July 17, 2017 – 7:00 p.m.
Board of Education Meeting Room
I. The Regular meeting of the Board of Education was called to order at 7:17 p.m. by Board President, Dave Hazekamp.
II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Dave Hazekamp, and Steve Kelly. Absent – Susan Franklin.
III. APPROVAL OF AGENDA
Item 17-092. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0
IV. PRESENTATIONS
• Two Above and Beyond Awards were presented by Dave Hazekamp and Courtney Stahl. Shirley Hendricks and Eric and Heidi DeRuiter received them for their support of Beach Elementary.
• Athletic Director, Ken Erny gave a brief highlight overview of the 2016-17 school year. He explained, this was the first year in the OK Black conference and even though Fruitport was the smallest district and only Class B school, the athletes finished in the middle of the conference. This year 13 school records were broken and Fruitport had 14 All-State athletes. Ken also mentioned the VNN (digital Varsity News Network) app and invited all the Hall of Fame golf outing on September 16, 2017.
V. COMMUNICATIONS
None.
VI. REMARKS FROM THE PUBLIC
None.
VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak discussed the ordering of business cards and name badges for the board. He also spoke about a conversation had with YMCA representative, Bruce Spoelman about a potential programming partnership.
VIII. CONSENT AGENDA
Item 17-093. MOTION by Burgess, SECOND by Brott to approve the Consent Agenda as presented.
1. Approval of Special Meeting Minutes of June 19, 2017
2. Approval of Regular Meeting Minutes of June 19, 2017
3. Approval of Workshop Minutes of July 12, 2017
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of Personnel Report
MOTION CARRIED 6-0
IX. GENERAL BOARD BUSINESS
1. Second and Final Reading of Board Policy 5630.01. Item 17-094. MOTION by Brott, SECOND by Cole to approve the second and final reading of Board policy 5630.01 (Student Seclusion and Restraint) per the recommendation of NEOLA.
MOTION CARRIED 6-0
2. First Reading of New and Updated Board Policies. Item 17-095. MOTION by Brott, SECOND by Buckner to approve the first reading of new and updated policies as follows: 168.1, 2221, 2461, 2623, 3120.04, 3121, 4121, 5111.01, 5111.03, 5610, 5610.01, 7540.02, 8305, 8330, 8340, 8400, 8500, and 8510 as presented.
MOTION CARRIED 6-0
3. Approval of the 2017-18 Athletic Coaching Handbook. Item 17-096. MOTION by Brott, SECOND by Buckner to approve the Coaching Handbook as presented.
MOTION CARRIED 6-0
4. Approval of the Request to Bid Pool Repairs.
Item 17-097. MOTION by Brott, SECOND by Buckner to approve putting pool repairs out for bid in the fall when the bid climate is more favorable to fix mechanical/physical issues per the $180,000 estimate, plus adding a lift and updated lighting with a $5,000 contingency for an estimated total investment in the pool of $210,000. Once bids have been received, the Board will decide whether or not to award said bids.
MOTION CARRIED 6-0
X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 12, 2017.
Elroy Buckner reported on a Business and Finance Committee meeting held July 12, 2017. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: Purchasing two replacement buses for the district’s fleet, Merit Pay, and ECC Prices.
2. Approval of the Purchase of Two Buses.
Item 17-098. MOTION by Buckner, SECOND by Brott to approve the purchase of two buses from Capital City for $110,000. The buses are coming off a three year lease and only have 37,000 miles on them.
MOTION CARRIED 6-0
3. Approval of an Increase to the Early Childhood Center Daycare Rates.
Item 17-099. MOTION by Buckner, SECOND by Brott to approve an increase of the ECC daycare rate of $5.00 per week per child as presented.
MOTION CARRIED 6-0
XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 12, 2017.
Steve Kelly reported on a Personnel Committee meeting held July 12, 2017. Dave Hazekamp, Steve Kelly, Tim Burgess, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: Food Service/Transportation Tentative Agreement and Merit Pay.
2. Ratify Fruitport Food Service/Transportation Association’s Tentative Agreement.
Item 17-100. MOTION by Kelly, SECOND by Brott to ratify the 2017-18 Fruitport Food Service/Transportation Association’s contract with the addition of the word implement under Article 14. The approved language should reflect the following:
B. Health Coverage
The Board of Education shall implement the maximum hard cap allowed by law for self only.
MOTION CARRIED 6-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 12, 2017. Jill Brott reported on a Student Affairs Committee meeting held July 12, 2017. Jill Brott, Dave Hazekamp, Susan Franklin, and Bob Szymoniak were present. The committee discussed: District Goals, Board Policy 5630.01, the Athletic Handbook and Merit Pay.
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Discussion was held regarding Merit Pay.
Kris Cole reported that the Village of Fruitport hired an attorney to write language prohibiting a dispensary in the community.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet August 16, 2017 at 11:30 a.m.
2. Personnel Committee will meet August 16, 2017 at 7:00 a.m.
3. Student Affairs Committee will meet August 16, 2017 at 4:00 p.m.
4. Blue and White Night August 16 at 5:00 p.m.
XVI. REMARKS FROM THE PUBLIC
None.
XVII. ADJOURNMENT
Item 17-101. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0
The meeting adjourned at 8:17 p.m.
Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary