Fruitport Board of Education Annual Organizational Meeting Minutes – 06/24/19

Fruitport Board of Education
Annual Organizational Meeting
June 24, 2019 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, and Dave Hazekamp. Absent – Tim Burgess and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 19-071. MOTION by Buckner, SECOND by Franklin to approve the agenda.
MOTION CARRIED 5-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 19-072. MOTION by Cole, SECOND by Brott to adopt all existing Bylaws and Policies of the Fruitport Community Schools as presented. Bylaws and policies are to remain in effect until such time they are modified by the Board of Education. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

VI. Designation of Banking Institution
Item 19-073. MOTION by Buckner, SECOND by Brott to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Community Shores for investment of surplus funds.
MOTION CARRIED 5-0

VII. Resolution for Investment Authority
Item 19-074. MOTION by Franklin, SECOND by Brott to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

VIII. Designation of Legal Firms
Item 19-075. MOTION by Franklin, SECOND by Brott to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 5-0

IX. Establishment of Board Compensation
Item 19-076. MOTION by Buckner, SECOND by Cole to approve $599 compensation per Board member for the 2019-20 fiscal year payable in three installments: the first to be paid in August 2019; the second to be paid in December 2019; and the third to be paid in June 2020.
MOTION CARRIED 5-0

X. Memberships and Affiliations
Item 19-077. MOTION by Buckner, SECOND by Brott to continue with memberships in the following organizations:
• Michigan Association of School Boards (MASB) ($5,054)
• Michigan Negotiators Association ($225)
• Rotary International Muskegon ($320)
• Michigan Institute for Educational Management (MIEM) ($365)
• Michigan Association of School Administrators (MASA) (*approx. $1,375)
MOTION CARRIED 5-0

XI. Designation of Board Liaison to MASB
Item 19-078. MOTION by Buckner, SECOND by Franklin to appoint Steve Kelly as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 5-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 19-079. MOTION by Cole, SECOND by Brott to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m., (with the exception of December and June) meetings to be held on a rotating basis, per a set schedule, in the Board of Education meeting room and at district building sites unless otherwise changed by the Board for the 2019-20 school year. Roll Call Vote: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes. Absent – Burgess and Kelly.
MOTION CARRIED 5-0

XIII. Designation of Authorized Signatures
Item 19-080. MOTION by Buckner, SECOND by Brott to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business to sign purchase orders.
MOTION CARRIED 5-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 19-081. MOTION by Franklin, SECOND by Cole to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 5-0

XV. Safe Deposit Box Authority
Item 19-082. MOTION by Cole, SECOND by Brott to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 5-0

XVI. Fee for Board Meeting Date Request
Item 19-083. MOTION by Franklin, SECOND by Brott to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 5-0

XVII. Adjournment
Item 19-084. MOTION by Buckner, SECOND by Brott to adjourn the Organizational Meeting
MOTION CARRIED 5-0

The Organizational Meeting adjourned at 7:13 p.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary