Village of Fruitport Council Meeting Minutes – 08/17/20


August 17th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles (joined at 7:02pm) and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of August 17th Meeting Agenda
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of the July 27th Special Council meeting minutes
Motion made by Jeff to approve the July 27th minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment

6. Correspondence
Ann read a thank you note to council from Sue Halter, Dancing into Sunset, and a congratulations letter from Senator Bumstead about receiving the MNTRF kayak launch grant.
A craft show has been scheduled for September 19th. Council discussed that the vendors need to abide by the Governor’s Order that is in place at that time and keep track of people limiting it to the number allowed for outdoor events at the time.

7. Reports from Officers
Amy will report under agenda items.
Carl discussed the speed issue on Bridge Street. Roger advised that council needs to change the ordinance to not allow over 3 axle trucks. The item will be put on next month’s agenda.
Bill has been working with the DPW Supervisor Justin to move electrical down on electric poles so that is in unnecessary to have a bucket truck when setting up the Christmas lights.
Bill will get quotes and present at a future meeting.
Jay advised the Planning Commission is going to have a Special meeting on August 27th to discuss goals and objectives for the Master Plan. He anticipates a draft of the Master Plan to be presented to council in October or November.
Jeff questioned if there could no parking signs on Bridge Street before the bridge and up to the S curve. Carl agreed and mentioned they would need to be removed during Old Fashioned Days. Jeff has spoken to Christian Concrete about removal of some sidewalks in the Village. No other company has responded to his calls. He will have a quote by the next council meeting.
Jeff questioned the 3 drains at Maple & 6th Street. He said they always need to get dug out. Roger asked that he get together with him to show him the issues.
Roger discussed a tree that a resident removed a tree that was in the Village road right of way. He advised the Village attorney is on vacation and will check into the issue upon his return.

8. New pickup truck
Bill reviewed the cost of a new pick-up truck through MIDeal. Going through MIDeal the cost is reduced approximately 30%. Motion made by Bill to purchase a new pickup truck with the specifications provided to the council for a cost not to exceed $31,872.00, supported by Carl.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

9. Bridge Street curb
Roger reviewed the 3 quotes with council. Motion made by Carl to accept the bid from M&M Concrete in the amount of $2300.00 paid out of the Major Streets Fund, supported by Jeff.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Village Logo/Motto
Amy referred council to the questions that David Jirousek provided about a new logo. She will send out an email to council to gain their input. Amy will compile the data for discussion at the next council meeting.

11. 2020 3rd Ave Project
Jay advised that he and Roger attended a pre-construction meeting today. He anticipates the road project starting the first week of September and taking 4-6 weeks to complete. The total project with the new traffic signal will be completed by the end of November.

12. Kayak Launch
a. Design Update – Matt Levandoski from Prein and Newhoff reviewed the change in layout for the kayak launch due to high water levels. The new design will not impact our grant. The changes were slight modifications. Council asked questions about the new design. Amy advised that she spoke to the coordinator from the DNR and the change is fine if it does not change the items that gave us points toward the grant award. The cost may go down which would lower the Village match.

b. Resolution – See attached resolution.

13. Public Comment

14. Warrants
Motion made by Carl to approve the warrants, supported by Jeff. With a unanimous vote, the motion carried.

15. Adjournment
Motion made by Amy to adjourn the meeting at 8:10pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix