Fruitport Charter Township Board of Trustees Meeting Minutes of March 23, 2020

A work session of the Fruitport Charter Township Board began at 6:30pm on Monday, March 23, 2020, in the township board room.

Members Present: Heidi Tice, Supervisor; Andrea Anderson, Clerk; Rose Dillon, Treasurer; Trustees Greg Hulka, Jeff Jacobs, Terry Knoll, Denise Winebarger
Members Absent: none

At 7:00pm, Heidi Tice opened the regular meeting with the Pledge of Allegiance followed by a prayer.

Also Present: 1- residents; 1- employees; 0- guests; Director of Public Utilities, Steve Biesiada; Director of Public Safety, Brian Michelli; Attorney Ron Bultje.

The motion by Terry Knoll, supported by Rose Dillon, was carried unanimously, to approve the minutes of March 9, 2020 as presented.

The motion by Heidi Tice, supported by Jeff Jacobs, was carried unanimously, to approve the agenda as presented with the following addition:

Item 8-E: Resolution for Temporary Emergency Measures

CORRESPONDENCE / REPORTS
1. Steve Biesiada reported that the DPW has completed an inventory; the valve in the Smiley water tower should be hooked up soon to be able to communicate with the filtration plant.
2. Brian Michelli reported that the Fire Department has enough PPE to last a few weeks; there have been policies put in place to limit employees responding to calls as well as cleaning procedures; contact between Police Officers and the public is being limited; the Public Safety departments have applied for additional supplies with little luck.
3. Heidi Tice shared that the Lions Club Easter Egg Hunt has been cancelled; she also gave a Census update.

PUBLIC COMMENTS REGARDING AGENDA ITEMS: none

UNFINISHED BUSINESS:

20-034 2020/2021 Budget discussion
Ken Hulka, Parks Director, would like to see unused funds rolled over to the next budget. The Parks Commission is trying to get a building for concessions and restrooms at the soccer park; rough plans were presented.

20-035 Budget Public Hearing
(a.) The motion by Terry Knoll, seconded by Rose Dillon, was carried unanimously, to open the Budget Public Hearing at 8:23pm.

(b.) Public Hearing: The Supervisor announced the proposed millage rates as follows: General Fund at the millage rate of .9962 mills, Public Safety at 1.50 mills, Police at 1.00 mills, and Street Lights at .40 mills.

There were no comments heard.

(c.) The motion by Rose Dillon, supported by Terry Knoll, was carried unanimously to close the Public Hearing at 8:25pm and return to open session.

19-036 2020/2021 Budget Adoption
The budget was agreed upon as presented with the change of budgeting $120,000 plus the requested roll over for the Parks Department.

Rose Dillon moved, supported by Heidi Tice, MOTION CARRIED to adopt the April 1, 2020- March 31, 2021 draft budget as revised and to approve the millage rate and millage levies. Fruitport Charter Township Board of Trustees shall cause the listed millages to be levied and collected on all real and personal property within the township upon the 2019 general property tax roll an amount equal to the above shown mills as authorized under state law and approved by the electorate.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

20-037 MCRC Local Road Project Contract
Under the agreement the following local roads will be improved with a chip seal:

Shettler Road, Walker Road, and Cline Road: from Sheridan to Brooks (approx. 2.3 miles)
Quarterline Road: from Shettler Road to Hile Road (approx.. .75 miles)
Walker Road: from W. Fruitport Road to Pontaluna Road (approx. .5 miles)
Sheringer Road: from Dangl Road east to end (approx. .5 miles)

Project(s) estimate: $130,037
Fruitport Township share: $65,018.50
Muskegon County Road Commission share: $65,018.50

Heidi Tice moved, supported by Terry Knoll, MOTION CARRIED, to approve the local road project contract with the Muskegon County Road Commission and authorize the Supervisor and Clerk to execute the presented agreement.

Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: none

NEW BUSINESS:

20-038 Banking and Investing Resolution
Rose Dillon moved, supported by Denise Winebarger, MOTION CARRIED, to adopt the resolution approving the use of financial institutions and investments for the 2020-2021 FY.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: None

20-039 Budget amendments
Rose Dillon moved, Heidi Tice seconded, MOTION CARRIED, to approve the Treasurer to make end of fiscal year April 1, 2019-March 31, 2020 final budget amendments. The amendments will ensure that all department budgets have zero impact on the total of each budget.
Ayes: Hulka, Winebarger, Dillon, Tice, Anderson, Jacobs, Knoll
Nays: none

20-040 Police Cruiser Purchase
The Public Safety Committee recommends moving this pre-approved purchase from Ford Motor Lease Program to get an installment purchase from Shelby Bank for $50,775 at 2.4% interest.
Andrea Anderson moved, Terry Knoll seconded, MOTION CARRIED, to approve the change, and receive an installment purchase loan from Shelby Bank.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

20-041 Senior Millage funds allocation
Ron Bultje recommended asking for a contract with terms for the agreement.

Rose Dillon moved, Heidi Tice seconded, MOTION CARRIED, to adopt the resolution and have the Supervisor work with AgeWell to gather a binding commitment in writing.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

20-042 Resolution for Temporary Emergency Measures
The resolution covers items that may need to occur without board approval while the Governor’s stay-at-home order is in place such as making changes to public meetings, payment of invoices, and making changes to office hours.

Rose Dillon moved, Denise Winebarger seconded, MOTION CARRIED, to adopt the resolution as presented.
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

20-043 Payment of bills
Terry Knoll moved, Gerg Hulka seconded, MOTION CARRIED, to approve bills as presented for payment in the following amounts: General Fund $6,511.54; Public Safety $7,887.89; Water $1,038.38; Sewer $1,464.93; Street Lights $14,560.31
Totaling: $31,463.05
Ayes: Knoll, Jacobs, Anderson, Tice, Dillon, Winebarger, Hulka
Nays: none

ADDITIONAL REPORTS: none

PUBLIC COMMENTS PART II: none

The motion by Rose Dillon, supported by Heidi Tice, was carried unanimously, to adjourn the meeting at 8:55pm.

ANDREA ANDERSON, CLERK
HEIDI TICE, SUPERVISOR