Fruitport Board of Education
Regular Monthly Meeting
August 19, 2019 7:00 p.m.
Board Room
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 19-109. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 7-0
V. PRESENTATIONS
Food Service Director, Zach Zost spoke about his vision for food service programming in the upcoming year.
VI. COMMUNICATIONS
None.
VII. REMARKS FROM THE PUBLIC
Mark Taylor addressed the Board of Education with concerns regarding the furniture bid.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak spoke about the possibility of using a new Policy/Bylaw vendor.
IX. CONSENT AGENDA
Item 19-110. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 7, 2019
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. Updated Coaching Handbook.
Item 19-111. MOTION by Cole, SECOND by Brott to approve updates to the coaching handbook as presented.
MOTION CARRIED 7-0
2. First Reading of Hackley Community Care Memorandum of Agreement and Associated Policies/Procedure.
Item 19-112. MOTION by Cole, SECOND by Brott to approve the first read of the Memorandum of Agreement and the Parental Consent for Treatment Policy as presented.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 12, 2019.
Elroy Buckner reported on a Business and Finance Committee meeting held August 12, 2019. Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, John Winskas, and Mark Mesbergen were present. The committee discussed a Paying Agent change, the Window Film RFP, the Classroom Furniture RFP and Merit Pay.
2. Window Film RFP.
Item 19-113. MOTION by Buckner, SECOND by Cole to accept the bid from US Window Film as presented.
MOTION CARRIED 7-0
3. High School Classroom Furniture.
Item 19-114. MOTION by Buckner, SECOND by Cole to accept the bid from SBD Commercial Interiors for high school classroom furniture as presented.
MOTION CARRIED 6-1
4. Change in Paying Agent Resolution.
Item 19-115. MOTION by Buckner, SECOND by Cole to adopt the resolution changing the 2010 Bond paying agent to Huntington Bank as presented. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 14, 2019.
Steve Kelly reported on a Personnel Committee meeting held August 14, 2019. Dave Hazekamp, Tim Burgess, Steve Kelly, and Bob Szymoniak were present. The committee discussed the Non-affiliated staff vacation schedule and Merit Pay.
2. Merit Pay.
Item 19-116. MOTION by Kelly, SECOND by Brott to approve the 2019/20 Merit Pay/Incentive for the Fruitport Education Association as presented.
MOTION CARRIED 7-0
3. Non Affiliated Staff Vacation Allowance.
Item 19-117. MOTION by Kelly, SECOND by Brott to approve the recommended changes to the non-affiliated staff vacation allowance as presented.
MOTION CARRIED 7-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 14, 2019.
Jill Brott reported on a Student Affairs Committee meeting held August 14, 2019. Dave Hazekamp, Susan Franklin, Jill Brott, Nikki Johnson, Derek Dillon, Tim Tiefenbach, Marissa Brandenburg, and Bob Szymoniak were present. The committee discussed board policies and held a reinstatement hearing.
2. Overnight Trip Request.
Item 19-118. MOTION by Brott, SECOND by Franklin to approve the Middle School Washington DC trip April 29 – May 3, 2020 trip as presented.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin commented on how nice the Edgewood playground looks. New equipment has been installed and many PTO members have worked hard to make it look nice for the upcoming year.
Jill Brott spoke about the class of 69 reunion. She was pleased with the turn out and commented that the Fruitport community really feels like a family.
Tim Burgess reminded board members that Blue and White Night, a community pep rally, will be held on Wednesday, August 21st.
Bob Szymoniak spoke about a recent meeting with Senator Bumstead regarding Co-Op education.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet Sept. 9 and Oct. 14, 2019 at 11:30 a.m.
2. Personnel Committee will meet Sept. 9 and Oct. 14, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet Sept. 11 and Oct. 16, 2019 at 12:00 p.m.
4. A Board Workshop is scheduled for Sept. 25, 2019 at 6:00 p.m.
5. A Special Board Meeting is scheduled for Aug. 26, 2019 at 7:30 a.m.
XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson stated, “Fruitport is a great place to be.”
XVII. ADJOURNMENT
Item 19-119. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 8:06 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary