Fruitport Community Schools
Business and Finance Committee
3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, March 14, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

1. Draft Proposed Agreement to Convey School Property – North Point Drainage District
2. Instructional Assistant TA
3. Other
4. Public Comment
5. Adjournment

Fruitport Board of Education
Regular Monthly Meeting
February 21, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly, Dave Hazekamp, and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 22-026. MOTION by Franklin, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0

V. PRESENTATIONS
Dave Hazekamp presented Greg Kobylak with an Above and Beyond award for his Share Chair Podcast and his willingness to showcase the new high school. Greg is someone who is passionate and dedicated.

Teacher, Chris Strom and Beach 3rd grade students presented information on their Techno Trojans Jr. program. The students explained the coding process they used to build a cargo boat and truck out of Legos to move packages.

Teacher, Amy Carlson and Beach 5th grade Robotic students performed a skit which identified a problem and a solution. Students addressed the need for packages to be received in a way that the elderly and/or disabled could easily move them indoors. A scissors lift was created so that packages could be raised to a higher level helping people at risk better receive their items.

Tom Hamilton presented the Board of Education with an appreciation gift from Edgewood Elementary.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Director of Business Services, Mark Mesbergen shared a MAISD Special Education Millage PowerPoint. He explained the need for the millage and how the extra funds would directly help Fruitport Community Schools.

Superintendent, Jason Kennedy spoke about a partnership between the district and Arbor Circle. Arbor Circle will be providing an advocate to work directly with Fruitport families on topics such as mental health counseling, substance use treatment, and family services.

Jason Kennedy gave a COVID update which included information on the latest MDHHS mitigation measures and Public Health Muskegon County recommendations. He stated that Fruitport will continue with current protocols and continue to monitor COVID numbers.

IX. CONSENT AGENDA
Item 22-027. MOTION by Buckner, SECOND by Franklin to approve the Consent Agenda as listed below:

1. Approval of Special Meeting Minutes of February 2, 2022
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of 2021 Bond Report
7. Approval of the Personnel Report
   MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS

1. School of Choice Resolution.
   Item 22-028. MOTION by Franklin, SECOND by Cole to adopt a resolution to participate in the Muskegon Area Intermediate School District Collaborative Schools of Choice Plan for the 2022-23 school year. Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
   MOTION CARRIED 7-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held February 14, 2022.
   Elroy Buckner reported on a Business and Finance Committee meeting held in the Superintendent’s Office on February 14, 2022. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen were present. The committee discussed: Retirement Notices, a Coaching Update, the Administrator Evaluation System, MAISD Special Education Millage, Budget Amendments, the Athletic Entry System, Technology Recommendations, Affiliated Administrator’s TA, Student Count, Student Gate Fees, and the Business Manager Agreement with NMPS.
2. 2021-22 General Fund Budget Amendment Resolution.
   Item 22-029. MOTION by Buckner, SECOND by Cole to approve the General Fund Budget Amendment as presented.
   Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
   MOTION CARRIED 7-0
3. 2021-22 School Service Fund Budget Amendment Resolution.
   Item 22-030. MOTION by Buckner, SECOND by Cole to approve the School Service Fund Budget Amendment as presented.
   Roll Call Vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes; and Meeuwenberg, Yes.
   MOTION CARRIED 7-0
4. Chromebook Purchase.
   Item 22-031. MOTION by Buckner, SECOND by Burgess to approve the purchase of 771 Chromebooks using the REMC Bid consortium.
   MOTION CARRIED 7-0.
5. Computer Purchase.
   Item 22-032. MOTION by Buckner, SECOND by Cole to approve the purchase of 200 PCs to replace Chromebooks using the REMC Bid consortium.
   MOTION CARRIED 7-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held February 14, 2022.
   Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on February 14, 2022. Dave Hazekamp, and Jason Kennedy were present. The committee discussed: Retirement Notices, a Coaching Update, the Administrator Evaluation System, MAISD Special Education Millage, Affiliated Administrator’s TA and the district’s Hiring practice.
2. Tentative Agreement with the Fruitport Affiliated Administration Association.
   Item 22-033. MOTION by Kelly, SECOND by Meeuwenberg to approve the Tentative Agreement for a three-year contract with the Fruitport Affiliated Administration Association as presented.
   MOTION CARRIED 7-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

1. Sex Education Advisory Board Mission Statement and Parent Communication.
   Item 22-034. MOTION by Franklin, SECOND by Buckner to approve the SEAB Mission Statement and Parent Communication recommendations as presented.
   MOTION CARRIED 7-0
2. Overnight Trip Request.
   Item 22-035. MOTION by Franklin, SECOND by Burgess to approve the High School Drum Line trip request as presented.
   MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
JB Meeuwenberg was selected to represent the Fruitport Board of Education at the Annual MAISD Budget Review on April 26, 2022. Dave Hazekamp will serve as back-up.

Kris Cole spoke about the upcoming High School Robotics’ competitions. The team will be competing at Orchard View on March 18-19. They will be competing at Kentwood April 1-2.

Kris also mentioned the Youth in Government event at the State Capitol. Mrs. Skov along with nine students attended the event on February 17-18. Kris thanked Senator Bumstead for spending time with our students and providing lunch.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETING

1. Business and Finance Committee will meet March 14, 2022 at 11:30 a.m.
2. Personnel Committee will meet March 14, 2022 at 4:30 p.m.
3. Student Affairs Committee will meet March 14, 2022 at 5:30 p.m.

XVI. REMARKS FROM THE PUBLIC
Technology Director, Jeff Grossenbacher mentioned the upcoming Musical. Students will be performing the Wizard of Oz March 17-19th.

XVII. ADJOURNMENT
Item 22-036. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:28 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Personnel Committee
Monday, February 14, 2022
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp and Jason Kennedy

1. An update was provided to the Committee pertaining to the retirement notices that have been received by the District thus far. Five (5) teachers and one (1) additional certified professional staff member have provided notice to the District of their intent to retire from Fruitport Community Schools, effective June 30, 2022. The District will review this information with the full Board of Education on Monday, February 21, 2022.
   
2. An update was provided to the Committee pertaining to a personnel issue involving an athletic coach.
   
3. An update was provided to the Committee regarding the evaluation system used to evaluate administrators within the District. An update was provided to the Committee pertaining to the progress being made toward the evaluation of administrators in the District by the superintendent. The evaluation tool and growth process were also reviewed.
   
4. An update was provided to the Committee pertaining to the MAISD Special Education Millage ballot proposal for May 2022. The District will review this information with the full Board of Education on Monday, February 21, 2022.
   
5. The Committee reviewed the tentative agreement between the Board of Education and the Fruitport Administrator’s Association (FAA). The financial impact to the District was discussed for the three (3) year tentative agreement, as was each change to the language of the Contract. The District recommends the approval and ratification of the Agreement between the Board of Education and the Fruitport Administrator’s Association, as presented and discussed. The Board of Education will be asked to approve and ratify the Agreement at the Board meeting on February 21, 2022.
   
6. Other: The Committee discussed the hiring practices of the District.
   
7. Public Comment: None
   
8. Adjournment: The meeting was adjourned at 4:50 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Business and Finance Committee
Monday, February 14, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen

1. Retirement Notices Received
   Jason and Mark gave an update on the retirement notices that we have received so far.
   
2. Coaching Update
   Jason gave an update on one of our high school coaches.
   
3. Administrator Evaluation System Update
   Jason gave an update on the process that he is using to evaluate Fruitport’s admin.
   
4. MAISD Special Education Millage Update
   Jason and Mark gave an update on the special education millage that the MAISD is putting on the ballot in May 2022. Jason and Mark will do a small presentation at the upcoming board meeting.
   
5. Budget Amendments
   Mark gave an overview of the 2022 budget amendments for all of the funds. The general fund is doing better than the original budget and includes all of the increases that were approved and that are projected to be given with the groups that have not settled.
   
6. Athletic Entry
   Mark gave an update on the athletic entry at the high school. The board approved an upgrade to the entry system back in the spring of 2021. Some additional requests were made by a committee and the price of those additions were deemed to be too high for what work was requested.
   
7. Technology Recommendation
   Mark presented two recommendations from Jeff Grossenbacher. The first was a recommendation to purchase 771 Chromebooks for the upcoming year. These Chromebooks are replacing the Chromebooks that will not be supported by Google after June 2022. The second recommendation is to purchase all new computers for the carts in the classroom and computers for staff that do not have a cart. These current computers are roughly 10 years old. Both of these recommendations are to be paid for using the Technology Millage.
   
8. Other – Aff Admin TA
   Mark gave an update on the tentative agreement that was signed with the affiliated admin. This recommendation will be coming out of the Personnel Committee.
   
9. Other – Count
   Jessica gave an update on the Spring 2022 count. The projection is that Fruitport will be flat to down 10 FTE compared to Fall count. This is a lot better than the trend from the past couple of years.
   
10. Other – Student and Gate Fees
    Jason gave an update on athletic revenue and what the vision is in terms of students attending sporting events.
    
11. Other – Business Manager Agreement with NMPS
    Jason gave an update on the agreement with North Muskegon for business services. The agreement is up in June.

Meeting adjourned at 12:38 p.m.
Respectfully submitted by Mark Mesbergen

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport 49415
Monday, February 21, 2022 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE of ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

1. Above and Beyond Award
2. Board Appreciation Presentation – Edgewood
3. Beach Robotics

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

1. MAISD Special Education Millage Update
2. Arbor Circle Parent Advocate Position

IX. CONSENT AGENDA

1. Approval of Special Meeting Minutes of February 2, 2022 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
   General Fund $479,404.77
   Other Funds:
   Early Childhood Center 15,784.78
   Food Service 34,896.32
   Coop Ed (ISD) Tech Millage 5,774.51
   Debt Service Fund 2010 500.00
   Total Bill List $536,360.38
   
3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of 2021 Bond Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

1. School of Choice Resolution (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

1. Report of Committee Meeting held February 14, 2022 (attachment XI-1)
2. General Fund Budget Amendment for 2021-2022 (attachment XI-2)
3. School Service Fund Budget Amendment for 2021-2022 (attachment XI-3)
4. Chromebook Purchase (attachment XI-4)
5. Computer Purchase (attachment XI-5)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

1. Report of Committee Meeting held February 14, 2022 (attachment XII-1)
2. Contract Approval and Ratification: Fruitport Administrator’s Association (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

1. Sex Education Advisory Board (SEAB) Mission Statement and Parent Communication (attachment XIII-1)
2. Overnight Trip Request (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

1. Select a board member to attend the MAISD Annual Budget Review

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

1. Business & Finance Committee will meet March 14, 2022 @ 11:30 a.m.
2. Personnel Committee Meeting will meet March 14, 2022 @ 4:30 p.m.
3. Schedule a Student Affairs Committee Meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Community Schools
Student Affairs Committee
3255 E. Pontaluna Rd.
Fruitport, MI 49415
Tuesday, February 15, 2022
8:00 a.m. ~ Central Office

MEETING AGENDA

1. Sex Education Advisory Board (SEAB) Update
2. Arbor Circle Parent Advocate Position Update
3. MAISD Special Education Millage Update
4. Graduation Requirement Conversation
5. Other
6. Public Comment
7. Adjournment

Fruitport Community Schools
Business and Finance Committee
3255 E. Pontaluna Rd.
Fruitport, MI 49415
Monday, February 14, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

1. Retirement Notices Received
2. Coaching Update
3. Administrator Evaluation System Update
4. MAISD Special Education Millage Update
5. Budget Amendments
6. Athletic Entry
7. Technology Recommendations
8. Other
9. Public Comment
10. Adjournment

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday, February 2, 2022 – 6:00 p.m.
Board of Education Meeting Room

MINUTES

I. CALL to ORDER

The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL

Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, JB Meeuwenberg, and Steve Kelly

III. APPROVAL OF AGENDA

Item 22-019. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 7-0.

IV. REMARKS FROM THE PUBLIC

None.

V. GENERAL BOARD BUSINESS
A. Approval of Organizational Meeting Minutes of January 17, 2022
Item 22-020. MOTION by Franklin, SECOND by Cole to approve the Organizational Meeting Minutes of January 17, 2022, as presented.
MOTION CARRIED 7-0.

B. Approval of Regular Board Meeting Minutes of January 17, 2022
Item 22-021. MOTION by Franklin, SECOND by Buckner to approve the Regular Board Meeting Minutes of January 17, 2022, as presented.
MOTION CARRIED 7-0.

C. Closed Session Student Discipline Hearing Pursuant to Michigan Open Meetings Act Section 8(b): Student 2022-02
Item 22-022. MOTION by Franklin, SECOND by Buckner to enter into closed session at 6:03 p.m. pursuant to Section 8(b) of the Michigan Open Meetings Act, and upon the written request of the student’s parent, for the purpose of conducting a hearing to consider the discipline of a student whose identity is known to the Board as Student 2022-02.
Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

D. Return to Open Session
Item 22-023. MOTION by Franklin, SECOND by Cole to return to open session at 6:58 p.m.
Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

E. Board Resolution for Student Discipline: Student 2022-02
Item 22-024. MOTION by Franklin, SECOND by Cole to approve the Board resolution for student discipline for a student whose identity is known to the Board as Student 2022-02.
Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

F. Other: The Board discussed a concern regarding a parent in the District.

VI. ADJOURNMENT
Item 22-025. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:26 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Jason Kennedy
Acting Recording Board Secretary

Fruitport Community Schools
SPECIAL BOARD MEETING
Wednesday February 2, 2022 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

1. Organizational Meeting Minutes of January 17, 2022 (attachment V-1)
2. Regular Board Meeting Minutes of January 17, 2022 (attachment V-2)
2. Student Discipline Hearing
3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education
Regular Monthly Meeting
January 17, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd.
Fruitport, MI 49415

I. The Regular meeting of the Board of Education was called to order at 7:08 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – JB Meeuwenberg

III. APPROVAL OF AGENDA
Item 22-013. MOTION by Cole, SECOND by Buckner to approve the agenda with a correction to scheduling committee meeting dates in section XIV.
MOTION CARRIED 6-0

IV. PRESENTATIONS
Board Appreciation Month celebrations included a student artwork presentation to each board member, MASB sweatshirts, key chains and certificates.

V. COMMUNICATIONS
None.

VI. REMARKS FROM THE PUBLIC
Pam Gustafson stated that she made a dessert as a way to say thank you to the Board.

Courtney Stahl, on behalf of Beach School, expressed her appreciation for the Board.

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
The Board reviewed a report and video that was created by Allison Camp outlining the progress made by students in meeting the educational goals that the District expected would be achieved by the middle of the year. The Board reviewed iReady assessment data in reading/ELA and mathematics, and reviewed progress on these data sets from the fall iReady assessment window to the mid-year iReady assessment window. The Board reviewed data for all students and for students disaggregated data by subgroups. A final mid-year data analysis will be shared with the Board at the February board meeting.

VIII. CONSENT AGENDA
Item 22-014. MOTION by Franklin, SECOND by Burgess to approve the Consent Agenda as listed below:

1. Approval of Special Board Meeting Minutes of January 6, 2022
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress and 2021 Bond Report
6. Approval of the Personnel Report
   MOTION CARRIED 6-0

IX. GENERAL BOARD BUSINESS

1. Second and Final Reading of New and Updated Board Policies.
   Item 22-015. MOTION by Buckner, SECOND by Franklin to approve the second and final reading of new and updated Thrun Board Policies as presented.
   MOTION CARRIED 6-0

X. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held January 10, 2022.
   Elroy Buckner reported on a Business and Finance Committee meeting held in the superintendent’s office on January 10, 2022. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, Jessica Wiseman and Jason Kennedy were present. The committee discussed Contract Negotiations, Board Policy Updates and Non-Affiliated Raises.

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held January 10, 2022.
   Steve Kelly reported on a Personnel Committee meeting held in Central Office on January 10, 2022. Steve Kelly, JB Meeuwenberg, Dave Hazekamp, and Jason Kennedy were present. The committee discussed a Personnel Issue, the Emergency Temporary Standard issued by OSHA, Contract Negotiations, Board Policy Updates, and a National Conference Jason is attending.
2. Non-affiliated increase for fiscal year 2022.
   Item 22-016. MOTION by Kelly, SECOND by Franklin to approve the salary increase for non-affiliated employees as presented.
   MOTION CARRIED 6-0
3. Letter of Agreement with the Fruitport Education Association.
   Item 22-017. MOTION by Kelly, SECOND by Burgess to approve the Letter of Agreement with the FEA concerning additional instructional days, if needed.
   MOTION CARRIED 6-0

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held January 12, 2022.
   Susan Franklin reported on a Student Affairs Committee meeting held in the superintendent’s office on January 12, 2022. Tim Burgess, Maribeth Clarke, Susan Franklin, Dave Hazekamp, and Jason Kennedy were present. The committee discussed a Student Discipline Issue, a Letter of Agreement with the Fruitport Education Association regarding additional learning days, Strategic Planning Processes, a Personnel Issue, and Board Policy Updates.

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole reported that the high school Robotics team is off to a great start, the foundry at the middle school is doing well, and the level of writing his daughter is doing in college is proof of the great education she received at Fruitport.

Steve Kelly shared that his sister (a Fruitport Alumni) hasn’t seen the new high school and was very impressed with the new front.

Dave Hazekamp shared that he heard very positive feedback about the high school while attending the district’s Christmas programs.

XIV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

1. Business and Finance Committee will meet February 14, 2022 at 11:30 a.m.
2. Personnel Committee will meet February 14, 2022 at 4:30 p.m.
3. Student Affairs Committee will meet February 16, 2022 at 8:00 a.m.

XV. REMARKS FROM THE PUBLIC
None.

XVI. ADJOURNMENT
Item 22-018. MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 6-0
The meeting adjourned at 8:03 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Board of Education
Organizational Meeting
January 17, 2022 7:00 p.m.
Board Room
3255 E. Pontaluna Rd.
Fruitport, MI 49415

I. Per Board Policy 2506, Jason Kennedy, Superintendent, called the January 17th Organizational Meeting to order at 7:00 p.m.

II. The PLEDGE OF ALLEGIANCE was recited.

III. Roll Call: Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Absent – JB Meeuwenberg

IV. Election of Officers

President
Item 22-007. MOTION by Buckner, SECOND by Cole to nominate Dave Hazekamp for
President. No other nominations were brought forth.

MOTION by Franklin, SECOND by Burgess to close nominations and cast a ballot for Dave Hazekamp for President.
Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
Absent – Meeuwenberg
MOTION CARRIED 6-0

Superintendent Kennedy passed the gavel to President Hazekamp.

Vice President
Item 22-008. MOTION by Franklin, SECOND by Buckner to nominate Kris Cole for
Vice-President. No other nominations were brought forth.

MOTION by Franklin, SECOND by Buckner to close nominations and cast a ballot for Kris Cole for Vice-President.
Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
Absent – Meeuwenberg
MOTION CARRIED 6-0

Treasurer
Item 22-009. MOTION by Burgess, SECOND by Kelly to nominate Elroy Buckner for
Treasurer. No other nominations were brought forth.

MOTION by Burgess, SECOND by Kelly to close nominations and cast a ballot for Elroy Buckner for Treasurer.
Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
Absent – Meeuwenberg
MOTION CARRIED 6-0

Secretary
Item 22-010. MOTION by Franklin, SECOND by Buckner to nominate Steve Kelly for Secretary. No other nominations were brought forth.

MOTION by Franklin, SECOND by Buckner to close nominations and cast a ballot for Steve Kelly for Secretary.
Roll call vote: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
Absent – Meeuwenberg
MOTION CARRIED 6-0

V. Designate a District Employee Authorized to Post Board Meeting Notices
Item 22-011. MOTION by Buckner, SECOND by Cole to authorize Maribeth Clarke as the designated employee authorized to post Board meeting notices per the Open Meetings Act.
MOTION CARRIED 6-0

VI. Adjournment
Item 22-012. MOTION by Buckner, SECOND by Franklin to adjourn the Organizational Meeting.
MOTION CARRIED 6-0

The Organizational Meeting adjourned at 7:07 p.m.

Respectfully submitted,

Maribeth Clarke, Recording Secretary

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday, January 6, 2022 – 6:00 p.m.
Board of Education Meeting Room

MINUTES

I. CALL to ORDER

The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL

Present – Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, JB Meeuwenberg, and Steve Kelly

III. APPROVAL OF AGENDA

Item 22-1. MOTION by Buckner, SECOND by Franklin to approve the agenda as presented.
MOTION CARRIED 7-0.

IV. REMARKS FROM THE PUBLIC

None.

V. GENERAL BOARD BUSINESS

A. Approval of Regular Board Meeting Minutes of December 13, 2021

Item 22-2. MOTION by Cole, SECOND by Franklin to approve the Regular Board Meeting Minutes of December 13, 2021, as presented. MOTION CARRIED 7-0.

B. Closed Session Student Discipline Hearing Pursuant to Michigan Open Meetings Act Section 8(b): Student 2022-01

Item 22-3. MOTION by Buckner, SECOND by Franklin to enter into closed sessionat 6:03 p.m. pursuant to Section 8(b) of the Michigan Open Meetings Act, and uponthe written request of the student’s parent, for the purpose of conducting a hearingto consider the discipline of a student whose identity is known to the Board as Student 2022-01.

Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

C. Return to Open Session

Item 22-4. MOTION by Buckner, SECOND by Franklin to return to open session at 6:58 p.m.

Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

D. Board Resolution for Student Discipline: Student 2022-01

Item 22-5. MOTION by Buckner, SECOND by Cole to approve the Board resolution for student discipline for a student whose identity is known to the Board as Student 2022-01.

Roll call: Buckner – yes, Burgess – yes, Cole – yes, Franklin – yes, Hazekamp – yes, Meeuwenberg – yes, Kelly – yes.
MOTION CARRIED 7-0.

E. Other: None

VI. ADJOURNMENT

Item 22-6. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:40 p.m.

Respectfully submitted,
Steve Kelly
Board Secretary

Jason Kennedy
Acting Recording Board Secretary

Student Affairs Committee
Wednesday, January 12, 2022
12:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Tim Burgess, Maribeth Clarke, Susan Franklin, Dave Hazekamp, and Jason Kennedy

1. An update was provided to the Committee on student discipline incidents resulting from threats made against the school.
   
2. An update was provided to the Committee that discussed the days and hours of instruction for the 2021-2022 school year, as well as the canceled days of instruction that have occurred thus far this school year. A Letter of Agreement (LOA) between the Board and the Fruitport Education Association (FEA) was discussed, and will be recommended for approval at the Board meeting on January 17, 2022. The Agreement allows days of instruction to be added to the end of the 2021-2022 school year, in the event that scheduled days of student instruction are canceled resulting in a state aid reduction.
   
3. A review of the strategic planning process was discussed. Three initial proposals were shared with the Committee. The Committee reviewed the strategic planning processes developed by the Michigan Association of School Boards (MASB) and the Michigan Association of Superintendents and Administrators (MASA). The Committee also discussed a District led initiative using Thought Exchange that would be facilitated by the Superintendent and administrative team. Further discussion on the process will continue at future meetings before any decisions are made.
   
4. An update was provided to the Committee pertaining to the resignation / termination proceedings of a transportation employee.
   
5. Maribeth provided a review and reading of the Thrun Law Board Policy updates that pertained to the Student Affairs Committee. A summary of all policy updates will be shared with the Board of Education.
   
6. A review of discussion items from the Business and Finance Committee meeting and Personnel Committee meeting was discussed.
   
7. Public Comment: None
   
8. Adjournment: The meeting was adjourned at 12:50 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Personnel Committee
Monday, January 10, 2022
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Maribeth Clarke, Dave Hazekamp, Steve Kelly, JB Meeuwenberg, and Jason Kennedy

1. An update was provided to the Committee pertaining to the resignation / termination proceedings of a transportation employee.
   
2. An update was provided to the Committee pertaining to the Emergency Temporary Standard (ETS) issued by OSHA.
   
3. An update was provided to the Committee regarding progress on collective bargaining and contract negotiations with the Fruitport Administrator’s Association.
   
4. Maribeth provided a review and reading of the Thrun Law Board Policy updates that pertained to the Personnel Committee. A summary of all policy updates will be shared with the Board of Education.
   
5. Jason shared that he would be attending the National Conference on Education, sponsored by the American Association of School Administrators (AASA), in Nashville, TN. The dates of the conference are February 17-19, 2022, with travel dates being February 16-19, 2022. As an Executive Board member for the Michigan Association of Superintendents and Administrators (MASA), MASA has paid for all expenses related to the conference attendance.
   
6. Other: Updates from each of the other committee agendas were discussed with the Personnel Committee.
   
7. Public Comment: None
   
8. Adjournment: The meeting was adjourned at 4:55 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Business and Finance Committee
Monday, January 10, 2022
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen

1. Update on Contract Negotiations – Administrators
   Mark gave the committee an update on contract negotiations with the affiliated administrators.
   
2. Business and Finance Board Policy Updates
   Maribeth gave an update on the policy updates.
   
3. Non Affiliated Raises
   Mark presented a recommendation for the non-affiliated group for fiscal year 2022. The non-affiliated members will receive a 3% increase with a few adjustments that were explained in the committee.

Meeting adjourned at 12:00 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education
Annual Organizational Meeting
January 17, 2022 – 7:00 p.m.
Board Room
3255 E. Pontaluna Rd.
Fruitport, MI 49415

I. Call to Order – Jason Kennedy, Superintendent

II. Pledge of Allegiance

III. Roll Call (by recording secretary)

IV. Election of Officers (attachment #IV-1)

V. Designate a District employee authorized to post Board meeting notices under the Open Meetings Act. (attachment #V-1)

VI. Adjournment

– Recess –

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
3255 E. Pontaluna Rd, Fruitport 49415
Monday, January 17, 2022 – 7:00 p.m.

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. PRESENTATIONS
1. Board Appreciation Presentation

V. COMMUNICATIONS

VI. REMARKS FROM THE PUBLIC*

VII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

VIII. CONSENT AGENDA
1. Approval of Special Meeting Minutes of January 6, 2022 (attachment VII-1)
2. Approval of Bills (attachment VII-2)
General Fund $184,413.57
Other Funds:
Early Childhood Center 4,770.29
Food Service 70,890.06
Coop Ed (ISD) Tech Millage 22,985.60
Debt Service Fund 2010 1,000.00
Total Bill List $284,059.52

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment VII-3)
4. Acceptance of Student Activity Summary Report (attachment VII-4)
5. Acceptance of Credit Card and Utilities Report (attachment VII-5)
6. Approval of Capital Projects Progress Report (attachment VII-6)
7. Approval of 2021 Bond Report (attachment VII-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment VII-8)

IX. GENERAL BOARD BUSINESS
1. Second and Final Reading of New and Updated Board Policies (attachment IX-1)

X. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held January 10, 2022 (attachment X-1)

XI. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held January 10, 2022 (attachment XI-1)
2. Non-affiliated Salary Increase for Fiscal Year 2022 (attachment XI-2)
3. Letter of Agreement with the Fruitport Education Association (attachment XI-3)

XII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson
1. Report of Committee Meeting held January 12, 2022 (attachment XII-1)

XIII. BOARD MEMBER REPORTS AND DISCUSSIONS

XIV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Business & Finance Committee will meet January 14, 2022 @ 11:30 a.m.
2. Personnel Committee Meeting will meet January 14, 2022 @ 4:30 p.m.
3. Reschedule Student Affairs Committee Meeting

XV. REMARKS FROM THE PUBLIC*

XVI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Student Affairs
Wednesday, January 12, 2022
Central Office
12:00 p.m.

MEETING AGENDA

1. Student Issue
2. Student Affairs Board Policy Updates
3. Update on Student Discipline – Threats Against School
4. District Strategic Planning Discussion
5. Days and Hours of Instruction – Update on Forgiven Days
6. Other
7. Public Comment
8. Adjournment

Personnel
Monday, January 10, 2022
4:30 p.m. ~ Central Office
MEETING AGENDA

1. Employment Resignation/Termination of Transportation Employee
2. Update on Emergency Temporary Standard (ETS)
3. Update on Contract Negotiations – Administrators
4. Personnel Board Policy Updates
5. Superintendent Out of State Travel – No Expense to District
6. Other
7. Public Comment
8. Adjournment

Business and Finance
Monday, January 10, 2022
11:30 a.m. ~ Central Office

MEETING AGENDA

1. Update on Contract Negotiations – Administrators
2. Business and Finance Board Policy Updates
3. Other
4. Public Comment
5. Adjournment

Fruitport Community Schools
SPECIAL BOARD MEETING
Thursday January 6, 2022 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS

1. Regular Board Meeting Minutes of December 13, 2021 (attachment V-1)
2. Student Discipline Hearings
3. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education
Regular Monthly Meeting
December 13, 2021 7:00 p.m.
High School Media Center
357 N. Third Street, Fruitport

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Tim Burgess, Kris Cole, Susan Franklin, Steve Kelly and Dave Hazekamp.
Absent – Elroy Buckner and JB Meeuwenberg.

IV. APPROVAL OF AGENDA
Item 21-192. MOTION by Franklin, SECOND by Cole to approve the agenda with the addition of XIII-2 Overnight Robotics’ Trip.
MOTION CARRIED 5-0

V. PRESENTATIONS
Dave Hazekamp presented Bruce DeVries with an Above and Beyond award for his beautiful Trojan artwork displayed in Central Office.

VI. COMMUNICATIONS
Steve Kelly read aloud a Christmas card from Senator Bumstead.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy spoke about a recent District Crisis Team Meeting. He gave an update on the threats received by the district and the discipline of the students involved. Jason also made the Board aware of a district fiber project that will happen the week of December 20th.

IX. CONSENT AGENDA
Item 21-193. MOTION by Franklin, SECOND by Burgess to approve the Consent Agenda as listed below:

1. Approval of Special Meeting Minutes of November 15, 2021
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of 2021 Bond Report
7. Approval of the Personnel Report
   MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS

1. First Reading of New and Updated Board Policies.
   Item 21-194. MOTION by Franklin, SECOND by Cole to approve the first reading of board policies: 2201, 2501, 2501A, 2505, 3102, 3107, 3118, 3119, 3208, 3301, 3302, 3303, 3304, 3305, 3306, 4101, 4102, 4106, 4108, 4112, 4205, 4225, 4226, 4302, 4403, 5101, 5104, 5201, 5202, 5206, 5206B, 5206D, 5309, 5402, 5403, 5405, 5406, 5409, 5411, 5416, 5704, 5708, and 5710 as presented.
   MOTION CARRIED 5-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held December 6, 2021. Kris Cole reported on a Business and Finance Committee meeting held in the Superintendent’s Office on December 6, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, and Mark Mesbergen were present. The committee discussed: a tentative agreement with the Fruitport Clerical Association, Bond Bids, Summer Tax Collection and a Retirement Payment Incentive.
   
2. Bid Pack 1.
   Item 21-195. MOTION by Cole, SECOND by Franklin to adopt a resolution giving authorization to Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools. Roll Call Vote: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes. Absent: Buckner and Meeuwenberg.
   MOTION CARRIED 5-0.
   
3. Summer Tax Collection Resolution.
   Item 21-196. MOTION by Cole, SECOND by Franklin to adopt a resolution allowing Fruitport Community Schools to collect summer taxes. Roll Call Vote: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes. Absent: Buckner and Meeuwenberg.
   MOTION CARRIED 5-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held December 6, 2021.
   Steve Kelly reported on a Personnel Committee meeting held in the Superintendent’s Office on December 6, 2021. Dave Hazekamp, JB Meeuwenberg, Maribeth Clarke, and Jason Kennedy were present. The committee discussed: a tentative agreement with the Fruitport Clerical Association, New and Updated Board Policies, and a Retirement Payment Incentive.
   
2. Tentative Agreement with the Fruitport Clerical Association.
   Item 21-197. MOTION by Kelly, SECOND by Franklin to approve the Tentative Agreement for a three-year contract with the Fruitport Clerical Association as presented.
   MOTION CARRIED 5-0.
   
3. Early Retirement Payment.
   Item 21-198. MOTION by Kelly, SECOND by Burgess to approve the recommendation to offer an early retirement payment as presented.
   MOTION CARRIED 5-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held December 8, 2021.
   Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on December 8, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Maribeth Clarke, and Jason Kennedy were present. The committee discussed: Student Issues regarding threats made to the district, New and Updated Board Policies, and a Tentative Agreement with the Fruitport Clerical Association.
   
2. Overnight Trip Requests.
   Item 21-199. MOTION by Franklin, SECOND by Cole to approve the Michigan Youth in Government trip request February 17-20, 2022 as presented.
   MOTION CARRIED 5-0
   
   Item 21-200. MOTION by Franklin, SECOND by Burgess to approve the Robotics trip request to Battle Creek December 16-18, 2021 as presented.
   MOTION CARRIED 5-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about Fruitport’s Robotics Programs. He mentioned that Beach Elementary made it to State and both Middle School teams will be competing at State as well.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL
MEETINGS

1. Business and Finance Committee will meet January 10, 2022 at 11:30 a.m.
2. Personnel Committee will meet January 10, 2022 at 4:30 p.m.
3. Student Affairs Committee will meet January 12, 2022 at noon.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson expressed her appreciation for the way Jason handled threats against the district.

XVII. ADJOURNMENT
Item 21-201. MOTION by Franklin, SECOND by Cole to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 7:27 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Community Schools
BOARD OF EDUCATION MEETING
High School Media Center
357 N Third Street, Fruitport 49415
Monday, December 13, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

1. Above and Beyond

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA

1. Approval of Regular Meeting Minutes of November 15, 2021 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
   General Fund $157,693.10
   Other Funds:
   Early Childhood Center 305.34
   Food Service 101,708.25
   Coop Ed (ISD) Tech Millage 95,419.16
   Capital Projects (Bond) 2017 24,498.40
   Capital Projects (Bond) 2021 6,496.75
   Total Bill List $386,121.00
   
3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of 2021 Bond Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

1. First Reading of New and Updated Board Policies (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

1. Report of Committee Meeting held December 6, 2021 (attachment XI-1)
2. Bid Pack 1 (attachment XI-2)
3. Summer Tax Collection Resolution (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

1. Report of Committee Meeting held December 6, 2021 (attachment XII-1)
2. Tentative Agreement with Fruitport Clerical Association (attachment XII-2)
3. Early Retirement Payment (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

1. Report of Committee Meeting held December 8, 2021 (attachment XIII-1)
2. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

1. Business & Finance Committee will meet January 10, 2022 @ 11:30 a.m.
2. Personnel Committee Meeting will meet January 10, 2022 @ 4:30 p.m.
3. Student Affairs Committee Meeting will meet January 12, 2022 @ noon
4. Regular Board Meeting, January 18, 2022, Board Room @ 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Student Affairs Committee
Wednesday, December 8, 2021
12:00 p.m.
MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Maribeth Clarke, and Jason Kennedy

1. Student Issue – Jason gave an update on threats to the district, the investigation, and future educational opportunities for middle and high school students.
   
2. Board Policy – Maribeth spoke about new and updated board policies that will be on the board agenda for a first reading.
   
3. Other – the Clerical Tentative Agreement was discussed.
   
4. Public Comment – none.
   
   Meeting adjourned at 12:52 p.m.
   
   Respectfully submitted by Jason Kennedy, Superintendent

Personnel Committee
Monday, December 6, 2021
4:30 p.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, JB Meeuwenberg, Jason Kennedy, Maribeth Clarke, and Mark Mesbergen

1. Clerical Tentative Agreement
   Mark presented the tentative agreement for the clerical union. If approved, the clerical union will receive steps each year and 2% increases in year two and three.
   
2. Board Policy
   Maribeth gave an update on the recommended changes to our board policy. These changes are in light of the fingerprint audit that Central Office had a month ago.
   
3. Other- Retirement Payment
   Mark gave an update on a recommendation that he presented to the business and finance committee. Due to the climate of not having a lot of candidates for our open teaching position, the district would like to offer a retirement payment if a teacher notifies the district by February 1, 2022 (one month earlier than what is in the contract).

Meeting adjourned at 5:00 p.m.
Respectfully submitted by Mark Mesbergen

Business and Finance Committee
Monday, December 6, 2021
11:30 a.m., Board Room
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, and Mark Mesbergen

1. Clerical Tentative Agreement
   Mark presented the tentative agreement for the clerical union. If approved, the clerical union will receive steps each year and 2% increases in year two and three.
   
2. Bond Bids
   Mark gave a recommendation from OAK to approve 7 bids for Bid Pack 1. This bid pack is for turf, track, tennis courts and a parking lot. The bids were vetted based on the process that we have done in the past.
   
3. Summer Taxes
   Mark gave an update on a resolution to collect summer taxes for Fruitport and Spring Lake Townships next year. This is done annually and has to be done by the end of the calendar year.
   
4. Other- Retirement Payment
   Mark gave an update on a recommendation that he is going to present to the personnel committee. Due to the climate of not having a lot of candidates for our open teaching position, the district would like to offer a retirement payment if a teacher notifies the district by February 1, 2022 (one month earlier than what is in the contract). This recommendation will be presented to the personnel committee.

Meeting adjourned at 12:05 p.m.
Respectfully submitted by Mark Mesbergen

Student Affairs
Wednesday, December 8, 2021
Central Office
12:00 p.m.

MEETING AGENDA

1. Student Issue
2. Board Policy
3. Other
4. Public Comment
5. Adjournment

Personnel
Monday, December 6, 2021
4:30 p.m. ~ Central Office
MEETING AGENDA

1. Clerical Tentative Agreement
2. Board Policy
3. Other
4. Public Comment
5. Adjournment

Business and Finance
Monday, December 6, 2021
11:30 a.m. ~ Central Office

MEETING AGENDA

1. Clerical Tentative Agreement
2. Bond Bids
3. Summer Taxes
4. Other
5. Public Comment
6. Adjournment

Fruitport Board of Education
Regular Monthly Meeting
November 15, 2021 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg.
Absent – Elroy Buckner and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-181. MOTION by Franklin, SECOND by Cole to approve the agenda with the addition of XII-4 Tentative Agreement with Fruitport Maintenance Association.
MOTION CARRIED 5-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Community member, Susan Halter thanked the Board of Education for not masking students. She shared her thoughts on the OSHA Emergency Temporary Standard. She also suggested the district consider educating parents on vaccines.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy reviewed a Q&A COVID-19 communication from Thrun Law Firm. He gave a Fruitport Community Schools’ COVID-19 update sharing that the district has been reaching the minimum 75% membership threshold each day, however, sub shortages are a problem in the district. Jason spoke about the Fall 2021 Student Full Time Equivalency Count stating that the district’s enrollment is up 92 FTE compared to last year’s count.

Director of Business Services, Mark Mesbergen gave a presentation on ESSER III. He explained how much the district received in the various ESSER categories, when the funds had to be spent, where the district spent the funding and how much is left to spend. Mark also spoke about a recent Stakeholder Engagement Survey.

IX. CONSENT AGENDA
Item 21-182. MOTION by Cole, SECOND by Burgess to approve the Consent Agenda as listed below:

1. Approval of Special Meeting Minutes of October 26, 2021
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of 2021 Bond Report
7. Approval of the Personnel Report
   MOTION CARRIED 5-0

X. GENERAL BOARD BUSINESS

1. 2021-2022 Calendar Date Change.
   Item 21-183. MOTION by Cole, SECOND by Meeuwenberg to approve a change to the 202122 school calendar making December 13, 2021 a professional development day instead of a pupil day of instruction as presented.
   MOTION CARRIED 5-0.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held November 8, 2021.
   Kris Cole reported on a Business and Finance Committee meeting held in the superintendent’s office on November 8, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, and Mark Mesbergen were present. The committee received a collective bargaining update, discussed a possible calendar change, received a COVID-19 update, and heard an update on the requirements of ESSER III.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held November 8, 2021.
   JB Meeuwenberg reported on a Personnel Committee meeting held in the
   Superintendent’s Office on November 8, 2021. Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy were present. The committee received a collective bargaining update, discussed a possible calendar change, received a COVID-19 update, and heard updates from the other committee agendas.
2. TA with the Fruitport Transportation and Food Service Association.
   Item 21-184. MOTION by Meeuwenberg, SECOND by Cole to approve the Tentative Agreement for a three-year contract with the Fruitport Transportation-Food Service Association as presented.
   MOTION CARRIED 5-0.
3. TA with the Fruitport Education Association for a three-year contract. Item 21-185. MOTION by Meeuwenberg, SECOND by Burgess to approve the Tentative Agreement for a three-year contract with the Fruitport Education Association as presented.
   MOTION CARRIED 5-0.
4. TA with the Fruitport Maintenance Association for a three-year contract.
   Item 21-186. MOTION by Meeuwenberg, SECOND by Franklin to approve the Tentative Agreement for a three-year contract with the Fruitport Maintenance Association as presented.
   MOTION CARRIED 5-0.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held November 10, 2021.
   Susan Franklin reported on a Student Affairs Committee meeting held in the board room on November 10, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Allison Camp, and Jason Kennedy were present. The committee received an overview of the District’s Continuous Improvement Process, discussed modifying the 2021-22 school calendar, reviewed the NCJA audit, and received a COVID-19 update.
2. Professional Development Advisory Committee.
   Item 21-187. MOTION by Franklin, SECOND by Burgess to approve the District’s Instructional Council as the Professional Development Advisor Committee for the District pursuant to recommendation of professional development that will count toward pupil instructional time as presented.
   MOTION CARRIED 5-0
3. Overnight Trip Request.
   Item 21-188. MOTION by Franklin, SECOND by Cole to approve the Boys Varsity Basketball, DECA, BPA and Track Team trip requests as presented.
   MOTION CARRIED 5-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole spoke about the Middle School Robotics competition held on Saturday, November 13th at the high school. “It was great to see “in-person” competition and the excitement on the faces of the students,” he said. Kris stated that the day was a huge success and thanked everyone for their support. It was a district-wide effort. Kris also read an email from a competing school that stated, “Fruitport Community Schools is an example of a successful Robotics program.”

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

1. Business and Finance Committee will meet December 6, 2021 at 11:30 a.m.
2. Personnel Committee will meet December 6, 2021 at 4:30 p.m.
3. Student Affairs Committee will meet December 8, 2021 at noon.
4. The Regular December 13, 2021 Board Meeting will be relocated to Fruitport High School located at 357 N. Sixth Street at 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-189. MOTION by Burgess, SECOND by Meeuwenberg to enter Closed Session to
discuss negotiations. Roll call: Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes;
Meeuwenberg, Yes.
Absent: Buckner and Kelly.
MOTION CARRIED 5-0

The Board of Education entered Closed Session at 7:53 p.m.

Item 21-190. MOTION by Franklin, SECOND by Cole to move back into Open Session. MOTION CARRIED 5-0
The Board of Education came out of Closed Session at 8:01 p.m.

XVIII. ADJOURNMENT
Item 21-191. MOTION by Burgess, SECOND by Meeuwenberg to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:01 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Student Affairs Committee
Wednesday, November 10, 2021
12:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Allison Camp, and Jason Kennedy

1. An overview of the District’s Continuous Improvement Process was reviewed by Allison Camp. This included a review of the strategies being focused on in each of the buildings, as well as the strategy implementation and monitoring processes for each school.
   
2. The Committee discussed modifying the 2021-2022 calendar to change Monday, December 13, 2021 from a day of in-person pupil instruction to a professional development day for teachers and staff. This day would still be counted toward the required days and hours of pupil instruction, and will ensure that we provide the appropriate number of professional development hours to staff.
   
   a. A recommendation to approve the calendar change, as discussed, will be made to the Board of Education.
   
   b. A recommendation to approve the District’s Instructional Council as the District’s Professional Development Advisory Committee will be made to the Board of Education.
   
3. A review of the Noncriminal Justice Agency (NCJA) audit and required policy updates was discussed. The District is working with Thrun Law Firm, P.C. to revise Board policies to ensure compliance. Thrun Law Firm, P.C. anticipates a release of the updated Board policies by the week of November 15, 2021, with the updated policies appearing on the December 13, 2021 Board agenda for approval. It is anticipated that the updated Board policies will be presented to the committees to review in December prior to request for approval from the full Board of Education.
   
4. A COVID-19 update was provided, including an overview of the District’s 75% pupil membership attendance report, impacts to staffing and unfilled vacancies, and an overview of the Emergency Temporary Standard for vaccination, testing, and facial covering standards.
   
5. Other: An overview of the certified fall 2021 pupil membership count was discussed.
   
6. Public Comment: None.

Meeting adjourned at 12:47 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Personnel Committee
Monday, November 8, 2021
4:30 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy

1. A negotiations update on each of the collective bargaining agreements currently being bargained was provided to the Committee.
   
2. A discussion took place around the calendar for the 2021-2022 school year, and the need to change an upcoming date that was originally scheduled for student instruction to a day of professional development for teachers and staff.
   
3. A COVID-19 update was discussed with the committee, including increasing positive case counts, potential staffing impacts and shortage areas, as well as the Emergency Temporary Standard (ETS) issued by OSHA.
   
4. Other: Updates from each of the other committee agendas were discussed with the Personnel Committee.
   
5. Public Comment: None
   
6. Adjournment: The meeting was adjourned at 4:53 p.m.

Respectfully submitted by Jason Kennedy, Superintendent

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, November 15, 2021 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

1. OSHA Emergency Temporary Standard (ETS): COVID-19 Vaccination, Testing, and Face Covering Standards – Thrun Law eBlast
2. COVID-19 Update
3. Updated Fall 2021 Student Full Time Equivalency Count
4. ESSER III Stakeholder Engagement Survey and Board Presentation

IX. CONSENT AGENDA

1. Approval of Special Meeting Minutes of October 26, 2021 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
   General Fund $236,368.65
   Other Funds:
   Early Childhood Center 16,915.61
   Food Service 170,358.01
   Coop Ed (ISD) Tech Millage 28,901.39
   Building and Site 44,767.21
   Capital Projects (Bond) 2017 7,840.00
   Total Bill List $505,150.87
   
3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of 2021 Bond Report (attachment IX-7)
8. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-8)

X. GENERAL BOARD BUSINESS

1. 2021-2022 Calendar Date Change (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson

1. Report of Committee Meeting held November 8, 2021 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson

1. Report of Committee Meeting held November 8, 2021 (attachment XII-1)
2. Tentative Agreement with Fruitport Transportation and Food Service Association (attachment XII-2)
3. Tentative Agreement with Fruitport Education Association (attachment XII-3)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Susan Franklin, Chairperson

1. Report of Committee Meeting held November 10, 2021 (attachment XIII-1)
2. Professional Development Advisory Committee (attachment XIII-2)
3. Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS

1. Business & Finance Committee will meet December 6, 2021 @ 11:30 a.m.
2. Personnel Committee Meeting will meet December 6, 2021 @ 4:30 p.m.
3. Student Affairs Committee Meeting will meet December 8, 2021 @ noon
4. Geskus Professional Board Pictures December 13, 2021 @ 6:00 p.m. in the FHS Media Center
5. Regular Board Meeting December 13, 2021 @ 7:00 p.m. in the FHS Media Center

XVI. REMARKS FROM THE PUBLIC*

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS

XVIII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, October 26, 2021 – 6:00 p.m.
Board of Education Meeting Room

MINUTES

I. CALL to ORDER
The Special Meeting of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL
Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg.
Absent – Tim Burgess and Steve Kelly.

III. APPROVAL OF AGENDA
Item 21-176. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0.

IV. REMARKS FROM THE PUBLIC
None.

V. GENERAL BOARD BUSINESS
A. Approval of Regular Board Meeting Minutes of October 18, 2021
Item 21-177. MOTION by Franklin, SECOND by Buckner to approve the Regular Board Meeting Minutes of October 18, 2021, as presented.
MOTION CARRIED 5-0.

B. Overnight Trip Request: Cross Country Team to State Finals
C. Overnight Trip Request: Marching Band to State Finals
Item 21-178. MOTION by Buckner, SECOND by Franklin to approve the overnight trip requests for the high school cross country teams and the high school marching band, as presented and discussed.
MOTION CARRIED 5-0.

D. Letter of Agreement with the FEA: Professional Development Day on 11/01/2021
Item 21-179. MOTION by Franklin, SECOND by Buckner to not approve the Letter of Agreement between the Board and the Fruitport Education Association, as presented and discussed.
MOTION CARRIED 5-0.

E. Other
None.

VI. ADJOURNMENT
Item 21-180. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 6:26 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Jason Kennedy
Acting Recording Board Secretary

Student Affairs
Wednesday, November 10, 2021
Central Office
12:00 p.m.

MEETING AGENDA

1. Instructional Council Update: Continuous Improvement Process
2. Strategy Implementation and Strategy Monitoring
3. Calendar Change: Add Professional Development Day
4. Noncriminal Justice Agency (NCJA) Policy Updates
5. COVID-19 Update
6. Other
7. Public Comment
8. Adjournment

Personnel
Monday, November 8, 2021
4:30 p.m. ~ Superintendent’s Office
MEETING AGENDA

1. Collective Bargaining Update: Tentative Agreement(s)
2. Calendar Change: Add Professional Development Day
3. COVID-19 Update
4. Other
5. Public Comment
6. Adjournment

Business and Finance
Monday, November 8, 2021
11:30 a.m. ~ Central Office

MEETING AGENDA

1. Collective Bargaining Update: Tentative Agreement(s)
2. Calendar Change: Add Professional Development Day
3. COVID-19 Update
4. Other
5. Public Comment
6. Adjournment

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present –Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and JB Meeuwenberg. Absent – Steve Kelly.

IV. APPROVAL OF AGENDA
Item 21-165. MOTION by Buckner, SECOND by Cole to approve the agenda as presented. MOTION CARRIED 6-0

V. PRESENTATIONS
Board President, Dave Hazekamp was presented with an Above and Beyond award for his leadership efforts in the superintendent hiring process.
Rehmann Robson, LLC representative, Paul Matz presented the 2020-21 audit report. He stated the audit was performed in accordance with Government Auditing Standards. Fruitport Community Schools received a clean audit with no concerns or findings. Paul commended Mark Mesbergen and his staff for a job well done!

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
Community member, Linda Corinti asked the Board for their opinion on the following topics: BLM, Critical Race Theory, Sex Ed in Kindergarten, and Transgender Students. Dave Hazekamp and Jason Kennedy addressed her concerns,
Parent, Liza Baldwin spoke about a survey sent to students in the Whitehall district. She also thanked the Board for not masking students and changing the Contract Tracing policy.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Jason Kennedy gave the dates and time of the upcoming choir and band concerts. He mentioned these are the first student events in the new Performing Arts Center. Jason spoke about Personal Growth Plans and Administrative Guidelines.

IX. CONSENT AGENDA
Item 21-166. MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as listed below:

1. Approval of Special Meeting Minutes of October 4, 2021
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of 2021 Bond Report
7. Approval of the Personnel Report

X. GENERAL BOARD BUSINESS

1. Fall 2021 Pupil Membership Count Update. Jason Kennedy gave an update on the district’s student count. He is optimistically projecting an increase of 87 students.

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held October 11, 2021. Elroy Buckner reported on a Business and Finance Committee meeting held in the Board Room on October 11, 2021. Dave Hazekamp, Kris Cole, Elroy Buckner, Jason Kennedy, Jessica Wiseman, Jeff Grossenbacher, Paul Matz and Mark Mesbergen were present. The committee discussed the audit, negotiations, a School Resource Officer contract, a superintendent mentoring agreement, a property agreement, the Performing Arts Center rental, student count, a marketing proposal and the purchase of a tractor.
   
2. 2020-2021 Annual Audit Report. Item 21-167. MOTION by Buckner, SECOND by Cole to approve the 2020-2021 financial audit report as presented.
   MOTION CARRIED 6-0
   
3. School Resource Officer Contract. Item 21-168. MOTION by Buckner, SECOND by Cole to approve a three-year contract with Fruitport Township to have a School Resource Officer onsite as presented.
   MOTION CARRIED 6-0.
   
4. Tractor Purchase. Item 21-169. MOTION by Buckner, SECOND by Cole to approve a Kubota tractor purchase as presented.
   MOTION CARRIED 6-0.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held October 11, 2021. JB Meeuwenberg reported on a Personnel Committee meeting held in the Superintendent’s Office on October 11, 2021. Dave Hazekamp, JB Meeuwenberg, and Jason Kennedy were present. The committee welcomed JB to the Board, discussed negotiations, and provided new member information to JB.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS

1. Report of a committee meeting held October 13, 2021. Susan Franklin reported on a Student Affairs Committee meeting held in the Superintendent’s Office on October 13, 2021. Dave Hazekamp, Susan Franklin, Tim Burgess, Allison Camp, and Jason Kennedy were present. The committee discussed a collaborative agreement between the MAISD and Fruitport for the Muskegon County Virtual Academy, a course list, two new club sports. Items from the Business and Finance and Personnel committee were discussed.
   
2. 2021-22 MCVA Collaborative Agreement and Course Catalog. Item 21-170. MOTION by Franklin, SECOND by Burgess to approve the MCVA collaborative agreement and authorize the superintendent to sign and execute the agreement between MAISD and Fruitport Community Schools and to approve the MCVA Course Catalog for the 2021-2022 school year as presented.
   MOTION CARRIED 6-0
   
3. High School Student Activities/Club Sports. Item 21-171. MOTION by Franklin, SECOND by Burgess to approve boys’ club volleyball and a trapping club for Fruitport High school and as presented.
   MOTION CARRIED 6-0
   
4. Overnight Trip Request. Item 21-172. MOTION by Franklin, SECOND by Burgess to approve the girls’ basketball overnight trip to Grace Adventures November 19-21, 2021 as presented.
   MOTION CARRIED 6-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Kris Cole mentioned the upcoming Middle School Robotics competition. He is looking for volunteers to help November 13th . He also announced the Band State Competition will be held at Ford Field on November 6th .
Dave Hazekamp spoke about a recent tour of the high school he had with Cindy Larson, President of the Muskegon Chamber of Commerce. He stated that she was quite impressed with the new facilities.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS

1. Business and Finance Committee will meet the Monday prior to the Regular Board Meeting at 11:30 a.m.
2. Personnel Committee will meet the Monday prior to the Regular Board Meeting at 4:30 p.m.
3. Student Affairs Committee will meet the Wednesday prior to the Regular Board Meeting at 12:00 p.m.
4. The Regular December 13, 2021 Board Meeting will be relocated to Fruitport High School located at 357 N. Sixth Street at 7:00 p.m.

XVI. REMARKS FROM THE PUBLIC
Media Clerk, Pam Gustafson expressed her appreciation of the School Resource Officer contract renewal approved previously. She stated that Officer Butler is doing a fantastic job in the district. She also stated that she is glad to have students back in the library.

Parent, Tabitha Glenn addressed the Board regarding the staff screening process and classroom cleanliness.

Parent, Kendra Robinson stated she would be happy to be a Robotics volunteer on November 13th .

XVII. CLOSED SESSION TO DISCUSS NEGOTIATIONS
Item 21-173. MOTION by Franklin, SECOND by Buckner to enter Closed Session to discuss negotiations. Roll call: Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Meeuwenberg, Yes.
Absent: Kelly.
MOTION CARRIED 6-0

The Board of Education entered Closed Session at 7:56 p.m.

Item 21-174. MOTION by Franklin, SECOND by Buckner to move back into Open Session.
MOTION CARRIED 6-0

The Board of Education came out of Closed Session at 8:19 p.m.

XVIII. ADJOURNMENT
Item 21-175. MOTION by Franklin, SECOND by Buckner to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 8:19 p.m.

Respectfully submitted,

Susan Franklin
Acting Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport Community Schools
SPECIAL BOARD MEETING
Tuesday, October 26, 2021 – 6:00 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. REMARKS FROM THE PUBLIC*

V. GENERAL BOARD BUSINESS
A. Overnight Trip Request: Cross Country Team to State Finals
B. Overnight Trip Request: Marching Band to State Finals
C. Letter of Agreement with the FEA: Professional Development Day on 11/01/2021
D. Other

VI. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Student Affairs Committee
Wednesday, October 13, 2021
12:00 p.m.

MEETING MINUTES

Meeting Location:
Fruitport Community Schools Central Office
3255 E. Pontaluna Rd.
Fruitport, MI 49415

Attendance:
Susan Franklin, Dave Hazekamp, Tim Burgess, Allison Camp, and Jason Kennedy

1. A collaborative agreement between the Muskegon Area Intermediate School District (MAISD) and Fruitport Community Schools for the Muskegon County Virtual Academy was discussed.
   
2. A list of board approved courses for the 2021-2022 school year for Fruitport Community Schools was discussed. Course catalogs and approved course listings were also discussed for the Muskegon County Virtual Academy and for Apex Learning; virtual courseware provided to students by the District.
   
3. The addition of two (2) club sports for students at Fruitport High School was discussed. This included the addition of a boys’ volleyball club and a trap club for high school students. At this time, the District would not provide transportation, nor pay for coach or team fees for either of the programs seeking approval.
   
4. A review of discussion items from the Business and Finance Committee meeting and Personnel Committee meeting was discussed.

Meeting adjourned at 12:55 p.m.

Respectfully submitted by Jason Kennedy, Superintendent