Fruitport Board of Education
Regular Monthly Meeting
September 21, 2020 7:00 p.m.
Board Room
Zoom Conference Log-In: https://zoom.us/j/94986161975?pwd=dHhiREZFZU1LWGpMc214VkRBZktPdz09
I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.
II. The PLEDGE OF ALLEGIANCE was recited.
III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
IV. APPROVAL OF AGENDA
Item 20-107. MOTION by Cole, SECOND by Buckner to approve the agenda with the following two changes: table X-2 (Downtown Development Authority Resolution) and eliminate XVII (Closed Session to Discuss Upcoming Superintendent Evaluation)
MOTION CARRIED 7-0
V. PRESENTATIONS
None.
VI. COMMUNICATIONS
Steve Kelly read aloud thank you notes from Paul Guzman and Maribeth Clarke.
VII. REMARKS FROM THE PUBLIC
Kate H. (virtually) stated that she is writing a story on how school districts are responding to the pandemic. She will contact Superintendent, Bob Szymoniak with questions regarding Fruitport’s Response Plan.
Heidi Tice (virtually) asked the Board to educate themselves before voting on the Downtown Development Authority resolution.
Kendrah Robinson (virtually) thanked Curriculum Director, Allison Camp for allowing her son to transition back to the classroom after starting the year virtually. Kendrah stated that she feels the district has gone the extra mile to ensure the safety of the staff and students. “It is working!” she said.
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak shared his appreciation for how well the staff and students have responded to COVID-19 protocols. All is going remarkably well.
IX. CONSENT AGENDA
Item 20-108. MOTION by Cole, SECOND by Brott to approve the Consent Agenda as listed below:
1. Approval of Special Meeting Minutes of August 24, 2020
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of the Personnel Report
MOTION CARRIED 7-0
X. GENERAL BOARD BUSINESS
1. Naming the Soccer Field.
Item 20-109. MOTION by Franklin, SECOND by Burgess to approve naming the high school soccer stadium the Ken Erny Field as presented.
MOTION CARRIED 7-0
2. Downtown Development Authority Resolution. (tabled for future discussion)
XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 14, 2020.
Elroy Buckner reported on a Business and Finance Committee meeting held September 14, 2020. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Audit, Election, COVID Funding, the Bond, the DDA, Naming the Soccer Field, and the Opening of School.
2. Second and Final Reading of Updated Food Service Policy #8500.
Item 20-110. MOTION by Buckner, SECOND by Cole to approve the second and final reading of updated Food Service policy #8500 as presented.
MOTION CARRIED 7-0
XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 14, 2020.
Steve Kelly reported on a Personnel Committee meeting held September 14, 2020. Dave Hazekamp, Steve Kelly, Tim Burgess, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Facilities Committee, Naming the Soccer Field, the DDA, and a Letter of Agreement with the Food Service and Transportation Union.
2. Fruitport Bus Drivers/Food Service Association Letter of Agreement.
Item 20-111. MOTION by Kelly, SECOND by Burgess to approve the letter of agreement with the Fruitport Bus Drivers/Food Service Association as presented.
MOTION CARRIED 7-0
XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of a committee meeting held September 16, 2020.
Susan Franklin reported on a Student Affairs Committee meeting held September 16, 2020. Susan Franklin, Dave Hazekamp, Allison Camp, John Winskas, Tim Tiefenbach, and Bob Szymoniak were present. The committee discussed the Facilities Committee, the DDA, Naming the Soccer Field, and the Beginning of School.
XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned the middle school Robotics kick off. He acknowledged the state’s extra effort in keeping everyone safe and extending the season. Kris spoke about his actions in trying to get the Governor to move forward with band performances. He also stated that last year’s 5th Grade Shettler trip to Chicago will be going in the Spring of 2021.
Steve Kelly shared the recent success of the Fruitport Trojans’ Fishing Team. Evan and Cade were crowned tournament champions and Jacob and Collin finished in 2nd place at the 2020 High School State Championship held on September 5th and 6th.
Jill Brott spoke about the Shettler Leadership Meeting. There will be an emphasis put on Spirit Week activities in late October. Jill also asked if the Band Performance on 10/19/20 could be live streamed for the community to view.
Dave Hazekamp explained that the Superintendent Evaluation tool may look slightly different this year and that a Board Workshop would be needed to discuss the tool.
XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet October 12, 2020 at 11:30 a.m.
2. Personnel Committee will meet October 12, 2020 at 5:30 p.m.
3. Student Affairs Committee will meet October 14, 2020 at 12:00 p.m.
4. October Regular Board Meeting Date Change.
Item 20-112. MOTION by Cole, SECOND by Brott to approve moving the Regularly scheduled Board meeting from October 19 to October 20, 2020.
MOTION CARRIED 7-0
5. Schedule a Board Workshop.
Item 20-113. MOTION by Cole, SECOND by Brott to approve scheduling a Board Workshop on October 21, 2020 at 6:00 p.m. for the purpose of reviewing the superintendent evaluation tool.
MOTION CARRIED 7-0
XVI. REMARKS FROM THE PUBLIC
None.
XVII. CLOSED SESSION TO DISCUSS UPCOMING SUPERINTENDENT EVALUATION
XVIII. ADJOURNMENT
Item 20-114. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0
The meeting adjourned at 7:33 p.m.
Respectfully submitted,
Steve Kelly
Board Secretary
Maribeth Clarke
Recording Secretary