Fruitport Board of Education
Regular Monthly Meeting
March 16, 2020 7:00 p.m.
Board Room
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 20-018. MOTION by Franklin, SECOND by Brott to approve the agenda with the removal of item XIII-5 Overnight Trip Request.
MOTION CARRIED 7-0
V. PRESENTATIONS
None.
VI. COMMUNICATIONS
Steve Kelly read aloud a note from Fruitport student, Kalli Lockhart, thanking the Board for supporting Michigan Youth in Government. She appreciated the opportunity to see students from other areas come together and share their thoughts on bills.
Steve Kelly read aloud a note from Fruitport student, Christian Whipple, thanking the Board for supporting Michigan Youth in Government. He felt the conference was very beneficial and looks forward to going next year.
Steve Kelly read aloud a note from Fruitport student, Jillian Hawley, thanking the Board for supporting Michigan Youth in Government. She was excited to be able to attend the conference and looks forward to next year’s.
Steve Kelly read aloud a note from Fruitport student, Kennah VerMerris, thanking the Board for supporting Michigan Youth in Government. She feels the conference is extremely valuable and essential to our youth.
VII. REMARKS FROM THE PUBLIC
Jason D Kolkema addressed the Board announcing his candidacy for District Court Judge.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave an update on the COVID-19 school closure and the action Fruitport Community Schools is taking during this suspension. Meals will be prepared and distributed within our community, online learning will be encouraged, and hard surfaces/high touch areas will be cleaned thoroughly on a daily basis. Buildings are scheduled to re-open on April 13th but the situation is very fluid and that date could change. FCS will follow the directives of Gov. Whitmer.
IX. CONSENT AGENDA
Item 20-019. MOTION by Brott, SECOND by Franklin to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of February 17, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. School of Choice Resolution.
Item 20-020. MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School of Choice Resolution as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held March 9, 2020. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, Jessica Wiseman and Mark Mesbergen were present. The committee discussed Football Helmets, a Budget Amendment, the Headlee Override Election, and Middle School Bid Pack #3.
2. Middle School Mechanical Improvements.
Item 20-021. MOTION by Buckner, SECOND by Franklin to authorize Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed per the attachment, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 7-0
3. General Fund Budget Amendment Resolution.
Item 20-022. MOTION by Buckner, SECOND by Cole to adopt the General Fund Budget Amendment as presented.
Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 9, 2020.
Steve Kelly reported on a Personnel Committee meeting held March 9, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed the Headlee Override Election, a Budget Amendment, possible changes to the 2020/21 Calendar, and the Excellence in Education program.
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held March 10, 2020.
Jill Brott reported on a Student Affairs Committee meeting held March 10, 2020. Dave Hazekamp, Susan Franklin, Jill Brott, Allison Camp, Ken Erny, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed a new High School PE Course, a Budget Amendment, the Headlee Override Election, Focus on Excellence, Middle School Athletic B Teams, the Marching Band Handbook, and Learning Corridor Furniture for the High School.
2. New High School Physical Education Course.
Item 20-023. MOTION by Brott, SECOND by Kelly to approve the new high school course, Lifetime PE as presented.
MOTION CARRIED 7-0
3. High School Marching Band Handbook.
Item 20-024. MOTION by Brott, SECOND by Franklin to approve the updated Marching Band Handbook as presented.
MOTION CARRIED 7-0
4. Middle School Athletic B Teams.
Item 20-025. MOTION by Brott, SECOND by Franklin to approve the reinstatement of Middle School Athletic B Teams as presented.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Dave Hazekamp was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 30, 2020. Elroy Buckner will serve as back-up.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet April 13, 2020 at 11:30 a.m.
2. Personnel Committee will meet April 14, 2020 at 6:00 p.m.
3. Student Affairs Committee will meet April 14, 2020 at 12:00 p.m.
4. A Board Workshop has been scheduled for April 27, 2020 at 6:00 p.m. in the Board Room.
5. MAISD 2020-21 Annual Budget Review will be held on April 30, 2020 at 5:30 p.m.
XVI. REMARKS FROM THE PUBLIC
Media Specialist, Pam Gustafson reported that staff did a great job handling the sudden suspension of school due to the Governor’s COVID-19 direction. It was no small task getting students ready for 4 weeks off. She is proud of Fruitport Community Schools!
XVII. ADJOURNMENT
Item 20-026. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:44 p.m.
Respectfully submitted,
Steve Kelly, Board Secretary
Maribeth Clarke, Recording Secretary