August 21, 2017 7:00 p.m.
Board of Education Meeting Room
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 17-102. MOTION by Brott, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 7-0
V. PRESENTATIONS
None.
VI. COMMUNICATIONS
None.
VII. REMARKS FROM THE PUBLIC
Kristin Kittel addressed the Board regarding concerns with the middle school assist principal.
Judy Knooihuizen expressed her concerns with the middle school and transportation.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Bob Szymoniak invited the Board to Staff Orientation on Monday, August 28th beginning at 8:00 a.m. He also mentioned Meet, Greet, and Find Your Seat on Tuesday, August 29th from 4:00 – 6:30 p.m. Bob commended the grounds crew for having our district looking its best.
IX. CONSENT AGENDA
Item 17-103. MOTION by Cole, SECOND by Franklin to approve the Consent Agenda as presented.
1. Approval of Organizational Meeting Minutes of July 17, 2017
2. Approval of Regular Meeting Minutes of July 17, 2017
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. Second and Final Reading of New and Updated Board Policies. Item 17-104. MOTION by Brott, SECOND by Kelly to approve the second and final reading of Board Policies: 168.1, 2221, 2461, 2623, 3120.04, 3121, 4121, 5111.01, 5111.03, 5610, 5610.01, 7540.02, 8305, 8330, 8340, 8400, 8500, 8510.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 16, 2017.
Elroy Buckner reported on a Business and Finance Committee meeting held August 16, 2017. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the Financial Plan for the Future and Board Policy Updates.
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 16, 2017. Steve Kelly reported on a Personnel Committee meeting held August 16, 2017. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed: ECC Pay Raises, Restructuring Central/Business Office, Board Policy Updates, the Operations Director Vacancy, FEA Negotiations and Fruitport Township’s proposed Downtown Development Authority.
2. Approval of Pay Increase for ECC Staff. Item 17-105. MOTION by Brott, SECOND by Franklin to approve a pay increase of 35¢ per hour for all ECC staff effective October 2, 2017.
MOTION CARRIED 7-0
3. Approval of Central Office Administrative Support.
Item 17-106. MOTION by Brott, SECOND by Burgess to approve the Central Office Administrative Support position and Central/Business Office restructuring. Through reassignment of responsibilities within Central/Business Offices many HR responsibilities can be consolidated into one position while also providing clerical support to the Curriculum Director, and function as the central registrar to help with schools of choice issues.
MOTION CARRIED 7-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held August 16, 2017.
Jill Brott reported on a Student Affairs Committee meeting held August 16, 2017. Jill Brott, Dave Hazekamp, Susan Franklin, Allison Camp, and Bob Szymoniak were present. The committee discussed: Restructuring Central/Business Office staff, the High School Handbook, Changes to Adult Education Graduation Requirements, Policy Updates and the Strategic Plan.
2. Approval of the High School Handbook.
Item 17-107. MOTION by Brott, SECOND by Franklin to approve the high school yearbook as presented.
MOTION CARRIED 7-0
3. Approval of Changes to Adult Ed Graduation Requirements.
Item 17-108. MOTION by Brott, SECOND by Franklin to approve the changes to Adult Education graduation requirements as presented to comply with the Michigan Merit Curriculum.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott informed the Board of a fall MASB Conference and encouraged board members to attend.
Bob Szymoniak reported that Tina VanderWall was hired to be the Fruitport Education Foundation director. He also stated the foundation would be supporting our STEM programs.
Steve Kelly mentioned the 5th Quarter Party fundraiser will be October 21st. He invited all to attend. Steve also commented on Blue and White Night. He said it was a huge success and thought the students enjoyed “dunking” Mr. Rogers in the dunk tank.
Kris Cole spoke about the Robotics program.
Dave Hazekamp invited all to attend the Fruitport Athletic Foundation’s first annual golf outing at Terre Verde, September 16th.
Tim Burgess stated there will be a need to build a big trophy room in the new high school as the volleyball team brought back “hardware” from a recent tournament.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet September 11, 2017 at 11:30 a.m.]
2. Personnel Committee will meet September 12, 2017 at 7:30 a.m.
3. Student Affairs Committee will meet September 11, 2017 at 4:00 p.m.
4. Board Workshop has been scheduled for September 25, 2017 at 5:30 p.m.
XVI. REMARKS FROM THE PUBLIC
None.
XVII. ADJOURNMENT
Item 17-109. MOTION by Buckner, SECOND by Brott to adjourn. MOTION CARRIED 7-0
The meeting adjourned at 7:30 p.m.
Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary