Fruitport Schools

FCS – Personnel Committee Meeting Minutes – 10/11/21

Personnel Committee
Monday, October 11, 2021
5:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy

  1. A negotiations update was provided to the committee.
  2. A welcome and overview of the Board of Education committee structure was provided to JB Meeuwenberg, a newly appointed board trustee.

Meeting adjourned at 6:10 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

FCS – Business and Finance Committee Meeting Minutes – 10/11/21

Business and Finance Committee
Monday, October 11, 2021
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, Jeff Grossenbacher, Paul Matz (Rehmann, and Mark Mesbergen

  1. Audit
    Paul Matz from Rehmann presented the outcome for the 2020-2021 financial audit. The presented audit consisted of zero findings and zero comments. Paul will present the audit to the entire board at the upcoming board meeting.
  2. Negotiations Update
    Mark gave an on negotiations for a couple of unions or associations. There may be a close session on the upcoming board meeting.
  3. Agreement for Law Enforcement Services
    Jason gave a proposal from the township to renew our school resource officer for three years.
  4. Superintendent Mentoring Agreement
    The committee discussed the options for a mentor.
  5. Property Discussion
    Mark and Jason discussed more ideas regarding a property that was on the July agenda.
  6. Performing Arts Center Rental
    Jeff and Mark discussed the process for renting our new Performing Arts Center.
  7. Count Update
    Mark gave a update on count. The count will be certified by our next committee meeting.
  8. Marketing Proposal – Chamber of Commerce
    Jason gave the committee some information regarding a marketing opportunity from the Chamber of Commerce.
  9. Other – Kubota Tractor
    Mark presented a quote for the district to purchase a new tractor for the maintenance department. The quote is part of the Sourcewell consortium and the building and site will pay for the tractor.

Meeting adjourned at 1:03 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 10/18/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, October 18, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

  1. Above and Beyond Presentation
  2. Audit Report

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of October 4, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $214,852.44
    Other Funds:
    Early Childhood Center 1,144.38
    Food Service 31,805.50
    Coop Ed (ISD) Tech Millage 26,193.64
    Building and Site 59,978.00
    Capital Projects (Bond) 2017 6,634.61
    Total Bill List $340,608.57
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. Fall 2021 Pupil Membership Count Update

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held October 11, 2021 (attachment XI-1)
  2. Annual Audit Report (attachment XI-2)
  3. School Resource Officer Contract (attachment XI-3)
  4. Tractor Purchase (attachment XI-4)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

  1. Report of Committee Meeting held October 11, 2021 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Report of Committee Meeting held October 13, 2021 (attachment XIII-1)
  2. 2021-22 MCVA Collaborative Agreement and Course Catalog (attachment XIII-2)
  3. New High School Student Activities/Club Sports (attachment XIII-3)
  4. Overnight Trip Request (attachment XIII-4)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting
  4. Relocate December 18, 2021 Regular Board Meeting to the High School Media Center

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 10/04/21

Fruitport Board of Education
Special Board Meeting
October 4, 2021 6:00 p.m.
Board of Ed Meeting Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-161. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of September 28, 2021
    Item 21-162. MOTION by Burgess, SECOND by Franklin to approve the Special Board Meeting Minutes of September 28, 2021 as presented.
    MOTION CARRIED 5-0
  2. Candidate Interviews
    The Board interviewed JB Meeuwenberg and Connie Smith for the vacant board seat.
    After a much discussion, it was decided to offer the seat to JB Meeuwenberg.
    Item 21-163. MOTION by Burgess, SECOND by Cole to appoint JB Meeuwenberg to fill the remainder of the vacant board seat. This term will expire on December 31, 2022.
    MOTION CARRIED 5-0
  3. Other
    None.

VI. ADJOURNMENT
Item 21-164. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:21 p.m.

Respectfully submitted,

Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Board Secretary

Fruitport Board of Education Special Meeting Minutes – 10/04/21

Fruitport Board of Education
Special Board Meeting
October 4, 2021 6:00 p.m.
Board of Ed Meeting Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-161. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of September 28, 2021
    Item 21-162. MOTION by Burgess, SECOND by Franklin to approve the Special Board Meeting Minutes of September 28, 2021 as presented.
    MOTION CARRIED 5-0
  2. Candidate Interviews
    The Board interviewed JB Meeuwenberg and Connie Smith for the vacant board seat. After a much discussion, it was decided to offer the seat to JB Meeuwenberg.
    Item 21-163. MOTION by Burgess, SECOND by Cole to appoint JB Meeuwenberg to fill the remainder of the vacant board seat. This term will expire on December 31, 2022.
    MOTION CARRIED 5-0
  3. Other
    None.

VI. ADJOURNMENT
Item 21-164. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:21 p.m.

Respectfully submitted,

Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Board Secretary

Fruitport Board of Education Special Meeting Agenda – 10/04/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Monday October 4, 2021 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Special Board Meeting Minutes of September 28, 2021 (attachment V-1)
  2. Candidate Interviews
    6:00 p.m. – J.B. Meeuwenberg
    6:40 p.m. – Kendrah Robinson
    7:20 p.m. – Connie Smith
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Board Meeting Agenda – 09/28/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, September 28, 2021 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Regular Board Meeting Minutes of September 20, 2021 (attachment V-1)
  2. Review and Select Board Member Candidates to Interview (attachment V-2)
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Meeting Minutes – 09/20/21

Fruitport Board of Education
Regular Monthly Meeting
September 20, 2021 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Susan Franklin, and Dave Hazekamp.
Absent – Kris Cole and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-149. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 4-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Daniel Lee thanked the Board for keeping masks a parent decision. He questioned how many students in quarantine are getting sick.

Parent, Susie Halter spoke about different viruses and wondered why the focus was only on COVID-19. She expressed her concern on what the mitigation strategies are doing to students.

Parent, Tabitha Glenn thanked the Board for giving parents the choice to mask their students. She asks the Board to look at the risk vs. the benefit of the district’s mitigation strategies.

Superintendent, Jason Kennedy responded to various concerns. He explained he is trying to find the right balance to keep kids safe.

Parent, Sonia Sellenger addressed board members regarding students wearing masks. She expressed her appreciation for allowing parents to make the choice. She is hoping that students will be in the classroom more this year because they have missed much already.

Parent, Kendra Hansen stated that she agreed with previous parent comments and hoped schools would focus on “education”.

Parent, Eli Cooper spoke about the district’s COVID-19 mitigations strategies and wondered if having COVID-19 antibodies would eliminate a quarantine.

District Liaison to Public Health Muskegon County, Amy Upham addressed many of the concerns brought forward. She explained the differences between various viruses and why COVID-19 mitigation strategies are important. She also spoke about the vaccine and the positive effects it is showing. She asked parents to visit: maskupmuskegon.org for answers to COVID-19 related questions.

Parent, Jamie Russell had questions on COVID-19 antibodies and field trips.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy spoke about his communication style. He also informed the Board that he will be working with administrators to set goals and strategies to move the district forward. Jason read aloud a tribute to Board Member Jill Brott who passed away on September 9, 2021.

IX. CONSENT AGENDA
Item 21-150. MOTION by Buckner, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of August 26, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of 2021 Bond Report
  7. Approval of the Personnel Report
    MOTION CARRIED 4-0

X. GENERAL BOARD BUSINESS

  1. Board Member Vacancy, Policy, and Process.
    Jason Kennedy gave an overview on filling the vacant board seat. A timeline was discussed and set as follows: Post vacancy through 4:00 p.m. on September 27, 2021. Special Meeting to be held on September 28th at 6:00 p.m. to review applicants. October 4th interview and select candidate.
  2. FHS Ribbon Cutting Ceremony and Open House.
    Jason Kennedy reviewed the Ribbon Cutting invitation and gave details of the event being held on September 29, 2021.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held September 13, 2021.
    Elroy Buckner reported on a Business and Finance Committee meeting held September 13, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, and Mark Mesbergen were present. The committee discussed a Superintendent Mentor, Audit Update, Bond Update, a Bargaining Update and the ECC Salary and Tuition.
  2. Early Childhood Center Tuition Increase.
    Item 21-151. MOTION by Buckner, SECOND by Burgess to approve an increase of $10.00 weekly to the cost of daycare.
    MOTION CARRIED 4-0
  3. Early Childhood Center Salary Increase.
    Item 21-152. MOTION by Buckner, SECOND by Franklin to approve a $2.00 per hour increase for ECC staff.
    MOTION CARRIED 4-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
None.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Overnight Trip Request.
    Item 21-153. MOTION by Franklin, SECOND by Buckner to approve the middle school trip to Washington DC, April 27, 2022 – May 1, 2022 as presented.
    MOTION CARRIED 4-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Susan Franklin spoke about Jill Brott’s funeral. She was pleased to see how well attended it was. She also commented on the successful elementary tailgate party held on September 17th .

Dave Hazekamp presented a Welcome Basket of gifts from the community to Jason Kennedy.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet October 11, 2021 at 11:30 a.m.
  2. Personnel Committee will meet October 11, 2021 at 5:00 p.m.
  3. Student Affairs Committee will meet October 13, 2021 at 12:00 p.m.
  4. Special Board Meeting to review board vacancy applications September 28, 2021 @ 6:00 p.m.
  5. Special Board Meeting to interview and select new board member October 4, 2021 @ 6:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Parent, TJ Ellis spoke about the Robotics program. He mentioned that competitions will be in person this year and Fruitport will host a competition. He explained the various components required of the machine to compete.

Staff member, Pam Gustafson shared a peanut butter cake that she made in honor of Jill Brott. She mentioned it was Jill’s favorite.

Parent, Jamie Russell thanked the superintendent and Board of Education for their hard work making tough decisions.

Parent, Susie Halter read aloud information on the transmission of COVID-19.

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-154. MOTION by Buckner, SECOND by Franklin to enter Closed Session to discuss negotiations.
MOTION CARRIED 4-0

The Board of Education entered Closed Session at 8:23 p.m.

Item 21-155. MOTION by Franklin, SECOND by Buckner to move back into Open Session.
MOTION CARRIED 4-0
The Board of Education came out of Closed Session at 9:19 p.m.

XVIII. ADJOURNMENT
Item 21-156. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 4-0

The meeting adjourned at 9:19 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 09/13/21

Business and Finance Committee
Monday, September 13, 2021
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, and Mark Mesbergen

  1. Superintendent Mentor
    The committee discussed hiring a superintendent mentor to ease the transition between superintendents.
  2. Audit Update
    Mark gave an audit update. The audit will be completed and presented at the next board meeting.
  3. Bond Update
    Mark gave an update regarding the 2016 bond and the 2021 bond.
  4. Other – Bargaining Update
    Mark gave a bargaining update.
  5. Other – ECC Salaries and Tuition
    Mark presented a recommendation to increase the ECC staff’s wage by $2 per hour effective board approval. The recommendation also came with an increase to the ECC tuition by $2 per day across the board effective 1/1/22. The cost of the two recommendations will be $45,000.

Meeting adjourned at 12:43 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 09/20/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, September 20, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of August 26, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $176,032.22
    Other Funds:
    Early Childhood Center 4,880.28
    Food Service 3,555.03
    Coop Ed (ISD) Tech Millage 112,672.51
    Capital Projects (Bond) 2017 554,108.30
    Capital Projects (Bond) 2021 18,000.00
    Total Bill List $869,248.34
  3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Capital Projects Progress Report (attachment IX-6)
  7. Approval of 2021 Bond Report (attachment IX-7)
  8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

  1. Board Member Vacancy, Policy, and Process (attachment X-1)
  2. FHS Ribbon Cutting Ceremony and Open House (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

  1. Report of Committee Meeting held September 13, 2021 (attachment XI-1)
  2. Early Childcare Center Tuition Increase (attachment XI-2)
  3. Early Childcare Center Salary Increase (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

  1. Overnight Trip Request (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL
MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting
  4. Schedule Special Meeting – Board Member Vacancy

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 08/26/21

Fruitport Board of Education
Special Board Meeting
August 26, 2021 7:30 a.m.
Board Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 7:30 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Susan Franklin, and Dave Hazekamp. Absent – Jill Brott, Kris Cole, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-144. MOTION by Burgess, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 4-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Regular Board Meeting Minutes of August 16, 2021
    Item 21-145. MOTION by Buckner, SECOND by Burgess to approve the Regular Board Meeting Minutes of August 16, 2021 as presented.
    MOTION CARRIED 4-0
  2. Re-instatement
    Item 21-146. MOTION by Buckner, SECOND by Franklin to approve the student reinstatement recommendation as presented.
    MOTION CARRIED 4-0
  3. Change Order
    Item 21-147. MOTION by Franklin, SECOND by Buckner to approve the high school bond change order as presented.
    MOTION CARRIED 4-0

VI. ADJOURNMENT
Item 21-148. MOTION by Buckner, SECOND by Burgess to adjourn.
MOTION CARRIED 4-0

The meeting adjourned at 7:43 a.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Fruitport Board of Education Special Meeting Minutes – 08/11/21

Fruitport Board of Education
Special Board Meeting
August 11, 2021 6:00 p.m.
Board Room

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Jill Brott and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-139. MOTION by Cole, SECOND by Burgess to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
Media Specialist, Pam Gustafson expressed her excitement learning there were funds available to purchase and replace missing books in the media center.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of August 10, 2021
    Item 21-136. MOTION by Buckner, SECOND by Franklin to approve the Special Board Meeting Minutes of August 10, 2021 as presented.
    MOTION CARRIED 5-0
  2. Second Round Superintendent Interview Review and Discussion
    Board members discussed Dr. Kyle Corlett and Mr. Jason Kennedy’s presentations and final interviews. They reviewed audience and small group feedback forms.
  3. Selection of Candidate to Begin Contract Negotiations for the position of Superintendent of Schools
    Item 21-137. MOTION by Franklin, SECOND by Buckner to have Board President, Hazekamp enter into contract negotiations with Jason Kennedy to be the next superintendent of Fruitport Community Schools. Roll Call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes.
    MOTION CARRIED 5-0

VI. ADJOURNMENT
Item 21-138. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:03 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Agenda – 08/26/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday, August 26, 2021 – 7:30 a.m.
Board of Ed Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS
1. Approval of the Regular Board Meeting Minutes of August 16, 2021 (attachment V-1)
2. Re-instatement Approval (attachment V-2)
3. Change Order (attachment V-3)
4. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting Minutes – 08/16/21

Fruitport Board of Education
Regular Monthly Meeting
August 16, 2021 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, and Dave Hazekamp.
Absent – Jill Brott, Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-139. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 5-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Parent, Sonia Sellinger addressed board members regarding mandating wearing masks. She asked board members to be pro-active and do their research before implementing a mandatory mask policy.

Parent, Kendra Hansen asked the Board to give parents the choice to mask their children. She suggested they do their homework on what is best for kids.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Interim-Superintendent, Ron Veldman introduced new middle school principal, Monte Kelly and new middle school assistant principal, Trista Stingle. He also thanked the Board for the opportunity to serve in the interim capacity at Fruitport Community Schools. He expressed his positive thoughts toward the welcoming “community” in the district.

IX. CONSENT AGENDA
Item 21-140. MOTION by Buckner, SECOND by Burgess to approve the Consent Agenda as listed below:

  1. Approval of Special Meeting Minutes of August 11, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of the Personnel Report
    MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS

  1. Superintendent Contract.
    Item 21-141. MOTION by Cole, SECOND by Buckner to approve a three-year contract with Jason Kennedy effective September 13, 2021 and extending through June 30, 2024 as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Hazekamp, Yes; Kelly, Yes. Absent: Brott and Kelly.
    MOTION CARRIED 5-0
  2. 2021-22 School Calendar.
    Item 21-142. MOTION by Buckner, SECOND by Cole to approve the Fruitport Education Association’s Letter of Agreement for the 2021-22 School Calendar as presented.
    MOTION CARRIED 5-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
None.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
None.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
None.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Tim Burgess reminded board members, staff, and community members that Blue and White night will be August 18, 2021 at 5:00 p.m.

Dave Hazekamp encouraged board members to attend the All Staff Orientation on August 23, 2021.

Kris Cole shared that the Fruitport Middle School will be hosting the Robotics Kickoff on September 18, 2021 in the new Performing Arts Center.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet September 13, 2021 at 11:30 a.m.
  2. Personnel Committee will meet September 13, 2021 at 5:00 p.m.
  3. Student Affairs Committee will meet September 14, 2021 at 12:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Beach Principal, Courtney Stahl spoke about the Summer Learning program. She stated that 1/3 of the Beach student population participated in the fun and worked hard over the summer. She looks forward to seeing the data on how impactful it was.

XVII. ADJOURNMENT
Item 21-143. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:41 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Minutes – 08/10/21

Fruitport Board of Education
Special Board Meeting
August 10, 2021 6:00 p.m.
High School Performing Arts Center

This was an in-person meeting. However, the public was invited to connect to Zoom from their computer, tablet, or smartphone to view the board meeting.
https://zoom.us/j/93206589430?pwd=cjFocDg5M1BoQkt6c3VCamlZakVxQT099
Meeting ID: 932 0658 9430
Passcode: 533524

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:01 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly (viewing privileges only via Zoom). Absent – Jill Brott.

III. APPROVAL OF AGENDA
Item 21-132. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS
1. Approval of Special Board Meeting Minutes of August 3, 2021
Item 21-133. MOTION by Burgess, SECOND by Buckner to approve the Special Board Meeting Minutes of August 3, 2021 as presented.
MOTION CARRIED 5-0

2. Second Round Superintendent Interviews
Dr. Kyle Corlett and Mr. Jason Kennedy each gave a PowerPoint presentation on how they would improve declining enrollment at Fruitport Community Schools. A Question and Answer session followed. Audience members had the opportunity to submit questions to the candidates and provide feedback on each candidate.

VI. ADJOURNMENT
Item 21-134. MOTION by Buckner, SECOND by Burgess to adjourn.
MOTION CARRIED 5-0
The meeting adjourned at 8:23 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Meeting Agenda – 08/16/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, August 16, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

  1. Approval of Special Meeting Minutes of August 11, 2021 (attachment IX-1)
  2. Approval of Bills (attachment IX-2)
    General Fund $526,658.08
    Other Funds:
    Early Childhood Center 1,461.26
    Food Service 57,662.69
    Coop Ed (ISD) Tech Millage 1,600.57
    Capital Projects (Bond) 2017 9,117.14
    Capital Projects (Bond) 2021 88,977.22
    Total Bill List $690,098.96
  3. Acceptance of ACH Transactions (attachment IX-3)
  4. Acceptance of Student Activity Summary Report (attachment IX-4)
  5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
  6. Approval of Personnel Report (includes confirmation of new hires, resignations,
    retirees, and transfers) (attachment IX-6)

X. GENERAL BOARD BUSINESS

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

  1. Schedule Business & Finance Committee Meeting
  2. Schedule Personnel Committee Meeting
  3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Agenda – 08/11/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, August 11, 2021 – 6:00 p.m.
Board of Ed Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Approval of the Special Board Meeting Minutes of August 10, 2021 (attachment V-1)
  2. Superintendent Candidate – 2nd Round Interview Review and Discussion
  3. Superintendent Selection and Contract Offer
  4. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Agenda – 08/10/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, August 10, 2021 – 6:00 p.m.
Fruitport High School Performing Arts Center

This is an in-person meeting. However, the public is invited to connect to Zoom from their computer, tablet, or smartphone to view the board meeting.
https://zoom.us/j/93206589430?pwd=cjFocDg5M1BoQkt6c3VCamlZakVxQT09
Meeting ID: 932 0658 9430
Passcode: 533524

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Approval of the Special Board Meeting Minutes of August 3, 2021 (attachment V-1)
  2. Candidate Interviews
    Dr. Kyle Corlett
    Mr. Jason Kennedy
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Special Meeting Minutes – 08/03/21

Fruitport Board of Education
Special Board Meeting
August 3, 2021 5:30 p.m.
High School Cafeteria

MINUTES

I. The Special Meeting of the Board of Education was called to order at 5:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Jill Brott

III. APPROVAL OF AGENDA
Item 21-128. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 6-0

IV. REMARKS FROM THE PUBLIC*
None.

V. GENERAL BOARD BUSINESS
1. Approval of Special Board Meeting Minutes of July 27, 2021
Item 21-129. MOTION by Buckner, SECOND by Cole to approve the Special Board Meeting Minutes of July 27, 2021 as presented.
MOTION CARRIED 6-0

2. First Round Superintendent Interviews
Dr. Kyle Corlett, Mr. Jason Kennedy, and Mrs. Stephanie Lemmer were interviewed by the Board of Education. Audience members had the opportunity to submit questions to the candidates and provide feedback on each candidate.
Item 21-130. MOTION by Buckner, SECOND by Cole to offer a second round interview to Dr. Kyle Corlett and Jason Kennedy on Tuesday, August 10, 2021 at 5:30 p.m. at Fruitport High School.
MOTION CARRIED 5-1

VI. ADJOURNMENT
Item 21-131. MOTION by Buckner, SECOND by Kelly to adjourn.
MOTION CARRIED 6-0
The meeting adjourned at 9:39 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education Special Meeting Minutes – 07/27/21

Fruitport Board of Education
Special Board Meeting
July 27, 2021 6:00 p.m.
Board Room

This was an in-person meeting. However, the public was invited to connect to Zoom from their computer, tablet, or smartphone to view the board meeting.

https://us02web.zoom.us/j/82326767309?pwd=VWJlTjBHM0Q0L1RDVkk4V1JDZXhxQT09

Meeting ID: 823 2676 7309
Passcode: 3YEPRn

MINUTES

I. The Special Meeting of the Board of Education was called to order at 6:05 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly (viewed meeting via Zoom).

III. APPROVAL OF AGENDA
Item 21-124. MOTION by Buckner, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Board Meeting Minutes of July 19, 2021
Item 21-125. MOTION by Burgess, SECOND by Cole to approve the Regular Board Meeting Minutes of July 19, 2021 as presented.
MOTION CARRIED 6-0

2. Approve Candidate Selections for Superintendent Interviews
Item 21-126. MOTION by Franklin, SECOND by Buckner to approve candidates #36, #10, and #28 for a first round interview on Tuesday, August 3rd beginning at 5:30 p.m.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC*
None.

VI. ADJOURNMENT
Item 21-127. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 6:43 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Fruitport Board of Education Special Meeting Agenda – 08/03/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, August 3, 2021 – 5:30 p.m.
High School Cafeteria

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

  1. Approval of the Special Board Meeting Minutes of July 27, 2021 (attachment V-1)
  2. First Round Superintendent Interviews
  3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special Board Meeting Agenda – 07/27/21

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, July 27, 2021 – 6:00 p.m.
Board Room

This is an in-person meeting. However, the public is invited to connect to Zoom from their computer, tablet, or smartphone to view the board meeting.

https://us02web.zoom.us/j/82326767309?pwd=VWJlTjBHM0Q0L1RDVkk4V1JDZXhxQT09

Meeting ID: 823 2676 7309
Passcode: 3YEPRn

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of the Regular Board Meeting Minutes of July 19, 2021 (attachment IV-1)
2. Approve Candidate Selections for Superintendent Interviews (attachment IV-2)
3. Other

V. REMARKS FROM THE PUBLIC*

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 07/19/21

Fruitport Board of Education
Regular Monthly Meeting
July 19, 2021 7:00 p.m.
Board Room

This was an in-person meeting. However, the public was invited to connect to Zoom from their computer, tablet, or smartphone to view the board meeting.
https://us02web.zoom.us/j/81053271012?pwd=Ky9BajIyYWtxaWJBSEtsNjF1TXJZUT09
Meeting ID: 810 5327 1012
Passcode: C7iuCi

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly (Zoom, viewing only). Absent – Jill Brott.

IV. APPROVAL OF AGENDA
Item 21-118. MOTION by Cole, SECOND by Buckner to approve the agenda as presented.
MOTION CARRIED 5-0

V. PRESENTATIONS
Public Safety Director, Brian Michelli thanked Bob Szymoniak for his time working together and positive interactions over the years. He presented Bob with a retirement gift.

Retired Superintendent, Ron Veldman introduced himself to the Board of Education, staff and community members. He spoke about his work in public education.

Water Resources Commissioner, Brenda Moore and Engineer, Dan Fredricks presented the Board with information on a potential North Point Drain. They explained the need for a better drainage system in nearby neighborhoods and asked Fruitport Community Schools to be a partner in the plan. It was agreed that they will meet and discuss the scope of the project with the district’s architects.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 21-119. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed below:
1. Approval of Truth and Taxation Hearing Minutes of June 28, 2021
2. Approval of Organizational Meeting Minutes of June 28, 2021
3. Approval of Regular Meeting Minutes of June 28, 2021
4. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
5. Acceptance of Student Activity Summary Report
6. Acceptance of Credit Card and Utilities Report
7. Approval of Capital Projects Progress Report
8. Approval of the Personnel Report
MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS
1. Discussion Regarding Next steps in the Superintendent Search.
Item 21-120. MOTION by Cole, SECOND by Franklin to approve the hiring of Ron Veldman as interim superintendent with a salary to be negotiated at a later time.
MOTION CARRIED 5-0

2. Second and Final Reading of Thrun Board Policies.
Item 21-121. MOTION by Buckner, SECOND by Burgess to approve the second and final reading of Thrun Board Policies to replace NEOLA policies as presented.
MOTION CARRIED 5-0

3. School Resource Officer Contract Renewal.
Item 21-122. MOTION by Cole, SECOND by Buckner to approve the agreement with Fruitport Township to place a School Resource Officer on school grounds when school is in session as presented.
MOTION CARRIED 5-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 12, 2021.
Elroy Buckner reported on a Business and Finance Committee meeting held July 12, 2021. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen and Bob Szymoniak were present. The committee discussed: Board Policy, Property, and Bargaining.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 7, 2021.
Tim Burgess reported on a Personnel Committee meeting held July 7, 2021. Dave Hazekamp, Tim Burgess, Steve Kelly (via Zoom) and Bob Szymoniak were present. The committee discussed: Board Policies.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held July 14, 2021.
Susan Franklin reported on a Student Affairs Committee meeting held July 14, 2021. Dave Hazekamp, Susan Franklin and Bob Szymoniak were present. The committee discussed: Board Policies and the anticipated County Drain Proposal.

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole shared that Mona Shores would be using the Fruitport Robotic team as a mentor. He also was glad to hear Lauren Maus was hired. She will be an asset to the district.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet August 9, 2021 at 11:30 a.m.
2. Personnel Committee will meet August 9, 2021 at 5:30 p.m.
3. Student Affairs Committee will meet August 11, 2021 at 12:30 p.m.
4. Tentative Special Meeting, Tuesday, July 27 @ 6:00 pm

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 21-123. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:09 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Business and Finance Committee Meeting Minutes – 07/12/21

Business and Finance Committee
Monday, July 12, 2021
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Bob Szymoniak, and Mark Mesbergen

  1. Board Policy
    Bob and Mark went through the board policies that pertained to the committee
  2. Other – Property
    Bob discussed property.
  3. Other – Bargaining
    Mark gave an update regarding bargaining.

Meeting adjourned at 12:38 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Student Affairs Committee Meeting Minutes – 07/14/21

Student Affairs Committee
Wednesday, July 14, 2021
12:00 p.m. ~ Boardroom
MEETING MINUTES

Attendance: Susan Franklin, Dave Hazekamp, Bob Szymoniak

  1. An anticipated presentation by the county drain commissioner was briefly discussed.
  2. The proposed Thrun policies that pertain to the Student Affairs Committee were reviewed and discussed with some edits and modifications made.

Meeting adjourned at 1:15 p.m.

Respectfully submitted by Bob Szymoniak

Fruitport Board of Education Regular Monthly Meeting Minutes – 06/28/21

Fruitport Board of Education
Regular Monthly Meeting
June 28, 2021 7:00 p.m.
Board Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:27 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly (virtual).
Absent – Jill Brott.

III. APPROVAL OF AGENDA
Item 21-103. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. PRESENTATIONS
None.

V. COMMUNICATIONS
Susan Franklin read aloud a thank you note from Heidi Sunderhaft-Christiansen.
Bob Szymoniak read aloud a thank you note from Manistee Area Public Schools.

VI. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Curriculum Director, Allison Camp gave a learning goal report. She spoke about district assessment scores, how the scores compared to other districts and the state, and how COVID-19 affected outcomes. A discussion regarding the school year followed.

VII. REMARKS FROM THE PUBLIC
None.

VIII. CONSENT AGENDA
Item 21-104. MOTION by Burgess, SECOND by Buckner to approve the Consent Agenda as listed.

  1. Approval of Special Meeting Minutes of June 24, 2021
  2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
  3. Acceptance of Student Activity Summary Report
  4. Acceptance of Credit Card and Utilities Report
  5. Approval of Capital Projects Progress Report
  6. Approval of the Personnel Report
    MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS

  1. Fruitport 2021-22 Parent/Student Athletic Handbook.
    Item 21-105. MOTION by Cole, SECOND by Buckner to approve the 2021-22 Parent/Student Athletic Handbook as presented.
    MOTION CARRIED 6-0
  2. Bond Resolution.
    Item 21-106. MOTION by Cole, SECOND by Buckner to adopt the bond resolution as presented. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
    MOTION CARRIED 6-0
  3. Superintendent Discussion.
    Item 21-107. MOTION by Cole, SECOND by Buckner to repost the superintendent position immediately with a salary cap of $170,000 to commensurate with experience.
    MOTION CARRIED 6-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held June 21, 2021.
    Elroy Buckner reported on a Business and Finance Committee meeting held June 21, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Bob Szymoniak, and Mark Mesbergen were present. The committee discussed Budget, Cashflow, Food Service Prices, L-4029, ECC Playground equipment and mulch, and Chromebooks.
  2. 2020-21 General Fund Budget Amendments.
    Item 21-108. MOTION by Buckner, SECOND by Cole to adopt the 2020-21 General Fund Amended Budget resolution as presented. Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
    MOTION CARRIED 6-0
  3. 2020-21 School Service Fund Amendment.
    Item 21-109. MOTION by Buckner, SECOND by Cole to adopt the 2020-21 School Service Fund Amended Budget resolution as presented. Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
    MOTION CARRIED 6-0
  4. Budget Appropriations Act for 2021-22 General Fund.
    Item 21-110. MOTION by Buckner, SECOND by Cole to adopt the General Fund Budget Appropriations Act for 2021-22 as presented Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
    MOTION CARRIED 6-0
  5. Budget Appropriations Act of 2021-22 School Service Fund.
    Item 21-111. MOTION by Buckner, SECOND by Cole to adopt the Budget Appropriations Act for the 2021-22 School Service Fund as presented. Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
    MOTION CARRIED 6-0
  6. Early Childhood Center Playground Equipment.
    Item 21-112. MOTION by Buckner, SECOND by Cole to approve the purchase of playground equipment for the Early Childhood Center with funds coming from the ECC fund as presented.
    MOTION CARRIED 6-0
  7. Early Childhood Center Playground Mulch.
    Item 21-113. MOTION by Buckner, SECOND by Cole to approve the purchase of mulch for the ECC playground with funds coming from the ECC fund as presented.
    MOTION CARRIED 6-0
  8. L-4029 Property Tax Levy.
    Item 21-114. MOTION by Buckner, SECOND by Cole to approve the L-4029 for the fiscal year 2022 as presented.
    MOTION CARRIED 6-0
  9. Chromebook Purchase.
    Item 21-115. MOTION by Buckner, SECOND by Cole to approve the purchase of 600 Chromebooks from Michigan Office Solutions as presented.
    MOTION CARRIED 6-0

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

  1. Nothing to report.

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

  1. Report of a committee meeting held June 23, 2021.
    Susan Franklin reported on a Student Affairs Committee meeting held June 23, 2021. Dave Hazekamp, Susan Franklin, and Allison Camp were present. The committee discussed new science materials for K-12, a field trip previously approved by the board, and the process to approve new Thrun policies.
  2. K-12 Science Curriculum.
    Item 21-116. MOTION by Franklin, SECOND by Burgess to approve the K-12 Science curriculum as presented.
    MOTION CARRIED 6-0
  3. Overnight Trip Request.
    Item 21-117. MOTION by Franklin, SECOND by Buckner to approve the Trojan Traveler trip to London, Paris, and Madrid in June of 2022, as presented.
    MOTION CARRIED 6-0

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Dave Hazekamp spoke about the Muskegon Community Foundation and its support of the new Diversity and Inclusion program at MCC.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

  1. Business and Finance Committee will meet July 12, 2021 at 11:30 a.m.
  2. Personnel Committee will meet July 7, 2021 at 5:30 p.m.
  3. Student Affairs Committee will meet July 14, 2021 at 12:00 p.m.

XV. REMARKS FROM THE PUBLIC
Parent, Susie Halter spoke about a recent COVID-19 conference she attended. She provided information received at the meeting to board members.

State Senator, Jon Bumstead presented Bob Szymoniak with special recognition for Bob’s years in education. The award was signed by Jon Bumstead, State Senator, Greg VanWoerkom, State Representative, Gretchen Whitmer, Governor, and Garlin Gilchrist II, Assistant Governor.

Parent, Laura Packard read aloud a letter regarding COVID-19 mitigation strategies this fall. The letter was signed by parent, Kendra Hansen.

XVI. ADJOURNMENT
Item 21-118. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:50 p.m.

Respectfully submitted,
Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Meeting Agenda – 07/19/21

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, July 19, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
Brian Michelli, Public Safety Director
Ron Veldman, Retired Superintendent
Brenda Moore, Water Resources Commissioner

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Truth and Taxation Hearing Minutes of June 28, 2021 (attachment IX-1)
2. Approval of Organizational Meeting Minutes of June 28, 2021 (attachment IX-2)
3. Approval of Regular Meeting Minutes of June 28, 2021 (attachment IX-3)
4. Approval of Bills (attachment IX-4)
General Fund                                                $918,339.01
Other Funds:
Early Childhood Center                                3,731.19
Food Service                                              221,523.72
Coop Ed (ISD) Tech Millage                        44,082.80
Capital Projects (Bond)                               52,363.01
Total Bill List                                            $1,240,039.73

5. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-5)
6. Acceptance of Student Activity Summary Report (attachment IX-6)
7. Acceptance of Credit Card and Utilities Report (attachment IX-7)
8. Approval of Capital Projects Progress Report (attachment IX-8)
9. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-9)

X. GENERAL BOARD BUSINESS
1. Discussion Regarding Next Steps in the Superintendent Search
2. Second and Final Reading of Thrun Board Policies (attachment X-1)
3. School Resource Officer Contract Renewal (attachment X-2)
4. Other

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held July 12, 2021 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held July 7, 2021 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held July 14, 2021 (attachment XIII-1)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Annual Organizational Meeting Minutes 6-28-21

Fruitport Board of Education
Annual Organizational Meeting
June 28, 2021 – 7:00 p.m.
Board of Education Meeting Room

I. The Annual Organizational meeting of the Board of Education was called to order at 7:01 p.m. by Board President, Dave Hazekamp.

II. The Pledge of Allegiance was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly (virtual) and Dave Hazekamp. Absent – Jill Brott.

IV. APPROVAL OF AGENDA
Item 21-088. MOTION by Cole, SECOND by Buckner to approve the agenda.
MOTION CARRIED 6-0

V. Re-Adoption of All Existing Bylaws/Policies for the Board of Education
Item 21-089. MOTION by Buckner, SECOND by Cole to give the Thrun Board Policies a first reading. Next, the policies will go through committees. A final reading of the policies will be on the July 2021 board meeting agenda. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 6-0

VI. Designation of Banking Institution
Item 21-090. MOTION by Buckner, SECOND by Cole to continue with Fifth/Third Bank of Fruitport as the district’s official depository and banking institution and authorize the district to use Michigan Liquid Asset Fund, Fifth/Third Bank, Huntington Bank, and Choice One for investment of surplus funds.
MOTION CARRIED 6-0

VII. Resolution for Investment Authority
Item 21-091. MOTION by Burgess, SECOND by Buckner to adopt a Resolution authorizing the Superintendent of Schools or the Director of Business Services to invest idle funds of the school district in accordance with Act 86, of the Public Acts of 1979 and act as Electronic Transfer Officers (ETO) in accordance with Policy 6144. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 6-0

VIII. Designation of Legal Firms
Item 21-092. MOTION by Cole, SECOND by Franklin to authorize the District to work with Thrun Law Firm, PC of Lansing; Miller, Johnson, Snell & Cummiskey of Grand Rapids; and, Secrest, Wardle, Lynch, Hampton, Truex & Morley PC of Troy; and Clark Hill PC in various legal matters relating to the school district.
MOTION CARRIED 6-0

IX. Establishment of Board Compensation
Item 21-093. MOTION by Buckner, SECOND by Cole to approve $599 compensation per Board member for the 2021-22 fiscal year payable in three installments: the first to be paid in August 2021; the second to be paid in December 2021; and the third to be paid in June 2022.
MOTION CARRIED 6-0

X. Memberships and Affiliations
Item 21-094. MOTION by Buckner, SECOND by Cole to continue with memberships in the following organizations:
Fruitport Lions Club ($70)
Michigan Association of School Boards (MASB) ($5,330)
Michigan Pupil Accounting and Attendance Association ($85)
Michigan School Business Officials ($600)
Michigan Association of Secondary School Principals ($1200)
Michigan Association of School Administrators (MASA) (*approx. $962.59)
MOTION CARRIED 6-0

XI. Designation of Board Liaison to MASB
Item 21-095. MOTION by Buckner, SECOND by Cole to appoint Susan Franklin as the Board’s official liaison to Michigan Association of School Boards.
MOTION CARRIED 6-0

XII. Adoption of Schedule of Regular Monthly Meetings
Item 21-096. MOTION by Cole, SECOND by Buckner to approve the regular meetings of the Board of Education for the third Monday of each month beginning at 7:00 p.m. (with the exception of December and June) Meetings to be held in the Board of Education meeting room for the 2021-22 school year. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 6-0

XIII. Designation of Authorized Signatures
Item 21-097. MOTION by Cole, SECOND by Burgess to approve the Board President and Treasurer to sign checks; the Superintendent or his designee to sign contracts; the Superintendent or his designee to sign agreements; and the Director of Business Services to sign purchase orders.
MOTION CARRIED 6-0

XIV. Administrator Designation of Treasurer Responsibilities
Item 21-098. MOTION by Cole, SECOND by Franklin to designate the Director of Business Services to assume the responsibilities of the Treasurer for the administration of District funds.
MOTION CARRIED 6-0

XV. Safe Deposit Box Authority
Item 21-099. MOTION by Buckner, SECOND by Franklin to recommend that if there is ever a need for a District Safe Deposit Box, the Director of Business Services would become the authorized user.
MOTION CARRIED 6-0

XVI. Fee for Board Meeting Date Request
Item 21-100. MOTION by Buckner, SECOND by Franklin to recommend that in the event an individual would like a copy of the Board Meeting Schedule mailed to their home, there will be NO fee involved in requesting a copy.
MOTION CARRIED 6-0

XVII. Approval of Courses Contained in the District Course Catalog
Item 21-101. MOTION by Buckner, SECOND by Franklin to adopt the Fruitport Community Schools’ Individual Course List as presented on the Fruitport website: www.fruitportschools.net/departs/curriculum.
MOTION CARRIED 6-0

XVIII. Adjournment
Item 21-102. MOTION by Buckner, SECOND by Cole to adjourn the Organizational Meeting.
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:26 p.m.

Respectfully submitted,
Maribeth Clarke, Recording Secretary

Fruitport Board of Education Truth and Taxation Public Hearing Minutes – 06/28/21

Fruitport Board of Education
Truth and Taxation Public Hearing
June 28, 2021 6:30 p.m.
Board Room

I. The Truth and Taxation Public Hearing of the Fruitport Community School district was called to order at 6:30 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly (virtual) and Dave Hazekamp. Absent – Jill Brott.

III. APPROVAL OF AGENDA
Item 21-086. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. Budget Hearing Presentation
Director of Business Services, Mark Mesbergen opened the Budget Hearing with a 2020/21 General Budget Overview. He also spoke on the topics of: Taxable Values & Millage Levy Rates, Outstanding Debt, 2021/22 Budget Assumptions, Enrollment Trends, School of Choice, Foundation Allowance Trends, 2021/22 MPSERS Rates, 2021/22 General Budget Overview, and Revenues vs. Expenditures. Mark covered Budget Overviews of the Early Childhood Center, Food Service, Technology and a Fiduciary Account. He also answered all questions asked by board members.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 21-087. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:01 p.m.

Respectfully submitted,
Susan Franklin, Acting Board Secretary
Maribeth Clarke, Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 06/23/21

Minutes from Student Affairs June 23, 2021

Meeting started at 5:40 pm

In attendance was Dave Hazekamp, Susan Franklin, and Allison Camp

We discussed:

1. The process for piloting and reviewing new science materials for K – 12.
2. We also discussed a field trip that was previously approved by the Board for June 2020 but was postponed because of COVID. The group would like to reschedule the trip for June 2022.
3. We also discussed the process to approve the policies through Thrun.

Meeting adjourned at 6:04pm

Fruitport Board of Education Special Meeting Minutes – 06/24/21

Fruitport Board of Education
Special Board Meeting
June 24, 2021 5:30 p.m.
Fruitport High School
Cafeteria

I. The Special Meeting of the Board of Education was called to order at 5:50 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, Steve Kelly (via Google Meet and Zoom). Absent – Jill Brott.

III. APPROVAL OF AGENDA
Item 21-083. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 6-0

IV. REMARKS FROM THE PUBLIC
None.

V. GENERAL BOARD BUSINESS

  1. Approval of Special Board Meeting Minutes of June 21, 2021 Item 21-084. MOTION by Burgess, SECOND by Buckner to approve the Special Board Meeting Minutes of June 21, 2021.
    MOTION CARRIED 6-0
  2. First Round Superintendent Interviews
    a. Jennifer Burns, Associated Superintendent, Ionia, was interviewed.
    b. Tim Reeves, Superintendent, Shelby, was interviewed.

General discussion of the candidates was had.

V. ADJOURNMENT
Item 21-085. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:51 p.m.

Respectfully submitted,
Susan Franklin
Acting Board Secretary