VILLAGE OF FRUITPORT
COUNCIL MEETING
NOVEMBER 16TH, 2020
1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm.
2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles, Ann LaCroix
Absent: Bill Overkamp (excused)
3. Approval of November 16th Meeting Agenda
Motion made by Amy to approve the November 16th meeting agenda, supported by Carl. With a unanimous vote, the motion carried.
4. Approval of the October 19th and October 26th Council meeting minutes
Motion made by Amy to approve the October 18th and October 26th meeting minutes, supported by Roger. With a unanimous vote, the motion carried.
5. Public Comment
None
6. Correspondence
None
7. Reports from Officers
Amy advised that we wait until after the Master Plan is complete to apply for the MSU Sustainable Built Environment Initiative. Amy also reported on the business that contacted Jay to set up a summer business in the park. She checked with our attorney regarding liability issues. Ann reached out to the business asking for more specific information and they have not responded.
Carl had nothing to report.
Jeff had nothing to report.
Roger had nothing to report.
8. Oath of Office
Roger took the President oath of office. Jeff took the council member oath of office.
9. ZBA Appointment
Roger made a motion to appoint Matt Slagle to the Zoning Board of Appeals Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
10. WMSRDC Appointment
Roger advised that due to the resignation of Jay Bolt and appointment needs to be made to the MPO Technical Committee. Amy gave a brief background of the Committee. Roger made a motion to appoint Justin Clish, DPW Supervisor to the WMSRDC MPO Technical Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
11. Reducing Council Size
Amy suggested that the council consider reducing its size from 7 to 5. She advised it would be easier to fill seats in the council or other committees. There would be a cost savings of about $4000.00 per year. She spoke to our attorney about it and explained that we would need a 2/3rd affirmative vote, public hearing, and resolution. Council discussed the idea. It will be tabled until the December meeting.
12. Planning Commission open council position
Roger advised that due to the resignation of Jay Bolt there is an open position on the Planning Commission. A discussion took place. Roger made a motion to appoint Jeff to the Planning Commission, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
13. 7th & Peach
Roger advised that he spoke to Brenda Moore, Muskegon County Drain Commissioner regarding 7th & Peach. She advised it is not a county drain. He will investigate more and report back to council on the possible process for clean-up.
14. End of Brooks repair
Roger described the issue at the end of Brooks Road. Quotes were reviewed. Motion made by Roger to accept the bid from Tiles in the amount of $7464.00 paid out of the Major Streets fund, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
15. Sidewalks to be removed
Roger advised he would like to table this item until next spring.
16. Catch Basin repair issue
The recent repair of the Catch basins had issue and needs to be fixed. Bids were reviewed. Motion made by Amy to accept the bid from Christian Concrete in the amount of $432.50 to repair the catch basins, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
17. 2020 3rd Ave Project
Amy and Roger both discussed a recent walk through of the project with representatives from the parties involved. A punch list of 45 items was determined. Amy will send the punch list to the council. The Engineer will make sure all items are corrected. The process may go through next spring.
18. Kayak Launch
Amy advised that she along with Roger participated in a Zoom meeting about finalizing details of the kayak launch.
19. Playground
Amy advised that the committee is continuing to work with Sinclair Recreation on 2 design concepts and 2 locations to present to council soon.
20. Village Logo/Motto
Amy asked that everyone refer to the email she sent out with logo designs received from our consultant. A discussion took place on which designs the council preferred. A couple of suggestions were made. Amy will check back with the consultant to make the changes and review again at the next council meeting.
21. Public Comment
None
22. Warrants
Ann added another warrant of $505.00 from Christian Concrete to the warrants. Motion made to approve all warrants, including the added warrant of $505.00, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp
23. Adjournment
Motion made by Amy to adjourn the meeting at 8:09pm, supported by Carl. With a unanimous vote, the motion carried.
Respectfully submitted by,
Ann LaCroix
Clerk