Village of Fruitport Regular Council Meeting Minutes – 09/30/19


1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Bill Overkamp (arrived at 7:03pm excused) and Ann LaCroix

5. Approve the agenda for the September 30th Council meeting
Motion made by Carl to approve the September 30th agenda, supported by Amy. With a unanimous vote, the motion carried.

6. Approval of September 16th Council meeting minutes
Amy asked that excused be added to arrival times for Jay and Bill. Ann advised she needs to correct numbering of minutes starting with Marquee. Motion made by Carl to approve the minutes with the changes, supported by Amy. With a unanimous vote, the motion carried.

7. Public Comment

8. Correspondence
Ann advised that the Exotic Animal Event schedule for October at Pomona Park has been cancelled.

9. Reports from Officers
Donna the book sale at the library was a success. Donna also advised about a water issue. A discussion took place about the library contract with the Village. Ann agreed to send out the contract to council.
Jeff had nothing to report.
Amy advised that the Kayak Launch grant additional information has been submitted. She contacted the director of LGROW to submit expert documentation regarding Norris Creek and additional information.
Amy shared with council that WMSRDC has an extra $190,000.00 in available federal funds. There is a special meeting on Thursday October 3rd for project selection for the funds. She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project.
Amy advised that she attended a Safe Routes to School meeting. The goal is to get children safely back and forth to school. It’s possible the Village may receive funding for bike path and sidewalk repairs located near the school. She will continue to attend meetings.
Jay advised the Planning Commission met on September 26th and came to a recommended solution to the zoning map. Four parcels are involved in the changes. Letters were sent to the 4 parties. Jay met with each of them. A Public Hearing is scheduled for October 24th at 7pm.
Carl had nothing to report.
Bill had nothing to report.
Roger advised that Ann will work at the office on Monday, Tuesday and Thursday. She will work remotely from home on Wednesday. Roger advised the council that Jay is the Village Project Supervisor for the 2020 3rd Avenue Project and will attend Prein & Newhof meetings.
David Jirousek has signed the contract for the Master Plan. Lastly, Roger advised that the new woodchipper will arrive tomorrow.

10. Marquee
Ann reviewed the 3 quotes for a new Marquee. A discussion took place about each Marquee. Motion made by Carl to purchase the Marquee from Postema Sign for $23,265.00, supported by Jeff.
Roll call AYES: Rothenberger, Overkamp, Bolt, Guiles, Vanderstelt
NAYS: Pope and Haack.

11. Sidewalk repair quotes
Three quotes were discussed for sidewalk repairs. Carl made a motion to accept the bid of $5365.00 from Christian Concrete for all 3 locations after confirming a roll curb will be installed on Bridge Street, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Roger agreed to contact Christian Concrete to confirm the roll curb and discuss an invoice that was submitted for 6th Avenue.

12. Personnel Committee Items
Carl advised that the clerk provided dental and vision rates for our full-time employees. He also advised that a personal day was in the old personnel policy and not in our new policy and would like to add it back. Motion made by Carl to provide dental and vision for our full-time employees at a monthly rate not to exceed $200.00 and to add a personal day for all employees. Also, to update the Personnel Policy to reflect these changes, supported by Jeff.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None

13. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann advised that she met with a contractor representing the Chamber of Commerce. There is a magazine promoting the Muskegon Lakeshore area as well as an on-line magazine. She shared the magazine with council and questioned if they would like to advertise the Village in the magazine. The ad is due November 1st. The council will consider and table until the next council meeting.

14. Public Comment

15. Adjournment
Motion made by Donna to adjourn at 8:40pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix