VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JUNE 17TH, 2019
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm
2. Pledge
3. Prayer
4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Donna Pope, Jeff Guiles and Ann LaCroix.
Absent: Jay Bolt and Amy Haack. Also, present Dave Bossenbroek, Village attorney
5. Approve the agenda for the June 17th Council meeting
Motion made by Bill to approve the May 20th agenda, supported by Jeff. With a unanimous vote, the motion carried.
6. Approval of the May 20th Council meeting minutes
Motion made by Roger to approve the May 20th council meeting minutes, supported by Jeff. With a unanimous vote, the motion carried.
7. Public Comment
Dillon Grimm from Tipping the Scales talked about having an event at Pomona Park.
8. Correspondence
Ann advised the time capsule burial ceremony is on Saturday at 1pm. She distributed post cards about a craft show in the park on July 6th.
9. Reports from Officers
Carl advised that the new DPW employee and crew are doing a great job.
Donna had nothing to report.
Bill said the Personnel Committee still needs to have a meeting regarding Personal days. Carl will schedule in the future.
Jeff distributed a list of sidewalks that need replacing. He is still working on the list and will also has contacted multiple companies for quotes.
Roger attended the Spring Lake – Lake board meeting. The water level in the lake is forecasted to continue to rise. He is working with a member of the board about the algae at the Village end of the lake. Roger said that Tiles excavating will be doing the repair at 4th and Oak soon. They have been delayed due to rain. Roger is working with the Fruitport School DPW Director about trucks going down Oak causing the issue. Roger also shared that he attended the sewer construction meeting for Tree House Day Care. During the sewer construction 3rd Ave will have a lane closed and a portion of Oak will be completely closed. The contractor will work with Fruitport Public Safety to have the message trailer out prior to closures and Ann will send out letters to the residents on Oak advising of the closure of their street and post on Facebook. The closure is anticipated to take place July 15th through August 5th.
10. Request for an Exotic Animal Event at Pomona Park
Dillon Grimm from Tipping the Scales addressed the council about holding an event at Pomona Park. Ann shared information provided by Amy (who was not present) that she contacted the Director of animal industry division of Michigan department of agriculture and rural development about exotic animals. The director advised that allowing the event at the park is fine. Dave Bossenbroek, Village attorney suggested that the Village receive proof of liability insurance and licenses prior to the event being held. Motion made by Bill to approve allowing Tipping the Scales to use Pomona Park on October 12th, 2019 to exhibit and sell, through the use of vendors, exotic animals that are legal in the state of Michigan. Furthermore, the Village fully expects the exhibitor(s) and vendors to follow state laws as they pertain to the treatment and welfare of all animals involved in this event and that the provide liability and license documentation of all vendors by the September 16th council meeting, supported by Carl. With a unanimous vote the motion carried.
11. Parks and Recreation Master Plan Update
Ann reported on behalf of Amy that the Parks and Recreation meeting went well on June 5th. New residents and Bruce Gaultney from the Lions Club attended.
Ann also referred council to the Fruitport Village Recreation Plan Update. An initial meeting took place with Stephen Carlson, WMSRDC. Roger, Ann, Amy and Bill were present.
12. Rental Unit Registration Ordinance
The ordinance was reviewed by council. Carl made a motion to adopt the Rental Unit Registration Ordinance, supported by Bill.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
The clerk will publish the ordinance and it will be effective 30 days after publication. (See attached).
13. 2020 3rd Avenue Project
Council reviewed the Probable Cost 3rd Avenue Resurfacing at a cost of $605,300.00 and the Probable Cost 3rd Avenue Resurfacing with curb and gutter at a cost of $1,024,800.00. Discussion took place. Carl made a motion to resurface 3rd Avenue with curbs and gutters at a cost of 1,024,800.00, supported by Jeff. Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt NAYES: None Absent: Bolt and Haack. Carl instructed the Clerk/Treasurer to research funding options. Ann advised the millage information is currently due and she needs to check to see if we can extend the due date. A special meeting will be scheduled.
14. Auto Flush
Roger discussed Auto Flush for the park bathrooms and the cost of $9600.00. It was determined not to replace the current flushing system at the park bathrooms.
15. Reyburn/Village Property 2nd Avenue
Tom Reyburn, 127 E Maple, approached to council to trade a portion of his property for a portion of the Village property. Attorney Dave Bossenbroek explained that the Village cannot trade property. They can vacate a street and half goes to owners on each side. Mr. Reyburn could deed property to the Village, but the Village cannot deed to someone. Dave asked Mr. Reyburn to allow him time to investigate further. This is tabled until the July meeting.
16. Audit/Budget Update
Ann gave a review of the recent audit and reviewed the Balance sheets for the General Fund, Major Street Fund and Local Street Fund and explained the current fund balances. Based on a meeting with our CPA and a review of the Village bank accounts Ann would like to close out some of the bank accounts and set up interest bearing accounts. She explained the General Fund has multiple bank accounts and she can keep track of items in Quickbooks and having extra bank accounts is unnecessary. She also asked that a transfer of the funds in the 2020 3rd Avenue account be transferred to the Major Streets fund for the 3rd Avenue project. Motion made by Carl to allow the Clerk/Treasurer to combine bank accounts and to set up accounts as necessary to earn interest on funds, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
Motion made by Carl to transfer $25094.70 from the General Fund 2020 3rd Street Fund to the Major Streets fund, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
17. Boat launch attendant hours
Roger reviewed the dates for the boat launch attendant for this year he also asked for the authority to add additional dates as needed. Motion made by Carl to accept the dates set for this year and to allow up to an additional 40 hours as needed for the 2019 season, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
18. Updated Park Rules Sign and Dog Waste Stations
Ann reported on behalf of Amy asking the council to approve 2 new dog waste stations at a cost of $229.99 each and a total cost not to exceed $500.00. Motion made by Carl to approve the dog waste stations at a cost not to exceed $500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
Ann reported on behalf of Amy that she would like to purchase 4 signs from Compass Design. Park rules signs and dog rules signs at a cost of $175.00 each and if council could approve the purchase of up to $700.00. Amy will send out wording and design of sign to council members. Motion made by Carl to purchase the 4 signs at cost not to exceed $700.00, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack
19. Flail mower
Roger explained that the DPW crew needs a flail mower. He passed out multiple quotes and asked to allow the DPW Supervisor to determine which mower meets the needs best at a cost not to exceed $2500.00. Carl made a motion to purchase a flail mower at a cost not to exceed $2500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
20. Tree Removal Quote
Roger distributed pictures of 3 trees that need to be removed at a cost of $2000.00. Carl made a motion to approve the $2000.00 quote to remove the 3 trees, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
21. Public Comment
Sam Ajwah owner of Tree House Daycare spoke to the council about the sewer construction at his place of business (300 N. 3rd Ave). He asked Consumers Energy to hold the poles while the utility improvement project takes place. They have referred him to other vendors for a cost of $8000.00-$12,000.00. Ann referred him to Muskegon Area First for assistance with Consumers Energy and they are currently working on his behalf. Sam asked for the Village support in dealing with Consumers Energy if it becomes necessary since it is our right of way.
22. Warrants
Donna made a motion to approve the warrants, supported by Carl.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.
23. Adjournment
Motion made by Donna to adjourn at 8:51pm, supported by Carl. With a unanimous vote the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk