VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
August 20th, 2018
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm
4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Bill Overkamp and Carl Rothenberger who arrived at 7:22pm.
Also present: Jeremy Statler, DPW Supervisor
5. Approval of previous meeting minutes from July 16th council meeting
Motion made by Roger to approve the minutes from the July 16th regular council meeting, supported by Donna. With a unanimous vote, the motion carried.
6. Approve the agenda for the August 20th Council meeting
Motion made by Roger to approve the agenda, supported by Bill. With a unanimous vote, the motion carried.
7. Public Comment
8. Correspondence (Ann)
9. Reports from Officers (Each Council Member)
Donna advised that the library millage will be back on the ballot. It is a renewal of the original amount. The wording gave it the appearance of a new or additional amount. Discussion took place about getting the word out to the community that it is a renewal of the original millage.
Jeff reported that his wife has completed the Master Plan survey spreadsheet. He has shared it with Ann who will email it to Jay for the Planning Commission meeting on Thursday.
Amy discussed two items that were addressed at the last Personnel Committee meeting. Amy stated that Ann requested that we change our Blue Cross Blue Shield insurance agent to Dys Insurance who currently handles our life and disability insurance. There would be no change in the cost of the insurance. Motion made by Amy to change our BCBS agent to Dys Insurance, supported by Donna. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Amy discussed the second item of making a change to the Personnel Regulations and Procedures. The request is to change the $40.00 stipend for attending meeting to paid time off for the time duration of the meeting during the same week that the meeting took place. Amy read the new wording to the council Motion made by Amy to implement the suggested change to page 11 of the manual, supported by Jay. With a unanimous vote, the motion carried.
Amy discussed a grant opportunity with the West Michigan Prosperity Alliance. She is happy to write the grant requesting $40,000 for enhancements at the new property with a boardwalk and trail. She discussed the meeting with the donor. She would like council permission to proceed with the grant request. Motion made by Amy to submit a grant to the WMPA, supported by Roger. With a unanimous vote, the motion carried.
Bill had nothing to report.
Jay advised that the Planning Commission did not meet in July. There next meeting is August 23rd. There are 3 open issues thru Section 7. They will start on Section 8. Things should go better with the additional help of the new member of the committee and volunteers.
Roger reminded everyone about the Community Gathering at the Park on Wednesday from 11am – 2pm.
10. Appointment of Planning Commission vacant seat
Roger advised that we received resumes from Connie Smith and John Sigman. Roger would like to appoint Connie Smith to the vacant seat. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
11. 2020 3rd Street Project
Roger explained that Amy and Jeremy have been working on the project. Jeremy gave an overview of the project. The village applied for federal funding to resurface 3rd street. They received a commitment of $200,000. He explained the cost is significant. He has been working with Amy and Matt Hulst an engineer with Prein & Newhoff. Matt Hulst addressed the council and gave a thorough description of the project options. An estimate of Probable Cost for the current project scope, a scope for full reconstruct, sanitary sewer from Oak Street to Park Street and Sanitary Sewer from Park Street to Lift Station (includes Oak and Beech Extensions). A question and answer period took place. Next, Matt Farrar, Public Works Director for Muskegon County, addressed the council. Matt discussed the financial aspects of the project. He stated we could bond through the county, using the county’s full faith and credit for a lower interest rate. Matt provided a spread sheet with the Village’s financial information from the last 13 years. He gave examples of payment options for a bond. He discussed the option of a special assessment for those who hook up to the sewer as a mechanism to pay some of the costs. Much discussion took place. Matt Hulst advised that we need to act by spring of 2019 or earlier to meet the deadlines for the federal funding. Matt Farrar will have a financial advisor provide bond quotes and he suggests getting the community involved. Roger questioned if the council wants to proceed with the next steps. It was decided to move forward with community involvement and getting the financial quotes from the financial advisor. Roger thanked Matt Hulst and Matt Farrar for the information and attending the meeting.
12. Kayak launch
Roger reviewed the discussion and motion that took place in March at the budget meeting regarding the kayak launch. He advised that $5000.00 is in the 2018-2019 budget for the kayak launch. The grant would need to be submitted by April 1st, 2019. Motion made by Roger to approve the engineering fee not to exceed $5000 to proceed with applying for a grant for the kayak launch, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None
13. Boat Launch information station
Roger gave an update on the Boat Launch information station. It will be delivered the week of September 10th. Roger distributed quotes for a picnic table, information board and money box. Roger made a motion to purchase all 3 items not to exceed $2600.00, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
14. MML Convention
Jay would like to attend an additional activity at the convention. The cost of the activity is $30.00. Motion made by Roger to approve the $30.00 cost of the activity, supported by Carl. With a unanimous vote, the motion carried. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Roger read a request from the MML to appoint an official representative from the Village to attend and vote at the Board of Directors meeting at the convention. Motion made to appoint Jay as the representative and Bill as the alternate official, supported by Jeff. With a unanimous vote, the motion carried.
15. Park Street Chip and Seal
Roger advised the Chip and Seal will take place at the end of the month or next month. Jay questioned getting a quote for paving the area in front of the bank. Roger will put it on the September meeting agenda.
16. Boat launch attendant for Labor Day weekend
Roger made a motion to have the attendant work 10am – 7pm on September 1 thru 3rd, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
17. Beech Street Drain Culvert
Roger distributed pictures of the drain culvert on Beech Street. He gave a description of the repairs needed. Roger made a motion to proceed with the repairs not to exceed $5600 with 30% of the funds from Local Streets and 70% from Major Streets, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
18. Speed Limit signs
Roger discussed the speed limit study that was completed by the Michigan State Police. The Fruitport Township Police have asked that the signs be put in place before students return to school. Amy questioned if we have a recourse regarding the new speed limits. Roger explained the Michigan State police determines the speed limit changes based on the study. Motion made by Roger to have the new speed limit signs put up on August 23rd, weather permitting, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Vanderstelt NAYES: Guiles. With a majority vote the motion carried.
Roger discussed a Motor Vehicle Ordinance that the Township has adopted. He also discussed the Village’s contribution to the Speed and Messaging trailer. A discussion took place about the contribution the Village agreed to make. It was agreed that both items will be on next month’s agenda.
19. Public Comment
Motion made by Donna to approve the warrants, supported by Roger. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Motion made by Donna to adjourn the meeting at 9:25pm, supported by Jay. With a unanimous vote, the motion carried.
Respectfully submitted by,