VILLAGE OF FRUITPORT
COUNCIL MEETING
OCTOBER 19TH, 2020
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.
2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Ann LaCroix and Bill Overkamp (arrived at 7:12 excused)
Absent: Donna Pope (excused)
3. Approval of October 19th Meeting Agenda
Roger asked to add Site Plan for Waypoint Dock & Deli to the agenda under New Business and 8th Avenue Drain. Motion made by Jay to approve the agenda with the requested additions, supported by Jeff. Amy stated that items as important as these should not be added when requiring review, the afternoon of the meeting. With a unanimous vote, the motion carried.
4. Approval of the September 29th Council meeting minutes
Motion made by Amy to approve the September 29th minutes, supported by Carl. With a unanimous vote, the motion carried.
5. Public Comment
None
6. Correspondence
None
7. Reports from Officers
Amy will report under agenda items.
Carl discussed the adopted plan of limiting visits to the DPW and wearing of masks. He spoke about council members entering the DPW without masks and recent issues of COVID exposure. Carl questioned if the council wants to adhere to the requirement of limiting access to the DPW unless absolutely necessary, requiring a mask at all times, temperature taking and social distancing. Council supports this plan.
Bill gave an update on the power boxes and photo eyes on 3rd Avenue.
Jay discussed a letter received from a business asking to set up a summer business in the park. This will be on next months agenda and contact will be made with our attorney regarding it.
Jay advised that the Planning Commission sent their recommendations to the Planning Consultant for the initial Master Plan update.
Jeff asked council if we should cancel Halloween. Amy shared what local communities are doing. It is left up to the parents and residents to make their own decision about trick or treating since the Village doesn’t host any type of event.
Roger advised that he receive a report regarding 7th & Peach water issue. He would like to add this to next month’s agenda. The DPW crew is researching the cost of an aerator for the Park. He hopes to have quotes for the next council meeting.
8. Reimbursing Council for Expenses
A discussion took place about reimbursing Roger for an ink cartridge. Motion made by Carl to reimburse Roger $40.27 for an ink cartridge, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Due to COVID other expenses may come up for council members. A policy may need to be established for future procedures for reimbursements.
9. Catch Basins
Roger reviewed the bids for both the sidewalks and catch basins. He suggested the work go to one contractor to be completed. Council agreed. Motion made by Bill to contract RA Holmes at a cost of $3475.00 to complete the sidewalk work and 3 spillways on 6th Avenue, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
10. Sidewalk on 6th Avenue
This was addressed under the above agenda item.
11. Waypoint Dock & Deli Site Plan
Jay advised that the Planning Commission reviewed the site plan for Waypoint Dock & Deli. The Commission recommends approval of the site plan since it has complied with the zoning ordinance. The parcel owner the parcel owner and the Village president suggested that rip rap be constructed between the new garage structure and the sidewalk. The parcel owner agreed to work with the Village to make this happen at the time of construction. Roger to approve the site plan with the understanding the parcel owner will work with council on the rip rap, supported by Bill Motion made by. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Council member Amy stated that items as important as this should not be added to the agenda the day of the meeting and should be on the agenda that is available for public viewing prior to the meeting.
12. 2020 3rd Avenue Project
Jay advised that 99% of the paving is completed and that the contractors are on track to complete the new traffic signal work.
13. MSU Sustainable Built Environment Initiative
Amy gave an overview of the initiative. This is something to pursue after the Master Plan update has been completed. Amy advised the $7500.00 cost may be reduced and/or a 3-payment plan could be put in place.
14. Village Logo/Motto
She shared the council input with David Jirousek. His designer is working on five concepts for review by council.
15. Kayak Launch
Amy has been in recent contact with Matt Levandoski, Prein & Newhof. Matt would like to meet with Roger and Amy about the launch, signs, and benches. Soon donation letters for the kayak launch will be sent to potential donors.
16. Playground
Amy gave a recap of the meetings with the playground consultant. Input was provided to the consultant and they are currently designing a few concept drawings.
17. 8th Street Quote
Roger advised that the work to fix the culvert on 8th Street is more involved. The previous quote was $3935.00 the new quote is $12,067.00. Roger made a motion to put in back out for bid, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A special council meeting will be scheduled for Monday October 26th at 6pm to review new bids.
18. Public Comment
None
19. Warrants
Motion made by Amy to approve the warrants, supported by Jeff. Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
20. Adjournment
Motion made by Jeff to adjourn the meeting at 8:12pm, supported by Carl. With a unanimous vote, the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk