Fruitport Board of Education
Regular Monthly Meeting
October 15, 2018 7:00 p.m.
Board Room
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 18-128. MOTION by Franklin, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0
V. PRESENTATIONS
Rehmann Robson, LLC representative, Will Love presented the 2017-18 audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no difficulties or findings. Will stated, “The Fruitport audit was as clean as clean audits get.”
VI. COMMUNICATIONS
Secretary, Steve Kelly read aloud a thank you note from Jamie and Courtney Stahl.
VII. REMARKS FROM THE PUBLIC
None.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.
IX. CONSENT AGENDA
Item 18-129. MOTION by Franklin, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of September 24, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. Acceptance of the 2017-18 Annual Financial Audit.
Item 18-130. MOTION by Cole, SECOND by Buckner to accept the 2017-18 Annual Financial Audit as presented by Rehmann Robson, LLC.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 8, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held October 8, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Paul Matz, and Bob Szymoniak were present. The committee discussed the Audit Report, Cash Flow, Tentative Agreements, ECC Rates, a Bond Change Order, and Merit Pay.
2. ECC Rate Increase.
Item 18-131. MOTION by Buckner, SECOND by Cole to approve an increase of the Early Childhood Center daycare rate of $4.00 per week per child as presented.
MOTION CARRIED 7-0
3. New Vestibule – Change Order.
Item 18-132. MOTION by Buckner, SECOND by Cole to approve the change order relocating the entrance into the gym from the newly constructed varsity locker room as presented.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 11, 2018.
Steve Kelly reported on a Personnel Committee meeting held October 11, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed Tentative Agreements, Non-Affiliate Staff Pay Increase, ECC Staff Pay Increases, ECC Rates, a Bond Change Order, ESL Teacher, and Merit Pay.
2. Fruitport Affiliated Administration Association Tentative Agreement.
Item 18-133. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Fruitport Affiliated Administration Association as presented.
MOTION CARRIED 7-0
3. Fruitport Clerical Association Tentative Agreement.
Item 18-134. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Fruitport Clerical Association as presented.
MOTION CARRIED 7-0
4. Fruitport Transportation/Food Service Association Tentative Agreement.
Item 18-135. MOTION by Kelly, SECOND by Brott to ratify the tentative agreement for a three year contract with the Transportation/Food Service Association as presented.
MOTION CARRIED 7-0
5. Fruitport Non-Affiliated Group Pay Increase.
Item 18-136. MOTION by Kelly, SECOND by Brott to approve the non-affiliated staff pay increases as presented.
MOTION CARRIED 7-0
6. Early Childhood Center Pay Increase.
Item 18-137. MOTION by Kelly, SECOND by Franklin to approve the ECC staff pay raises as presented.
MOTION CARRIED 7-0
7. Merit Pay.
Item 18-138. MOTION by Kelly, SECOND by Brott to approve the merit pay system for teachers and principals/assistant principals as presented.
MOTION CARRIED 7-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held October 10, 2018.
Jill Brott reported on a Student Affairs Committee meeting held October 10, 2018. Dave Hazekamp, Susan Franklin, Jill Brott, and Bob Szymoniak were present. The committee discussed Reproductive Health Curriculum, Tentative Agreements, Non-Affiliate Staff Pay Increase, ECC Staff Pay Increases, a Bond Change Order, and
Merit Pay.
2. Overnight Trip Request.
Item 18-139. MOTION by Brott, SECOND by Franklin to approve the Fruitport Band trip to Orlando Florida, April 1-6, 2019 as presented.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole congratulated the high school marching band for receiving 1st place at the Belding Invitational! He also stated that the band took home awards for Best Music, Best Visual, and Best General Effect. Currently, the Fruitport Marching Band is ranked sixth in the state.
Jill Brott acknowledged the varsity volleyball team for earning the City Championship back-to-back.
Steve Kelly mentioned Fruitport Education Foundation’s upcoming Fifth Quarter Party on November 10, 2018. He encouraged everyone to attend.
Jill Brott commented on Homecoming. She has heard many positive comments about the event.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet November 8, 2018 at 11:30 a.m.
2. Personnel Committee will meet November 12, 2018 at 4:45 p.m.
3. Student Affairs Committee will meet November 12, 2018 at 5:30 p.m.
4. Ad Hoc Construction Meeting, October 23, 2018, 10:15 a.m.
5. High School Community Open House, October 27, 2018 9:00 – 11:00 a.m.
6. Fruitport Education Foundation “Fun”raiser, November 10, 2018, 6:30 p.m. @ Bella Maria’s.
7. MAISD Fall Dinner, November 29, 2018 – 5:30 p.m. @ the Lake House
XVI. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson addressed the Board regarding a recent conversation she had with a community member. The community member spoke highly of Fruitport Community Schools and Pam stated, “It is nice to hear other people recognizing the pride we have at FCS.”
XVII. CLOSED SESSION – Superintendent’s Evaluation per his request
Item 18-140. MOTION by Buckner, SECOND by Brott to enter into Closed Session to consider the periodic personnel evaluation of Superintendent Szymoniak, such closed session having been requested by Superintendent Szymoniak. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
The Board entered Closed Session at 7:55 p.m.
The Board came out of Closed Session at 9:09 p.m.
XVII. ADJOURNMENT
Item 18-141. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 9:09 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary