Village of Fruitport Council Meeting Minutes – 02/17/20

VILLAGE OF FRUITPORT
COUNCIL MEETING
FEBRUARY 17TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Jeff Guiles and Ann LaCroix
Absent: Jay Bolt and Will Overkamp (excused).

5. Approval February 17th Council Meeting Agenda
Motion made by Amy to approve the agenda with the addition of Senior Millage under New Business, supported by Roger. With a unanimous vote the motion carried.

6. Approval of February 10th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

7. Public Comment
Pat Stressman from the Lions Club requested use of Pomona Park for the annual Easter Egg hunt on April 11, 2020 and Old-Fashioned Days from May 18 – 26th, 2020. Motion made by Roger to approve the Easter egg hunt request, supported by Carl. With a unanimous vote the motion carried. Motion made by Roger to approve the request for Old Fashioned Days, supported by Carl. With a unanimous vote the motion carried.

8. Correspondence
None

9. Report from Officers
Donna had nothing to report.
Jeff had nothing to report.
Carl had nothing to report.
Amy will report under the agenda items.
Roger reported that 2nd Street has been completed. The DPW will inspect it prior to payment being made. Roger advised that the roof has a couple of leaks in it. Quotes will be obtained for the repair of the roof. The new address has been installed on the library entrance. Larger DPW direction signs have been ordered.

10. Master Plan Update
Ann advised as a follow up to the last Master Plan Update Roger asked her to contact David Jirousek regarding a logo for the Village. David advised that he has two people that he can talk to about it and to provide options. He’d like to receive input on the theme for the logo. Amy said that she is meeting with a graphic designer to work on a logo for her place of employment. Amy will check with that representative too about a Village logo.

11. 2020 3rd Avenue Project
Roger advised that Prein & Newhof are working on the Traffic Signal design. Amy advised that the request for the additional $46,000.00 of federal funds needs to be requested by the Village at the next WMSRDC Technical meeting.

12. 5th and Beech
Council reviewed the 3 bids. Motion made by Carl to accept the bid of $26,007.72 from Tiles Excavating with costs split between the Major and Local Street funds, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

13. Kayak Launch
Amy reviewed the Scope of Services from Prein & Newhof.
Motion made by Amy to approve the scope of service from Prein & Newhof not to exceed $26,000.00 once the Project agreement has been received from the DNR, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.
Amy advised that the high water levels may affect the construction timeline. She will continue to work on the project.

14. 7th & Peach Repair
Roger advised that he is waiting on the 3rd bid to be received and will report back at the next council meeting.

15. Bridge Street Repair
Roger advised one bid has been received and working on two additional bids for the work.

16. Senior Millage
Amy gave an overview of the Senior Millage that was passed a few years ago. The Muskegon County Board of Commissioners passed a resolution in November to allocate up to 25% of the annual senior millage funds to local municipalities. The Village would receive $3500.00 in Base Funding and $3607.00 in Senior Funding. The municipalities need to submit a 1 -2-page plan to receive the funding. We can work with an existing agency or partner with another municipality. Amy suggested that the funds be used for a parking lot next to the bandshell for Dancing into Sunset and other events in the Park. Commissioner Lahring was in attendance and asked that the Village not duplicate something already in process. He would support the Parking Lot idea. Amy advised that the Lions Club will contribute to the costs and she will contact Heidi Tice at Fruitport Township to discuss a partnership for the Senior Millage.

17. Public Comment
None

18. Warrants
Motion made by Jeff to approve the warrants, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

19. Adjournment
Motion made by Donna to adjourn the meeting at 7:44pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk