Click the image above for the Village of Fruitport’s March 25, 2019, Regular Council Meeting minutes‒recently released with its attachments (PDF format).
VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
MARCH 25, 2019
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm
2. Pledge
3. Prayer
4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jeff Guiles, Carl Rothenberger and Bill Overkamp.
Absent: Jay Bolt
Also, present Dave Bossenbroek, Village attorney and Matt Hulst, Engineer from Prein & Newhof
5. Approve the agenda for the March 25th Council meeting
Motion made by Jeff to approve the March 25th agenda, supported by Amy. With a unanimous vote, the motion carried.
6. Public Comment
Eli Cooper, 142 N 3rd, questioned the sewer project status he was advised it will be discussed later in the meeting.
7. Correspondence (Ann)
None
8. Reports from Officers (Each Council Member)
Donna advised the library is doing well.
Jeff will start working on reviewing the sidewalk and trees with our DPW Staff
Amy has been working on the road project and kayak launch project that will be discussed later in the meeting.
Bill had nothing to report.
Carl gave an update on the hiring of the DPW Supervisor. The interviews took place last week. Carl, Bill, Roger and Matt Farrar, Muskegon County DPW Director interviewed the candidates. The Personnel Committee is recommending the hiring of current employee Justin Clish to the position of DPW Supervisor. The recommended salary is $19.00 per hour to start and after a 120-day probation period will be raised to $19.50 per hour. He will receive a stipend of $50.00 per month for his cell phone. Carl made a motion to hire Justin at the rates suggested, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Carl made an additional motion to post a DPW Worker job on Indeed and the MML web-site with a pay range of $13.00 to $16.00 per hour, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
Roger had nothing to report.
9. 2020 3rd Avenue Project
a. Sewer petition
Dave Bossenbroek, Village attorney discussed the petition received in favor of sewers for the 2020 3rd Ave Project. The numbers show that there is not enough support in favor of the sewers. Motion made by Amy to continue the road project without sewers, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Amy and Carl both thanked Jim Pancy for his efforts in the sewer petition.
b. Engineering Cost Projection
Amy directed the council to review the new probable costs sheets for both the road restructuring and resurfacing. She also went over a breakdown of current Village funds allocated for the project and potential additional Village funds in the upcoming fiscal years.
Amy asked Matt Hulst, Engineer from Prein and Newhof to discuss the options. Matt explained why it would be beneficial to the Village to make a decision within the next month so that Prein & Newhof could start the process. Matt discussed both options. The council asked multiple questions and a discussion took place. A discussion took place about the application for Cat B funding. At a previous meeting a resolution was passed to apply for Cat B funding for the total reconstruction with sewers. Motion made by Amy to amend the Category B funding resolution to authorize Prein & Newhof to make a grant application for the Category B funding up to $250,000.00 for road resurfacing on Third Avenue and to authorize Roger Vanderstelt and Ann LaCroix to sign the application, supported by Carl.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
(See attached revised Resolution 2019-2)
10. Lions Club Old Fashioned Days Fireworks permit, Street Closure and Traffic Order
Roger reviewed the 3 requests from the Lions Club. A discussion took place about Street Closure dates. The council agreed to hold off on approving Street Closures and the Traffic Order until the next meeting and discussing with the Lions’ Club. Motion made by Roger to approve the Lions’ Club Request for a Fireworks permit, supported by Jeff. With a unanimous vote, the motion carried.
11. Resolution for Decertification of a portion of Lake Street
Roger explained that 225 feet of Lake Street needs to be decertified. Resolution offered by Roger, supported by Jeff.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
(See attached copy of resolution.)
12. Pomona Park Kayak Launch & Parking Concept Public Hearing
Motion made by Carl to close the regular meeting at 7:40pm, supported by Jeff. With a unanimous vote, the motion carried.
Motion made by Carl to open the Pomona Park Kayak Launch & Parking Concept Public Hearing at 7:41pm, supported by Jeff. With a unanimous vote, the motion carried.
Matt Hulst gave a presentation of the approved concept for the Pomona Park Kayak Launch & Parking Concept. It is part of the Water Trail Network. The total cost is 200,000.00. The Village contribution is $75,000.00.
Public Comment made by Eli Cooper, 142 N 3rd, who questioned if the new entrance will be closer to the Bridge. He was directed to the diagram and said it looks good.
Motion made by Bill to close the hearing at 7:52pm, supported by Jeff. With a unanimous vote, the motion carried.
Motion made by Carl to open the regular meeting at 7:52pm, supported by Bill. With a unanimous vote, the motion carried.
13. Resolution for the MNTRF Trust Fund Grant
Resolution made by Carl for the MNTRF Grant (See attached), supported by Bill.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
14. Budget Hearing
Motion made by Carl to close the regular meeting at 7:57pm, supported by Jeff. With a unanimous vote, the motion carried.
Motion made by Carl to open the Budget Hearing at 7:58pm, supported by Jeff. With a unanimous vote, the motion carried.
Roger asked council if there were any questions about the 2019-2020 budget that was discussed in the budget meeting. There were none. He asked if there is any Public Comment. There was none.
Motion made by Jeff to close the Budget Hearing at 8:04pm, supported by Bill. With a unanimous vote, the motion carried.
Motion made by Jeff to open the regular meeting at 8:05pm, supported by Carl. With a unanimous vote, the motion carried.
15. 2019-2020 Budget Adoption
Motion made by Roger to approve the budget as presented, supported by Carl.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
Budget resolution offered by Roger (See attached), supported by Carl.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
16. Public Comment
Jerry Lundberg, 88 S. 3rd, questioned the sewer petition changing from one vote per parcel to square footage of the property being a determining factor. The council and attorney responded to the question. Jerry thanked the Council.
17. Warrants
Motion made by Amy to approve the warrants with the exception of the Fruitport Township attorney bill, supported by Donna.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
18. Adjournment
Donna made a motion to adjourn at 8:16pm, supported by Jeff. With a unanimous vote, the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk