FCS – Business and Finance Committee Meeting Minutes – 05/14/18

Business and Finance Committee
Monday, May 14, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Kate Chowning, Mark Mesbergen, and Bob Szymoniak

1. Pool
The committee discussed the pool.

2. Bargaining Update
Bob gave an update on bargaining.

3. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2018-19 school year. Per the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution.

4. Food Service Prices
Kate discussed the federal formula to determine whether or not prices must be increased for the 2019 school year. Per the federal formula, lunch prices will have to increase. That being said, MDE has given the option for districts not to increase prices if they have a positive fund balance (Fruitport does). Kate recommended not increasing prices for the 2018-19 school year.

5. Property Exchange
Bob gave an update about the property exchange.

6. Bond Update
Bob and Mark gave an update about the bond.

7. Other – Copier RFP
Fruitport’s five year agreement with Michigan Office Solutions is up as of June 30, 2018. An RFP was created in partnership with Mona Shores and Muskegon Heights. Four bids were accepted. Jeff Grossenbacher and Mark went through the bids and are recommending accepting the bid from Michigan Office Solutions. The recommendation is to purchase the copiers (instead of leasing) using the Building and Site fund as Mark has been allocating money every year for the purchase of the copiers.

Meeting adjourned at 12:15 p.m.

Respectfully submitted by Mark Mesbergen