VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
OCTOBER 21ST 2019
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm
2. Pledge
3. Prayer
4. Roll call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix.
Absent: Donna Pope (excused)
5. Approve the agenda for the October 21st Council meeting
Motion made by Amy to approve the October 21st agenda, supported by Jeff. With a unanimous vote, the motion carried.
6. Approval of September 30th Special Council meeting minutes
Motion made by Amy to amend the minutes to change a sentence under Officers Reports from She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project to Roger and Jay will attend the meeting to seek funding for the 2020 3rd Avenue project. Supported by Jeff, with a unanimous vote, the motion carried.
7. Public Comment
None
8. Correspondence
Ann advised that the library contract was sent to council as a follow up from last months meeting. She also contacted Donna directly to discuss the contract. Ann advised that there will be training available from the Michigan Municipal League for council members in January. She will send the information out to council. Ann read a letter from Jay Bolt, Planning Commission Secretary regarding the upcoming Public Hearing on October 24th.
9. Reports from Officers
Carl had nothing to report.
Bill had nothing to report.
Jeff questioned the curb on Bridge Street and the missing ADA pad on 3rd Avenue. Roger will address the questions at the next staff meeting.
Roger advised that he spoke with the contractor who sent in a bid over the council approved bid and the contractor agreed to remain with the original bid pricing. Roger also advised he has a contractor set up to brush hog the new park property. A discussion took place and Roger will get a clarification on the bid that was quoted.
Jay advised that there are a couple of candidates for the upcoming vacancies on the Planning Commission. He is reviewing the candidates with Roger. Jay advised that he attended the meeting with WMSRDC, and the Village was awarded an additional $115,000.00 federal grant for the 2020 3rd Avenue Project. Jay also advised that Roger designated him as the Project Supervisor to work with Prein and Newhof on the 2020 3rd Avenue Project.
Amy attended a meeting with Fruitport Community Schools, Fruitport Schools, and others regarding a potential Safe Route to Schools grant application. There are grants available for bike paths and sidewalks to assist students in getting to school safer by walking, biking, etc.
10. Fruitport Village Recreation Plan
Amy reviewed the Fruitport Village Recreation Plan draft with council. Jay suggested multiple changes. A discussion took place. Amy made a motion to approve the draft of the plan with Jays comments, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A notice will be published for a 30-day public review period and a Public Hearing. The Public Hearing will take place at the December council meeting.
11. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann reviewed the magazine and on-line services available through Livability Muskegon. She gave a range of costs for advertising. The ad is due in November. A discussion took place and due to the quick deadline council will table until the next budget year.
Amy advised that Muskegon Area First has been changed over to the county and we will no longer have an annual fee associated with it.
12. Electrical Quotes for Marquee and Park Sign
Ann reviewed a quote for replacing the electrical wire to the marquee, lighting for the park sign and installing a LED light for the flagpole. Ann advised that council previously approved $2500.00 for the new park sign, electric and landscaping. The costs for landscaping and electrical exceed that budget. Motion made by Carl to accept the 3 bids as presented $1600.00 for new marquee electric, $1380.00 for light for park sign and $145.00 to install an LED light for the flagpole, supported by Jeff.
Roll call: AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Landscaping for both locations was discussed. Motion made by Carl to landscaping for the new Marquee and Park sign at a cost not to exceed $4000.00, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
13. WMSRDC appointments
Roger explained that he would like Jay to be appointed to the Technical Committee for WMSRDC instead of Justin. Motion made by Carl to change our Technical Committee representative from Justin to Jay, supported by Roger.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Justin will accompany Jay to meetings when it is necessary.
14. Budget Review
Ann provided a mid-year budget review and advised of items that need to be amended. Motion made by Jay to amend the budget as presented in the 10-21-19 budget document (see attached for details of motion), supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
15. 5th and Beech
Amy provided background information about a Drainage review performed by Eng. for the Drain Commission’s office. This document was shared with the Village by the Drain Commissioner for the Village’s consideration in forming a drain district of which the Village did not move forward on. After deciding to not move forward on the drain district, the Village contracted with Prien and Newhoff for engineering cost estimates for drainage upgrades/repairs. Amy explained the document was meant to be utilized in discussions with Fruitport and Third Avenue businesses at the northwest corner of Pontaluna and Third to come up with a cost sharing agreement for drain upgrades/repairs.
Roger went reviewed 3 bids to repair the drain at 5th and Beech with the council. A discussion took place and the item was tabled until the next council meeting.
16. Public Comment
None
17. Warrants
Motion made by Bill to approve the warrants, supported by Carl.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger
18. Adjournment
Motion made by Carl to adjourn at 9:15pm, supported by Amy. With a unanimous vote, the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk
* * *
10-21-19 BUDGET AMENDMENTS
GENERAL FUND
TAX REVENUE FROM $200,000.00 TO $250,000.00
RECREATION EXPENDITURES FROM $44,000.00 TO $50,000.00
CONTINGENCY FROM $70,000.00 TO ZERO
SPECIAL PROJECTS FROM $9400.00 TO $60,000.00
TRANSFERS TO OTHER FUNDS FROM $9000.00 TO $150,000
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $290,239.00
MAJOR STREETS
ADD CONTRIBUTIONS FROM OTHER FUNDS $60,000.00
CAPITAL OUTLAY STREET IMPROVEMNETS FROM $18,000.00 TO $78,000.00
CONTINGENCY FROM $68,000.00 TO ZERO
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $148,602.00
LOCAL STREETS
CONTRIBUTIONS FROM OTHER FUNDS FROM $9000.00 TO $90,000.00
CAPITAL OUTLANY STREET IMPORVEMENTS FROM $13,000.00 TO $90,000.00
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $37,042.00