1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:08pm.
2.) Roll Call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix
Absent: Amy Haack (excused)
3.) Approval of January 18th Meeting Agenda
Motion made by Carl to approve the January 18th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
4.) Approval of the December 21st and December 28th meeting minutes
Motion made by Carl to approve the December 21st and December 28th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.
5.) Public Comment
7.) Reports from Officers.
Carl advised that the Personnel Committee will schedule a meeting to discuss 2021 wage increases and other Personnel items.
Bill advised that the library has hired Lisa Harmon as the new director. A youth librarian has also been hired.
Jeff had nothing to report.
Roger advised he is working on the guardrail issue at Pontaluna and 3rd Avenue and quotes for Park Street. Roger advised council of a request for a Medical Marihuana facility by a potential buyer of Modular Systems. Roger reviewed the resolution passed in 2017 when a request was made for a Medical Marihuana facility and the Village after a public hearing and long process opted not to pass an ordinance to allow the facility.
a. Roger advised that the Library board recommends the reappointment of Laura Oldt and Ruth Woodward to the Library board for a term of 2 years (2021-2022). Motion made by Roger to reappoint Laura Oldt and Ruth Woodward to the Library board for a 2-year term, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack
b. Roger reviewed a list provided by the Planning Commission of ideas for the Library building if the Library is relocated. Council reviewed the items.
9.) Window for Kitchen at Picnic Shelter
Roger discussed improvements at the Picnic Shelter that he has been working on with the Lions Club. He advised we have earned $5290.00 in the last 2 years at the Picnic Shelter. Motion made by Carl to cut out a window area on the picnic shelter side of the building, rerun electric and purchase a hurricane rolling shutter in an amount not to exceed $1912.00, supported by Jeff. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack
10.) 7th & Peach
Roger advised that he has met with a contractor and 2 engineering firms on possible resolutions to the issue on 7th & Peach.
Ann reported for Amy on the Playground project. Ann advised that she along with Amy and Jen Cross from Planning Commission have continued to work with Sinclair Recreation on the Playground Concept. At this point the potential cost will be over $150,000.00. A grant from Game Time would cover over approximately $57,000.00. This will be a 2 fiscal year project. Further discussion on the budget for the playground will be discussed at the budget meeting. Committees will be formed for fundraising, volunteers to help with the construction etc. Ann asked council to review the concepts sent out with the meeting packet and vote on a concept. This will be a starting point and may be changed based on budget and other factors. Motion made by Jeff to approve Option 2 of the concept, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack
12.) Village Logo/Motto
Council reviewed the final two logos to vote on. Motion made by Roger to go with option 5b, supported by Carl. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack
13.) Public Comment
Motion made by Carl to approve the warrants, supported by Bill. Roll call AYES: Rothenberger, Overkamp, Guiles and Vanderstelt. NAYS: None. Absent: Haack
Roger asked to schedule the budget meetings prior to adjournment. Discussion took place and it will be at 6pm on February 15th prior to the council meeting and March 8th at 6pm. Also, the March council meeting will be changed from March 15th to March 29th. Motion made by Roger to approve the change of the March council meeting date, supported by Carl. With a unanimous vote the motion carried.
Motion made by Jeff to adjourn at 7:48pm, supported by Bill. With a unanimous vote the motion carried.
Respectfully submitted by,