Fruitport Charter Township Board of Trustees Meeting Minutes of August 26, 2019

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, August 26, 2019, in the township board room.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: Greg Hulka, excused

At 7:07pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 1- residents; 0- employees; 0- guests; Director of Public Utilities, Steve Biesiada; Attorney Ron Bultje.

The motion by Terry Knoll, supported by Denise Winebarger, was carried unanimously, to approve the minutes of July 22, 2019 as presented.

The motion by Andrea Anderson, supported by Rose Dillon, was carried unanimously, to approve the agenda as presented, with the following addition:

Item 8-F: Approval for Lion’s Club street corner sales

CORRESPONDENCE / REPORTS
1. Steve Biesiada reported that a pump went down at the Mt. Garfield lift station and is being rebuilt; the leak at the Smiley water tower will be repaired soon, waiting for part.
2. Rose Dillon shared that the Public Safety Director will have a user agreement soon from Merle Boes for the on-site fuel station.
3. Heidi Tice shared that the Community Day slip ‘n slide went well; the new Tree House Child Care Center is now open for business in the Village.
4. Andrea Anderson shared the turnout of the August 6th election; the Township will be reimbursed $6,620.05 by the Veterans Administration for the cost associated with the August 6th election; there will not be a November election in Fruitport.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

19-097 Best Yard Contest
The addresses submitted for this year’s Best Yard Contest were:
2129 E. Swanson Ct.
5360 Brooks Rd.
6865 Walker Rd.
85 N. 8th Ave.

5360 Brooks Rd. was chosen as the winner.

19-098 Police Special Assessment District discussion
Discussion occurred. The roll was reviewed. The concept of a cost recovery ordinance was also discussed.

NEW BUSINESS:

19-099 Approval for Farr Rd. culvert replacement
Per the Muskegon County Road Commission, a culvert failure has been identified on Farr Rd between Johnson Rd and Brooks road. The preliminary cost for the replacement is $9,850.51; of which $2,425.26 is the Township’s responsibility.

Jeff Jacobs moved, Terry Knoll seconded, MOTION CARRIED, to approve the replacement of the culvert on Farr Rd.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger
Nays: None

19-100 Budget amendments
Terry Knoll moved, Rose Dillon seconded, MOTION CARRIED, to approve budget amendments as presented.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger
Nays: None

19-101 Permission to fill Deputy Assessor vacancy and job description approval
Discussion on who will sit on the interview panel and review of the job description.

The motion by Andrea Anderson, seconded by Terry Knoll, was carried unanimously, to grant permission to fill the Deputy Assessor vacancy and approve the job description provided.

19-102 Cell tower lease agreement amendment
The rent received from the tower company is currently $800/month. American Tower has requested to decrease the monthly rent to $450 and add renewal terms (however, the tower company can terminate at any time).

The sentiment of the Board is to leave the lease agreement alone; they are satisfied as is and do not wish to make any changes.

19-103 Road maintenance agreement
Terry Knoll moved, Denise Winebarger seconded, MOTION CARRIED, to execute the agreement once it is updated with the addition of Spruce St.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger
Nays: none

19-104 Approval for Lion’s Club street corner sales
The Lion’s Club has requested permission to have their street corner fundraiser on September 13 &14 at the corners of Dangl/Sternberg and Shettler/Sheridan.

The motion by Rose Dillon, seconded by Denise Winebarger, was carried unanimously, to allow the Lion’s Club to sell fundraising items at the designated intersections.

19-104 Payment of bills
Heidi Tice moved, Terry Knoll seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $47,247.77; Public Safety $37,668.39; Water $148,547.38; Sewer $13,258.57; T&A $4,784.00; Street lights $15,080.78
Totaling: $266,586.89
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger
Nays: none

ADDITIONAL REPORTS:
1. Andrea Anderson shared liquor license correspondences for 6523 Airline Rd. and 5648 Harvey St.
2. Ron Bultje shared copies of sample fireworks ordinances.

PUBLIC COMMENTS PART II: none

The motion by Terry Knoll, supported by Denise Winebarger, was carried unanimously, to adjourn the meeting at 8:32pm.

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR