Village of Fruitport – Council Meeting Minutes – 03/19/18

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
MARCH 19th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:02pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger and Will Overkamp
Absent: Bill Stone
Also present: Jeremy Statler, DPW Supervisor and Village attorney Dave Bossenbroek

5. Approval of previous meeting minutes from February 19.
Motion made by Donna to approve the minutes, supported by Amy. With a unanimous vote, the motion carried.

6. Approve the agenda for the March 19, 2018 Council meeting
Motion made by Amy to approve the agenda, supported by Will. With a unanimous vote, the motion carried.

7. Public Comment
Mark Oldenburg, 270 Pine, distributed copies of his property showing portions of his home are in the road right of way. A discussion took place about the situation. Dave Bossenbroek, Village attorney, suggested an easement for the encroachment. Mark will provide a survey of the property. Mark is asking for a compromise that works for him and the Village.

8. Correspondence (Ann – 2017-2018 Budget)
Distributed a copy of the “Dancing into the Sunset” schedule to council members.
Carl made a motion to transfer $8,500.00 from the General Fund to Local Streets to cover Equipment Rent and Signs and to amend the 2017-2018 General Fund budget and Local Streets budget accordingly, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp. NAYES: None

9. Reports from Officers (Each Council Member)
Donna had nothing to report.
Amy will give an update about the Friends of the Park Group meeting under item #14.
Will had nothing to report.
Carl advised that there will be a Personnel Committee meeting on 3-20-18. Carl discussed updating our phone/fax system. Now Connect will provide us with information on it for review.
Carl also discussed a new docking station and 3 screen monitors for the clerk. Motion made by Carl to purchase a docking station and 3 screen monitors for the clerk and not to exceed $1,000.00, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Roger had nothing to report.

10. Compensatory Time Off
Carl advised that the Personnel Committee will not be implementing a CTO policy and that the Village will continue to pay overtime instead of CTO time. Motion made by Carl to abolish the CTO policy, supported by Amy. With a unanimous vote, the motion carried.

11. Lions Club Old Fashioned Days Fireworks permit, Street Closure and Traffic Order
Motion made by Donna to approve the Lions Club requests for Old Fashioned Days Fireworks permit, Street Closure and Traffic Order, supported by Carl. With a unanimous vote, the motion carried.

12. Garbage fee rate for 2018-2019
Motion made by Carl to set the garbage/recycling rate at $126.27 per year per single family resident and a fee of $157.84 for delinquent accounts, supported by Donna. With a unanimous vote, the motion carried.

13. Liquor license Local Government Approval for James Pancy
James Pancy addressed the council and requested the council approval to apply for a liquor license.
Motion made by Donna to approve the Liquor License Local Government Approval for James Pancy, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

14. Park Reservation Modification Proposal
Amy discussed a new park reservations proposal. Previous reservations will be grandfathered. New rates were discussed. Motion made by Amy to approve the Proposal of two time blocks for park rental on Saturday and Sunday allowing for more people to utilize Pomona Park facilities. Established times block will be 8am to 2:30pm and 3:30pm and 9:00pm and the new fees as presented.

15. Budget Hearing
Motion made by Donna to close the regular meeting at 7:50pm, supported by Carl. With a unanimous vote, the motion carried.
Motion made by Donna to open the budget hearing at 7:51pm, supported by Carl. With a unanimous vote, the motion carried.

16. 2018-2019 Budget Adoption
Motion made by Donna to adopt the 2018-2019 budget as presented, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Roger Vanderstelt read the Budget Resolution and made a motion to authorize Ann LaCroix to pay bills, supported by Carl. (See attachment) Roll call vote: AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp. NAYES: None
Motion made by Donna to close the budget hearing at 7:56pm, supported by Carl. With a unanimous vote, the motion carried.
Motion made by Donna to reopen the regular meeting at 7:57pm, supported by Carl. With a unanimous vote, the motion carried.

17. Public Comments
Jay Bolt, 294 8th Street, questioned the last time we had a millage increase. Roger advised that we had a decrease approximately in 2008. Jay questioned the Village attorney about the difference between rental or permits for the use of the park. Dave advised rental is pay for use. Permit is to give permission to use the park.

18. Closed session to consider possible purchase of real property
Motion made by Carl to close regular meeting at 8:03pm, supported by Will. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Will to open closed session at 8:04pm, supported by Amy. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl to close the closed session at 8:18pm, supported by Will. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl to open regular meeting at 8:19pm, supported by Donna. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

Motion made by Amy to approve the Purchase Agreement and authorization for Roger to sign it, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Amy to approve sale of securities when they are received from the donor, supported by Carl. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None
Motion made by Carl for Jeremy to have a survey done of the property, supported by Will. Roll Call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

19. Warrants
Motion made by Carl to approve warrants, supported by Donna. Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

20. Adjourn
Motion made by Donna to adjourn at 8:26pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix, Clerk