1.) Call to Order
President Roger Vanderstelt called the meeting to order at 7:06pm.
2.) Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jeff Guiles and Ann LaCroix
3.) Approval of February 15th Meeting Agenda
Motion made by Amy to approve the February 15th meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.
4.) Approval of the January 18th meeting minutes
Motion made by Jeff to approve the January 18th meeting minutes, supported by Bill. With a unanimous vote, the motion carried.
5.) Public Comment
Ann advised a meeting took place with her, the DPW Supervisor and Cara Decker from the Grand Valley Metro Council. Information was gathered and our yearly Stormwater Progress report will be submitted.
7.) Reports from Officers.
Amy discussed a funding request from Dancing into Sunset. Motion made by Amy to grant $500.00 of the senior millage funding to Dancing into Sunset, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Carl had nothing to report.
Bill had nothing to report.
Jeff advised that the Planning Commission was questioning the plan for the library. Bill, who is on the library board explained that the library may move to another location in the future. At that point discussions will take place. Jeff questioned the Village snowplow plan. Ann emailed it to him and advised the information is on our website.
Roger had nothing to report.
8.) Bridge Grant 2023
Ann advised that the village received a grant of $216,000.00 for preventative maintenance to be made on the Bridge Street bridge. The Village will be responsible for the following costs 5% of the construction, design engineering and construction engineering. Anticipated Village costs for the project will be approximately $75,000.00. The design phase will start in March 2021 with letting in November of 2022 and project will take place in spring of 2023. Brechting will assist the Village in obtaining bids for the construction engineering. Ann reviewed a proposal from Brechting Bridge & Engineering in the amount of $16,500.00. Motion made by Amy to approve the proposal from Brechting Bridge in the amount not to exceed $16,500.00, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
9.) Buoys Permit
Roger advised the council that he would like to apply for a DNR temporary local watercraft control permit due to the high waters. He referred council to a diagram of where buoys would temporarily be placed for a no wake zone. A public hearing would be necessary to apply for the permit. A discussion took place. Motion made by Roger to apply for the DNR permit, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
10.) 7th & Peach
Roger advised that he is continuing to work on a solution for 7th & Peach.
11.) Kayak Launch Update and Approval of Purchases
Roger gave an update on financial donations and in-kind donations for the kayak launch. Amy advised she has been in touch with Prein & Newhof about the in-kind donations. Amy advised that there are funds remaining in the donation from Les Torrans. Part of the funds was used for a memorial bench and a portion of the remaining funds can be used for 2 benches and a bike rack for the kayak launch. Motion made by Amy to purchase 2 benches and a bike rack for the kayak launch in an amount not to exceed $1613.85, supported by Jeff. Roll call AYES: Haack, Rothenberger, Overkamp, Guiles and Vanderstelt NAYS: None
Amy made another motion to purchase another bench, bike rack and duo recycling/waste container in the amount not to exceed $2037.85, supported by Bill. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger (left at 7:33pm).
Amy gave an update on the Playground Committee. The committee at this point consists of Amy, Ann, and Jen Cross from the Planning Commission. There will be multiple sub-committees for the project and Amy referenced a meeting that is planned to take place on May 13 at Pomona Park at which all residents and interested others can attend to learn more about the project, to solicit input, and to sign up for committees and other volunteer activities. A representative from Sinclair Recreation, the consultant/playground equipment provider, will also attend the meeting. Also, Ann will work with the DPW Supervisor on obtaining professional volunteers. Amy advised she will pursue grants. A fundraiser committee that will utilize Smiley and other fundraising methods and a volunteer committee that will obtain volunteers for a community build. of the playground will also be pursued. Amy plans on attending a meeting with the Lions Club this week to share information about the playground and gather volunteer support. Roger stated that he was already planning on attending the meeting with the Lions Club so both Amy and Roger will attend.
13.) Public Comment
Motion made by Amy to approve the warrants, supported by Jeff. Roll call AYES: Haack, Overkamp, Guiles and Vanderstelt NAYS: None Absent: Rothenberger
Motion made by Amy to adjourn the meeting at 7:55pm, supported by Jeff. With a unanimous vote the motion carried.
Respectfully submitted by,