Fruitport Board of Education
Regular Monthly Meeting
May 21, 2018 7:00 p.m.
Middle School Media Center
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 18-054. MOTION by Franklin, SECOND by Brott to approve the agenda with the addition of X-5 Change Order Discussion.
MOTION CARRIED 7-0
V. PRESENTATIONS
Three Techno Trojan students presented their Techno Trojans Chairman Award. They shared with the Board their many accomplishments including multiple volunteer hours spent mentoring younger First Lego League students, demonstrating their robot at various events, and assisting local districts with their program. Each board member was given a Power Up box that included a Snickers bar.
Middle School Principal, Tim Tiefenbach and Assistant Principal, Derek Dillon welcomed board members, staff, students, and audience members to the board meeting. They gave an update on the decline in suspensions/expulsions due to PBIS, CHAMPS, and 5Cs. All are systems of support to help cultivate relationships with students and keep them in the classroom instead of suspending or expelling students.
Teachers, Colleen Robson and Cindy Briggs, along with five BPA students spoke about their recent trip to the National BPA Conference in Dallas, Texas. Students gave a PowerPoint presentation on their trip, capturing their highlights. This was the first year of middle school BPA and it went better than expected. Fruitport High School and Middle School students represented the district well and placed near the top in the nation.
VI. COMMUNICATIONS
None.
VII. REMARKS FROM THE PUBLIC
None.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.
IX. CONSENT AGENDA
Item 18-055. MOTION by Buckner, SECOND by Cole to approve the Consent Agenda as listed below:
1. Approval of Workshop Minutes of April 25, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
Susan Franklin recognized Edgewood Principal, Amy Upham’s retirement letter included in the Personnel Report and thanked Amy for her years of dedication to the families at Edgewood.
X. GENERAL BOARD BUSINESS
1. Approval of the Use of an Additional Legal Firm.
Item 18-056. MOTION by Brott, SECOND by Kelly to approve the authorization to work with Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 7-0
2. 2018-19 MAISD General Fund Operating Budget Resolution.
Item 18-057. MOTION by Buckner, SECOND by Brott to adopt the MAISD’s 2018-19 General Fund Budget Resolution as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
3. Property Resolution.
Item 18-058. MOTION by Buckner, SECOND by Brott to adopt the Property Resolution and grant Bob Szymoniak the authority to execute all necessary documents as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
4. First Reading of New and Updated Policies in NEOLA Volume 32, Number 2.
Item 18-059. MOTION by Brott, SECOND by Franklin to approve the first reading of board policies 0143.1, 1421, 3121, 4121, 4162, 5111, 7540.02, 8321 as presented.
MOTION CARRIED 7-0
5. Change Order Approval Process.
Item 18-060. MOTION by Brott, SECOND by Buckner to approve granting Bob Szymoniak, or his designee, the authority to approve bond change orders in the amount of $65,000 or less.
MOTION CARRIED 7-0
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 14, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held May 14, 2018. Dave Hazekamp, Elroy Buckner, Kate Chowning, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the Pool, Chartwells’ Contract Renewal, Food Service Prices, the Property in Hathaway Lakes, the Copier RFP. The committee received updates on Bargaining and the Bond.
2. Approval of the Michigan Office Solution Five-Year Contract.
Item 18-061. MOTION by Buckner, SECOND by Brott to approve the Michigan Office Solution bid for a five year contract starting July 1, 2018 and the purchase of machines as presented.
MOTION CARRIED 7-0
3. Approval of the Chartwells’ Management Food Service Contract.
Item 18-062. MOTION by Buckner, SECOND by Cole to approve the 2018-19 Chartwells’ contract for management services as presented.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 15, 2018.
Steve Kelly reported on a Personnel Committee meeting held May 15, 2018. Dave Hazekamp, Steve Kelly, and Bob Szymoniak were present. The committee discussed: the Transitional Kindergarten Program, the Pool, a Community Resource Navigator, a lot in Hathaway Lakes and Student Behaviors.
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held May 17, 2018.
Jill Brott reported on a Student Affairs Committee meeting held May 17, 2018. Jill Brott, Dave Hazekamp, Susan Franklin, Emily Rogers, Jamie Venema, Mother and Student applying for Reinstatement and Bob Szymoniak were present. A reinstatement hearing was held and a decision made.
The committee (Jill Brott, Dave Hazekamp, Susan Franklin and Bob Szymoniak) then discussed: the Pool, a lot in Hathaway Lakes, the Change Order Process, the Field Trip Policy, Adjustments to the Athletic Parent Handbook, the Hockey Resolution, and possibly Moving the Board Meeting.
2. Approval of the First Reading of Policy 2340 (Field Trips).
Item 18-063. MOTION by Brott, SECOND by Cole to approve the First Reading of Revised Field Trip Policy #2340 as presented.
MOTION CARRIED 7-0
3. Approval of the 2018-19 Parent/Student Athletic Handbook.
Item 18-064. MOTION by Brott, SECOND by Kelly to approve the 2018-19 Parent/Student Athletic Handbook as presented.
MOTION CARRIED 7-0
4. Adopt MHSAA Boys Hockey Resolution.
Item 18-065. MOTION by Brott, SECOND by Cole to adopt the MHSAA Resolution to continue a cooperative hockey program between Kenowa Hills, Fruitport and Fremont as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0
5. Approval of Trip Request.
Item 18-066. MOTION by Brott, SECOND by Cole to approve the Beach Elementary 5th Grade trip request to Chicago, IL May 29, 2018 as presented.
MOTION CARRIED 7-0
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Steve Kelly noted the Girls Varsity Tennis team was Conference and Regional champs. All team members have qualified and will be going to State.
Jill Brott mentioned the 3rd grade Cinco de Mayo celebration and Reader’s Theater at Shettler Elementary.
Susan Franklin commended Ms. Chase, Edgewood Teachers, and Mrs. Upham for their work with students during the Spring Sing. “Everyone did a great job.”
Kris Cole mentioned Shettler’s upcoming Talent Show and the Spring Band Concert.
Bob Szymoniak spoke about the First Annual Art Show. He said it was a huge success.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet June 11, 2018 at 11:30 a.m.
2. Personnel Committee will meet June 12, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet June 11, 2018 at 5:30 p.m.
4. A Board Workshop has been scheduled on June 11, 2018 at 6:30 p.m. in the Board Room.
XVI. REMARKS FROM THE PUBLIC
Edgewood Principal, Amy Upham mentioned the upcoming Technicolor Trojan Trek. All proceeds raised will benefit the Edgewood PTO.
Community member, Betty Kinney spoke about her experience with bond change orders. Having previous experience as Board President she shared that the process will get easier and trusting decision makers will be key.
XVII. ADJOURNMENT
Item 18-067. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 9:11 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary