessor Pay Per Contract

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415    (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of October 12, 2020

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, October 12, 2020, in the township board room.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Terry Knoll, Denise Winebarger
Members Absent: Jeff Jacobs, excused

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 2- residents; 1- employees; 3- guests; Director of Public Safety, Brian Michelli; Director or Public Utilities, Steve Biesiada.

The motion by Rose Dillon, supported by Greg Hulka, was carried unanimously, to approve the minutes of September 28, 2020 as presented.

The motion by Rose Dillon, supported by Terry Knoll, was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that the Fire Department has completed ISO rating testing; the DPW has provided access to their garage for a workstation for the Police Officers afterhours; the new police cruisers are waiting at Emergency Services to be outfitted; the Fire Department has been busy with business registrations.
2. Steve Biesiada reported that a water main leak on Harvey Street that was caused during a project on the Norton Shores side of the road has been repaired by the contractor.
3. Heidi Tice shared a written recognition of Officer Tim Thompson that was received from a motorist; there will be detours as construction continues down 3rd Ave; the Fruitport Lions Club has cancelled Old Fashioned Christmas.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

20-100 DDA Discussion
Discussion occurred regarding downsizing the district and the development of the DDA Board.

The ordinance 1st reading is due to come before the board at the next meeting.

20-101 Approval of Property Assessment Administration Contract
Greg Hulka moved, Terry Knoll seconded, MOTION CARRIED, to approve the contract as presented, including the deferment of payments to spread them out during the first year.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None

NEW BUSINESS:

20-102 Approval of Bench Honoring Marjorie Nash
At the Board meeting of November 28, 2016 the Board supported a request to place a bench at town hall in honor and recognition of Marjorie Nash’s years of service to Fruitport Township.

Today Marjorie’s daughter, Kimberly Nash, presented photos and an example of the wording the family wishes to have placed on the bench. The bench will be paid for by the Nash family.

Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve the presented bench.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None

20-103 Approval of Annual Health Insurance Renewal
Options were presented for employee healthcare for 2021. A one month renewal will occur for December 1st in order to get the plan on a January 1st renewal date from there forward, aligning out of pocket costs, plan renewal, and FLEX spending accounts. A yearly renewal will occur on January 1st.

Heidi Tice moved, Greg Hulka seconded, MOTION CARRIED, to offer option 3 that includes the Blue Care Network PCP Focus plan and to continue the employee’s contribution of $55.00 per pay period.

Option 3 will continue the employees on the same plan with the same out of pocket bi-weekly contribution.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Knoll
Nays: None

20-104 Payment of bills
Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $14,054.04; Public Safety $14,305.50; Water $10,414.86; Sewer $1,258.08; Trust & Agency $1,300.00; Street Lights $14,214.06
Totaling: $55,546.54
Ayes: Knoll, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

ADDITIONAL REPORTS:
1. Brian Michelli shared that the Fire Department Santa Open House event is on hold, no decision made as of now; Trees for Tots Christmas tree sales will continue at the North Pole Ice Cream shop this year; there has been an increase drug activity arrests in the community.

PUBLIC COMMENTS PART II:
1. Brian Hosticka introduced himself as a Democratic candidate for a 91st District seat of the Michigan House of Representatives.

The motion by Terry Knoll, supported by Rose Dillon, was carried unanimously, to adjourn the meeting at 7:51pm.

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Planning Commission Meeting Minutes – 08/18/20

Minutes

PLANNING COMMISSION MEETING
FRUITPORT CHARTER TOWNSHIP
5865 AIRLINE RD, FRUITPORT, MI 49415

August 18, 2020
7:00 PM BOARD MEETING
Meeting will be held virtually via Webex.com in order to fight the spread of COVID-19.
Information to access the meeting:
Website link:
https://meetingsamer4.webex.com/meetingsamer4/j.php?MTID=m9812d65084cd0664cfdedd15ac7466a5
Meeting number (access code): 1268122499
Meeting password: p9MdhagSa23 (79634247 from video systems)

BOARD MEETING

01. Roll Call: Matthew Farrar, Brett Suchecki, Jeff Jacobs, & Kyle Osterhart.
Staff: Heidi Tice & Jacob Mason.

02. Approval of Planning Commission Minutes: meeting July 21, 2020: Accepted as presented.

03. Approve / Amend Agenda: Accepted as presented.

04. Correspondence / Reports: Items in the packet include letters relative to the zone change request. Letter went out to Golls welding on the non compliance temporary sign. General consensus of the PC was to give Golls a choice between completing the sign or remove it from the site plan (which will require Golls to get PC approval of a new sign in the future).

Discussed frontage requirements for R-4. Clear consensus of the PC is that R-4 zoning requires a minimum of 300’ of road frontage…not 66’.

05. Public Comments pertaining to agenda topics: None were heard.

New Business

06. Public Hearing – PUD special use
Parcel – 61-15-122-100-009-50
Meijer Store #232 – additional electric car charging stations

Motion by Farrar supported by Jacobs to open public hearing.

Discussion ensued.

Motion by Farrar to close public hearing. Support by Suchecki. Roll call unanimous.

Motion to grant PUD amendment the Meijer PUD to include electric car chargers as shown on the site plant dated 4-20-2020. Support by Jacobs. Roll call unanimous.

1. The motion is made to grant the special use request for parcel number 61-15-122-100-009-50 for the following requested special use: additional electric car charging stations

2. The motion is based upon specific findings by the Township relative to the factors specified in Section 42-157 of the Zoning Chapter.
a. The special use will be harmonious with and in accordance with the general objectives or with any specific objections of the Master Plan. This finding is based upon the following fact(s): Existing use does not change.

b. The special use will be designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity, and it [will/will not] change the essential character of the same area. This finding is based upon the following fact(s): existing stations on site.

c. The special use will not be hazardous or disturbing to existing or future uses. This finding is based upon the following facts: Existing approved use.

3. If the motion is to grant approval, the following conditions are established as authorized by Section 42-158 of the Zoning Chapter.
a. The special use must comply with the site plan, dated 4-20-2020, submitted to the Township, as well as any written material submitted by the applicant to the Township.

b. The special use must comply with all federal, state, and Muskegon County laws, rules, regulations, and requirements.

c. The special use must be acquired, developed, and completed in conformance with the Zoning Chapter, as amended, and the rest of the Fruitport Charter Township Code of Ordinances.

d. The construction of the special use must be completed within 2 years. This deadline may be extended by the Township, without going through the entire application process, upon request by the applicant and evidence showing that the applicant is proceeding in good faith toward completion.

e. If the special use approval is contingent upon public water service or public sanitary sewer service or both being provided, then no construction of the special use may begin until all required easements are in place, all required forms have been completed, and all approvals for service have been obtained.

f. A financial guarantee is required as allowed by Section 42-158(d) of the Zoning Chapter. The details of the financial guarantee are: None.

g. A digital copy of the site plan as approved shall be provided to the Fire Inspector at brian.michelli@mcd911.net, or such other e-mail address as the Fire Inspector may designate.

h. Any other conditions placed by the Township upon the special use: None.

07. PUD site plan revision – Additional electric car charging units
Parcel – 61-15-122-100-0009-50
Address: 5300 S Harvey St. Muskegon, MI 49444 Meijer Store #232

1. The motion by Osterhart is made to grant the planned unit development application for parcel number(s) 61-15-122-100-0009-50, for the proposed planned unit development known as Meijer additional car chargers.

2. The motion is based upon specific findings by the Township relative to the factors specified in Section 42-486 of the Zoning Chapter.
a. The proposed planned unit development is consistent in all respects with the preliminary development plan approved by the Township Board, including any conditions imposed on the preliminary development plan approval. Changes in any of the following features of the planned unit development shall require resubmittal of a revised preliminary plan for review by the Planning Commission and the Township Board:
–(1) Addition of uses different from those included in the preliminary plan;

–(2) Increases in the size, height, or number of buildings;

–(3) For a residential development, any increase in the number of dwelling units; and

–(4) Any change deemed by the Planning Commission to be inconsistent with the preliminary plan previously approved by the Planning Commission and the Township Board.

b. The proposed planned unit development conforms with the policies, goals, guidelines, and recommendations concerning land use, vehicular access and circulation, pedestrian circulation, building placement and design, landscaping, signage, and amenities contained in the Master Plan, and any sub-area plan which has been adopted by the Planning Commission as an element of the Master Plan. This finding is based upon the following fact(s): Existing car charging stations on site.

c. The proposed planned unit development is consistent with and does promote the intent of the Zoning Chapter. This finding is based upon the following fact(s): Site plan.

g. The proposed planned unit development has safe and efficient ingress and egress, with particular reference to pedestrian safety and convenience, traffic flow, and control and access in case of fire or other emergency. This finding is based upon the following fact(s): Site plan.

3. If the motion is to grant approval, the following conditions are established.
a. The planned unit development must comply with the site plan, dated 4-20-2020, submitted to the Township, as well as any written material submitted by the applicant to the Township.

b. The planned unit development must comply with all federal, state, and Muskegon County laws, rules, regulations, and requirements.

c. The planned unit development must be acquired, developed, and completed in conformance with the Zoning Chapter, as amended, and the rest of the Fruitport Charter Township Code of Ordinances.

d. The conditions of the planned unit development, including a performance guarantee, shall be set forth in an agreement between the Township and the applicant which complies with Section 42-487 of the Zoning Chapter.

e. The time limit for the planned unit development must comply with Section 42-489 of the Zoning Chapter.

f. If the planned unit development approval is contingent upon public water service or public sanitary sewer service or both being provided, then no construction of the planned unit development may begin until all required easements are in place, all required forms have been completed, and all approvals for service have been obtained.

g. A digital copy of the site plan as approved shall be provided to the Fire Inspector at brian.michelli@mcd911.net, or such other e-mail address as the Fire Inspector may designate.

h. Any other conditions placed by the Township upon the planned unit development:

Motion was supported by Jacobs. Roll call unanimous.

Old Business

07. Site Plan – 2West 5542 S Dangl Fruitport, MI 49415
Parcel 61-15-124-300-0001-00
Purpose – Expansion of retail greenhouse

Motion by Jacobs to close public hearing, supported by Suchecki. Roll call unanimous.

1. The motion is made by Osterhart to grant the site plan request for parcel number(s) 61-15-124-300-0001-00

2. The motion is based upon specific findings by the Township relative to the factors specified in Section 42-224 of the Zoning Chapter.
a. All elements of the site plan are harmoniously and efficiently organized in relation to topography, the size and type of lot, the character of adjoining property and the type and size of buildings. The site will not impede the normal and orderly development or improvement of surrounding property for permitted uses. This finding is based upon the following fact(s): Site plan.

c. Special attention has been given to proper site surface drainage. Removal of stormwaters will not adversely affect neighboring properties. This finding is based upon the following fact(s): site plan.

e. Buildings or groups of buildings rearranged as to permit emergency vehicle access. This finding is based upon the following fact(s): Site plan.

3. If the motion is to grant approval, the following conditions are established.
a. The development must comply with the site plan, dated 8-17-2020, submitted to the Township, as well as any written material submitted by the applicant to the Township.

b. The development must comply with all federal, state, and Muskegon County laws, rules, regulations, and requirements.

c. The development must be acquired, developed, and completed in conformance with the Zoning Chapter, as amended, and the rest of the Fruitport Charter Township Code of Ordinances.

d. The development must be completed within 2 years. This deadline may be extended by the Township, without going through the entire application process, upon request by the applicant and evidence showing that the applicant is proceeding in good faith toward completion.

e. If the site plan approval is contingent upon public water service or public sanitary sewer service or both being provided, then no construction of the development may begin until all required easements are in place, all required forms have been completed, and all approvals for service have been obtained.

f. A digital copy of the site plan as approved shall be provided to the Fire Inspector at brian.michelli@mcd911.net, or such other e-mail address as the Fire Inspector may designate.

g. Any other conditions placed by the Township upon the site plan approval:
–1. Handicap parking to meet ADA specifications and current codes.
–2. Remove small 241 x 48 greenhouse on the NW corner when building is complete.
–3. Plans submitted are to be dated 8-17-2020.
–4. Siding shall be board and batten.

Motion supported by Farrar. Roll call Unanimous.

09. Public Comments

10. Adjournment: Meeting adjourned at 7:50 p.m.

The township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the Township Clerk:
Andrea Anderson
Fruitport Charter Township
5865 Airline Rd, Fruitport, MI 49415
(231) 865-3151.

September 22, 2020 – September Parks Meeting Minutes

September Parks Meeting Minutes
September 22, 2020

Call to order: 18:11

Attending: Ken Hulka, Marjorie Nash, Ross Spyke, Jeff Widmayer, Travis Nadeau arrive short after start.
Not in attendance: Karen Johnson

Updates from Ken:
Sheringer Park
• Sprinkling schedule adjusted to split water between days when the fields do not see heavy use. Also, the schedule has been moved to a PM timeframe
• The golf cart battery for the line painter was not charging, so a new one was ordered. Rose ordered a new battery, but lining for the season cannot be completed until it is received
• Travis informed Ken there was a dead spot in the grass and a hole that need attention. Ken was going to have Dean look into it
• Weeds around the gravel parking area need to be addressed as they are becoming unsightly

Pine Park
• Football field saw some heavy usage by an unknown group
• Eagle Scout completed sidewalk project to allow additional access

Farr Park
• Nothing significant to report.
• Well fixed and water sampling occurring

Other Business:
• Dean will most likely be on full time until mid- to end of November
• Pine Park and Sheringer Park both need paved parking lots to be seal coated
–Ken to get quotes as requested
• Ken will get quotes on paving the either of the gravel parking lots at the Sheringer Park complex as requested

Motion to adjourn made by Jeff, second by Travis
Meeting adjourned 19:00

Fruitport Charter Township Board of Trustees Meeting Minutes of September 28, 2020

This meeting was held virtually via Webex due to COVID-19.

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, September 28, 2020, via Webex electronic meeting.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: none

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 0- residents; 1- employees; 7- guests; Director of Public Safety, Brian Michelli; Director or Public Utilities, Steve Biesiada; Attorney, Ron Bultje.

Rose Dillon moved, Denise Winebarger seconded, MOTION CARRIED, to approve the minutes of September 14, 2020 as presented.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

Terry Knoll moved, Andrea Anderson seconded, MOTION CARRIED, to approve the agenda as presented.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that the new cruisers should be arriving soon.
2. Heidi Tice shared about a letter and donation received by the Fire Department; the Muskegon County recycling and tire events have been cancelled; she shared a newsletter from West Michigan Regional Development Commission; gave a report on the senior survey that was distributed in tax bills.
3. Steve Biesiada reported that the current hydrant flushing will be complete soon; an employee of the DPW will be retiring soon.
4. Andrea Anderson shared that an elections grant was applied for and awarded $5,000 from the Center for Tech and Civic Life.

PUBLIC COMMENTS REGARDING AGENDA ITEMS:
1. The Clerk shared a written comment received from Ron Cooper regarding his disagreement with the proposed DDA, the size of the district, and that things shouldn’t be voted on in virtual meetings.

UNFINISHED BUSINESS:

20-094 Reappointment of Jason Franklin to Planning Commission
Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to accept the Supervisor’s reappointment of Jason Franklin to the Planning Commission.
Jason’s three year term will expire September 2023.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

20-095 DDA Discussion
Heidi Tice shared a letter from Fruitport Community Schools’ Superintendent, Bob Szymoniak.
Heidi Tice shared an opinion letter from Attorney Ron Bultje in response to Mr. Szymoniak’s letter on the proper process to follow when establishing a DDA.
None of the taxing authorities will lose what tax revenue they are currently receiving.
If the board wished to make the district smaller, a public hearing would not be necessary.
A DDA would not capture state, local, or intermediate school tax revenue.
The attorney advised that there is not a conflict of interest regarding a trustee being a lessee/business owner in the proposed district or a trustee being an employee of the County that would cause one to abstain from voting on the DDA.

The ordinance for the creation of the DDA will come to the Board for a vote on October 26th.

NEW BUSINESS:

20-096 Property Assessment Administration Contract Discussion
The new proposed contract shows an increase in fees to $94,000/year. It was mentioned that Fruitport Township has the heaviest load of permits, new house starts, and tax tribunals in the County. The County would likely be willing to increment the increase allowing for easier payment. The cost of hiring an in-house Assessor would likely cost the Township more than contracting with the County. The contract will be voted on at the next meeting.

20-097 Water/Sewer Penalties/Late Fees
The Township chose to withhold penalties for late water/sewer payments during the COVID shutdown. It is requested that those resume as normal. Water shut-offs will continue to follow current executive orders.
Heidi Tice moved, Terry Knoll seconded, MOTION CARRIED, to return to assessing late fees and penalties as of October 1, 2020.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

20-098 Michigan Public Safety Communications System Member Subscriber Agreement
This agreement is for the use of the new 800mh radio system and related services.
Rose Dillon moved, Greg Hulka seconded, MOTION CARRIED, to enter into the provided Michigan Public Safety communications System Member Subscriber Agreement.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

20-099 Payment of bills
Greg Hulka moved, Denise Winebarger seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $27,319.50; Public Safety $27,498.40; Water $9,029.33; Sewer $17,269.21; Trust & Agency $641.40
Totaling: $81,757.84
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

ADDITIONAL REPORTS:
1. Heidi Tice shared that the Fruitport Lion’s Club has cancelled the Old Fashioned Christmas Event, however there will be trees decorated in the park.

PUBLIC COMMENTS PART II: none

The motion by Terry Knoll, supported by Heidi Tice, was carried unanimously, to adjourn the meeting at 9:15pm.

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR

Fruitport Township Board of Trustees Meeting Agenda – 10/26/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

OCTOBER 26, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

This meeting will be held in-person AND virtually via Webex.com in order to fight the spread of COVID-19 and comply with current gathering limitations of 20 people.
Information to access the meeting:
Meeting number (access code): 126 884 8073
Meeting password: 6vcPAuY7X5U (68272897 from phones and video systems)

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 10/12/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. DDA Discussion
B. First Reading: Downtown Development Authority Ordinance

8. New Business
A. Sale of DPW Truck
B. Consideration of Impacts of the Executive Order
C. Blight Enforcement Ordinance Discussion
D. First Reading: Zone Change Amendment Ordinance- Hts. Ravenna
E. AMAR (Audit of Minimum Assessing Requirements) Results

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415     (231) 865-3151

Fruitport Township Board of Trustees Meeting Agenda – 10/12/20

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

OCTOBER 12, 2020

6:30 P.M. WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance to the Flag of the United States
2. Roll call
3. Approval of board minutes: 9/28/20
4. Approve / amend agenda
5. Correspondence / reports
6. Public comments regarding agenda items

7. Unfinished Business
A. DDA Discussion
B. Approval of Property Assessment Administration Contract

8. New Business
A. Approval of bench honoring Marjorie Nash
B. Approval of Annual Health Insurance Renewal

9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Andrea Anderson, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415    (231) 865-3151

Fruitport Charter Township Board of Trustees Meeting Minutes of September 14, 2020

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, September 14, 2020, in the township board room.

The township’s auditor, Eric VanDop, gave the audit presentation during work session (due to time constraints with another municipality).

The meeting was moved to the Fire Department next door in order to comply with the current COVID-19 executive order and allow for more people to be gathered in an outdoor space.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: none

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 12- residents; 1- employees; 4- guests; Director of Public Safety, Brian Michelli; Director or Public Utilities.

Terry Knoll moved, Greg Hulka seconded, MOTION CARRIED, to accept the fiscal year 2019/2020 audit.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

Rose Dillon moved, Terry Knoll seconded, MOTION CARRIED, to leave the balance of $198,503 in Public Safety for future capital purchases.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

The motion by Heidi Tice, supported by Andrea Anderson, was carried unanimously, to approve the minutes of August 24, 2020 as presented.

The motion by Rose Dillon, supported by Heidi Tice, was carried unanimously, to approve the agenda as presented.

CORRESPONDENCE / REPORTS
1. Brian Michelli reported that the recently purchased police cruisers should be delivered soon; the Fire Department will be wearing yellow rose shirts as part of their uniform for the month of September as part of fire fighter suicide prevention awareness.
2. Steve Biesiada reported that the backhoe has been repaired and is back in operation; hydrant flushing will be taking place over the next 3 weeks; the new valve installed in the smiley water tower is working and showing positive effects.
3. Andrea Anderson shared election turnout statistics for the August election.
4. Heidi Tice shared that Crockery Township is working on updating their master plan; the Police Officer’s Labor Council would like to start collective barganning soon and asked the board to submit input; shared the Muskegon County AMAR report; shared the Township Insights newsletter.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

20-091 Public Hearing: Proposed DDA
(a.) Andrea Anderson moved, Heidi Tice seconded, MOTION CARRIED, to open the Public Hearing at 7:15pm.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

Comments:
1. Matt Farrar, Muskegon County Public Works Director and Economic Development, opened with statements regarding the function of a DDA including what funds can be spent on such as water and sewer infrastructure, roads, streetscapes, and more. Whether or not Muskegon County would opt out would need to be considered by the Muskegon County Board of Commissioners. The only tax increments captured by the DDA would be on growth and new development.

2. Ron Cooper asked many questions on why it is needed, what it would be used for, how it would impact the schools, and more.

3. Jon Bryant of Rockford Michigan and developer in the area of the proposed DDA inquired about the limitations and uses of the funds, are funds directed at properties in the DDA. He mentioned that he is aware of many times where the existence of a DDA has benefitted the community. He has developed several businesses in which having a DDA was influential in the location choice.

4. Bob Szymoniak, Superintendent of Fruitport Community Schools, asked questions on what school funds could be included in the tax capture of the DDA. He shared that a resolution would be going in front of the school board to opt out of the DDA.

5. Tim Burgess inquired about the boundaries and what would be included in the DDA.

6. Denny Cherette, owner of the golf course within the proposed DDA boundaries, gave some history and benefits of DDA’s, shared that he has been involved in several DDA’s in other areas including Grand Haven, gave opinions that there is zero economic downfall to developing a DDA, and stated that a DDA would make the area become competitive.

7. Pam Harris, Fruitport resident, inquired about what type of development would be encouraged in the area of the DDA, shared that the area needs to be stimulated with multifaceted growth and needs to continue with development in that particular corridor.

8. Tony Moulatsiotis, Muskegon County Treasurer, stated that the County is not in any position financially to opt in to a DDA.

9. Trustee Denise Winebarger asked for an update on the proposed casino. She also stated that she is an employee of the County and that her hours have been cut and that the County is not in a good financial position.

10. Treasurer Rose Dillon stated that the Muskegon County Administrator said in a previous meeting that he would be in favor of getting the DDA approved in Fruitport.

11. Trustee Jeff Jacobs made a statement clarifying that he does not own any property within the proposed DDA district.

A heated discussion involving Tim Burgess, Denny Cherette, Tony Moulatsiotis, Ron Cooper, other attendees, and members of the board occurred.

(b.) The motion by Andrea Anderson, supported by Heidi Tice, was carried unanimously to close the Public Hearing at 8:16pm and return to open session.

Trustee Greg Hulka asked if the Township can wait to make a decision on creating the DDA until it is known whether the County and school will opt out.

Supervisor Heidi Tice stated that she would seek the Attorney’s advice on the questions presented in the public hearing.

The Township has 60 days from the time of the public hearing to adopt the ordinance to create the DDA.

NEW BUSINESS:

20-092 Appointment of Ron Becklin to the Board of Review
Heidi Tice moved, Rose Dillon seconded, MOTION CARRIED, to appoint Ron Becklin to fill the current term as “alternate” on the Board of Review.
Ron’s term will end January 1, 2021.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: None

20-093 Payment of bills
Heidi Tice moved, Rose Dillon seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $53,229.75; Public Safety $34,641.66; Water $172,717.14; Sewer $1,622.17; Trust & Agency $2,400.00; Street Lights $14,302.73
Totaling: $278,913.45
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

ADDITIONAL REPORTS: none

PUBLIC COMMENTS PART II: none

The motion by Greg Hulka, supported by Terry Knoll, was carried unanimously, to adjourn the meeting at 8:26pm.

ANDREA ANDERSON, CLERK

HEIDI TICE, SUPERVISOR