VILLAGE OF FRUITPORT
BUDGET MEETING
FEBRUARY 10TH, 2020
1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:02pm
2. Pledge
3. Prayer
4. Roll call
Present: Roger Vanderstelt, Donna Pope, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger and Ann LaCroix
Absent: Jay Bolt (excused)
5. Approval of February 10th Budget Meeting Agenda
Motion made by Amy to approve the agenda, supported by Donna. With a unanimous vote the motion carried.
6. Approval of January 20th Council meeting minutes
Motion made by Bill to approve the meeting minutes with a correction to Item number 6 to change from supported by Carl to Bill, supported by Donna. With a unanimous vote the motion carried.
7. Public Comment
8. 2020 Project Proposal for Professional Services Agreement
Ann reported that she contacted Prein & Newhof as requested at the last council meeting. She reviewed the original Estimate of Probable Costs and the new Estimated of Probable Costs. All line items and increases were discussed, including the addition of paving the Park street intersection, driveway approaches and traffic signal engineering. She advised that a Proposal for Professional Engineering Services for Third Avenue for $110,000.00 has been received. Motion made by Amy to approve the $110,000.00 Prein & Newhof fee and authorization for Roger to sign it, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
Amy requested that after the bids are received council review the costs for the Park Street intersection and determine if that will be included in the project.
Amy also advised that at the last WMSRDC technical meeting $46,000.00 is available in federal funds for fiscal year 2020 projects. Jay will attend the next meeting requesting the funds for the 2020 project.
9. 2020-2021 Budget
a. Personnel Committee wages and benefits recommendations – Carl reviewed the recommendation of the Personnel Committee from their January 29th meeting. Motion made by Carl to increase the DPW Supervisor, DPW worker and Clerk/Treasurer hourly wage by $1.50 per hour and the DPW part-time worker by .75 cents per hour effective April 1st,2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
Carl made a motion to match up to 3% of the Full-time employees’ gross wages in their 457 Defined Contribution Plan and to update the Personnel Policy effective April 1st, 2020, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
Carl made a motion to change from vacation, sick, personal days and floater days to a combined Paid Time Off, the amount of days will remain the same and to update the Personnel Policy effective April 1st, 2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
Carl made a motion to provide a monthly cell phone stipend of $50.00 to the Clerk, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
b. Boat launch permit fee – council agreed to keep the rates the same as last year. Roger requested to have the authority to have the boat launch attendant available all summer. Motion made by Carl to give Roger the authority to requests the boat launch attendant to work as deemed necessary based on weather and activity at the launch, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt
c. Park Reservations – council agreed to keep the rates the same as last year.
d. Review of fiscal year budget items. Items that haven’t been completed from this fiscal year were discussed and will be carried over to the new fiscal year.
e. Next fiscal year budget discussion – a discussion took place about ongoing projects including the 2020 3rd Avenue project, Kayak launch, Sidewalks and Drain repairs all items will be included in next years budget.
Amy advised that she received a check in the amount of $3000.00 in memory of Bonnie Torrans. Bonnie’s brother Eugene is requesting that the money go towards a bench at the kayak launch and possibly in front of the Pharmacy.
New items were discussed including a pickup truck, additional parking at the bandshell, a new shed at DPW. Items will be included in the budget and final consideration pending council approval. Bill requested that address numbers be added to the library building. Roger agreed to have the DPW crew work on. Jeff requested that the signs directing you to the DPW building be larger. Roger agreed to refer to the DPW crew.
A discussion took place about the playground. Ann advised that per Connie Smith recently met with Fruitport Community Schools and there may be a community playground installed near the schools. A discussion took place on whether to keep a playground at the park. Council all agree that the playground should stay. Amy suggested contracting a company to assist us in the process of relocating/upgrading the playground. Amy and Ann agreed to work on it.
10. Public Comment
None
11. Adjournment
Motion made by Donna to adjourn at 7:52pm, supported by Jeff. With a unanimous vote, the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk