Fruitport Village Council Meeting and Budget Hearing Minutes – 03/30/20

VILLAGE OF FRUITPORT
COUNCIL MEETING & BUDGET HEARING
MARCH 30, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of March 30th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of March 9th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. 2019-2020 Budget
Ann reviewed the current budget and amendments. Motion made by Jeff to change expenditures for Major Streets Equipment Rent from $15,000.00 to 25,0000, to change expenditures for Local Streets Equipment Rent from 10,000.00 to 20,000.00 and to change income for General Fund Contributions from Other Funds from $25,000.00 to $45,000.00. In addition to the amendments to transfer from the General Fund to the Local Streets funds for $30,000.00 to reimburse for a portion of the drain and road repairs for this fiscal year, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

7. Lions Club Old Fashioned Days Firework permit
Motion made by Roger to approve the Lions Club Fireworks permit, supported by Jay. With a unanimous vote, the motion carried.

8. Budget Hearing
Motion made by Roger to close the regular council meeting at 7:12pm, supported by Jeff. With a unanimous vote the motion carried.
Motion made by Roger to open the budget hearing at 7:13pm, supported by Jeff. With a unanimous vote the motion carried.
Roger asked is anyone has questions about the 2020-2021 budget discussed during the previous budget meetings. Jay asked if all items discussed were included in the budget. Ann replied yes.
Roger asked if anyone would like to make a Public Comment. No comments were made.
Motion made by Roger to close the budget hearing at 7:18pm, supported by Amy. With a unanimous vote the motion carried.
Motion made by Roger to open the regular council meeting at 7:19pm, supported by Amy. With a unanimous vote the motion carried.

9. 2020-2021 Budget Adoption
Motion made by Jeff to adopt the budget as presented, supported by Jay.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Budget resolution offered by Roger (see attached), supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Public Comment
None

11. Warrants
Motion made by Jay to approve the warrants, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

12. Adjournment
Motion made by Amy to adjourn the meeting at 7:28pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

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BUDGET RESOLUTION:
It is hereby resolved that the budget presented and discussed on March 30th, 2020, at a meeting of the Fruitport Village Council, be adopted as the official budget and financial guide for the General Fund, Major Street Fund, Local Street Fund, and Debt Service Fund for the fiscal year beginning April 1, 2020 and ending March 31, 2021. FURTHER: This resolution, when adopted, shall become an Appropriation Authorization whereby the Village Council shall take the necessary steps to receive and raise funds required to pay the financial obligations of the Village of Fruitport as spelled out in the aforementioned budget. Further: This resolution, when adopted, shall be the authorization for the Clerk/Treasurer to spread against the assessment rolls of the Village of Fruitport, a levy of 7.000 mills for general operating funds, to be collected in the normal manner of collecting taxes. Said taxes shall become part of funds appropriated by this Council to help pay the financial obligations of the Village of Fruitport for the fiscal year 2020/2021. FURTHER: This resolution shall declare Ann LaCroix as the Chief Financial Officer of the Village of Fruitport for the fiscal year 2020/2021. As such, she/he shall be charged with the responsibility of overseeing the budget to maintain control of both expenditures and appropriations and to make the necessary recommendations to avoid deficits.

Support Resolution ________Roger Vanderstelt______________________

Motion made by R. Vanderstelt that the Clerk/Treasurer be authorized to transfer funds as necessary to pay garbage bills, utility bills, Fuelman bills, insurance bills, wages, FICA, Federal withholding, State withholding, other bills that would result in late fees, when due, plus the purchase of postage stamps, office supplies, and extra costs for mailing correspondence.

Seconded by _Jeff Guiles_____________________
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope