Regular Planning Commission Meeting Minutes

Regular Planning Commission Meeting
Fruitport Charter Township
5865 Airline Road

Date: October 18, 2016

Chairman Jacobs brought the meeting to order at 7:00 p.m.

01. Roll Call:
A. Members Present: Jeff Jacobs, Mike Michelli Jr., Randy Lee, Brett Suchecki, Kyle Osterhart, & Geoff Newmyer.
B. Members Absent: Chuck Whitlow.

02. Approval of the September 20, 2016 Special Planning Commission Meeting Minutes:
A. The minutes were accepted by Chairman Jacobs as presented.

03. Approve / Amend Agenda:
A. Motion by Michelli Jr. to amend item #6 to a Special Use with a Site Plan for Building Addition. Supported by Newmyer.
1. Ayes: All in favor.
2. Nays: None.

04. Correspondence / Reports: None.

05. Public Comments pertaining to agenda topics: None. Chairman Jacobs explained the Public Hearing Process

New Business:
06. Special Use: Varney’s Fab. & Welding LLC
Parcel: 61-15-027-200-0003-00
Purpose: Special Use and Site plan for building addition to be used for storage
A. Osterhart motioned to open the public hearing with support by Lee
–1. Ayes: All in favor.
–2. Nays: None.
B. Scott Varney & Dave Whitlow, owner of the parcel: They have existing pole barns and are looking to add on to an existing building. All of the buildings are currently pole barn buildings with metal siding.
C. The new materials will match the existing materials.
D. All site lighting will remain on site.
E. Jacobs said the outside storage has to be moved inside. Scott said all outside materials will be stored inside as part of this project.
F. Osterhart suggested shifting the building two foot to the south (if possible) because it would then meet our ordinance because it would provide a break in the façade.
G. Osterhart motioned to close the public hearing with support by Newmyer.
–1. Ayes: All in favor
–2. Nays: None

1. Motion made by Michelli Jr. to grant the special use request for parcel 61-15-027-200-0003-00 for the following requested special use: building addition for storage.

2. The motion is based upon specific findings by the Township relative to the factors specified in Section 42-157 of the Zoning Chapter.
a. The special use will not be harmonious with and in accordance with the general objectives or with any specific objections of the Master Plan. This finding is based upon the following fact: Pre-Existing.
b. The special use will be designed, constructed, operated, and maintained so as to be harmonious and appropriate in appearance with the existing or intended character of the general vicinity, and it will not change the essential character of the same area. This finding is based upon the following fact: Varney’s Fab and Welding is pre-existing and new addition matches existing.
c. The special use will not be hazardous or disturbing to existing or future uses. This finding is based upon the following facts: Pre-Existing.
d. The special use will be a substantial improvement to property in the immediate vicinity and to the Township as a whole. This finding is based upon the following fact: It moves the outside storage inside and improves safety.
e. The special use will be served adequately by essential public facilities and services, or have them adequately provided by the applicant; facilities and services include highways, streets, police and fire protection, drainage structures, refuse disposal, and schools. This finding is based upon the following fact: Pre-Existing.
f. The special use will not create excessive additional requirements at public cost for public facilities and services and will not be detrimental to the economic welfare of the Township. This finding is based upon the following fact: Pre-Existing.
g. The special use will not involve uses, activities, processes, materials, and equipment and conditions of operation that will be detrimental to any persons, property, or the general welfare by reason of excessive production of traffic, noise, smoke, fumes, glare, or odors. This finding is based upon the following fact: Pre-Existing.
h. The special use will be consistent with the intent and purposes of the Zoning Chapter. This finding is based upon the following fact: Pre-Existing.
i. Any other findings regarding any other factors established by the Zoning Chapter for the proposed special use: None.

3. If the motion is to grant approval, the following conditions are established as authorized by Section 42-158 of the Zoning Chapter.
j. The special use must comply with the site plan, dated 9/9/2016, submitted to the Township, as well as any written material submitted by the applicant to the Township.
k. The special use must comply with all federal, state, and Muskegon County laws, rules, regulations, and requirements.
l. The special use must be acquired, developed, and completed in conformance with the Zoning Chapter, as amended, and the rest of the Fruitport Charter Township Code of Ordinances.
m. The construction of the special use must be completed within 1 year. This deadline may be extended by the Township, without going through the entire application process, upon request by the applicant and evidence showing that the applicant is proceeding in good faith toward completion.
n. If the special use approval is contingent upon public water service or public sanitary sewer service or both being provided, then no construction of the special use may begin until all required easements are in place, all required forms have been completed, and all approvals for service have been obtained.
o. A financial guarantee is required as allowed by Section 42-158(d) of the Zoning Chapter. The details of the financial guarantee are: None.
p. A digital copy of the site plan as approved shall be provided to the Fire Inspector at brian.michelli@mcd911.net, or such other e-mail address as the Fire Inspector may designate.
q. Any other conditions placed by the Township upon the special use:
–a. South wall to be offset 2’-0” from existing building.
–b. Lighting to remain on-site.
–c. No outside storage.

4. Supported by Lee.
r. Roll Call:
–a. Ayes: Michelli Jr., Lee, Newmyer, Osterhart, Suchecki, & Jacobs.
–b. Nays: None.

07. Site Plan: Vandermale Builders Inc. (owner – Hackett)
Parcel: 61-15-135-400-0064-00
Purpose: Site Plan for Private Road – Willis Drive
1. Brandon Simon, Nederveld Engineering, is speaking on behalf of Vandermale Builders. The plan is a realignment of an existing drive. The purpose is the owner wants to create a private entrance to his house while providing separate access to neighboring properties. There is adequate fire access within the drives. All utilities will be placed underground instead of overhead. All slopes are at or below 10%.
2. There will be a private road maintenance agreement for all residences served. Hackett has set himself up as the maintainer of the property.

B. Motion made by Michelli Jr. to approve the information provided by the Zoning Administrator with the following conditions:
1. The maintenance agreement is subject to the approval by the township attorney.

C. Supported by Lee.
1. Roll Call:
–a. Ayes: Michelli Jr., Lee, Newmyer, Osterhart, Suchecki, & Jacobs.
–b. Nays: None.

Unfinished Business:
08. New Ordinance Review: No discussion.

09. Public Comments:
A. Steve VerMerris, 3983 Woodlawn Street:
–1. Would like the board to consider backyard chickens in an R-1 district. It seems to be the trend with neighboring communities and he feels like it would be beneficial for Fruitport.
–2. Supervisor Werschem said it’s currently restricted & that he will get some neighboring ordinance language on the matter for us to review.
–3. The planning commission was open to the idea.

B. Werschem said all municipalities are now required to do rental inspections. We need to take a look at the language of rental inspections in the Ordinance.

10. Adjournment: There being no further discussion, the meeting was adjourned at 7:53 p.m.

Respectfully Submitted,
Kyle D. Osterhart, Secretary

A G E N D A  — FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

10/24/2016

6:00 PUBLIC SAFETY COMMITTEE
6:30 WORK SESSION
7:00 P.M. BOARD MEETING

1. Pledge of Allegiance
2. Roll Call
3. Approval of Board Minutes: 10/10/16 Regular Meeting
4. Approve / Amend Agenda
5. Correspondence / Reports
6. Public Comments

Unfinished Business

7. Fury FC / Fruitport Soccer / Sheringer

New Business

8. Air Pack Demonstration
9. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Carol Hulka, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

AGENDA — PLANNING COMMISSION MEETING
FRUITPORT CHARTER TOWNSHIP
5865 AIRLINE RD
FRUITPORT, MI 49415

October 18th, 2016 at 7:00 PM

1. Roll Call
2. Approval of Planning Commission Minutes: September 20, 2016
3. Approve / Amend Agenda
4. Correspondence / Reports
5. Public Comments pertaining to agenda topics

New Business

6. Site Plan: Varney’s Fab. & Welding LLC
   Parcel:      61-15-027-200-0003-00
   Purpose:   Site Plan for building addition to be used for storage

7. Site Plan: Vandermale Builders Inc (owner-Hackett)
   Parcel:      61-15-135-400-0064-00
   Purpose:   Site Plan for Private Road – Willis Drive

8. New Ordinance Review
9. Public Comments
10. Adjournment

The township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the Township Clerk: Carol Hulka, Fruitport Charter Township, 5865 Airline Rd, Fruitport, MI 49415 (231) 865-3151.

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF OCTOBER 10, 2016

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, October 10, 2016, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, and Marjorie Nash. Members Absent: Trustee Chuck Whitlow

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance followed with a prayer.

Also Present: 22 – residents, 0 – employees, 0 – guests, and Public Safety Director, Michelli

The meeting minutes of September 26, 2016, regular meeting, were approved as presented.

The meeting agenda for October 10, 2016, was approved as presented.

CORRESPONDENCE / REPORTS
1)Michigan Townships Association legislative updates
2)Fruitport Township Parks and Recreation meeting minutes dated August 23 and September 27, 2016
PUBLIC COMMENTS
Kristy and Steve Jones, 5703 Fairview Ct., spoke on the Kendra Road road problem. Many other residents of Stillwater Springs were also in attendance supporting the need to have Kendra Road repaired.

REPORTS—none received

 UNFINISHED BUSINESS:

16-087 Reclamation of Cemetery Plots
Clerk Carol Hulka gave a report on the reclaiming of cemetery burial spaces in Pine Hill Cemetery. After a thorough investigation of forfeiture of unused and neglected burial spaces, 249 sites are able to be reclaimed. In addition, 90 additional grave sites are being added to unoccupied land located behind the mausoleum in Pine Hill Cemetery.

16-088 Fruitport Soccer / Sheringer
Chris Belasco, from the Fruitport Soccer Club, spoke on making some changes to the current Fruitport Soccer Club License Agreement. There was discussion with no action taken.

16-089 Retail Fraud Ordinance – Second Reading and Adoption
Dave Markgraf moved, Carol Hulka supported, MOTION CARRIED, for the adoption of the Retail Fraud Ordinance #798 that will protect the public health, safety, and general welfare by prohibiting certain defined behavior in the Charter Township of Fruitport, and to provide for an effective date which is 30 days after its publication in the Muskegon Chronicle.

This constitutes the second and final reading.

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Werschem         Nays: None

 NEW BUSINESS

16-090 Payment of Bills
Dave Markgraf moved, Marjorie Nash seconded, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $8,384.14; Public Safety $17,955.99; Water $;85,240.86 and   Sewer $588.81.         Totaling:  $ 113,384.68

Ayes: Markgraf, Nash, Becklin, Dillon, Hulka, Werschem  Nays: None

 REPORTS
Public Safety Director, Brian Michelli, reported that inquiries have been coming up regarding whether charitable organizations may solicit contributions in public roadways. In the past, the Township didn’t get involved in this issue. Director Michelli presented a ruling dated July 29, 2016, from Attorney General Bill Schuette, on this matter. The ruling was summed up stating that Rule 713, of the Uniform Traffic Code, prohibits a person in the improved portion of a roadway from soliciting contributions in support of a civic or charitable organization from the occupant of any vehicle.   Mich Admin Code, R 28.1713.

After discussion, the Board agreed to follow the Attorney General’s ruling.

Resident Chuck Larson, Stringer Road, presented a newspaper picture that appeared on the front page of the local Clipper newspaper dated February 11, 1970. The picture was of a Fruitport Township board meeting where officials exchanged views on various issues including combining water supply efforts with the Fruitport Village.

 PUBLIC COMMENTS: PART II –   None received

The motion by Ron Becklin, supported by Dave Markgraf, was carried unanimously, to adjourn the meeting at 8:09 p.m.

_______________________________           ______________________________

CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF SEPTEMBER 26, 2016

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, September 26, 2016, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow. Members Absent: None

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance followed with a prayer.

Also Present: 5 – residents, 0 – employees, 1 – guest, Public Safety Director, Michelli, DPW Director, Farrar, and Attorney Bultje

The meeting minutes of September 12, 2016, regular meeting, were approved as presented.

The motion by Chuck Whitlow, seconded by Dave Markgraf, was carried unanimously, to approve the meeting agenda with the following additions under new business:

1. Evidence Tech
2. Soccer Club Contract

CORRESPONDENCE / REPORTS
1)Michigan Townships Association legislative updates
2)Fruitport Township Planning Commission meeting minutes dated September 20, 2016
PUBLIC COMMENTS—   none received

UNFINISHED BUSINESS:

16-081 Public Works Service Agreement – Odeno Development
Chuck Whitlow moved, Ron Becklin supported, MOTION CARRIED, to adopt the Public Water and Sanitary Sewer Extension Agreement dated September 19, 2016, between Little River Band of Ottawa Indians and Fruitport Charter Township, and authorize the Supervisor and Clerk to sign the Agreement.

Ayes: Whitlow, Becklin, Nash, Dillon, Hulka, Markgraf, Werschem   Nays: None

16-082 Muskegon County Prosecutors Agreement

Chuck Whitlow moved, Dave Markgraf supported, MOTION CARRIED, to adopt the Muskegon County Prosecutors Agreement dated September 22, 2016,between Fruitport Charter Township and Muskegon County Prosecutor, and authorize the Supervisor and Clerk to sign the Agreement substantially as drafted. The purpose of this Agreement is to provide for the prosecution by the Prosecutor’s office of ordinance violations cited by the Township through its Police Department.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem         Nays: None

16-083 Retail Fraud Ordinance – First Reading

The Township Board made a recommendation to adopt the Retail Fraud Ordinance that will protect the public health, safety, and general welfare by prohibiting certain defined behavior in the Charter Township of Fruitport.

This constitutes the first reading. Final action will take place at the next regular meeting scheduled on October 10, 2016.

NEW BUSINESS
16-084 Hiring of an Evidence Tech
Dave Markgraf moved, supported by Ron Becklin, MOTION CARRIED, to authorize the Public Safety Director to hire a part time Evidence Tech at a cost not to exceed $16.00 per hour. The recommendation was made by the Public Safety Committee.

Ayes: Markgraf, Becklin, Nash, Dillon, Hulka, Whitlow, Werschem     Nays: None

16-085 Soccer Club Contract – there was discussion with no action taken

16-086 Payment of Bills

Dave Markgraf moved, Carol Hulka seconded, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $34,895.55; Public Safety $32,952.99; Water $19,627.28; and   Sewer $15,745.09.         Totaling:  $103,220.91

Ayes: Nash, Markgraf, Whitlow, Hulka, Dillon, Becklin, Werschem  Nays: None

REPORTS – none received

PUBLIC COMMENTS: PART II –   None received

The motion by Chuck Whitlow, supported by Dave Markgraf, was carried unanimously, to adjourn the meeting at 7:24 p.m.

_______________________________            ______________________________

CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

The regular meeting of the Fruitport Charter Township Board was called to order by Supervisor Brian Werschem at 7:00 p.m. on Monday, June 27, 2016, in the township board room.

Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Members Present:  Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow.  Members Absent:  Trustee Dave Markgraf–excused

Also Present:  3 – residents, 1 – employee, 2 – guests, Public Safety Director, Michelli and DPW Director, Farrar.

The board meeting minutes of June 13, 2016, regular meeting, were approved as presented.

The motion by Rose Dillon, seconded by Marjorie Nash, was carried unanimously to approve the meeting agenda of June 27, 2016, with following addition: Village Tax Collection Agreement

CORRESPONDENCE / REPORTS     
1) Michigan Townships Association legislative updates

PUBLIC COMMENTS
Collene Lamonte, candidate for State Representative, introduced herself and announced that she is running for office again.

UNFINISHED BUSINESS: 

NEW BUSINESS:
16-058  Street Light Millage Rate
The Township previously established a streetlight special assessment district to cover the costs of various street lights in the Township, which authorizes the township to levy up to .5 mill.  The township has levied a millage rate of .45 mill to cover the costs of various street lights.  Because of the corrected inventory and installation of high efficiency lighting, the Township currently does not need to levy .45 mill in order to cover the costs of the various street lights.

Rose Dillon moved, seconded by Ron Becklin, MOTION CARRIED, for the adoption of a Resolution to reduce the street light millage rate from .45 to .40 mill effective with the property tax bills sent out in December 2016.

Ayes: Dillon, Becklin, Nash, Hulka, Whitlow, Werschem
Nays: None

16-059  Lead Level Test Results for Fruitport Schools
DPW Director Matt Farrar and Mike G , Superintendent of the City of Muskegon Filtration Plant, related the lead level testing that was done for Fruitport Schools resulted in being 100% safe. Fruitport DPW Utility Foreman Ron Langlois, was involved in the testing.

16-060  Village Tax Collection
Ron Becklin moved, Chuck Whitlow seconded, MOTION CARRIED, for the adoption of an Agreement, pending the township attorney’s review, between the Village of Fruitport and the Township of Fruitport, for the Township, by and through its Treasure to collect the Village’s property taxes.

Ayes: Becklin, Whitlow, Hulka, Dillon, Nash, Werschem
Nays: None

16-061   Payment of Bills
Carol Hulka moved, Ron Becklin seconded, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $23,912.11; Public Safety $39,162.07; Water $43,908.51; Sewer $4,416.45 Totaling: $111,399.14

Ayes: Hulka, Becklin, Dillon, Nash, Whitlow, Werschem
Nays: None

REPORTS –
Public Safety Director, Michelli, presented a 2015 year end event activity summary that resulted in 11,125 services responded to by police officers in Fruitport Township.

PUBLIC COMMENTS – PART II
Sam Cramblet, 3075 West Fruitport Road, commented on ordinance violations.

The motion by Chuck Whitlow, supported by Ron Becklin, was carried unanimously, to adjourn the meeting at 8:02 p.m.
CAROL HULKA, CLERK

BRIAN WERSCHEM, SUPERVISOR

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

8/8/2016

6:30 WORK SESSION
7:00 P.M. BOARD MEETING

01.   Pledge of Allegiance
02.   Roll Call
03.   Approval of Board Minutes: 7/25/16 Regular Meeting
04.   Approve / Amend Agenda
05.   Correspondence / Reports
06.   Public Comments
07.  Unfinished Business
A. Greenway Crossings PUD Zoning Map Amendment Ordinance – Second Reading / Consideration
B.  Greenway Crossings Preliminary Development Plan
C. Metal Arc Contract Zoning Map Amendment Ordinance – Second Reading / Consideration
D. Metal Arc Amendment to Contract Zoning Agreement

08.  New Business
A. Rezoning Parcels 61-15-126-300-0001-00 & 61-15-126-100-0003-00   from R4 to R1 – First Reading
B.

09.  Approval of Bills
10.  Reports
11.  Public Comments
12.  Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals
with disabilities by writing or telephoning the following Township Clerk:  Carol Hulka, Fruitport
Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, April 25, 2016, in the township board room.

Members Present: Brian Werschem; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow.      Member Absent: None

Also Present: 6- residents; 2-County guests; Public Safety Director, Michelli and DPW Director, Farrar

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance followed with a prayer.

The meeting minutes of March 28, 2016, regular meeting, were approved as presented.

The motion by Rose Dillon, seconded by Marjorie Nash, was Carried Unanimously, to approve the meeting agenda of April 25, 2016, with the following addition to the Agenda, under New Business, Item D:
“Recreational Partnership”

CORRESPONDENCE / REPORTS
1) Michigan Townships Association legislative updates
2) 3) Notice of a second prehearing for customers of Michigan Gas Utilities (Case No. U-17940)
concerning requesting a gas cost recovery.

Tim Burgess, 6336 Walker Road and Jon Meeuwenberg, 6908 Anita Court, who are both on the Fruitport Schools Citizens Committee, told about the upcoming November millage request to renovate the Fruitport High School.

PUBLIC COMMENTS  –  PART 1  

UNFINISHED BUSINESS

NEW BUSINESS
16-046  CEMETERY ORDINANCE- FIRST READING
The Township Board made a recommendation to adopt a cemetery ordinance which will establish regulations relating to the operation, control, and management of cemeteries owned by Fruitport Charter Township.

This constitutes the first reading.  Final action will take place at the next regular scheduled meeting on May 9, 2016.

16-047  Catalina Shores Street Lights
The motion by Ron Becklin, supported by Rose Dillon, was Carried Unanimously, to authorize five street lights be added into the street lighting contract, per the site plan presented, with Consumers Energy for the Catalina Shores Condominiums development and authorize the Supervisor and Clerk to sign the necessary paper work. The motion is contingent upon the developer installing and paying for the street lights.

Ayes:  Becklin, Dillon, Nash, Hulka, Markgraf, Whitlow, Werschem
Nays:  None

16-048  Public Safety Sale of Fixed Asset / Capital Purchase
Ron Becklin moved,  supported by Rose Dillon, MOTION CARRIED, to sell or trade a Suburban police vehicle and combine that money with the $16,500 from the totaled police vehicle that was damaged beyond repair in an accident on Airline Road and purchase an all-wheel drive / 4 wheel drive SUV for the Police Department. The purchase price of the SUV shall not exceed the combined price of the trade in for the Suburban and the $16,500 from the totaled police vehicle.

Ayes:  Becklin, Dillon, Nash, Hulka, Markgraf, Whitlow, Werschem
Nays:  None

16-049  Recreation Partnership
County Administrator, Mark Eisenbarth and Jonathan Wilson, Economic Development Coordinator, gave an overview of a Comprehensive Community Development plan: Recreational Partnership.  Twenty-seven municipalities are included.  Local investment priorities/improvements are submitted.  Grants will be utilized.  County-wide planning developed by local public input.

The motion by Dave Markgraf, supported by Rose Dillon, Carried Unanimously, to complete a letter of interest/support and to appoint Trustee Ron Becklin as liaison to the steering committee for the Recreation Partnership.

16-050   Payment of Bills
Dave Margrave  moved, Carol Hulka seconded, MOTION CARRIED, to approve bills for payment in the following amounts:  General Fund & Parks $48,794.74;  Public Safety $198,186.53; Water $129,983.77;  Sewer $37,127.14
Totaling:  $414,092.18

Ayes:  Markgraf, Hulka, Whitlow, Dillon, Nash, Becklin, Werschem
Nays:  None

REPORTS –
Township clean-up days—May 6 and 7th behind the Fruitport Township Hall
County-wide (FREE) tire clean-up on Saturday, May 14th behind the Fruitport Township Hall. No tractor tires accepted.

PUBLIC COMMENTS – PART II
Nelda Hornyak, 2317 Judson Road, will have a culvert put in because of water problems.

ADJOURNMENT
The meeting was adjourned at 8:10 p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

4/25/2016

6:00 Public Safety Committee
6:30 WORK SESSION
7:00 P.M. BOARD MEETING

01.   Pledge of Allegiance
02.   Roll Call
03.   Approval of Board Minutes: 3/28/16 Regular Meeting
04.   Approve / Amend Agenda
05.   Correspondence / Reports
A.    Tim Burgess – Muskegon Land Bank
06.   Public Comments

07.  Unfinished Business
A.    None

08.  New Business
A.    Cemetery Ordinance – First Reading
B.    Catalina Shores Street Lights
C.    Public Safety Sale of Fixed Asset / Capital Purchase
D.

09.  Approval of Bills
10.  Reports
11.  Public Comments
12.  Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals
with disabilities by writing or telephoning the following Township Clerk:  Carol Hulka, Fruitport
Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

3/14/2016

6:15 WORK SESSION
7:00 P.M. BOARD MEETING

01. Pledge of Allegiance
02. Roll Call
03. Approval of Board Minutes: 2/22/16 Regular Meeting
04. Approve / Amend Agenda

05. Correspondence / Reports
A. Tim Burgess – Muskegon Land Bank
06. Public Comments

07. Unfinished Business
A. March Budget Adjustments
B. Payoff Fire Truck 562
C. New Fire Truck to replace outgoing Fire Truck
D. 2016 – 2017 Budget
E. 2016 – 2017 Capital Allocations
F. West Star Management Liquor License Amended Application
G.

08. New Business
A. Muskegon Bike Time Agreement
B. 2016 – 2017 Planning and Zoning Fees
C.

09. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Carol Hulka, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

3/28/2016

6:00 Public Safety Committee
6:30 WORK SESSION
7:00 P.M. BOARD MEETING

01. Pledge of Allegiance
02. Roll Call
03. Approval of Board Minutes: 3/14/16 Regular Meeting
04. Approve / Amend Agenda
05. Correspondence / Reports
A. Tim Burgess – Muskegon Land Bank

06. Public Comments
07. Unfinished Business
A. Final Budget Adjustments
B. 2016 – 2017 Budget
C. Platinum Pines LLC Development Agreement

08. New Business
A.

09. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Carol Hulka, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF  TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

2/22/2016

5:30 PUBLIC SAFETY
6:00 WORK SESSION
7:00 P.M. BOARD MEETING

01. Pledge of Allegiance
02. Roll Call
03. Approval of Board Minutes: 2?8?16 Regular Meeting
04. Approve / Amend Agenda
05.Correspondence / Reports

06. Badge Presentations

07. Unfinished Business
     A. Consideration of Township Superintendent
B. 2016-2017 Budget
C.

08. New Business
A. Fruitport Lions OFD Event Agreement
B. Truth in Taxation Public Hearing
C. Liquor License Application West Star Management LLC
D. Payoff Fire Truck 562
E. New Fire Truck to Replace outgoing Truck
F.

09. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meetiing to individuals with disabilities by writing or telephoning the following Township Clerk: Carol Hulka, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 — (231) 856-3151

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

2/8/2016

6:00 WORK SESSION
7:00 P.M. BOARD MEETING

01. Pledge of Allegiance
02. Roll Call
03. Approval of Board Minutes: 1/25/16 Regular Meeting
04. Approve / Amend Agenda
05. Correspondence / Reports
06. Public Comments

07. Unfinished Business
A. Ken Doctor Retirement Resolution
B. Public Safety Director Contract
C. Fire Department Battalion Chief
D. Fire Department Vacancy
E. Cemetery Rates – 2nd Reading and Consideration
F. 2016 – 2017 Budget

08. New Business
A. Local Library Millage
B. 2016-2017 Board Schedule
C. Consideration of Township Superintendent
     1. Supervisor Salary
     2. Employment Agreement
     3. Supervisor Resignation

09. Approval of Bills
10. Reports
11. Public Comments
12. Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk: Carol Hulka, Fruitport Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

A work session of the Fruitport Charter Township Board began at 6:00 p.m. on Monday, February 22, 2016, in the township board room.

Members Present: Brian Werschem; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, and Marjorie Nash

Member Absent: Trustee Chuck Whitlow–excused

Also Present: many residents; Public Safety Director, Michelli and DPW Director, Farrar

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance followed with a prayer.

The meeting minutes of February 8, 2016, regular meeting, were approved as presented.

The motion by Rose Dillon, seconded by Carol Hulka, was carried unanimously, to amend the meeting agenda of February 22, 2016, by adding Public Comments after Badge Presentations.

CORRESPONDENCE / REPORTS
1) Michigan Townships Association legislative updates
2) Planning Commission minutes dated February 16, 2016
3) Muskegon County Chapter of Michigan Townships Association quarterly meeting will be held at Fruitport Township on February 29th
4) Bike Time is scheduled for July 16 – 18

16-023  Badge Presentations
Badges were presented to three Township employees in their new positions during a badge presentation.  Brian Michelli, Public Safety Director, was presented his badge from Supervisor Werschem; David Mayette, Battalion Chief, was presented his badge from Public Safety Director, Brian Michelli; and Adam Morse, full time fire fighter, was presented his badge from Public Safety Director, Brian Michelli.

PUBLIC COMMENTS  –  PART 1
The following residents voiced their opinions concerning the township superintendent issue-

Linda Corinti, Oak Street

Mac McKenna, Silver Birch

Ron Cooper, E. Pontaluna

Greg Dillon, Josephine

Marty Hulka, East Broadway who also gave an overview of a legal opinion on this issue of a township superintendent written by resident and Attorney James Waters

Mariann Cooper, E. Pontaluna

Laura Oldt, 1st Street

Sandra Engle, E. Ellis

Greg Hulka, Romedius

Mark Carmean, E. Fruitport

Kim West, N. Point Drive

Ruth Vanderstelt, 6th. Street

Julie Wright, Vandenberg

Bruce DeVries, Pontaluna

County Commissioner, Marv Engle, Sheridan, handed out statutory duties of Township Supervisor, Township Clerk, Township Treasurer, and Township Board

UNFINISHED BUSINESS:
16-024  Consideration of Township Superintendent
(a.)  Marjorie Nash moved, Dave Markgraf seconded, MOTION CARRIED, to un-table the consideration of a township superintendent.

Ayes: Nash, Markgraf, Becklin, Dillon, Hulka, Werschem
Nays: None

(b.)  Marjorie Nash moved, Dave Markgraf seconded, MOTION CARRIED, to remove the topic of township superintendent from the agenda for good with no further discussion.

Ayes: Nash, Markgraf, Becklin, Dillon, Hulka  Werschem
Nays: None

16-025  2016-2017 Budget
Further discussion took place concerning the 2016-2017 budget with adjustments added including new voting machines and a new cemetery map.

NEW BUSINESS:
16-026   Fruitport Lions OFD Event Agreement
Rose Dillon moved, seconded by Dave Markgraf, MOTION CARRIED, to approve the Fruitport Lions Old Fashioned Days agreement as presented.

Ayes: Dillon, Markgraf, Hulka, Nash, Becklin, Werschem
Nays: None

16-027   Truth in Taxation Public Hearing
(a.) Rose Dillon moved, seconded by Dave Markgraf, MOTION CARRIED, to open the Truth in Taxation hearing at 7:57 p.m.

Ayes: Dillon, Markgraf, Hulka, Nash, Becklin, Werschem
Nays: None

(b.)  Public Hearing: The Supervisor announced the proposed millage rates as follows: General Fund at the millage rate of .9965, Public Safety at 1.50 mills, Police at 1.00 mills and street lighting at .45 mills. Supervisor Werschem added that the rates are the lowest in Muskegon County.

Sandra Engle, E. Ellis, questioned the police and fire percentages on the budget.

Marty Hulka, East Broadway, commented on the street lights.

The Board discussed the police and fire renewal millage and the police renewal millage that will be on the May ballot.

No further discussion was heard. Budget adoption of the 2016-2017 townships budgets will be done at the next meeting on March 14, 2016.

(c.)  The motion by Dave Markgraf, supported by Ron Becklin, was Carried Unanimously, to close the public hearing at 8:05 p.m. and return to open session.

16-028  Liquor License Application West Star Management LLC
Brian Werschem moved, Rose Dillon seconded, MOTION CARRIED, to deny the application from West Star Management, LLC for a Class C and Specially Designated Merchant license to be located at 1720 E. Sternberg Road, Suite 80, Muskegon, MI 49444. It was recommended that the business owner further talk with officials regarding potential building and fire code violations.

16-029  Payoff of Fire Truck 562
The motion by Ron Becklin, seconded by Marjorie Nash, was Carried Unanimously, to table this issue until the next board meeting.

16-030  New Fire Truck to Replace Outgoing Truck
The motion by Ron Becklin, seconded by Marjorie Nash, was Carried Unanimously, to table this issue until the next board meeting.

16-031   Payment of Bills
Dave Markgraf moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $15,995,73; Public Safety $24,939.12; Totaling: 40,934.85

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Werschem
Nays:  None

REPORTS – None

PUBLIC COMMENTS – PART II
Ruth Vanderstelt, 6th Street, expressed the desire to have a Citizens Committee in Fruitport Township.  Resident Chuck Larson agreed and offered to be on the committee.

Laura Oldt, 1st Street, commented on a use for the township marquee located in front of the township hall, would be to post when meetings are held.

ADJOURNMENT
The meeting was adjourned at 8:20 p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

A work session of the Fruitport Charter Township Board began at 6:15 p.m. on Monday, January 25, 2016, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Beck and Marjorie Nash

Members Absent: Trustee Dave Markgraf and Trustee Chuck Whitlow–excused

At 7:05 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Also Present: 0– residents; 0–guests; 0–employees; DPW Director, Farrar; Public Safety Director, Doctor and Deputy Fire Chief, Michelli

The December 14, 2015 meeting minutes—regular meeting—were approved as presented.

The January 25, 2016 meeting agenda was approved as presented

CORRESPONDENCE / REPORTS
1) Michigan Townships Association (MTA) legislative up-dates
2) Fruitport Township Parks & Recreation meeting minutes of August 25th
3) Notice of Hearing—DTE Gas Company.  DTE requests Michigan Public Service Commission approval to increase its annual natural gas distribution revenues.  A typical residential customer’s average natural gas distribution bill may increase by about $7.63 per month.
4) Notice of  Hearing—Michigan Gas Utilities.  Michigan Gas Utilities requests Michigan Public Service Commission approval to implement a gas cost recovery plan to compute its natural gas customers’ bills.
5) Fruitport Drinking Water, Lead Information Sheet, supplied by Matt Farrar, Fruitport Township Utility Director

PUBLIC COMMENTS – None

UNFINISHED BUSINESS–  None

NEW BUSINESS
16-001  Purchase of Police Vehicles
2016-2017 is the year to cycle out old police vehicles and bring in new replacement vehicles.

Ron Becklin moved, supported by Marjorie Nash, MOTION CARRIED, to authorize the purchase of three police cruisers and one police SUV from Borgman Ford Motor Leasing and dispose of the three older cruisers in form of a trade-in when the new cruisers come in. The recommendation came from the Public Safety Committee, Chief Doctor, and Supervisor Werschem.

Ayes: Becklin, Nash, Dillon, Hulka, Werschem
Nays: None

16-002  Revision of Cemetery Rates for Pine Hill Cemetery, Fruitport Township
Discussion took place on revision of cemetery rates for Pine Hill Cemetery as prices have not been increased since 1998.  This constitutes the first reading.  Final action will be taken at the February 8, 2016 board meeting.

16-003  Budget Adjustments
Carol Hulka moved, Ron Becklin seconded, MOTION CARRIED, to approve the budget adjustments as presented.

Ayes:  Hulka, Becklin, Nash, Dillon, Werschem
Nays:  None

16-004  Retirement Request from Public Safety Director, Ken Doctor
The motion by Rose Dillon, supported by Ron Becklin, was carried unanimously, to accept the retirement of Ken Doctor as Public Safety Director, effective end of business day February 12, 2016.

16-005  Public Safety Director
With the retirement of Ken Doctor as Public Safety Director, discussion lead to Deputy Chief Michelli, who has been in training for several years as the next Public Safety Director for the Township.

Ron Becklin moved, supported by Rose Dillon, MOTION CARRIED, to authorize the Supervisor to negotiate a potential contract with Deputy Chief Michelli and present it as a possible contract for approval at the February 8, 2016 board meeting, with the effective date of the contract being February 15, 2016.  The recommendation came from the Public Safety Committee and Supervisor Werschem.

Ayes: Becklin, Dillon, Nash, Hulka, Werschem
Nays:  None

16-006  Vacancy in Fire Department
In the event that Deputy Chief Michelli accepts a contract as the next Public Safety Director, this will create a vacancy in the fire department.

Rose Dillon moved, seconded by Ron Becklin, MOTION CARRIED, to (1) promote a Battalion Chief from within the fire department and present a candidate and (2) authorize the fire department to do an internal posting to the paid on call firefighters to fill a full time fire fighter vacancy. The promotion and candidate are to be presented at February 8th meeting.

Ayes: Dillon, Becklin, Nash, Hulka, Werschem
Nays:  None

16-007  Public Safety Millage Renewals
Marjorie Nash moved, supported by Carol Hulka, MOTION CARRIED, to request the County Clerk to place the following two millage propositions on the May 3, 2016 Election ballot.

PUBLIC SAFETY RENEWAL MILLAGE PROPOSITION
Shall a renewal of the present voter-approved increase in the statutory limitation on taxes levied on all property in the township be approved in the amount of 1.5 mills ($1.50 per $1,000) on the taxable values for a five year period with the levy to commence on December 1, 2016, to provide police and fire protection services? The Township estimates that it would receive approximately $664,568.00 each year.  This proposed millage is a renewal of an existing millage.

POLICE DEPARTMENT RENEWAL MILLAGE PROPOSITION
Shall a renewal of the present voter-approved increase in the statutory limitation on taxes levied on all property in the township be approved in the amount of 1 mill (1.00 per $1,000) on the taxable values for a five year period with the levy to commence on December 1, 2016, to provide police protection services and maintaining the Township police department?  The Township estimates that it would receive approximately $443,045.00 each year.  This proposed millage is a renewal of an existing millage.

Ayes: Nash, Hulka, Dillon, Becklin, Werschem
Nays: None

16-008  Public Works Ordinance Update
Ron Becklin moved, seconded by Rose Dillon, MOTION CARRIED, for the adoption of the Revised WATER Rate Resolution and the Revised SEWER Rate Resolution that will establish various water system charges and fees which are authorized by the Fruitport Charter Township Water System and Administration Ordinance.

Ayes: Becklin, Dillon, Hulka, Nash, Werschem
Nays: None

16-009  MADL Agreement
Rose Dillon moved, Ron Becklin supported, MOTION CARRIED, for the adoption of the Intergovernmental Agreement and authorize the Supervisor and Clerk to execute the Agreement.  The Agreement is entered into by the Village of Fruitport, the Charter Township of Fruitport, the Muskegon Area District Library, the Clerk of Muskegon County, and the County of Muskegon.

Ayes: Dillon, Becklin, Nash, Hulka, Werschem
Nays: None

16-010  2016-2017 Budget
Discussion took place on the 2016-2017 Budget. The Truth in Taxation hearing will tentatively take place at the meeting held on February 22, 2016, with adoption of the budget on March 14, 2016.

16-011  Reappointments on Planning Commission and Zoning Board of Appeals
The motion by Rose Dillon, seconded by Carol Hulka, was carried unanimously, to reappoint the following positions:
Jeff Jacobs to another 3-year term on Planning Commission
John Winskas to another 3-year term on Zoning Board of Appeals
Joe DeMarco to another 3-year term on Zoning Board of Appeals

16-012  Payment of Bills
Marjorie Nash  moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks: $62,029.25; Public Safety 63,224.21$ Water: $19,167.73; and Sewer: $3,639.00 – Total:  $148,060.19

Ayes: Nash, Hulka, Becklin, Dillon, Werschem
Nays:  None

PUBLIC COMMENTS / REPORTS #2 – None

ADJOURNMENT:  At 7:22  p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

09/28/2015

5:45 Public Safety Committee
6:30 WORK SESSION
7:00 P.M. BOARD MEETING

01.   Pledge of Allegiance
02.   Roll Call
03.   Approval of Board Minutes: 09/14/15 Regular Meeting
04.   Approve / Amend Agenda
05.   Correspondence / Reports
06.   Public Comments

07.  Unfinished Business
A.None

08.  New Business
A.Fiber Technologies L.L.C. METRO Act Permit
B.Zone Change for Parcel 61-15-630-028-0006-00 from R4 to R1 – 1st Reading
C.Resignation Request from Morris Dadd from Planning Commission Effective October 31st , 2015
D.Resolution of Recognition – Morris Dadd
E.Recommendation to fill Planning Commission Vacancy
Engineer: Brett Suchecki Effective November 1st , 2015

09.  Approval of Bills
10.  Reports
11.  Public Comments
12.  Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals
with disabilities by writing or telephoning the following Township Clerk:  Carol Hulka, Fruitport
Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

AGENDA
FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

3/14/2016

6:15 WORK SESSION
7:00 P.M. BOARD MEETING

01.   Pledge of Allegiance
02.   Roll Call
03.   Approval of Board Minutes: 2/22/16 Regular Meeting
04.   Approve / Amend Agenda
05.   Correspondence / Reports
A. Tim Burgess – Muskegon Land Bank
06.   Public Comments

07.  Unfinished Business
A.    March Budget Adjustments
B.    Payoff Fire Truck 562
C.    New Fire Truck to replace outgoing Fire Truck
D.    2016 – 2017 Budget
E.    2016 – 2017 Capital Allocations
F.    West Star Management Liquor License Amended Application
G.

08.  New Business
A.    Muskegon Bike Time Agreement
B.    2016 – 2017 Planning and Zoning Fees
C.

09.  Approval of Bills
10.  Reports
11.  Public Comments
12.  Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals
with disabilities by writing or telephoning the following Township Clerk:  Carol Hulka, Fruitport
Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
FRUITPORT TOWNSHIP HALL
5865 AIRLINE ROAD, FRUITPORT, MI 49415

2/8/2016

6:00 WORK SESSION
7:00 P.M. BOARD MEETING

01.   Pledge of Allegiance
02.   Roll Call
03.   Approval of Board Minutes: 1/25/16 Regular Meeting
04.   Approve / Amend Agenda
05.   Correspondence / Reports

06.   Public Comments

07.  Unfinished Business
A. Ken Doctor Retirement Resolution
B. Public Safety Director Contract
C. Fire Department Battalion Chief
D. Fire Department Vacancy
E. Cemetery Rates – 2nd Reading and Consideration
F. 2016 – 2017 Budget

08.  New Business
A. Local Library Millage
B. 2016-2017 Board Schedule
C. Consideration of Township Superintendent
1. Supervisor Salary
2. Employment Agreement
3. Supervisor Resignation

09.  Approval of Bills
10.  Reports
11.  Public Comments
12.  Adjournment

The Township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the following Township Clerk:  Carol Hulka, Fruitport  Township Hall, 5865 Airline Road, Fruitport, MI 49415 – (231) 865-3151

A work session of the Fruitport Charter Township Board began at 6:15 p.m. on Monday, January 25, 2016, in the township board room.

Members Present:  Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Beck and Marjorie Nash

Members Absent:  Trustee Dave Markgraf and Trustee Chuck Whitlow–excused

At 7:05 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Also Present:   0– residents;   0–guests; 0–employees;   DPW Director, Farrar;  Public Safety Director, Doctor and Deputy Fire Chief, Michelli

The December 14, 2015 meeting minutes—regular meeting—were approved as presented.

The January 25, 2016 meeting agenda was approved as presented

CORRESPONDENCE / REPORTS
1)  Michigan Townships Association (MTA) legislative up-dates
2)  Fruitport Township Parks & Recreation meeting minutes of August 25th
3) Notice of Hearing—DTE Gas Company.  DTE requests Michigan Public Service Commission approval to increase its annual natural gas distribution revenues.  A typical residential customer’s average natural gas distribution bill may increase by about $7.63 per month.
4) Notice of  Hearing—Michigan Gas Utilities.  Michigan Gas Utilities requests Michigan Public Service Commission approval to implement a gas cost recovery plan to compute its natural gas customers’ bills.
5) Fruitport Drinking Water, Lead Information Sheet, supplied by Matt Farrar, Fruitport Township Utility Director

PUBLIC COMMENTS – None

UNFINISHED BUSINESS–  None

NEW BUSINESS
16-001  Purchase of Police Vehicles
2016-2017 is the year to cycle out old police vehicles and bring in new replacement vehicles.

Ron Becklin  moved, supported by Marjorie Nash, MOTION CARRIED, to authorize the purchase of three police cruisers and one police SUV from Borgman Ford Motor Leasing and dispose of the three older cruisers in form of a trade-in when the new cruisers come in.   The recommendation came from the Public Safety Committee, Chief Doctor, and Supervisor Werschem.

Ayes:  Becklin, Nash, Dillon, Hulka, Werschem
Nays: None

16-002  Revision of Cemetery Rates for Pine Hill Cemetery, Fruitport Township
Discussion took place on revision of cemetery rates for Pine Hill Cemetery as prices have not been increased since 1998.  This constitutes the first reading.  Final action will be taken at the February 8, 2016 board meeting.

16-003  Budget Adjustments
Carol Hulka moved, Ron Becklin seconded, MOTION CARRIED, to approve the budget adjustments as presented.

Ayes:  Hulka, Becklin, Nash, Dillon, Werschem
Nays:  None

16-004  Retirement Request from Public Safety Director, Ken Doctor
The motion by Rose Dillon, supported by Ron Becklin, was carried unanimously, to accept the retirement of Ken Doctor as Public Safety Director, effective end of business day February 12, 2016.

16-005  Public Safety Director
With the retirement of Ken Doctor as Public Safety Director, discussion lead to Deputy Chief Michelli, who has been in training for several years as the next Public Safety Director for the Township.

Ron Becklin moved, supported by Rose Dillon, MOTION CARRIED, to authorize the Supervisor to negotiate a potential contract with Deputy Chief Michelli and present it as a possible contract for approval at the February 8, 2016 board meeting, with the effective date of the contract being February 15, 2016.  The recommendation came from the Public Safety Committee and Supervisor Werschem.

Ayes:  Becklin, Dillon, Nash, Hulka, Werschem
Nays:  None

16-006  Vacancy in Fire Department
In the event that Deputy Chief Michelli accepts a contract as the next Public Safety Director, this will create a vacancy in the fire department.

Rose Dillon moved, seconded by Ron Becklin, MOTION CARRIED, to (1) promote a Battalion Chief from within the fire department and present a candidate and (2) authorize the fire department to do an internal posting to the paid on call firefighters to fill a full time fire fighter vacancy.  The promotion and candidate are to be presented at February 8th meeting.

Ayes:  Dillon, Becklin, Nash, Hulka, Werschem
Nays:  None

16-007  Public Safety Millage Renewals
Marjorie Nash moved,  supported by Carol Hulka,  MOTION CARRIED, to request the County Clerk to place the following two millage propositions on the May 3, 2016 Election ballot.

PUBLIC SAFETY RENEWAL MILLAGE PROPOSITION
Shall a renewal of the present voter-approved increase in the statutory limitation on taxes levied on all property in the township be approved in the amount of 1.5 mills ($1.50 per $1,000) on the taxable values for a five year period with the levy to commence on December 1, 2016, to provide police and fire protection services? The Township estimates that it would receive approximately $664,568.00 each year.  This proposed millage is a renewal of an existing millage.

POLICE DEPARTMENT RENEWAL MILLAGE PROPOSITION
Shall a renewal of the present voter-approved increase in the statutory limitation on taxes levied on all property in the township be approved in the amount of 1 mill (1.00 per $1,000) on the taxable values for a five year period with the levy to commence on December 1, 2016, to provide police protection services and maintaining the Township police department?  The Township estimates that it would receive approximately $443,045.00 each year.  This proposed millage is a renewal of an existing millage.

Ayes: Nash, Hulka, Dillon, Becklin, Werschem
Nays:  None

16-008  Public Works Ordinance Update
Ron Becklin moved, seconded by Rose Dillon, MOTION CARRIED, for the adoption of the Revised WATER Rate Resolution and the Revised SEWER Rate Resolution that will establish various water system charges and fees which are authorized by the Fruitport Charter Township Water System and Administration Ordinance.

Ayes: Becklin, Dillon, Hulka, Nash, Werschem
Nays: None

16-009  MADL Agreement
Rose Dillon moved, Ron Becklin supported, MOTION CARRIED, for the adoption of the Intergovernmental Agreement and authorize the Supervisor and Clerk to execute the Agreement.  The Agreement is entered into by the Village of Fruitport, the Charter Township of Fruitport, the Muskegon Area District Library, the Clerk of Muskegon County, and the County of Muskegon.

Ayes: Dillon, Becklin, Nash, Hulka, Werschem
Nays: None

16-010  2016-2017 Budget
Discussion took place on the 2016-2017 Budget.  The Truth in Taxation hearing will tentatively take place at the meeting held on February 22, 2016, with adoption of the budget on March 14, 2016.

16-011  Reappointments on Planning Commission and Zoning Board of Appeals
The motion by Rose Dillon, seconded by Carol Hulka, was carried unanimously, to reappoint the following positions:
Jeff Jacobs to another 3-year term on Planning Commission
John Winskas to another 3-year term on Zoning Board of Appeals
Joe DeMarco to another 3-year term on Zoning Board of Appeals

16-012  Payment of Bills
Marjorie Nash  moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts:   General Fund & Parks: $62,029.25;  Public Safety 63,224.21$  Water: $19,167.73; and Sewer: $3,639.00        Total:  $148,060.19

Ayes:  Nash, Hulka, Becklin, Dillon, Werschem
Nays:  None

PUBLIC COMMENTS / REPORTS #2 – None

ADJOURNMENT:  At 7:22  p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

The regular meeting of the Fruitport Charter Township Board was called to order by Supervisor Brian Werschem at 7:00 p.m. on Monday, November 23, 2015, in the township board room.

Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Members Present:  Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees  Ron Becklin, Dave Markgraf, Marjorie Nash and Chuck Whitlow.  Members Absent:  No one

Also Present:    0 -township residents; 0-employees; Public Safety Director, Doctor, Attorney Ron Bultje, Muskegon County Equalization Director, Donna VanderVries and Assessor, Annette Messenger

The board meeting minutes of November 9, 2015—regular meeting—was approved as presented.

The board meeting agenda for November 23, 2015, was approved as presented.

CORRESPONDENCE / REPORTS
1) Michigan Township Legislative up-dates
2) Fruitport District Library–annual maintenance expenses report for Oct 2014 to Sept 2015

PUBLIC COMMENTS—none

UNFINISHED BUSINESS–none

NEW BUSINESS
15-106  Part Time Firefighters Wage Increase
Dave Markgraf moved, seconded by Rose Dillon, MOTION CARRIED, to increase the wages of part time firefighters from $11.59 to $12.05 per hour, effective December 1, 2015.  A wage increase of 2% for 2014 and 2% for 2015 was recommended by the Public Safety Committee.

Ayes:  Markgraf, Dillon,  Becklin, Hulka, Whitlow, Werschem
Nays:  Nash

15-107  Amendments to Master Plan
The Supervisor reported that Planning Commission is working on amendments to the master plan using current census data for future use.

15-108  Assessing Contract with County of Muskegon
Ron Becklin moved, supported by Marjorie Nash, MOTION CARRIED, to adopt the Muskegon County Equalization Contract Agreement.  The Agreement is for five years at the cost of $60,000 annually.  The Agreement will provide for a property assessment administration program to be administrated by the County Equalization Director, or designated representative, which will list, appraise, and maintain a complete set of records for all real and personal property.

Ayes:  Becklin, Nash, Dillon, Hulka, Whitlow, Werschem
Nays:  Markgraf

15-109  Payment of Bills
Carol Hulka  moved, supported by Dave Markgraf , MOTION CARRIED, to approve bills for payment in the following amounts:   General Fund and Parks: $71,924.28;  Public Safety: $118,655.21;  Water: $50,743.64;   Sewer $20,253.29       Total: $261,576.42

Ayes:  Hulka, Markgraf, Dillon, Nash, Whitlow, Becklin, Werschem
Nays:  None

PUBLIC COMMENTS / REPORTS
On Thursday, December 3rd, the Township Board of Trustees will host  the Township employees Christmas party.

ADJOURNMENT
The motion by Ron Becklin, supported by Marjorie Nash, was carried unanimously, to adjourn the meeting at 7:40 p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, December 14, 2015, in the township board room.

Members Present:  Brian Werschem, Supervisor; Rose Dillon, Treasurer; Carol Hulka, Clerk; Trustees:     Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow.  Member Absent:  None

Also Present:  2 – guests

At 7:00 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

The November 23, 2015 meeting minutes—regular meeting—were approved as presented.

The motion by Dave Markgraf, seconded by Rose Dillon, was Carried Unanimously, to approve the  December 14, 2015, board meeting agenda with the following addition under Unfinished Business (rather than under New Business as indicated on the meeting agenda), Item B:  Street light proposal for DeFeyter Street and Item C, Under New Business: Pursue a declaratory judgement against MADL

PUBLIC COMMENTS – None received

CORRESPONDENCE / REPORT
Michigan Township Association (MTA) Legislative Updates
Planning Commission meeting minutes of November 24, 2015
Parks & Recreation meeting minutes of December 1, 2015
Revenue and Expenditure Report for period ending 11/30/2015
Fruitport Township will be hosting the February 29, 2016 Muskegon County MTA Chapter meeting

UNFINISHED BUSINESS
15-110  Amendments to Master Plan
The Township Board has reviewed the Master Plan and is satisfied with its content.

Chuck Whitlow moved, seconded by Rose Dillon, MOTION CARRIED, to approve the document for distribution by notifying the Secretary of the Planning Commission.

Ayes:  Whitlow, Dillon, Nash, Becklin, Hulka, Markgraf, Werschem
Nays:  None

15-112  New Street Light for Dead End of DeFeyter Street
Ron Becklin moved, seconded by Marjorie Nash, MOTION CARRIED, to authorize Consumer Energy to proceed with installing one street light at the dead end of DeFeyter Street at the cost of $100.00 plus a monthly fee.

Ayes:  Becklin, Nash, Dillon, Hulka, Markgraf, Whitlow, Werschem
Nays:  None

NEW BUSINESS
15-113  Public Hearing-  Fruitport Apartments PUD
Chuck Whitlow moved, seconded by Ron Becklin, MOTION CARRIED, to open the public hearing at 7:13 p.m. in order to hear any objections on the preliminary development plan request at 1986 Mt. Garfield Road, Muskegon, MI 49444, Parcel #61-15-127-100-0009-00 to develop existing property into 5-building apartment complex.  Developer, Gary Smith, was in attendance.

Ayes: Whitlow, Becklin, Nash, Dillon, Hulka,  Markgraf, Werschem
Nays:  None

No property owners were in attendance to comment or ask questions.

The motion by Chuck Whitlow, supported by Dave Markgraf, was carried unanimously, to close the public hearing at 7:25 p.m. for the proposed 5-building apartment complex.

Chuck Whitlow moved, seconded by Marjorie Nash, MOTION CARRIED, to approve the preliminary development plan for the proposed 5-building apartment complex.

Ayes:  Whitlow, Nash, Becklin, Dillon, Hulka, Markgraf, Werschem
Nays:  None

15-114  White Road Property
Chuck Whitlow moved, seconded by Dave Markgraf, MOTION CARRIED, to sell Township acquired property near White Road of .25 acres to White Road property owner, Albert Smedley, for $2,000 plus 4% interest.  On December 1, 2016 and on December 1, 2017, the amount of $1,000 plus interest will be added to Mr. Smedley’s tax bills.  Upon completion of land contract, Mr. Smedley’s current property and the additional property is to be combined into one parcel.

Ayes:  Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem
Nays:  None

15-115  MADL (Muskegon Area District  Library) Vote  
The motion by Ron Becklin, supported by Rose Dillon, was Carried Unanimously, to authorize Scholten Fant to pursue a declaratory judgement action in Muskegon County Circuit Court, seeking to clarify that Fruitport Charter Township and Fruitport Village residents shall not vote in any 2016 millage election regarding a millage proposition from MADL, and shall not be subject to or liable to pay any millage which results from any 2016 millage election proposition from MADL.

Ayes:  Becklin, Dillon, Nash, Hulka, Markgraf, Whitlow, Werschem
Nays:  None

15-116  Payment of Bills
Dave Markgraf moved, Carol Hulka  seconded, MOTION CARRIED, to approve bills for payment in the following amounts:  General Fund & Parks $56,191.39;  Public Safety $71,754.73;  Water $39,594.00
Sewer $6,079.76       Totaling:$173,619.88

PUBLIC COMMENTS  —  None received

ADDITIONAL REPORTS—

ADJOURNMENT
The motion by Dave Markgraf, seconded by Ron Becklin, was Carried Unanimously, to adjourn the meeting at 7:55 p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF SEPTEMBER 14, 2015

The regular meeting of the Fruitport Charter Township Board was called to order by Supervisor Brian Werschem at 7:00 p.m. on Monday, September 14, 2015, in the township board room.

Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash and Chuck Whitlow. Members Absent: No one

Also Present: 0 -township residents; o-employees; Public Safety Director, Doctor; DPW Director, Farrar; Eric Van Dop, Brickley DeLong; and State Representative Holly Hughes.

The board meeting minutes of August 24, 2015—regular meeting—was approved as presented.

The board meeting agenda for September 14, 2015, was approved as presented.

CORRESPONDENCE / REPORTS

1) Michigan Township Legislative up-dates
2) On August 19,2015, the Muskegon County Road Commission abandoned and discontinued Ellis Road,
between Harvey Street and Quarterline Road, as a County road.
3) Three notices of public hearings for the month September were received from Michigan Gas Utilities
Corp.

PUBLIC COMMENTS—none

UNFINISHED BUSINESS

NEW BUSINESS

15-087 Amendment to Bendzinski and Co. Contract
Ron Becklin moved, seconded by Rose Dillon, MOTION CARRIED, to adopt the amended Bendzinski & Co. contract regarding bonding. In addition to submitting the Township’s Annual Information Statement and Audited Financial Statements to the Municipal Securities Rulemaking Board (“MSRB”) through Electronic Municipal Market Access (“EMMA”), Bendzinski & Co. also agrees to submit Fruitport’s portion of the West Michigan Regional Water Authority’s audited financial statements to the MSRB through EMMA.

Ayes: Becklin, Dillon, Nash, Hulka, Markgraf, Whitlow, Werschem        Nays: None

15-088 2014 – 2015 Audit Presentation
Eric Van Dop, CPA and Senior Manager from the firm of Brinkley DeLong, PLC, gave an overview and analysis of the financial activities of the Township for the Fiscal Year ending March 2015. At the end of the analysis of the 2014-2015 Fiscal Year, the governmental funds reported a total General Fund balance of $1,403,026.

The motion by Dave Markgraf, seconded by Marjorie Nash, was Carried Unanimously, to accept the audit presentation and findings for Fiscal Year ending March 2015, and enter these into public record.

15-089 Payment of Bills
Dave Markgraf moved, supported by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund and Parks: $22,223.59; Public Safety: $13,180.23; Water: $18,549.20; Sewer $24,782.01 Total: $78,735.03

Ayes: Markgraf, Hulka, Dillon, Nash, Whitlow, Becklin, Werschem        Nays: None

PUBLIC COMMENTS / REPORTS
Through a grant and efforts of the Fruitport Village Council, Fruitport Village received 16 trees for planting. The Village only needing 6 trees gave 10 trees to the Township that were then planted at the soccer field on Sheringer Road.

Holly Hughes, State Representative in the 91^st District, gave an informational overview of the legislative happenings in Lansing.

ADJOURNMENT

The meeting was adjourned at 8:35p.m.

CAROL HULKA, CLERK                                                     BRIAN WERSCHEM, SUPERVISOR

AGENDA: PLANNING COMMISSION MEETING
FRUITPORT CHARTER TOWNSHIP
5865 AIRLINE RD, FRUITPORT, MI 49415

September 15, 2015 — 7:00 PM

01. Roll Call

02. Approval of Planning Commission Minutes: August 18, 2015

03. Approve / Amend Agenda

04. Correspondence / Reports

05. Public Comments pertaining to agenda topics

New Business

06. PUBLIC HEARING on ZONE CHANGE for Ryan & Melissa Myers

Parcel: 61-15-630-028-0006-00

Purpose: Zone change from R-4 to R-1

07. PUBLIC HEARING on SPECIAL USE for Subaru Autopark LLC

Parcel: 61-15-122-100-0015-10

Purpose: Renovations and improvements to the former Hansens Collision to Showroom and Service for My Imports – Subaru

Unfinished Business

08. Master Plan Update

09. Public Comments

10. Adjournment

The township will provide necessary reasonable aids and services for this meeting to individuals with disabilities by writing or telephoning the Township Clerk: Carol Hulka, Fruitport Charter Township, 5865 Airline Rd, Fruitport, MI 49415 (231) 865-3151.

A work session of the Fruitport Charter Township Board began at 6:32 p.m. on Monday, June 22, 2015, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustee Ron Becklin, Dave Markgraf, Marjorie Nash and Chuck Whitlow. Members Absent: None

At 7:00 p.m., the Supervisor opened the regular meeting with the Pledge of Allegiance followed with a prayer.

Also Present: 3-employees; 2-residents, Deputy Chief Michelli, DPW Director, Farrar, Township Attorney, Bultje, and Muskegon Chronicle reporter, Steve

The meeting minutes of June 8, 2015, regular meeting, were approved as presented.

The meeting agenda for June 22, 2015, was approved as presented.

CORRESPONDENCE / REPORTS

The Board received the following:

1. Muskegon County Road Commission (MCRC) improvement project for Fruitport and Sullivan
Townships, from Sternberg Road from Brooks Road to Maple Island Road

2. MTA Legislative updates

3. Michigan Liquor Control Commission: received application for a license, as follows: Transfer
ownership and location of 2015 Class C & SDM License of Teddy Spaghettis, LLC, 3032 Heights
Ravenna, Muskegon

4. The Muskegon County Chapter of Michigan Townships Association will meet on June 29, 2015 at
Whitehall Township at 7:00 p.m.
5. Muskegon Area District Library (MADL) discussion

PUBLIC COMMENTS – none received

UNFINISHED BUSINESS

15-069 Adoption—Zone Change at 2605 W. Fruitport Road

Chuck Whitlow moved, Rose Dillon seconded, MOTION CARRIED, to amend the Township’s zoning map by changing the zoning classification from R-4 Rural, Residential Recreation and Agriculture to R-1 Residential District for Parcel Numbers 61-15-630-026-0002-00 (commonly known as 2605 W. Fruitport Road), 61-15-630-026-0005-00, and 61-15-360-023-0006-00, as recommended by the Planning Commission.

At a public hearing on May 19, 2015, the Planning Commission gave the following reasons supporting the zone change-

1. Fits master plan of medium density residential by switching to R-1.

2. Makes the properties less non-confirming.

The zoning amendment Ordinance No. 791 shall be effective eight days after publication in the Muskegon Chronicle. The constitutes the second and final reading.

Ayes: Whitlow, Dillon, Nash, Becklin, Markgraf, Hulka, Werschem Nays: None

NEW BUSINESS

15-070 Deputy Chief Michelli’s Review

Chuck Whitlow moved, supported by Ron Becklin, MOTION CARRIED, to accept Deputy Chief Michelli’s performance review per the recommendation from Public Safety Director Doctor, that one year be added to Deputy Chief Michelli’s rolling contract, and also he be given a salary increase of 1.5% retroactive to April 1, 2015, per contract language.

Ayes: Whitlow, Becklin, Nash, Dillon, Hulka, Markgraf, Werschem Nays: None

15-071 Windstream Norlight, LLC Metro Act Extension

Dave Markgraf moved, seconded by Rose Dillon, MOTION CARRIED, to extend the existing Metro Act Permit to Windstream Norlight, LLC for five years contingent on the following:

1. Receiving an updated Certificate of Liability Insurance
2. Provide copies of approval to the individuals listed on Exhibit A of the document

The motion also includes the authorization for the Supervisor to sign the document.

Ayes: Markgraf, Dillon, Nash, Becklin, Whitlow, Hulka, Werschem Nays: None

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES

JUNE 22, 2015

PAGE #2

15-072 Payment of Bills

Dave Markgraf moved, Carol Hulka seconded, MOTION CARRIED, to approve bills in the following amounts: General Fund (including Parks) $60,401.07; Public Safety $144,915.81; Water $119,821.77;

Sewer $17,423.20 = $342,561.85 Grand Total

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Whitlow, Werschem Nays: None

PUBLIC COMMENTS / REPORTS – None received

ADJOURMENT

The meeting was adjourned at 7:08 p.m.

CAROL HULKA, CLERK
BRIAN WERSCHEM, SUPERVISOR

The regular meeting of the Fruitport Charter Township Board was called to order by Supervisor Brian Werschem at 7:00 p.m. on Monday, May 11, 2015, in the township board room.

Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Dave Markgraf, Marjorie Nash and Chuck Whitlow. Members Absent: Trustee Ron Beckilin

Also Present: 3 -township residents; o-employees; Public Safety Director, Doctor, Attorney Springer, and Greg Mason, MTS

The motion by Dave Markgraf, supported by Rose Dillon, was carried unanimously, to approve the board meeting minutes for April 27, 2015—regular meeting—with the following correction:

Item 15-052 Second Reading and Adoption- Junk and Inoperable Vehicle Ordinance

Was: . . . to add a new Article IV to Chapter 6 of the Code of Ordinances, . . .
Correction: to add a new Article IV to Chapter 30 of the Code of Ordinances, . . .

The board meeting agenda for May 11, 2015, was approved as presented.

CORRESPONDENCE / REPORTS
Michigan Township Legislative up-date

PUBLIC COMMENTS—none

UNFINISHED BUSINESS
15-060 Lions Club Old Fashioned Days Agreement
Rose Dillon moved, supported by Marjorie Nash, MOTION CARRIED, to approve the Fruitport Lions Old Fashioned Days agreement as presented.

Ayes: Dillon, Nash, Whitlow, Markgraf, Hulka, Werschem
Nays: None

15-061 Second Reading and Adoption- Zoning Text Amendment Ordinance regarding Standards
for Reviewing Special Use Applications
Chuck Whitlow moved, supported by Rose Dillon, MOTION CARRIED, for the adoption of a resolution that will amend the zoning chapter of the code of ordinances by restating Section 42-157 of Chapter 42 concerning the general standards for reviewing special use applications. This Ordinance shall be effective 8 days after its publication as is required by Section 401 of Act 110, as amended, provided that the effective date shall be extended as necessary to comply with the requirements of Section 402 of Act 110, as amended. The new Ordinance number is 790.

This constitutes the second and final reading.

Ayes: Whitlow, Dillon, Nash, Markgraf, Hulka, Werschem
Nays: None

NEW BUSINESS- None

15-062 Payment of Bills
Dave Markgraf moved, supported by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund and Parks: $54,421.90; Public Safety: $142,044.40; Water: 695,670.71; Sewer $25,895.72 Total: $918,032.73

Ayes: Markgraf, Hulka, Dillon, Nash, Whitlow, Werschem
Nays: None

PUBLIC COMMENTS / REPORTS
Fruitport Township clean-up days on May 1 and 2, resulted in approximately 300 yards of rubbish collected. The aluminum and brass was sorted.

County-wide tire clean-up on May 9 in Fruitport collected approximately 2,500 tires.

ADJOURNMENT
The motion by Rose Dillon, seconded by Dave Markgraf, was carried unanimously, to adjourn the meeting at 7:12 P.M.

CAROL HULKA, CLERK                                                    BRIAN WERSCHEM, SUPERVISOR

­­­

A work session of the Fruitport Charter Township board began at 6:30 p.m. on Monday, June 8, 2015, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Dave Markgraf, Marjorie Nash and Chuck Whitlow     Members Absent: Trustee Ron Becklin-excused

Also Present:  1–employee; 2-residents; Director of Public Works, Farrar; Public Safety Director, Doctor;   MLive reporter; and 1 guest

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance and a prayer.

The meeting minutes of May 11, 2015, 2015, regular meeting, were approved as presented.

The motion by Dave Markgraf, supported by Rose Dillon, was carried unanimously, to approve the meeting agenda for June 8, 2015, 2015, with the following addition: First Reading: Zone change request at 2605 W. Fruitport Road, Spring Lake, MI.

CORRESPONDENCE / REPORTS
1) Michigan Townships Association legislative updates
2) Planning Commission meeting minutes of May 19^th.
3) Parks and Recreation meeting minutes of April 29^th
4) Invitation from Sgt. Daniel Stout II, Muskegon County Emergency Manager, to their Northern Exposure
Michigan National Guard Exercises Orientation which is a training exercise simulating a nuclear
detonation in the Grand Rapids area.
5) A letter from the Federal Emergency Management Agency regarding Fruitport Township’s enrollment in
Insurance program.
6) Michigan Gas Utilities notice of hearing on reconciling its Energy Optimization (EO) plan costs and
revenues for the 12-month period ended December 31, 2014 and to revise its EO surcharges.

PUBLIC COMMENTS – PART 1
Jim Jackson, 3671 Mt. Garfield, asked about the rat situation.

UNFINISHED BUSINESS
15-063 Lease Agreement with Fruitport Soccer Club
A.   Brian Werschem moved, seconded by Chuck Whitlow, MOTION CARRIED, that Brian Werschem abstain from voting on the lease agreement with Fruitport Soccer Club because of his association with the Club.

Ayes: Werschem, Whitlow, Markgraf, Hulka, Dillon, Nash     Nays: none

B.   Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, for adoption of a Fruitport Soccer Club Lease Agreement, as presented.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash     Nays: none

NEW BUSINESS
15-064 US Signal Company, L.L.C. Metro Permit Application
The motion by Chuck Whitlow, supported by Marjorie Nash, was carried unanimously, for adoption of a Metro Act Permit with US Signal Company L.L.C. for access to and ongoing use of the public right-of-way, including public roadways, highways, streets, alleys, easements, and waterways in Fruitport Township for a telecommunications system. The motion includes authorization for the Supervisor to sign the document.

15-065 FOIA Procedures and Guidelines
Dave Markgraf moved, supported by Rose Dillon, MOTION CARRIED, for the adoption of a resolution for FOIA Procedures and Guidelines and the Public Summary for Fruitport Charter Township, effective July 1, 2015, making the Township compliant with the amendments.

Ayes: Markgraf, Dillon, Nash, Whitlow, Hulka, Werschem       Nays: none

15-066 Watch Muskegon Campaign
Cindy Larsen, President of the Muskegon Lakeshore Chamber of Commerce, gave an informative presentation on “Watch Muskegon Go” campaign.

The motion by Rose Dillon, supported by Dave Markgraf, was carried unanimously, to support the concept of the Muskegon Lakeshore Image Campaign Stakeholder Agreement and for Brian Werschem to represent Fruitport Township as a committee member.

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
JUNE 8, 2015
PAGE #2

15-067 Zone Change Request From R-4 to R-1 at 2605 W. Fruitport Road, Spring Lake, MI
On May 19, 2015, the Planning Commission made a recommendation to the Township Board to approve the zone change from R-4 to R-1 for parcel numbers 61-15-630-026-0002-00 (commonly known as 2605 W. Fruitport Road, 61-15-630-026-0005-00, and 61-15-360-023-0006-00 . This constitutes the first reading. Final action will take place at the next regular scheduled board meeting on June 22, 2015.

15-068 Payment of Bills
Dave Margraf moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $31,341.98; Public Safety $49,141.78;   Water $78,443.76;   Sewer $76,700.77.       Totaling: $235,628.29

Ayes: Markgraf, Hulka, Dillon, Nash, Whitlow, Werschem   Nays: None

REPORTS –
PUBLIC COMMENTS – Part II   —

ADJOURNMENT
The motion by Dave Markgraf, seconded by Carol Hulka, was CARRIED UNANIMOUSLY, to adjourn the meeting at 7:55 p.m.

_______________________________            ______________________________

CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, April 27, 2015, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow. Members Absent: None

At 7:00 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Also Present: 4– residents;  0– employees; DPW Director, Farrar; Public Safety Director, Doctor, and Attorney Ron Bultje

The motion by Dave Markgraf, supported by Marjorie Nash, was carried unanimously, to approve the April 13, 2015 meeting minutes—regular meeting—with the following change:

Item 15-050 Closed Session to Discuss Legal Matters with Attorney
(a.) Was: Chuck Whitlow moved, seconded by Carol Hulka, MOTION CARRIED, to go into closed session at 8:07 p.m.

(a.) Correction: Chuck Whitlow moved, seconded by Carol Hulka, MOTION CARRIED, to go into closed session at 8:07 p.m. to consider a written opinion from the township attorney.
The motion by Rose Dillon, seconded by Dave Markgraf, was carried unanimously, to approve the April 27, 2015 meeting agenda with the following addition: Approval of 04-13-2015 Board Minutes—closed session.

The motion by Chuck Whitlow, seconded by Rose Dillon, carried unanimously, to approve the April 13, 2015 meeting minutes—closed session—as presented.

PUBLIC COMMENTS – none received

CORRESPONDENCE / REPORTS
1) Michigan Townships Association (MTA) legislative up-dates

UNFINISHED BUSINESS
15-052 Second Reading and Adoption- Junk and Inoperable Vehicle Ordinance
Dave Markgraf moved, Ron Becklin seconded, MOTION CARRIED, to add a new Article IV to Chapter 6 of the Code of Ordinances, entitled Junk and Inoperable Vehicles, which provides for the regulation of the storage of junk and inoperable vehicles and motor vehicles, and to provide for an effective date which is 30 days after its publication in the Muskegon Chronicle.

This constitutes the second and final reading. The new Ordinance number is 786.

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Whitlow, Werschem       Nays: None

15-053 Second Reading and Adoption- FEMA Floodplain Management Provision of the State Construction Code Ordinance
Rose Dillon moved, Marjorie Nash seconded, MOTION CARRIED, to add a new Article IV to Chapter 6 of the Code of Ordinances, entitled Floodplain Management Provisions, to designate an enforcing agency to discharge the responsibility of the Charter Township of Fruitport, and to designate regulated flood hazard areas under the State Construction Code Act, and to provide for an effective date which is 30 days after its publication in the Muskegon Chronicle.

This constitutes the second and final reading. The new Ordinance number is 787.

Ayes: Dillon, Nash, Becklin, Whitlow, Markgraf, Hulka, Werschem     Nays: None

15-054 Resolution of Intent for Participating in the National Flood Insurance Program
Dave Markgraf moved, Ron Becklin seconded, MOTION CARRIED, for the adoption of a resolution to participate in the Federal Emergency Management Agency’s (“FEMA”) National Flood Insurance Program (“NFIP”) by complying with the program’s applicable statutory and regulatory requirements for the purposes of significantly reducing flood hazards to persons, reducing property damage, and reducing public expenditures, and providing for the availability of flood insurance and federal funds or loans with its community.

Ayes: Markgraf, Becklin, Whitlow, Hulka, Dillon, Nash, Werschem   Nays: None

15-055 Resolution to Manage Floodplain Development
Ron Becklin moved, supported by Marjorie Nash, MOTION CARRIED, for the adoption of a resolution to manage Floodplain Development for the National Flood Insurance program.

Ayes: Becklin, Nash, Dillon, Hulka, Markgraf, Whitlow, Werschem   Nays: None

15-056 Second Reading and Adoption- 2012 International Fire Code
Chuck Whitlow moved, supported by Dave Markgraf, MOTION CARRIED, to adopt the 2012 edition of the International Fire Code, regulating and governing the safeguarding of life and property from fire and explosion hazardous substances, materials and devices, and from conditions hazardous to life or property in the occupancy of building and premises in the Charter Township of Fruitport; providing for the issuance of permits for hazardous uses or operations; repealing prior inconsistent ordinances including Ordinance No. 770, and providing for an effective date which is on May 13, 2015.

This constitutes the second and final reading. The new Ordinance number is 788.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem     Nays: None

NEW BUSINESS
15-057 Fruitport Soccer Club Request
(a.) Dave Markgraf moved, seconded by Ron Becklin, MOTION CARRIED, to excuse Supervisor Brian Werschem from the Board meeting because of a conflict of interest involving the Fruitport Soccer Club request.

Ayes: Markgraf, Becklin, Nash, Dillon, Hulka, Whitlow, Werschem     Nays: None

(b.) The motion by Dave Markgraf, supported by Marjorie Nash, was carried unanimously, to have Trustee Dave Markgraf preside over the board meeting during the discussion of the Fruitport Soccer Club request.

(c.) The Fruitport Soccer Club has done fundraisers raising $30,000 towards improvements for the soccer park. A request was made for financial support to finish fields at the Townships Sheringer Park

Chuck Whitlow moved, supported by Ron Becklin, MOTION CARRIED, for the Township to pay $40,000 for the Sheringer Park improvements contingent on a site lease agreement for use of the Park with the Fruitport Soccer Club paying $4,000 year-1, $4,000 year-2, $4,000 year-3, and $3.000 year-4 for said lease agreement.

Ayes: Whitlow, Becklin, Nash, Dillon, Hulka, Markgraf       Nays: None

15-058 First Reading- Zoning Test Amendment Ordinance regarding Standards for Reviewing Special Use Applications
On April 21, 2015, the Planning Commission made a recommendation to the Township Board to amend Section 42-157 of Chapter 42 of the Fruitport Charter Township Code of Ordinances concerning the general standards for reviewing special use applications.

This constitutes the first reading. Final action will take place at the next regular scheduled meeting on May 11, 2015.

15-059 West Michigan Spay & Neuter Clinic Resolution for Charitable Gaming License
Rose Dillon moved, seconded by Carol Hulka, MOTION CARRIED, to authorize the West Michigan Spay & Neuter Clinic of Fruitport, county of Muskegon, be recognized as a nonprofit organization operating in the community for the purpose of obtaining a charitable gaming license.

Ayes: Dillon, Hulka, Markgraf, Whitlow, Becklin, Nash, Werschem     Nays: None

15-059 Payment of Bills
Dave Markgraf moved, Ron Becklin seconded, MOTION CARRIED, to approve bills for payment in the following amounts:   General Fund & Parks: $16,681.54; Public Safety $32,821.20; Water: $375,692.13; and Sewer: $20,965.22        Total: $446,160.09

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Whitlow, Werschem  Nays: None

PUBLIC COMMENTS #2 – None received

The motion by Dave Markgraf, seconded by Ron Becklin, was Carried Unanimously, to adjourn the meeting at 7:50 p.m.

CAROL HULKA, CLERK                          BRIAN WERSCHEM, SUPERVISOR

– HULKA, CLERK                           BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES MEETING MINUTES OF FEBRUARY 23, 2015

A work session of the Fruitport Charter Township board began at 6:30 p.m. on Monday, February 23, 2015, 2014, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash and Chuck Whitlow     Members Absent: None

Also Present:  0–employees; 0-residents; Director of Public Works, Farrar; Public Safety Director, Doctor;  and 4-Muskegon Bike Time board members

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance and a prayer.
The meeting minutes of January 26, 2015, regular meeting, were approved as presented.

The board meeting agenda for February 23, 2015, was approved as presented.

CORRESPONDENCE / REPORTS
Michigan Townships Association legislative update of 02/06/15.

Revenue and Expenditure report for period ending 01/31/2015.

PUBLIC COMMENTS – PART 1
No comments received

UNFINISHED BUSINESS – None

NEW BUSINESS

15-011 Muskegon Bike Time 2015 Agreement
Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to enter into a 2015 Agreement with Muskegon Bike Time, LLC. and to authorize the Supervisor to sign the document.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem     Nays: None

15-012 Public Hearing – Truth in Taxation Hearing
(a.) Dave Markgraf moved, Rose Dillon seconded, MOTION CARRIED, to open the Truth in Taxation hearing at 7:26 p.m.

Ayes: Markgraf, Dillon, Nash, Becklin, Whitlow, Hulka, Werschem       Nays: None

(b.) Public Hearing: The Supervisor announced the proposed millage rates as follows: General Fund at the millage rate of .9965, Public Safety at 1.50 mills, Police at 1.00 mills and street lighting at .45 mills.

No further discussion was heard.

Budget adoption of the 2015-2016 township budgets will be done at the next meeting on March 9, 2015.

(c.) The motion by Dave Markgraf, supported by Rose Dillon, was CARRIED UNANIMOUSLY, to close the public hearing at 7:28 p.m. and return to open session. 

15-013 OPEB (Other Post Employee Benefits) Funding Adjustments and Reallocation
Chuck Whitlow moved, seconded by Ron Becklin, was CARRIED UNANIMOUSLY, to make the following changes to the current investment portfolio for our OPEB plan:

Transfer all funds from Short Term Income to a 50/50 split in Large Cap Stock index and Mid Cap Stock index and make future contributions in the same fashion.

This change in current funds and future investments need to be applied to both Portfolio Division 600283 and Portfolio Division 600286.

15-014 Public Meeting Schedule for 2015-2016
The motion by Dave Markgraf, seconded by Carol Hulka, was CARRIED UNANIMOUSLY, to adopt the board and committee meeting dates for Fiscal Year 2015-2016, as presented, with cancellation of board meeting on Memorial Day, May 25, 2015.

15-015 Bridge Street Water Main Replacement Project
Chuck Whitlow moved, seconded by Dave Markgraf, was MOTION CARRIED, to accept the low bid from Tiles Excavating, Inc. on the summer schedule with asphalt to be covered by the Village of Fruitport, and authorize the Supervisor and Clerk to sign the necessary documents.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem   Nays: None

15-016 Police Cruiser Cameras
Marjorie Nash moved, seconded by Ron Becklin, MOTION CARRIED, to outfit three police cruisers with cameras and accessories at the cost of $20,410 and the two remaining police cruisers will have cameras and accessories installed and paid for out of the 2015-2016 budget. Part of the cost of the cameras and accessories will be paid for from a MTA (Michigan Townships Association) grant of $3,500. The Police Committee made the recommendation.

Ayes: Nash, Becklin, Whitlow, Markgraf, Hulka, Dillon, Werschem   Nays: None

14-017 Payment of Bills
Dave Markgraf moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $10,665.21; Public Safety$18,745.49;   Water $67,586.45;   Sewer $50,294.79.       Totaling: $147,291.94.

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Whitlow, Werschem  Nays: None

REPORTS –
Matt Farrar, DPW Director, stated that Fruitport Township will be getting water from the City of Muskegon in April.

PUBLIC COMMENTS – Part II   —   None received

ADJOURNMENT

The motion by Dave Markgraf, seconded by Chuck Whitlow, was CARRIED UNANIMOUSLY, to adjourn the meeting at 7:51p.m.

CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF JANUARY 26, 2015

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, January 26, 2015, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow. Members Absent: None

At 7:00 p.m., Supervisor Werschem opened the meeting with the Pledge of Allegiance and a prayer.

Also Present: 4– residents;  0– employees; DPW Director, Farrar; Public Safety Director, Doctor, and Attorney Brad Fisher

The January 12, 2015 meeting minutes—regular meeting—were approved as presented.
The motion by Dave Markgraf, seconded by Carol Hulka, was carried unanimously, to approve the January 26, 2015 meeting agenda with the following addition: 2015 Federal Poverty Income Standards under New Business, Letter B
PUBLIC COMMENTS – none received

CORRESPONDENCE / REPORTS
1) Fruitport Township Fire Department 2014 Annual Report
2) Fruitport Township Police Department 2014 Annual Report
3) Michigan Townships Association (MTA) legislative up-dates
4) Michigan Gas Utilities notice of public concerning approval to implement a gas cost recovery plan to compute its natural gas custom’s bills.
5) For period ending December 31, 2014 Revenue and Expenditure report
6) 2015-2016 Water and Sewer budgets

 UNFINISHED BUSINESS
15-007 2015-2016 Budget Discussion
Discussion took place. The Budget Public Hearing will take place at the meeting to be held on February 23, 2015, and adoption of the budget on March 9, 2015.

NEW BUSINESS
15-008 MCRC Brining for 2015
Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to authorize the Muskegon County Road Commission of the Township’s intention on one road brining which will include the MCRC participating 50/50 for the first brining plus 100% ofany private roads with approved special assessment districts.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Becklin, Werschem     Nays: None

15-009 2015 Federal Poverty Income Exemption Guidelines
Ron Becklin moved, seconded by Rose Dillon, MOTION CARRIED, to adopt the Federal Poverty Income Standards used for setting poverty exemption guidelines for 2015, as recommended by the Supervisor and the Assessor’s department.

Ayes: Becklin, Dillon, Nash, Whitlow, Markgraf, Hulka, Werschem   Nays: None

15-010 Payment of Bills
Dave Markgraf moved, Carol Hulka seconded, MOTION CARRIED, to approve bills for payment in the following amounts:   General Fund & Parks: $5,027.31; Public Safety $9,958.36; Water: $22,922.37; and Sewer: $4,807.47        Total: $42,715.51

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Whitlow, Werschem  Nays: None

PUBLIC COMMENTS #2 – None received

The motion by Ron Becklin, seconded by Dave Markgraf, was Carried Unanimously, to adjourn the meeting at 7:07.

CAROL HULKA, CLERK                               BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF DECEMBER 08, 2014

A work session of the Fruitport Charter Township Board began at 6:30 p.m. on Monday, December 8, 2014, in the township board room.

Members Present:   Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustee Ron Becklin, Dave Markgraf, and Chuck Whitlow.  Member Absent: Marjorie Nash, Trustee–excused

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance followed with a prayer.

Also Present: 0-employees; 0-residents, and Public Safety Director, Doctor

The meeting minutes of November 24, 2014, regular meeting, were approved as presented.
The meeting minutes of November 24, 2014, closed session, were approved as presented.
The meeting agenda for December 8, 2014 board meeting was approved as presented.

CORRESPONDENCE / REPORTS

The Board received the following:
a. Fruitport Charter Township Clerk, Carol Hulka, has attained the Certified Michigan Municipal Clerk (CMMC) certification through the Michigan Association of Municipal Clerks.

1. Fruitport Township Parks & Recreation minutes for October 2014.
2. MTA Legislative updates.
3. Revenue and Expenditure report for period ending 10/32/2014

PUBLIC COMMENTS – none received

UNFINISHED BUSINESS

14-126 Adoption- Zone Change / 3721 Ida
Rose Dillon moved, Chuck Whitlow seconded, MOTION CARRIED, to amend the Township’s zoning map by changing the zoning classification as follows: from B-3 Business District to B-2 Business District. Property information: Parcel #61-15-800-000-0012-00 or 3721 Ida, Fruitport, M I 49415.

Reasons for changing the zoning classification:
a. Requested zoning will not result in spot zoning.
b. Requested zoning will not be inconsistent with the surrounding property.
c. Property does have to be rezoned in order to be reasonably used as a conforming use.
d. Requested zoning would have the following effect on surrounding property values: remains the same.
e. Requested zoning would have the following effect on the market value of the property in question: remains the same or possibly increase due to a conforming use.
f. Requested zoning would be consistent with the general trend of future building and population growth in the area.
g. Requested zoning would be consistent with the Master Plan.
h. Rezoning will take the property from B-3, pre-existing, non-conforming to conforming under B-2 with a square footage above the required 15,000 sq. ft. and frontage of 100’-o” or greater.

This constitutes the second and final reading. The Ordinance number 786.

Ayes:   Dillon, Whitlow, Markgraf, Hulka, Becklin, Werschem     Nays: None

NEW BUSINESS

14-127 Police Department Vacancy
Brian Werschem moved, Dave Markgraf seconded, MOTION CARRIED, to promote part-time officer Rob Adkins to full-time effective 12/08/2014. Officer Adkins is filling a full-time position due to a vacancy.

Ayes: Werschem, Markgraf, Whitlow, Becklin, Dillon, Hulka   Nays: None

14-128 Budget Adjustments
Rose Dillon moved, Ron Becklin seconded, MOTION CARRIED, to approve the budget adjustments as presented.

Ayes: Dillon, Becklin, Hulka, Whitlow, Markgraf, Werschem   Nays: None

14-129   Payment of Bills
Dave Markgraf moved, Carol Hulka seconded, MOTION CARRIED, to approve bills in the following amounts: General Fund (including Parks) $17,086.77; Public Safety $36,832.69;   Water $74,698.30;

Sewer $10,784.03 =  $139,40l.79  Grand Total

Ayes: Markgraf, Hulka, Dillon, Becklin, Whitlow, Werschem          Nays: None

PUBLIC COMMENTS / REPORTS

Santa Claus will be fire station #2 on Black Creek Road on Saturday, December 13 at noon-2:00 p.m.

The Township employees Christmas party will on December 18^th. The party is sponsored by the Board of Trustees.

The motion by Ron Becklin, seconded by Dave Markgraf,, was carried unanimously, to adjourned the meeting at 7:10 p.m.

CAROL HULKA, CLERK                                 BRIAN WERSCHEM, SUPERVISOR

Fruitport Charter Township – Carol A. Hulka, Clerk, was recently awarded the Certified Michigan Municipal Clerk {CMMC) designation by the Michigan Association of Municipal Clerks (MAMC). The CMMC program was launched in January 2014 to encourage City, Township, and Village Clerks to seek continuing education specifically related to the duties of Michigan Clerks. MAMC believes a focus on education is essential for municipal Clerks to provide informed, quality leadership for their communities in the face of constant legislative change and increased demands on Michigan’s public servants.

A Clerk must invest in a minimum of 120 hours of educational programming over three years to qualify for certification, and must continue to obtain education points to maintain the certification. Whether elected or appointed, municipal Clerks serve a powerful role in coordinating public programs and influencing legislative initiatives. Clerk Hulka is to be commended for the hard work, perseverance, and commitment expended to attain CMMC certification and the dedication to providing quality service to the public and the municipality they serve.

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF NOVEMBER 10, 2014

A work session of the Fruitport Charter Township board began at 6:30 p.m. on Monday, November 10, 2014, in the township board room.

Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, and Marjorie Nash.     Member Absent: Trustee Chuck Whitlow–excused

Also Present:  0–employees; 0-residents; and Director of Public Works, Farrar

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance and a prayer.

The meeting minutes of October 27, 2014, regular meeting, were approved as presented.

The board meeting agenda for November 10, 2014, was approved as presented.

CORRESPONDENCE / REPORTS
Water main at the Bridge Street & Brooks Road intersection.

 PUBLIC COMMENTS – PART 1
No comments received.

UNFINISHED BUSINESS
14-115 Adoption of Zoning Text Amendment Ordinance
Dave Markgraf moved, Ron Becklin seconded, MOTION CARRIED, to adopt the zoning chapter of the Code of Ordinances concerning the restatement of Division 8, 9 and 10 of Article VI of Chapter 42, concerning the B-1, B-2 and B-3 General Business Districts, as recommended by the Planning Commission. The zone change is effective eight days after publication in the Muskegon Chronicle. This constitutes the second and final reading. The new Ordinance Number is 785.

Ayes: Markgraf, Becklin, Nash, Dillon, Hulka, Werschem  Nays: none

NEW BUSINESS
14-116 Lieutenant Morningstar Contract Amendment
Ron Becklin moved, Marjorie Nash seconded, MOTION CARRIED, to add wording to Lieutenant Morningstar’s contract agreement regarding opting out of medical insurance by adding the following wording- the employee may elect to take a monthly stipend in cash payment.

Ayes: Becklin, Nash, Hulka, Markgraf, Dillon, Werschem   Nays: none

14-117 Assessing Contract with Muskegon County Board
Ron Becklin moved, Marjorie Nash seconded, MOTION CARRIED, to enter into an agreement with the Muskegon County Board of Commissioners to provide assessment services on a short term basis to be administered by the County Equalization Director, or designated representative, while Fruitport Charter Township’s assessor is incapacitated.

Ayes: Becklin, Nash, Dillon, Hulka, Markgraf, Werschem   Nays: none

14-118  Amendment to Insurance Appendix of SEIU, POLC and IAFF Union Contracts
Dave Markgraf moved, seconded by Carol Hulka, MOTION CARRIED, to adopt the insurance appendix to SEIU, POLC and IAFF Union contracts, as presented, in order to make necessary changes to the health insurance plans.

Ayes: Markgraf, Hulka, Dillon, Nash, Becklin, Werschem     Nays: none

14-119 Payment of Bills
Dave Markgeraf moved, seconded by Carol Hulka, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $4,521.87; Public Safety$14,578.85   Water $64,586.26;   Sewer $560.64.       Totaling:$ 84,247.62

Ayes: Markgraf, Hulka, Nash, Becklin, Dillon, Werschem      Nays: None

ADDITIONAL REPORTS –
Public Comments: Part II   —   None received

Adjournment
The motion by Ron Becklin, seconded by Dave Markgrf, was CARRIED UNANIMOUSLY, to adjourn the meeting at 7:37 p.m.

_______________________________            ______________________________
CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF OCTOBER 13, 2014 

The regular meeting of the Fruitport Charter Township Board was called to order by Supervisor Brian Werschem at 7:00 p.m. on Monday, October 13, 2014, in the township board room.

Supervisor Werschem open the meeting with the Pledge of Allegiance and a prayer.

Members Present: Brian Werschem, Supervisor; Rose Dillon, Treasurer; Carol Hulka, Clerk; Trustees:   Ron Becklin, Dave Markgraf, Marjorie Nash, and Chuck Whitlow. Member Absent: None

Also Present: DPW Director, Farrar and Public Safety Director, Doctor

The motion by Rose Dillon, seconded by Dave Markgraf, was carried unanimously, to correct the board meeting minutes dated September 22, 2014—regular meeting—as follows:

Item 14-093 Township Hall Project Update
Was: The total cost of the new township hall is $1,180.00
Corrected: The total cost of the new township hall is $1,180,000

The board meeting agenda for October 13, 2014, was approved as presented.

PUBLIC COMMENTS – None received
CORRESPONDENCE / REPORT
Michigan Township Association (MTA) Legislative Updates
MTA Participating Plan News (Property & Casualty)
Township Utilities Department- Water Sanitary Survey
Muskegon County Road Commission annual roadkill banquet for Muskegon County municipality officials is October 30^th.

OLD BUSINESS – None Received

NEW BUSINESS
14-102 Retirement Plan Document Amendments
The motion by Dave Markgraf, seconded by Ron Becklin, was carried unanimously, to amend the Townships’ retirement plan to recognize the term “marriage” to include a marriage between same-sex individuals recognized under state law and the terms “spouse”, husband and wife, “husband” and “wife” to include a same-sex spouse.

14-103 Transferring Assets from Cemetery to Utility Department
Ron Becklin moved, Rose Dillon seconded, MOTION CARRIED, to sell the 2003 cemetery vehicle with snowplow to the Utility Department at the cost of $4,500.

Ayes: Becklin, Dillon, Hulka, Markgraf, Whitlow, Nash, Werschem   Nays: None

14-104 Community Service Worker Agreement—Voluntary Status
The motion by Dave Markgraf, seconded by Marjorie Nash, was carried unanimously, to adopt the Community Service Worker Agreement as prepared by the township attorney dated October 2, 2014, as modified.

14-105 Pontaluna Sidewalk
At the corner of Pontaluna and Cottonwood there is no sidewalk for children to walk on when going to school.

Chuck Whitlow moved, Dave Markgraf seconded, MOTION CARRIED, to split the cost—not to exceed $2,500—with Fruitport Schools for a sidewalk at the corner of Pontaluna and Cottonwood. Fruitport Schools will maintain and snowplow the sidewalk.

Ayes: Whitlow, Markgraf, Hulka, Dillon, Nash, Werschem     Nays: Becklin

14-016 Payment of Bills
Dave Markgraf moved, Ron Becklin seconded, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $15,117.28; Public Safety $74,693.50; Water $35,297.08   Sewer $ 47,163.06                     Totaling: 172,270.92$

PUBLIC COMMENTS — None received

ADDITIONAL REPORTS—Bridge Street project—two water main breaks in last several years—400 ft. will be replaced.

Adjournment
The motion by Ron Becklin, seconded by Chuck Whitlow, was carried unanimously, to adjourn the meeting at 7:14 p.m.

___________________________           ________________________________
CAROL HULKA, CLERK                   BRIAN WERSCHEM, SUPERVISOR

FRUITPORT CHARTER TOWNSHIP BOARD OF TRUSTEES
MEETING MINUTES OF SEPTEMBER 22, 2014
A work session of the Fruitport Charter Township board began at 6:30 p.m. on Monday, September 22, 2014, in the township board room.

 Members Present: Brian Werschem, Supervisor; Carol Hulka, Clerk; Rose Dillon, Treasurer; Trustees Ron Becklin, Dave Markgraf, and Marjorie Nash     Members Absent: Trustee Chuck Whitlow–excused

Also Present:  0–employees; 2-residents; Director of Public Works, Farrar; Public Safety Director, Doctor; and Ron Bultje, township attorney;

At 7:00 p.m., Supervisor Werschem opened the regular meeting with the Pledge of Allegiance and a prayer.

The meeting minutes of August 25, 2014, regular meeting, were approved as presented.

The board meeting agenda for September 22, 2014, was approved as presented.

CORRESPONDENCE / REPORTS    

1. Michigan Townships Association legislative updates
2. Revenue and Expenditure Report for period ending 8-31-2014
3. Parks & Recreation meeting minutes of 07-29-2014
4. Planning Commission meeting minutes of 09-16-2014
5. A Community Mixer, sponsored by the Muskegon Rotary & Muskegon Heights, on October 1, 2014 at Mona Lake Park, 4 – 7 p.m.
6. A notice of hearing for customers of Michigan Gas Utilities Corp: A request to consider an application which seeks Commission approval of its proposed tariff revisions relating to Operational Flow Orders and Centrally Metered Installations.
7. Notice of the quarterly meeting of the Muskegon County Chapter of Michigan Townships Association to be held on September 29, 2014, at the Fruitport Township Hall at 7:00 p.m.

 PUBLIC COMMENTS – PART 1
No comments received

UNFINISHED BUSINESS
14-093 Township Hall Project Update
The total cost of the new township hall is $1,180.00. The cost is approximately $70,000 under budget.

14-094 Capital Fund Budget Adjustments from Carry-over
Dave Markgraf moved, seconded by Rose Dillon, MOTION CARRIED, to carry forward $49,000 left over from last year’s bond proceeds and add to budgeted Capital Improvement for 2014-15.

Ayes: Markgraf, Dillon, Becklin, Hulka, Nash, Werschem     Nays: none

NEW BUSINESS
14-095 Part-time Police Wages
Public Safety Director, Doctor, explained the wage structure for the part- time police secretary, part-time desk officer/office manager, and part-time police officers. The following are proposed salary increases to begin on October 1, 2014:

Part-time Office Clerk- new wage proposed is $12.00 per hour     (Last increase was 4/30/12)

Part-time Office Manager /Certified Officer- new wage proposed is $13.50 per hour (Last increase was 7/1/13)
Part-time police officers- new wage proposed is $12.75 per hour     (Last increase was 10/1/11)

Marjorie Nash moved, Ron Becklin seconded, MOTION CARRIED, to increase part-time wages to take place on October 1, 2014, for the police secretary, office manager/certified police officer, and part-time police officers. Part-time wages for police are to be reviewed annually in September for October implementation. The Public Safety committee made the recommendation.

Ayes: Nash, Becklin, Hulka, Markgraf, Dillon, Werschem    Nays: None

14-096 Police Department- Full Time Vacancy
Public Safety Director, Doctor, explained the need to replace a full-time police officer who resigned in March of this year.

The motion by Ron Becklin, seconded by Dave Markgraf was CARRIED UNANIMOUSLY, to hire part-time police officer, James Hodges, to a full-time position starting September 29, 2014. The recommendation was made by the Public Safety committee.

14-097 Demolition Bids for 6543 Airline Road
Dave Markgraf moved, seconded by Ron Becklin, MOTION CARRIED, to accept the low bid for demolition and dismantling of the former Fruitport Township Hall from Melching, Inc. of Nunica.   The low bid is $10,750 plus $3,000 for asbestos testing and removal totaling $13,750. The recommendation was made by the Facilities committee.

Ayes: Markgraf, Becklin, Hulka, Dillon, Nash, Werschem   Nays: none

14-098 Cemetery / Maintenance / Plow Vehicle
Carol Hulka moved, Rose Dillon seconded, MOTION CARRIED, to purchase a 2015 cemetery/maintenance truck with snow plow package at the price of $29,656.00.

Ayes: Hulka, Dillon, Nash, Becklin, Werschem        Nays: Markgraf

14-099 Adjustments to Capital Outlay Budget
Ron Becklin moved, Rose Dillon seconded, MOTION CARRIED, to make the following adjustments to the capital outlay budget, as recommended by Supervisor Werschem:

$340,000.00 to the town hall project
$ 14,000.00 to the demolition of the former township hall
$ 30,000.00 to acquire a new cemetery/maintenance truck

Ayes: Bucklin, Dillon, Nash, Hulka, Margrave, and Werschem   Nays: none

14-100 Ordinance Overhaul
The township zoning ordinances are in need of being up-dated. Township attorney, Ron Bultje and his firm of Scholten Fant will assist in this project.

 14-101 Payment of Bills
Dave Margrave moved, Marjorie Nash seconded, MOTION CARRIED, to approve bills for payment in the following amounts: General Fund & Parks $64,602.96; Public Safety$28,056.59;   Water $207,595.57;   Sewer $714,612.29.       Totaling: $1,014,867.41

Ayes: Markgraf, Nash, Hulka, Becklin, Dillon, Werschem      Nays: None

ADDITIONAL REPORTS –
A formal presentation will be done at an up-coming meeting concerning the Class 4 ISO rating the fire department received.

PUBLIC COMMENTS – Part II   —   None received

Adjournment
The motion by Dave Markgraf, seconded by Ron Becklin, was CARRIED UNANIMOUSLY, to adjourn the meeting at 8:08 p.m.

_______________________________           ______________________________
CAROL HULKA, CLERK                              BRIAN WERSCHEM, SUPERVISOR

Minutes
Fruitport Charter Township, 6543 Airline Road, Fruitport, MI 49415
Date: September 16, 2014

Planning Commissioner Michelli brought the meeting to order at 7:00 p.m.

01. Roll Call:
–        Members Present: Jeff Jacobs, Morrie Dadd, Mike Michelli Jr., Chuck Whitlow, Randy Lee, Geoff Newmyer , Kyle Osterhart.
–        Members Absent: None.

02. Approval of Planning Commission Minutes: July 15, 2014
A.   Under Agenda #9, Letter F, Letter G, Letter C; revise to, “The parking spots shall be 9’-6-1/2” x 20’-0”.
B.   Under Agenda #9a, Comment 2, Sub-Comment 1; revise to, “42-606(B): if you expand or extend your residence, you must comply with the regulations. When a driveway or a residence is expanded the driveway must be updated.”
C.   Lee motioned to approve the minutes as presented, Newmyer supported
a. Ayes: All in Favor.
b.Nays: None.

03. Approve / Amend Agenda:
A.   The agenda is approved as presented.

04. Correspondence / Reports:
A.   Lakes Mall Shed.
a. Supervisor Werschem & Chairman Jacobs mentioned this is for salt storage. The structure is 4’-0” x 5’-0”. The planning commission didn’t have any further comment.

05. Public Comments pertaining to agenda topics:
A.   None.

Administrative Matters:
06. B-2 & B-3 Business District.
A.   This has been reviewed by the township attorney & now the Planning Commission needs to review it.  There will be a public hearing considering the changes next month. Lee suggested the lot requirements and setback requirements should be set as a “minimum” to minimize confusion. Supervisor Werschem also suggested we should look at how the new ordinance would affect existing businesses.

07. Driveway Ordinance.
A.   Brian Michelli, from the Fruitport Fire Department, is present to represent the Fire Department. He explained there are conflicts with the fire code & the township ordinance. This year, there has been (3) instances with the terminology “existing”. The fire department would like the “existing” portion taken out or revised in the ordinance.
B.   The other issue is that the width of the driveway varies from the ordinance & the fire code. The planning commission / township needs to find a way to revise the ordinance so that the ordinance & fire code do not contradict each other.
a. The width issue becomes unclear when a driveways is over 150’-0”, not under 150’-0”.
C.   Jacobs suggested that driveways should be reviewed by the fire department if there is an increase to the square footage of the primary dwelling or an accessory building.
D.   The planning commission needs to address both issues.
E.   Werschem said he is going to have a conversation with the township attorney about both issues & get his interpretation/suggestions & report back to the Planning Commission next month.

Unfinished Business:
08. None.

New Business:
09. None.

10. Public Comments:
A.   Werschem handed out the sign ordinance. He asked that the Planning Commission review it because there have been conflicts & issues that aren’t addressed properly.
a. One issue being, it does not address monument signs & whether or not where & how they are allowed.
b.There is also a problem with a church on Pontaluna Road that wants to change their sign but cannot because of the ordinances restrictions. The planning commission needs to review institutional uses in residential areas. Home occupations would need to be excluded.

11. Adjournment: There being no further discussion, the meeting was adjourned at 8:50 p.m.

Respectfully Submitted,

Kyle D. Osterhart, Secretary