Fruitport Board of Education
Regular Monthly Meeting
November 19, 2018 7:00 p.m.
Beach Elementary Gymnasium
I. The Regular meeting of the Board of Education was called to order at 7:02 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Elroy Buckner.
IV. APPROVAL OF AGENDA
Item 18-145. MOTION by Brott, SECOND by Franklin to approve the agenda with the addition of an overnight trip request made by the Middle School Robotics Team (XIII -3).
MOTION CARRIED 6-0
V. PRESENTATIONS
Beach Elementary, Principal, Courtney Stahl welcomed the Board, staff, and community to the board meeting. She gave a presentation on Childhood Trauma and how Beach school is embracing students who come from trauma. She spoke about “Cozy Corners” in classrooms, a Sensory hallway coming soon, and introduced “Scout”, a therapy dog who will work with students. Counselor, Kelly Hoekenga spoke to the Board about the process of selecting a therapy dog, upcoming training, and how the puppy has already begun her work with students. The therapy dog will be a positive resource when working with students from trauma. Courtney also introduced our Navigator, Marissa Brandenburg and talked about the work Marissa is doing with our families in need.
Curriculum Director, Allison Camp gave a presentation on staff evaluations. She spoke about the various components of the evaluations mandated by the State of Michigan. Allison explained how student growth plays into the final evaluation score and how the same growth percentage is used across the district in teacher evaluations, building administrators, superintendent, and in her evaluation.
VI. COMMUNICATIONS
Secretary, Steve Kelly read aloud two thank you notes from the family of Marilyn Barney.
VII. REMARKS FROM THE PUBLIC
None.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak spoke briefly about the high school construction project. He encouraged everyone to take a look at the new panels going up on the exterior of the second story. “The building is going to look amazing!” he commented.
IX. CONSENT AGENDA
Item 18-146. MOTION by Franklin, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Closed Session Minutes of October 15, 2018.
2. Approval of Special Board Meeting Minutes of October 26, 2018
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 6-0
X. GENERAL BOARD BUSINESS
1. Bid Pack 2.
Item 18-147. MOTION by Cole, SECOND by Brott to approve the recommendation that Owen-Ames-Kimball Co. be authorized to issue Letters of Intent, in the amount indicated, to contractors and suppliers as noted in the board packet, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 6-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 8, 2018.
Kris Cole reported on a Business and Finance Committee meeting held November 8, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, John Winskas, and Bob Szymoniak were present. The committee discussed the cost of issuing bonds, Bid Pack 2, a TA with the Maintenance Association, and possible future funding of Robotics’ coaches.
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 12, 2018.
Steve Kelly reported on a Personnel Committee meeting held November 12, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed the Maintenance Association TA, the Central Office Administrative Support recommendation, Bid Pack 2, and the cost of issuing bonds for the 2016 millage.
2. Fruitport Maintenance Association Tentative Agreement.
Item 18-148. MOTION by Kelly, SECOND by Franklin to ratify the tentative agreement for a three year contract with the Fruitport Maintenance Association as presented.
MOTION CARRIED 6-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held November 12, 2018.
Jill Brott reported on a Student Affairs Committee meeting held November 12, 2018. Dave Hazekamp, Susan Franklin, Lauren Chesney, and Bob Szymoniak were present. Jill Brott was absent to attend a parent meeting at Shettler per her membership on the Reproductive Health Committee. The committee discussed amending the commencement policy, the TA with the Maintenance Association, the new Central Office Administrative Support recommendation, Bid Pack 2, and the cost of issuing the 2016 millage bonds.
2. Overnight Trip Request.
Item 18-149. MOTION by Brott, SECOND by Franklin to approve the Fruitport Trojan Traveler trip to France and Spain June 9-18, 2020 as presented.
MOTION CARRIED 6-0
3. Overnight Trip Request.
Item 18-150. MOTION by Brott, SECOND by Franklin to approve the Fruitport Middle School Robotics’ trip to state competition December 14, 2018 as presented.
MOTION CARRIED 6-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about her attendance at the MASB conference November 2nd and 3rd. She was pleased with the breakout sessions and the guest speakers. She also commented that Fruitport is right on track with regards to the duties of a school board.
Jill Brott also commented on the Boo Bash at Shettler Elementary. She assisted with some of the activities and thought it was a great event for students.
Steve Kelly spoke about the MASB conference. He appreciated attending the superintendent’s evaluation session and was able to bring back additional information about the process. Steve stated, “Attending the conference just reiterates that the Fruitport Board of Education is doing a lot of things right!”
Dave Hazekamp mentioned the success of the Fruitport Education Foundation’s 5th Quarter Party. Over $17,000 was raised to benefit the teachers and students of Fruitport Community Schools. He thought the food, entertainment, and crowd were fantastic.
Kris Cole explained that the middle school robot would not cooperate two days prior to competition. He was surprised when they took home the championship on Saturday, November 10th earning the right to compete at State. The team will be competing on December 14th in Battle Creek at the Kellogg Arena.
Kris Cole also spoke about the elementary FIRST LEGO League competition on November 17th. All three Fruitport elementary buildings did very well. Kris talked about the importance of “coopertition” a word used to describe unqualified kindness and respect in the face of competition.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet December 3, 2018 at 11:30 a.m.
2. Personnel Committee will meet December 5, 2018 at 5:00 p.m.
3. Student Affairs Committee will meet December 5, 2018 at 5:30 p.m.
XVI. REMARKS FROM THE PUBLIC
None.
XVII. CLOSED SESSION – Superintendent’s Evaluation per his request
Item 18-151. MOTION by Cole, SECOND by Brott to enter into Closed Session to discuss the personnel evaluation of Superintendent Szymoniak, such closed session having been requested by Superintendent Szymoniak. Roll Call: Brott, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent: Buckner.
MOTION CARRIED 6-0
The Board entered Closed Session at 8:09 p.m.
The Board came out of Closed Session at 8:53 p.m.
XVII. ADJOURNMENT
Item 18-152. MOTION by Cole, SECOND by Brott to adjourn.
MOTION CARRIED 6-0
The meeting adjourned at 8:53 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary