Fruitport Board of Education
Regular Monthly Meeting
December 10, 2018 7:00 p.m.
Board Room
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 18-153. MOTION by Brott, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0
V. PRESENTATIONS
Music Instructors, Tim Priest and Katie Cadwell spoke about the band program. They described this year’s marching band performance and their many successes. Tim also expressed his appreciation for the Board’s support. Katie thanked the Board for bringing back 5th grade band.
VI. COMMUNICATIONS
None.
VII. REMARKS FROM THE PUBLIC
None.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.
IX. CONSENT AGENDA
Item 18-154. MOTION by Brott, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Regular Board Meeting Minutes of November 19, 2018
2. Approval of Closed Session Minutes of November 19, 2018.
3. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
4. Acceptance of Student Activity Summary Report
5. Acceptance of Credit Card and Utilities Report
6. Approval of Capital Projects Progress Report
7. Approval of the Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. First Reading of New and Updated Board Policies.
Item 18-155. MOTION by Buckner, SECOND by Franklin to approve the first reading of NEOLA Volume 33, Number 1 new and updated policies as presented.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 3, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held December 3, 2018. Dave Hazekamp, Elroy Buckner and Mark Mesbergen were present. The committee discussed the Summer Property Tax resolution, the Purchase of Maintenance Vehicles, the Instructional Assistant’s Tentative Agree, the purchase of Electronic Devices for K-2 and they reviewed a Fund Balance report from the MAISD.
2. Summer Tax Collection Resolution.
Item 18-156. MOTION by Buckner, SECOND by Cole to approve the annual Summer Tax Collection resolution as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
3. Purchase of Kindergarten through Second Grade Electronic Devices.
Item 18-157. MOTION by Buckner, SECOND by Cole to approve the purchase of technology devices for grades K-2 as presented.
MOTION CARRIED 7-0
4. Purchase of Maintenance Vehicles.
Item 18-158. MOTION by Buckner, SECOND by Kelly to approve the purchase of one maintenance truck and one maintenance work van in accordance with the Maintenance Vehicle Replacement Schedule as presented.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 5, 2018.
Steve Kelly reported on a Personnel Committee meeting held December 5, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed a tentative agreement with the Instructional Assistants, a personnel issue, filling an open position, and the superintendent evaluation process.
2. Fruitport Instructional Assistants Tentative Agreement.
Item 18-159. MOTION by Kelly, SECOND by Franklin to ratify the tentative agreement for a three year contract with the Fruitport Instructional Assistants Association as presented.
MOTION CARRIED 6-0, Cole – Abstained vote.
3. Superintendent’s Evaluation.
Item 18-160. MOTION by Kelly, SECOND by Brott to approve the 2017-18 Superintendent Evaluation of Bob Szymoniak with the rating of highly effective.
MOTION CARRIED 7-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held December 5, 2018.
Jill Brott reported on a Student Affairs Committee meeting held December 5, 2018. Susan Franklin, Jill Brott, guest Steve Kelly and Bob Szymoniak were present. The committee discussed updates to the Commencement Policy #5460, a tentative agreement with the Instructional Assistants, the superintendent evaluation process, and Lame Duck Legislation pertaining to the School Aid fund.
2. First Reading of Updated Policy #5460.
Item 18-161. MOTION by Brott, SECOND by Franklin to approve the first reading of the updated Commencement Policy as presented.
MOTION CARRIED 7-0
3. Overnight Trip Requests.
Item 18-162. MOTION by Brott, SECOND by Franklin to approve the overnight trip requests as presented.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about Shettler’s Leadership meeting and the Reproductive Health meeting. She was pleased with both. Jill also mentioned the upcoming “Jean Day” where proceeds collected will benefit Fruitport’s Merry Miracle program.
Kris Cole said the Middle School Robotics team did a great job during recent competition. They are headed to the State Championships December 14th and 15th in Battle Creek, MI. He also commended Bob Szymoniak for attending the Old Fashioned Christmas. He heard positive comments about having the superintendent at such events.
Bob Szymoniak complimented the High School staff on a well-organized Holiday Dance. 402 tickets were sold for the event.
Dave Hazekamp spoke highly of the MAISD dinner held at the Lake House. He appreciated the overview of issues districts are facing along with various solutions.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet January 14, 2019 at 11:30 a.m.
2. Personnel Committee will meet January 16, 2019 at 5:00 p.m.
3. Student Affairs Committee will meet January 16, 2019 at 5:45 p.m.
4. A Board Workshop has been scheduled for January 28, 2019 to discuss District Reading Strategies and Board/Superintendent goals.
XVI. REMARKS FROM THE PUBLIC
Fruitport Media Clerk, Pam Gustafson mentioned the community agrees that great things are happening in the district!
XVII. SUPERINTENDENT EVALUATION
This item was approved during the Personnel Committee Reports & Recommendations (item XII-3).
XVII. ADJOURNMENT
Item 18-163. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:50 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary