The Village Council meeting will be held on Monday January 18th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

The Village Council meeting will be held on Monday December 28th at 6pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

SPECIAL COUNCIL MEETING
MONDAY DECEMBER 28TH, 2020
6PM

1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENT

OLD BUSINESS
4. REDUCING COUNCIL SIZE

5. PUBLIC COMMENT
6. WARRANTS

7. ADJOURNMENT

VILLAGE OF FRUITPORT
COUNCIL MEETING
NOVEMBER 16TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles, Ann LaCroix
Absent: Bill Overkamp (excused)

3. Approval of November 16th Meeting Agenda
Motion made by Amy to approve the November 16th meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of the October 19th and October 26th Council meeting minutes
Motion made by Amy to approve the October 18th and October 26th meeting minutes, supported by Roger. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
Amy advised that we wait until after the Master Plan is complete to apply for the MSU Sustainable Built Environment Initiative. Amy also reported on the business that contacted Jay to set up a summer business in the park. She checked with our attorney regarding liability issues. Ann reached out to the business asking for more specific information and they have not responded.
Carl had nothing to report.
Jeff had nothing to report.
Roger had nothing to report.

8. Oath of Office
Roger took the President oath of office. Jeff took the council member oath of office.

9. ZBA Appointment
Roger made a motion to appoint Matt Slagle to the Zoning Board of Appeals Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

10. WMSRDC Appointment
Roger advised that due to the resignation of Jay Bolt and appointment needs to be made to the MPO Technical Committee. Amy gave a brief background of the Committee. Roger made a motion to appoint Justin Clish, DPW Supervisor to the WMSRDC MPO Technical Committee, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

11. Reducing Council Size
Amy suggested that the council consider reducing its size from 7 to 5. She advised it would be easier to fill seats in the council or other committees. There would be a cost savings of about $4000.00 per year. She spoke to our attorney about it and explained that we would need a 2/3rd affirmative vote, public hearing, and resolution. Council discussed the idea. It will be tabled until the December meeting.

12. Planning Commission open council position
Roger advised that due to the resignation of Jay Bolt there is an open position on the Planning Commission. A discussion took place. Roger made a motion to appoint Jeff to the Planning Commission, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

13. 7th & Peach
Roger advised that he spoke to Brenda Moore, Muskegon County Drain Commissioner regarding 7th & Peach. She advised it is not a county drain. He will investigate more and report back to council on the possible process for clean-up.

14. End of Brooks repair
Roger described the issue at the end of Brooks Road. Quotes were reviewed. Motion made by Roger to accept the bid from Tiles in the amount of $7464.00 paid out of the Major Streets fund, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

15. Sidewalks to be removed
Roger advised he would like to table this item until next spring.

16. Catch Basin repair issue
The recent repair of the Catch basins had issue and needs to be fixed. Bids were reviewed. Motion made by Amy to accept the bid from Christian Concrete in the amount of $432.50 to repair the catch basins, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

17. 2020 3rd Ave Project
Amy and Roger both discussed a recent walk through of the project with representatives from the parties involved. A punch list of 45 items was determined. Amy will send the punch list to the council. The Engineer will make sure all items are corrected. The process may go through next spring.

18. Kayak Launch
Amy advised that she along with Roger participated in a Zoom meeting about finalizing details of the kayak launch.

19. Playground
Amy advised that the committee is continuing to work with Sinclair Recreation on 2 design concepts and 2 locations to present to council soon.

20. Village Logo/Motto
Amy asked that everyone refer to the email she sent out with logo designs received from our consultant. A discussion took place on which designs the council preferred. A couple of suggestions were made. Amy will check back with the consultant to make the changes and review again at the next council meeting.

21. Public Comment
None

22. Warrants
Ann added another warrant of $505.00 from Christian Concrete to the warrants. Motion made to approve all warrants, including the added warrant of $505.00, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Vanderstelt.
NAYS None
Absent: Overkamp

23. Adjournment
Motion made by Amy to adjourn the meeting at 8:09pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
OCTOBER 26th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:03pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp and Ann LaCroix
Absent: Donna Pope, Jay Bolt and Jeff Guiles (excused).

3. Approval of October 26th Meeting Agenda
Motion made by Amy to approve the meeting agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Public Comment
None

5. Sidewalk & Cath Basin Quotes
Roger advised of an error in the quotes voted on at the last council meeting. The low bid was Christian Concrete not RA Holmes. Carl made a motion to grant the bid to Christian Concrete in the amount of $2835.00 instead of RA Holmes bid of $3475.00, supported by Roger. Roll call
AYES: Haack, Rothenberger, Overkamp, and Vanderstelt.
NAYS: None
Absent: Pope, Bolt and Guiles.

6. 8th Avenue Quotes
Roger reviewed 2 bids for the work on 8th Avenue. Motion made by Bill to accept the bid from Dirt Works in the amount of $11,657.97 and the cost to be split between the Major and Local Streets fund, supported by Carl. Roll call
AYES: Haack, Rothenberger, Overkamp and Vanderstelt.
NAYS: None
Absent: Pope, Bolt and Guiles.

7. Public Comment
None

8. Adjournment
Motion made by Amy to adjourn the meeting at 6:12pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
COUNCIL MEETING
OCTOBER 19TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Ann LaCroix and Bill Overkamp (arrived at 7:12 excused)
Absent: Donna Pope (excused)

3. Approval of October 19th Meeting Agenda
Roger asked to add Site Plan for Waypoint Dock & Deli to the agenda under New Business and 8th Avenue Drain. Motion made by Jay to approve the agenda with the requested additions, supported by Jeff. Amy stated that items as important as these should not be added when requiring review, the afternoon of the meeting. With a unanimous vote, the motion carried.

4. Approval of the September 29th Council meeting minutes
Motion made by Amy to approve the September 29th minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
Amy will report under agenda items.
Carl discussed the adopted plan of limiting visits to the DPW and wearing of masks. He spoke about council members entering the DPW without masks and recent issues of COVID exposure. Carl questioned if the council wants to adhere to the requirement of limiting access to the DPW unless absolutely necessary, requiring a mask at all times, temperature taking and social distancing. Council supports this plan.
Bill gave an update on the power boxes and photo eyes on 3rd Avenue.
Jay discussed a letter received from a business asking to set up a summer business in the park. This will be on next months agenda and contact will be made with our attorney regarding it.
Jay advised that the Planning Commission sent their recommendations to the Planning Consultant for the initial Master Plan update.
Jeff asked council if we should cancel Halloween. Amy shared what local communities are doing. It is left up to the parents and residents to make their own decision about trick or treating since the Village doesn’t host any type of event.
Roger advised that he receive a report regarding 7th & Peach water issue. He would like to add this to next month’s agenda. The DPW crew is researching the cost of an aerator for the Park. He hopes to have quotes for the next council meeting.

8. Reimbursing Council for Expenses
A discussion took place about reimbursing Roger for an ink cartridge. Motion made by Carl to reimburse Roger $40.27 for an ink cartridge, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Due to COVID other expenses may come up for council members. A policy may need to be established for future procedures for reimbursements.

9. Catch Basins
Roger reviewed the bids for both the sidewalks and catch basins. He suggested the work go to one contractor to be completed. Council agreed. Motion made by Bill to contract RA Holmes at a cost of $3475.00 to complete the sidewalk work and 3 spillways on 6th Avenue, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

10. Sidewalk on 6th Avenue
This was addressed under the above agenda item.

11. Waypoint Dock & Deli Site Plan
Jay advised that the Planning Commission reviewed the site plan for Waypoint Dock & Deli. The Commission recommends approval of the site plan since it has complied with the zoning ordinance. The parcel owner the parcel owner and the Village president suggested that rip rap be constructed between the new garage structure and the sidewalk. The parcel owner agreed to work with the Village to make this happen at the time of construction. Roger to approve the site plan with the understanding the parcel owner will work with council on the rip rap, supported by Bill Motion made by. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Council member Amy stated that items as important as this should not be added to the agenda the day of the meeting and should be on the agenda that is available for public viewing prior to the meeting.

12. 2020 3rd Avenue Project
Jay advised that 99% of the paving is completed and that the contractors are on track to complete the new traffic signal work.

13. MSU Sustainable Built Environment Initiative
Amy gave an overview of the initiative. This is something to pursue after the Master Plan update has been completed. Amy advised the $7500.00 cost may be reduced and/or a 3-payment plan could be put in place.

14. Village Logo/Motto
She shared the council input with David Jirousek. His designer is working on five concepts for review by council.

15. Kayak Launch
Amy has been in recent contact with Matt Levandoski, Prein & Newhof. Matt would like to meet with Roger and Amy about the launch, signs, and benches. Soon donation letters for the kayak launch will be sent to potential donors.

16. Playground
Amy gave a recap of the meetings with the playground consultant. Input was provided to the consultant and they are currently designing a few concept drawings.

17. 8th Street Quote
Roger advised that the work to fix the culvert on 8th Street is more involved. The previous quote was $3935.00 the new quote is $12,067.00. Roger made a motion to put in back out for bid, supported by Jeff. Roll call
AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A special council meeting will be scheduled for Monday October 26th at 6pm to review new bids.

18. Public Comment
None

19. Warrants
Motion made by Amy to approve the warrants, supported by Jeff. Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

20. Adjournment
Motion made by Jeff to adjourn the meeting at 8:12pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
AGENDA
DECEMBER 21ST, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of December 21st Council Meeting Agenda
4. Approval of November 16th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Planning Commission appointment
9. Commemorative bench

Old Business
10. Reducing Council Size
11. 7th & Peach
12. 2020 3rd Ave Project
13. Kayak Launch Update and Approval of Purchases
14. Playground
15. Village Logo/Motto

16. Public Comment (Limited to 3 minutes each)
17. Warrants
18. Adjournment

The Village Council meeting will be held on Monday December 21st at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
AGENDA
NOVEMBER 16TH, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of November 16th Council Meeting Agenda
4. Approval of October 19th and October 26th meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers
8. Oath of Office-Vanderstelt and Guilles

New Business
9. ZBA appointment
10. WMSRDC appointment
11. Reducing Council size
12. Planning Commission open council position
13. 7th & Peach
14. End of Brooks repair
15. Sidewalks to remove

Old Business
16. Catch Basin repair issues
17. 2020 3rd Ave Project
18. Kayak Launch
19. Playground
20. Village Logo/Motto

21. Public Comment (Limited to 3 minutes each)
22. Warrants
23. Adjournment

The Village Council meeting will be held on Monday November 16th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
AGENDA
OCTOBER 26TH , 2020
SPECIAL COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of October 26th Special Council Meeting Agenda
4. Public Comments (limited to 3 minutes each)

Old Business

5. Sidewalk & Catch Basin Quotes
6. 8th Street Quotes

7. Public Comment (Limited to 3 minutes each)
8. Adjournment

VILLAGE OF FRUITPORT
AGENDA
OCTOBER 19th 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of October 19th Council Meeting Agenda
4. Approval of September 29th Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. Reimbursing Council for Expenses
9. Catch Basins
10. Sidewalk on 6th Ave

Old Business

11. 2020 3rd Ave Project
12. MSU Sustainable Built Environment Initiative
13. Village Logo/Motto
14. Kayak Launch
15. Playground

16. Public Comment (Limited to 3 minutes each)
17. Warrants
18. Adjournment

VILLAGE OF FRUITPORT
COUNCIL MEETING
SEPTEMBER 29TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of September 29th Meeting Agenda
Roger asked to add Tree in Park to the agenda under New Business. Motion made by Amy to approve the agenda with the addition of Tree in the Park, supported by Jeff. With a unanimous vote, the motion carried.

4. Approval of the August 17th Council meeting minutes
Motion made by Amy to approve the August 17th minutes, supported by Jeff. With a unanimous vote, the motion carried.

5. Public Comment
Brian Hosticka, Local Democrat, introduced himself as a candidate running for the 91st District seat of the Michigan House of Representatives. He is an assistant prosecuting attorney for Muskegon county.

6. Correspondence
None

7. Reports from Officers
Amy will report under agenda items.
Jay advised the Planning Commission’s next meeting is October 13th. He anticipates a draft of the Master Plan to be presented to council in November or December. The PC will also be reviewing a site plan for Waypoint Dock & Deli and a concept drawing for a business that will occupy the old Village Inn location.
Carl had nothing to report.
Bill gave an update on the library. The director and another employee have taken job elsewhere. One of their 3 air conditioners need replacing. Bill also discussed plans to earn interest on the balance in their bank funds.
Jeff has been working on bids for sidewalks and questioned trimming of bushes.
Roger advised he is working on several items, removal of sidewalks, catch basins in need of repair and boat launch suggestions. Roger advised that the S curve on Bridge Street work and the sink hole on Brooks will be done when the rain clears out. Roger also spoke to Fred Younkers from the Lions’ Club. Old Fashioned Christmas will not take place this year. They will put up the Christmas Trees, walls around the picnic shelter and decorate. Roger also questioned being reimbursed for an expense. Amy suggested this be an agenda item at the next meeting. All agreed.

8. Planning Commission Appointment
Roger made a motion to appoint Alex Vickers to the Planning Commission, supported by Amy.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope (See attached motion).

9. MSU Sustainable Built Environment Initiative
Ann shared an email with Amy, Jay, Roger, and Jen Cross from Planning Commission about a design concept program through MSU. Amy agreed to research it. She contacted Wayne Beyea at MSU. He advised they work with local government for design concepts like downtown beautification. They discussed design work for the acquired park property and beautification of streetscape on 3rd Avenue. The students would work with professionals and community to gather ideas for their renderings. An application would need to be filled out, including letters of support. Amy checked with David Jirousek and he felt this would be the next step in the implementation of the Master Plan. A discussion took place and the council is in favor of Amy pursuing this further. There could be a cost involved. Amy will report at the next council meeting.

10. Playground
Amy advised she has been working with Ann and Jen Cross in the formation of a Playground Committee. They met with Rose Dillon and Bill Overkamp to discuss the library and new playground. On September 2nd they met with Jeremy Bosman, Sinclair Recreation at Pomona Park. Two locations were discussed. The group visited playgrounds in the area and provided input to Jeremy. He will provide concept drawings for review. There are ways to reduce the cost, a Community Build where volunteers work with Sinclair Recreation to install the playground, grants available through Game Time (the manufacturer of the equipment), Smiley and other fundraising ideas. The goal is to complete the project in 2022.

11. Power Boxes/Photo Eyes on 3rd Avenue
Bill presented 3 estimates for the Power Box work. Motion made by Bill to accept the quote from Tandem Electric and not to exceed $3000.00, supported by Amy.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

12. Tree in Park
Roger advised there is a dangerous tree located near the bathroom in the Park. He presented 3 quotes. Motion made by Amy to accept the quote from Get R Cut for $1500.00 and that the work needed to be completed within 5 days, supported by Jeff.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

13. 2020 3rd Avenue Project
Jay gave an update on the project. It was delayed 3 weeks because of a sub-contractor. The new date is October 5th and they are still committed to completing the road portion of the project by the end of October. Jay has asked for an updated project schedule.

14. Village Logo/Motto
Amy thanked council for their input on the logo. She has shared the information with David Jirousek who is facilitating the work on the logo.

15. Kayak Launch
Amy advised that additional information was needed by the DNR. The requested information was submitted, and we have received approval for the funding. The project has been postponed til next spring due to COVID-19 and the high-water levels.

16. Public Comment
None

17. Warrants
Motion made by Bill to approve the warrants, supported by Roger.
Roll Call AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

18. Adjournment
Motion made by Amy to adjourn the meeting at 8:09pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

*  *  *

Click the image below for the attachment to the Village of Fruitport’s September 29, 2020, Council Meeting Minutes (PDF format).

VILLAGE OF FRUITPORT
COUNCIL MEETING
August 17th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles (joined at 7:02pm) and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of August 17th Meeting Agenda
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of the July 27th Special Council meeting minutes
Motion made by Jeff to approve the July 27th minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Correspondence
Ann read a thank you note to council from Sue Halter, Dancing into Sunset, and a congratulations letter from Senator Bumstead about receiving the MNTRF kayak launch grant.
A craft show has been scheduled for September 19th. Council discussed that the vendors need to abide by the Governor’s Order that is in place at that time and keep track of people limiting it to the number allowed for outdoor events at the time.

7. Reports from Officers
Amy will report under agenda items.
Carl discussed the speed issue on Bridge Street. Roger advised that council needs to change the ordinance to not allow over 3 axle trucks. The item will be put on next month’s agenda.
Bill has been working with the DPW Supervisor Justin to move electrical down on electric poles so that is in unnecessary to have a bucket truck when setting up the Christmas lights.
Bill will get quotes and present at a future meeting.
Jay advised the Planning Commission is going to have a Special meeting on August 27th to discuss goals and objectives for the Master Plan. He anticipates a draft of the Master Plan to be presented to council in October or November.
Jeff questioned if there could no parking signs on Bridge Street before the bridge and up to the S curve. Carl agreed and mentioned they would need to be removed during Old Fashioned Days. Jeff has spoken to Christian Concrete about removal of some sidewalks in the Village. No other company has responded to his calls. He will have a quote by the next council meeting.
Jeff questioned the 3 drains at Maple & 6th Street. He said they always need to get dug out. Roger asked that he get together with him to show him the issues.
Roger discussed a tree that a resident removed a tree that was in the Village road right of way. He advised the Village attorney is on vacation and will check into the issue upon his return.

8. New pickup truck
Bill reviewed the cost of a new pick-up truck through MIDeal. Going through MIDeal the cost is reduced approximately 30%. Motion made by Bill to purchase a new pickup truck with the specifications provided to the council for a cost not to exceed $31,872.00, supported by Carl.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

9. Bridge Street curb
Roger reviewed the 3 quotes with council. Motion made by Carl to accept the bid from M&M Concrete in the amount of $2300.00 paid out of the Major Streets Fund, supported by Jeff.
Roll Call
AYES: Rothenberger, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Village Logo/Motto
Amy referred council to the questions that David Jirousek provided about a new logo. She will send out an email to council to gain their input. Amy will compile the data for discussion at the next council meeting.

11. 2020 3rd Ave Project
Jay advised that he and Roger attended a pre-construction meeting today. He anticipates the road project starting the first week of September and taking 4-6 weeks to complete. The total project with the new traffic signal will be completed by the end of November.

12. Kayak Launch
a. Design Update – Matt Levandoski from Prein and Newhoff reviewed the change in layout for the kayak launch due to high water levels. The new design will not impact our grant. The changes were slight modifications. Council asked questions about the new design. Amy advised that she spoke to the coordinator from the DNR and the change is fine if it does not change the items that gave us points toward the grant award. The cost may go down which would lower the Village match.

b. Resolution – See attached resolution.

13. Public Comment
None

14. Warrants
Motion made by Carl to approve the warrants, supported by Jeff. With a unanimous vote, the motion carried.

15. Adjournment
Motion made by Amy to adjourn the meeting at 8:10pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JULY 27th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Jeff Guiles and Ann LaCroix
Absent: Jay Bolt, Bill Overkamp and Donna Pope (excused)

3. Approval of July 27th Special Council Meeting Agenda
Roger asked that Tree Removal be added under New Business. Motion made by Jeff to approve the agenda with the addition of Tree Removal, supported by Carl. With a unanimous vote, the motion carried.

4. Approval of July 20th Council meeting minutes
Motion made by Amy to approve the July 20th council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
None

6. Brooks Drain
Roger discussed the repairs and quote for the drain on Brooks road. Jeff questioned if they could do concrete instead of asphalt. Roger agreed to check. Motion made by Jeff to accept Tiles’ bid of $7564.00 and for the costs to be split 50/50 between the Local Streets fund and the General Fund, supported by Amy. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

7. 8th Street Drain
Roger discussed the repairs and quote for the drain on 8th Street. Motion made by Jeff to accept a bid of a cost not to exceed $3935.00, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

8. Tree Removal
Roger presented a quote for $2500.00 for the removal of 2 trees in the road right of way in the Village. A discussion took place about additional bids. Roger agreed to get additional bids. Motion made by Amy for the Village of Fruitport to approve a contract that does not exceed $2500.00 from the Major Street fund for the removal of 2 trees, supported by Carl. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

9. 2020 3rd Avenue Project
Roger reviewed a report provided by Jay regarding the bid received for the 2020 3rd Avenue project. The total cost for the road resurfacing and new traffic signals is $837,093.85. The Village cost is $226,054.85. The remaining costs are covered by grants. Motion made by Roger to fund the Village portion of the project with $100,000.00 from the Major Streets fund and $126,054.85 from the General Fund. Roll call
AYES: Haack, Rothenberger, Guiles and Rothenberger.
NAYS: None
Absent: Bolt, Overkamp and Pope.

10. Bridge Street
a. Speed Study – Carl reported he spoke to Sergeant Al Avery of the Michigan State Police regarding lowering the speed limit on Bridge Street. Sergeant Avery advised that State law prevents us for changing the speed limit.

b. Repair of Curb – Roger discussed repairing the curb on Bridge Street. Justin Clish, DPW Supervisor is checking with Matt Hulst of Prein & Newhoff for a guidance in the repair of the curb. Carl suggested that local concrete companies should be able to offer a solution. Roger will check into the repair further and report back to council.

11. Buoy Application
Roger advised that it is too late to apply to the DNR for temporary buoy placement for this year. He will follow up next February to start the process next year.

12. Public Comment
None

13. Adjournment
Motion made by Amy to adjourn the meeting at 6:35pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk/Treasurer

The Village Council meeting will be held on Monday September 21st  at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
AGENDA
SEPTEMBER 21ST, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of September 21st Council Meeting Agenda
4. Approval of August 17th Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Planning Commission Appointment
9. MSU Sustainable Built Environment Initiative
10. Playground
11. Power boxes/Photo Eyes on 3rd Avenue

Old Business
12. 2020 3rd Ave Project
13. Village Logo/Motto
14. Kayak Launch

15. Public Comment (Limited to 3 minutes each)
16. Warrants
17. Adjournment

VILLAGE OF FRUITPORT
AGENDA
AUGUST 17th 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of August 17th Council Meeting Agenda
4. Approval of July 27th Special Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business

8. New pickup truck

Old Business

9. Bridge Street curb
10. 2020 3rd Ave Project
11. Village Logo/Motto
12. Kayak Launch
a. Design Update
b. Resolution

13. Public Comment (Limited to 3 minutes each)
14. Warrants
15. Adjournment

The Village Council meeting will be held on Monday August 17th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
COUNCIL MEETING
July 20th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:02pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Will Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of July 20th Council Meeting Agenda
Roger requested that two additional items be added to the agenda. Downtown Design & Concept under New Business and Buoys under Old Business. Motion made by Amy to approve the agenda with the additional items added, supported by Jeff. With a unanimous vote, the motion carried.

4. Approval of the June 15th and June 22nd Council meeting minutes
Motion made by Amy to approve the June 15th minutes, supported by Carl. With a unanimous vote, the motion carried. Motion made by Amy to approve the June 22nd minutes, supported by Carl. With a unanimous vote, the motion carried.

5. Public Comment
Todd Dunham, Fruitport Township resident, introduced himself to council and stated that he is running for Fruitport Township Supervisor in the next election. Todd gave his background information to the Council.

6. Correspondence
Ann reminded council that members that are running in the next election need to get their information to the Township no later than tomorrow before 4pm.
Ann reviewed that due to COVID-19 their will be a decrease in state revenue sharing and MDOT funding. We will need to spend cautiously until more information is received on the financial impact of COVID-19.

7. Reports from Officers
Amy advised that she picked up a check for $7107.00 from Muskegon County for the Senior millage funding. Amy made a motion to allocate $500.00 of the funding to Sue Halter, Dancing into Sunset, supported by Roger.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Carl discussed the necessary repair at the curb on Bridge Street. Roger advised the DPW Supervisor is working on quotes. Carl discussed the latest Governor’s Executive order and the mandate of wearing masks. Carl advised that anyone entering the DPW garage is required to wear a mask, including all Village elected officials. The office is closed and access to the building by anyone should be at a minimum due to COVID-19 and OSHA regulations. All employees should wear masks when together and practice social distancing. A discussion took place and council agreed. Carl then questioned if the boat launch attendant/s wears a mask when approaching vehicles and people with less than the 6 feet of social distancing. Roger agreed to ask the boat launch to wear a mask if unable to keep the social distancing of 6 feet.
Bill advised he is researching the cost of a new pick-up truck for the DPW crew.
Jay reviewed the meeting with the resident of 157 8th street regarding driveway flooding. Roger agreed to contact the resident to give feedback. Jay advised he sent out a report on Norris Creek to council. He gave a brief overview of the report. Jay also advised of a meeting regarding a property on 8th Street. There may be a request for land division and a variance.
Jeff working on sidewalks that need to be ripped up.
Roger had nothing to report.

8. Safe deposit box at 5/3rd bank
Roger advised that we have a safe deposit box at 5/3rd bank, and we do not know what is in it or where the key is. Motion made by Roger to have the box opened by the bank of a charge not to exceed $145.00, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Motion made by Roger to remove Donna Pope and Carolyn Lemler as authorized parties on the safe deposit box and add Ann LaCroix and Roger Vanderstelt as the authorized parties, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

9. Ditch repair on Pontaluna between 4th & 6th
Roger reviewed a quote from Muskegon County to repair a ditch on Pontaluna between 4th & 6th. Motion made by Roger to have the repair done at a cost not to exceed $3500.00 and if a new culvert is necessary the homeowner will purchase it, supported by Bill.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Guard rails and Curbs quote
Roger shared a quote for guard rails and curbs and suggested to discuss at budget time next year.

11. Bike path and Boat Launch Quote
Roger reviewed quotes to have the bike path, boat launch and 4th Street parking to be sealed and striped. A discussion took place about waiting to do the boat launch when the new kayak launch is in place. Jay made a motion to reseal the bike path at a cost not to exceed $1770.00, supported by Bill.
Roll call AYES: Overkamp
NAYS: Haack, Rothenberger, Jay, Jeff and Roger
Absent: Pope.
The item will be reviewed again next year.

12. Downtown Design and Consultation Services
Jay discussed a conceptual design proposal for the intersection of Third and Park. A discussion took place. Motion made by Roger to contract Horizon Community Planning to perform the services for an amount not to exceed $4700.00, supported by Jay.
Roll call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt
NAYS: Overkamp
Absent: Pope

13. Village Motto/Logo
Amy reviewed information received from Horizon Community Planning to be the liaison to the Village in creating a new logo. The cost would be $2000.00. It would not include a motto. Amy advised that she recently went through the process at WMSRDC and the pricing was similar. Motion made by Amy to contract Horizon Community Planning for the services at a cost not to exceed $2000.00, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

14. 2020 Third Avenue
Jay advised that the quotes for the project have been received. The lowest bid was Michigan Asphalt. The cost has increased since the original quotes. A discussion took place and Jay will research more information and a special council meeting will be held next Monday at 6pm to further discuss the project.

15. Bridge Street Grant
The grant was successfully received. It is for Fiscal year 2023.

16. Kayak Launch
Amy received an email from Matt Levandoski, Prein & Newhoff regarding the survey that was recently completed at the proposed kayak launch site. Matt stated that the lake levels will make it difficult or impossible. They will need to change the configuration and reduce the size. Amy advised the funding has been delayed due to COVID. Roger discussed seeking donations towards the Village costs for the new kayak launch.

17. Boat Launch
A. New sign – council reviewed the sign options for the boat launch. Motion made by Roger to purchase the blue sign at a cost not to exceed $500.00, supported by Jay.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope
Roger reviewed the decision to increase the fine for 3 axle trailers at the boat launch. An amendment to the ordinance is required along with publishing the change prior to it becoming effective. Council reviewed the amendment. Motion made by Roger to amend the boat launch ordinance, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

18. Storage Building at DPW
Roger reviewed the quotes for a new storage building. It was decided to table the item at this time.

19. Buoy Application
Roger reviewed the temporary buoy application. A public hearing is required then council would vote on a resolution. The hearing needs to be published and the timeframe for the process may not be completed for this boat season. Roger will check with the DNR to see if an application should still be completed this year or if we need to wait until next year. This will be tabled until the special council meeting on Monday July 27th.

20. Public Comment
None

21. Warrants
Motion made by Roger to approve the warrants, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

22. Adjournment
Motion made by Bill to adjourn the meeting at 8:58pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

The Village Council meeting will be held on Monday July 27th at 6pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 6pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
AGENDA
JULY 27TH, 2020
SPECIAL COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of July 27th Special Council Meeting Agenda
4. Approval of July 22nd Council meeting minutes
5. Public Comments (limited to 3 minutes each)

New Business

6. Brooks Drain
7. 8th Street Drain

Old Business

8. 2020 3rd Ave Project
9. Bridge Street
—a. Speed study
—b. Repair of curb
10. Buoy Application

11. Public Comment (Limited to 3 minutes each)
12. Adjournment

Click the image below for the Village of Fruitport’s June 22, 2020, Council Meeting minutes‒with its attachment (PDF format).

VILLAGE OF FRUITPORT
COUNCIL MEETING
JUNE 15TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt, Will Overkamp, Donna Pope and Ann LaCroix

3. Approval of June 15th Council Meeting Agenda
Motion made by Bill to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of May 18th council meeting minutes
Motion made by Donna to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. Correspondence
None

7. Reports from Officers
None

8. 2019-2020 Audit Review
Calvin Meeusen, CPA reviewed the last fiscal year audit in detail. He discussed all 3 of the Village Funds, Major Streets, Local Streets, and the General Fund. Calvin gave the Village an A+ rating.

9. Dancing into Sunset 2020 Season
Sue Halter addressed the council regarding the upcoming season. Sue would like to start the 2020 season on July 2nd. The council agreed to that date. She will follow the social distancing guidelines that are in place at the time.

10. New Storage Building at DPW
Roger reviewed multiple bids with the council. Council requested additional information. It will be reviewed again at the next council meeting.

11. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. Bidding will take approximately on July 10th.

12. Bridge Street Bridge Grant
Jay advised that the Bridge Street Bridge grant has been submitted for fiscal year 2023.

13. Kayak Launch
Amy gave on update on the Kayak Launch project. The site has been surveyed by Prein & Newhoff. She discussed high water levels. She will know more in the next couple of weeks.
She will continue to update council on the status of the DNR funding.

14. Senior Millage
Amy advised that we received information back from Muskegon County on our application for funding of the handicap parking lot near the bandshell. We did not receive approval for the funding. Amy is waiting on information regarding the $7000.00 funding.

15. Boat Launch
a. Update – Roger gave an update on the boat launch use. He has been down at the launch every weekend assisting boater. He advised that our boat launch attendant is starting on July 3rd. Roger advised that the boat launch area, 4th Street parking and bike path need to be recoated.

b. New Sign – Roger advised that we need a new sign at the Boat Launch area. Ann will contact Compass designs for a couple of drawings and quotes to be presented at the next council meeting.

c. Veterans/Annual Permits – both Roger and Amy have been asked if we provide free or discounted annual boat launch passes to disabled veterans. We currently do not. Council discussed an agreed that we should provide discounted passes to all veterans. Carl suggested a discounted rate of $25.00. Council agreed and will discuss implementing it when setting the boat launch fees for next year.

16. Public Comment
Denise Kelly, 157 8th Avenue, questioned her request from the last council meeting about the road in front of her home. Roger agreed to contact Asphalt Paving and will go to the site with another council member to review it.

17. Warrants
Motion made by Jeff to approve the warrants, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope (who dropped off call at 8:00pm.)

18. Adjournment
Motion made by Amy to adjourn the meeting at 8:20pm, supported by Carl. With a unanimous vote, the motion carried.

Submitted by,
Ann LaCroix – Clerk

VILLAGE OF FRUITPORT
AGENDA
JULY 20TH, 2020
COUNCIL MEETING

1. Call to Order
2. Roll Call
3. Approval of July 20th Council Meeting Agenda
4. Approval of June 15 and June 22nd Council meeting minutes
5. Public Comments (limited to 3 minutes each)
6. Correspondence
7. Reports from Officers

New Business
8. Safe deposit box at 5/3rd bank
9. Ditch repair on Pontaluna 4th to 6th Street
10. Guard Rails and Curb Quote
11. Bike Path & Boat Launch Quote

Old Business
12. Village Logo/Motto
13. 2020 3rd Ave Project
14. Bridge Street Grant
15. Kayak Launch
16. Boat Launch
—-a. New Sign
—-b. Amendment to Boat Launch Ordinance
17. Storage Building at DPW

18. Public Comment (Limited to 3 minutes each)
19. Warrants
20. Adjournment

The Village Council meeting will be held on Monday July 20th at 7pm. Due to COVID-19 it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
COUNCIL MEETING
MAY 18TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm.

2. Roll Call
Present: Roger Vanderstelt, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope, Bill Overkamp (excused)

3. Approval of May 18th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote the motion carried.

4. Approval of April 29th Special council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

5. Public Comment
Denise Kelly, 157 8th Avenue questioned the road pavement near her home. She said it causes run off to the east. Roger agreed to check into it for her.

6. Correspondence
Ann read the Declaration of State of Emergency for Muskegon County. Amy suggested the protocol going forward is to share the information with residents. All agreed.

7. Reports from Officers
Amy will report under agenda items.
Carl – nothing to report.
Jeff – nothing to report.
Jay – will report under agenda items.
Roger – nothing to report.

8. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. Jay advised that on May 12th that the obligated federal funding was approved. The bidding will take place in July. The project will be scheduled for August through October 2020.

9. Bridge Street Grant
Jay gave an update on the grant process. Frank Brechting, Brechting Bridge is working on the grant applications and it will be submitted by June 1st.

10. Kayak Launch
Amy gave an update on the kayak launch project. Prein & Newhof will survey the area this week. Once that is completed, Prein & Newhof will start developing construction plans.

11. Senior Millage
Amy advised there has been no update since the Letter of Intent and Senior Millage Municipal portion applications were submitted. She will follow up on them if no word prior to the next council meeting.

12. Boat Launch
Roger gave a report of boat launch earnings for the weekend. Roger advised the buoys will be going in soon.

13. 2019-2020 Fiscal Year Audit
Ann advised that the audit took place remotely this year. Copies of the audit will be available from our CPA in the next month. All 3 fund balances have increased this year leaving us in a good position for funding the 2020 3rd Avenue Project, Kayak Launch, and other budget items.
Ann also advised that our State Revenue Sharing payments have been decreased for the upcoming year due to COVID-19. The decrease is approximately 25%.

14. Garbage rate fee for 2020-2021
Ann advised that the garbage rates will be $132.89 this year if paid by July 31st. The delinquent fee will be $166.11 if paid after July 31st. The increase is due to increased costs billed by RMS Disposal. Motion made by Carl to approve the rates as presented, supported by Jeff.
Roll Call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope and Overkamp.

15. Public Comment
None

16. Warrants
Ann advised two additional bills have been received since emailing the bills to council. Prein & Newhof Engineering fee of $2900.00 out of the Major Street Fund and MML Workers Compensation payment of $2361.00 out of the General Fund. Motion made by Amy to approve the bills including the two additional bills, supported by Roger.
Roll Call AYES: Haack, Rothenberger, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope and Overkamp.

17. Adjournment
Motion made by Amy to adjourn at 7:53pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
AGENDA
JUNE 22nd, 2020
SPECIAL COUNCIL MEETING 

1. Call to Order
2. Roll Call
3. Approval of June 22nd Council Meeting Agenda
4. Public Comments (limited to 3 minutes each)

New Business
5. 2020 3rd Avenue Resolution
6. Boat Launch
–a. Fines
–b. Extra boat launch attendant hours

7. Public Comment (Limited to 3 minutes each)
8. Adjournment

The Village Council meeting will be held on Monday June 15th at 7pm. It will be held as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible, please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
APRIL 29, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:04pm.

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of April 29th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of April 20th council meeting minutes
Motion made by Bill to approve the meeting minutes, supported by Amy. With a unanimous vote the motion carried.

5. Public Comment
None

6. 2020 3rd Avenue Project
Jay advised that he and Roger attended a virtual meeting with MDOT and Prein & Newhof. The design phase for the project will be complete this week and out for bidding no later than June. The bids should be received in July and obligated by August. Jay and Roger requested that the project be completed August – October 2020 instead of the new projected time frame of June-August 31, 2021. The timeframe will be determined after the bidding process is completed. Ann confirmed that the village contribution for the project is in the budget. Jay will continue to update the council on the status of the project.

7. Boat Launch
A discussion took place on when to start selling daily and annual passes for the Boat Launch. Due to the Stay Home order it was determined that the boat launch will continue to be free until May 16th. At that point user will need to purchase an annual pass or daily use pass. Ann will check with the Pharmacy and Waypoint regarding their willingness to sell the annual passes again this year.

8. Public Comment
None

9. Adjournment
Motion made by Amy to adjourn the meeting at 6:48pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
COUNCIL MEETING
APRIL 20, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm.

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of April 20th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Bill. With a unanimous vote the motion carried.

4. Approval of March 30th council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. Correspondence
Ann shared an email from Sue Halter regarding the Dancing Into Sunset tentative schedule for this summer in lieu of the Governor’s Stay Home Order.

7. Reports from Officers
Amy advised the council that signs have been placed throughout the Park, Playground and Boat Launch regarding the Governor’s Stay Home Order.
Carl advised that 2 of the DPW crew will be returning to work. They will alternate days that they come in and work on necessary things that can safely be done by one person.
Jeff – nothing to report.
Jay – nothing to report.
Will – nothing to report.
Roger – nothing to report.

8. 2020 3rd Avenue Project
Jay gave an update on the 2020 3rd Avenue Project. The project has been delayed until spring of 2021 due to COVID-19. The project will go out for bidding in September. Jay and Roger will be attending a virtual meeting about the project tomorrow. Jay will provide a report to council with updates from the meeting.

9. Kayak Launch
Amy gave an update on the Kayak Launch. She anticipates an update on the grant funding in June or July.

10. Senior Millage
Amy advised that the Letter of Intent and the Senior Millage Municipal Portion application were submitted. Muskegon County Commissioner Zach Lahring contacted the Village to advise that the application could be repurposed due to COVID-19 if the Village chose to. Amy recommended sticking with the original application for the Band Shell parking lot.

11. Approval to add Delinquent 2019-2020 Garbage Bills to Taxes
Motion made by Carl to add the delinquent garbage bills to the tax bill, supported by Jeff. With a unanimous vote, the motion carried.

12. Bridge Street Bridge Grant
Jay gave an overview of the two bridges in the Village. Both are rated fair. The bridge on Bridge Street needs repair. Jay would like approval to contract Brechting Bridge and Engineering Inc. to apply for an MDOT grant for the repair work. See attached motion and resolution.

13. Public Comment
None

14. Warrants
Motion made by Roger to approve the warrants dated April 16, 2020 that were included in the council packet, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

15. Adjournment
Motion made by Amy to adjourn the meeting at 6:58pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

~

Click the image below for the Council’s Meeting attachment (PDF format).

VILLAGE OF FRUITPORT
COUNCIL MEETING & BUDGET HEARING
MARCH 30, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:01pm

2. Roll Call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger, Jay Bolt and Ann LaCroix
Absent: Donna Pope (excused)

3. Approval of March 30th Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

4. Approval of March 9th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Jeff. With a unanimous vote the motion carried.

5. Public Comment
None

6. 2019-2020 Budget
Ann reviewed the current budget and amendments. Motion made by Jeff to change expenditures for Major Streets Equipment Rent from $15,000.00 to 25,0000, to change expenditures for Local Streets Equipment Rent from 10,000.00 to 20,000.00 and to change income for General Fund Contributions from Other Funds from $25,000.00 to $45,000.00. In addition to the amendments to transfer from the General Fund to the Local Streets funds for $30,000.00 to reimburse for a portion of the drain and road repairs for this fiscal year, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

7. Lions Club Old Fashioned Days Firework permit
Motion made by Roger to approve the Lions Club Fireworks permit, supported by Jay. With a unanimous vote, the motion carried.

8. Budget Hearing
Motion made by Roger to close the regular council meeting at 7:12pm, supported by Jeff. With a unanimous vote the motion carried.
Motion made by Roger to open the budget hearing at 7:13pm, supported by Jeff. With a unanimous vote the motion carried.
Roger asked is anyone has questions about the 2020-2021 budget discussed during the previous budget meetings. Jay asked if all items discussed were included in the budget. Ann replied yes.
Roger asked if anyone would like to make a Public Comment. No comments were made.
Motion made by Roger to close the budget hearing at 7:18pm, supported by Amy. With a unanimous vote the motion carried.
Motion made by Roger to open the regular council meeting at 7:19pm, supported by Amy. With a unanimous vote the motion carried.

9. 2020-2021 Budget Adoption
Motion made by Jeff to adopt the budget as presented, supported by Jay.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Budget resolution offered by Roger (see attached), supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

10. Public Comment
None

11. Warrants
Motion made by Jay to approve the warrants, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

12. Adjournment
Motion made by Amy to adjourn the meeting at 7:28pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

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BUDGET RESOLUTION:
It is hereby resolved that the budget presented and discussed on March 30th, 2020, at a meeting of the Fruitport Village Council, be adopted as the official budget and financial guide for the General Fund, Major Street Fund, Local Street Fund, and Debt Service Fund for the fiscal year beginning April 1, 2020 and ending March 31, 2021. FURTHER: This resolution, when adopted, shall become an Appropriation Authorization whereby the Village Council shall take the necessary steps to receive and raise funds required to pay the financial obligations of the Village of Fruitport as spelled out in the aforementioned budget. Further: This resolution, when adopted, shall be the authorization for the Clerk/Treasurer to spread against the assessment rolls of the Village of Fruitport, a levy of 7.000 mills for general operating funds, to be collected in the normal manner of collecting taxes. Said taxes shall become part of funds appropriated by this Council to help pay the financial obligations of the Village of Fruitport for the fiscal year 2020/2021. FURTHER: This resolution shall declare Ann LaCroix as the Chief Financial Officer of the Village of Fruitport for the fiscal year 2020/2021. As such, she/he shall be charged with the responsibility of overseeing the budget to maintain control of both expenditures and appropriations and to make the necessary recommendations to avoid deficits.

Support Resolution ________Roger Vanderstelt______________________

Motion made by R. Vanderstelt that the Clerk/Treasurer be authorized to transfer funds as necessary to pay garbage bills, utility bills, Fuelman bills, insurance bills, wages, FICA, Federal withholding, State withholding, other bills that would result in late fees, when due, plus the purchase of postage stamps, office supplies, and extra costs for mailing correspondence.

Seconded by _Jeff Guiles_____________________
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

A Special Council meeting will be held on Wednesday April 29th at 6pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 5:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

The Village Council meeting will be held on Monday April 20th at 7pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
BUDGET MEETING
MARCH 9th, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Bill Overkamp, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles (who arrived at 6:42pm) and Ann LaCroix
Absent: Donna Pope

5. Approval of March 9th Budget Meeting Agenda
Motion made by Bill to approve the agenda, supported by Carl. With a unanimous vote the motion carried.

6. Approval of February 17th Council meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

7. Public Comment
None

8. 1445 Tractor Repair
Roger presented a quote for repair of the 1445 tractor. Council reviewed the information. Motion made by Carl to approve the quote of $2342.00, supported by Bill.
Roll Call AYES: Haack, Rothenberger, Overkamp, Bolt and Vanderstelt
NAYS: None
Absent: Pope and Guiles

9. Kayak Launch
Amy reviewed the motion that was approved at the last council meeting to approve the Scope of Services from Prein & Newhof after the project agreement has been received by the MDNR. Since that time, she has spoken to Prein & Newhof, the MDNR and the Village attorney regarding the matter. All agreed that the Scope of Services can be signed prior to receiving the project agreement from the MDNR. Motion made by Amy to recant the previous meeting motion and have President Vanderstelt sign the Scope of Services agreement for $26,000.00 now, supported by Carl.
Roll Call AYES: Haack, Rothenberger, Overkamp, Bolt and Vanderstelt
NAYS: None
Absent: Pope and Guiles

10. 2020-2021 Budget
Ann reviewed the budget items from the current year that will be carried over into the next years budget. A discussion took place about several items to be included in the 2021 budget.
Council discussed the playground and acquired park property. Amy and Ann will work on those items throughout the next fiscal year with the intention of having them included in the 2021-2022 budget.
Jay asked that $5000.00 be included in the budget for concept design services for 3rd Avenue.
Jay also discussed a grant opportunity for bridge repair. He will research the information.
Roger advised that he received an email from Advanced Pavement Marking offering to hold last years prices if we agree to use them this year. Motion made by Roger to accept their offer, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

Amy researched a memorial bench in memory of Bonnie Torrans. Amy made a motion to purchase a bench for in front of the Village Pharmacy not to exceed $1600.00 of the $3000.00 donation received in memory of Bonnie, supported by Carl.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

11. Public Comment
Eric and Crystal Brown, 15 Circle Dr questioned the speed study that was completed a few years ago and their concerns about the some of the speed limits being too high. Council member Carl responded that he is working on the concerns with the State Police.

12. Adjourn
Motion made by Amy to adjourn the meeting at 7:08pm, supported by Carl. With a unanimous motion the vote carried.

Respectfully submitted by,

Ann LaCroix
Clerk

The Village Council meeting and Budget Public hearing will be held on Monday March 30th at 7pm. Due to the Governor’s Stay Home order it will be done as a teleconference call. To participate you will need to call 1-844-474-0925 and use a passcode of 57182580 followed by the # sign. The meeting will start at 7pm but the phone line will be open at 6:45pm to allow for you to join prior to the opening of the council meeting. Just like a regular meeting the public will be given an opportunity to talk during the Public Comment portion of the meeting. If possible please mute your phone if you participate and only unmute if you make a public comment. Thank you.

VILLAGE OF FRUITPORT
COUNCIL MEETING
FEBRUARY 17TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Jeff Guiles and Ann LaCroix
Absent: Jay Bolt and Will Overkamp (excused).

5. Approval February 17th Council Meeting Agenda
Motion made by Amy to approve the agenda with the addition of Senior Millage under New Business, supported by Roger. With a unanimous vote the motion carried.

6. Approval of February 10th Budget meeting minutes
Motion made by Amy to approve the meeting minutes, supported by Carl. With a unanimous vote the motion carried.

7. Public Comment
Pat Stressman from the Lions Club requested use of Pomona Park for the annual Easter Egg hunt on April 11, 2020 and Old-Fashioned Days from May 18 – 26th, 2020. Motion made by Roger to approve the Easter egg hunt request, supported by Carl. With a unanimous vote the motion carried. Motion made by Roger to approve the request for Old Fashioned Days, supported by Carl. With a unanimous vote the motion carried.

8. Correspondence
None

9. Report from Officers
Donna had nothing to report.
Jeff had nothing to report.
Carl had nothing to report.
Amy will report under the agenda items.
Roger reported that 2nd Street has been completed. The DPW will inspect it prior to payment being made. Roger advised that the roof has a couple of leaks in it. Quotes will be obtained for the repair of the roof. The new address has been installed on the library entrance. Larger DPW direction signs have been ordered.

10. Master Plan Update
Ann advised as a follow up to the last Master Plan Update Roger asked her to contact David Jirousek regarding a logo for the Village. David advised that he has two people that he can talk to about it and to provide options. He’d like to receive input on the theme for the logo. Amy said that she is meeting with a graphic designer to work on a logo for her place of employment. Amy will check with that representative too about a Village logo.

11. 2020 3rd Avenue Project
Roger advised that Prein & Newhof are working on the Traffic Signal design. Amy advised that the request for the additional $46,000.00 of federal funds needs to be requested by the Village at the next WMSRDC Technical meeting.

12. 5th and Beech
Council reviewed the 3 bids. Motion made by Carl to accept the bid of $26,007.72 from Tiles Excavating with costs split between the Major and Local Street funds, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

13. Kayak Launch
Amy reviewed the Scope of Services from Prein & Newhof.
Motion made by Amy to approve the scope of service from Prein & Newhof not to exceed $26,000.00 once the Project agreement has been received from the DNR, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.
Amy advised that the high water levels may affect the construction timeline. She will continue to work on the project.

14. 7th & Peach Repair
Roger advised that he is waiting on the 3rd bid to be received and will report back at the next council meeting.

15. Bridge Street Repair
Roger advised one bid has been received and working on two additional bids for the work.

16. Senior Millage
Amy gave an overview of the Senior Millage that was passed a few years ago. The Muskegon County Board of Commissioners passed a resolution in November to allocate up to 25% of the annual senior millage funds to local municipalities. The Village would receive $3500.00 in Base Funding and $3607.00 in Senior Funding. The municipalities need to submit a 1 -2-page plan to receive the funding. We can work with an existing agency or partner with another municipality. Amy suggested that the funds be used for a parking lot next to the bandshell for Dancing into Sunset and other events in the Park. Commissioner Lahring was in attendance and asked that the Village not duplicate something already in process. He would support the Parking Lot idea. Amy advised that the Lions Club will contribute to the costs and she will contact Heidi Tice at Fruitport Township to discuss a partnership for the Senior Millage.

17. Public Comment
None

18. Warrants
Motion made by Jeff to approve the warrants, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Overkamp.

19. Adjournment
Motion made by Donna to adjourn the meeting at 7:44pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
BUDGET MEETING
FEBRUARY 10TH, 2020

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:02pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Bill Overkamp, Amy Haack, Jeff Guiles, Carl Rothenberger and Ann LaCroix
Absent: Jay Bolt (excused)

5. Approval of February 10th Budget Meeting Agenda
Motion made by Amy to approve the agenda, supported by Donna. With a unanimous vote the motion carried.

6. Approval of January 20th Council meeting minutes
Motion made by Bill to approve the meeting minutes with a correction to Item number 6 to change from supported by Carl to Bill, supported by Donna. With a unanimous vote the motion carried.

7. Public Comment

8. 2020 Project Proposal for Professional Services Agreement
Ann reported that she contacted Prein & Newhof as requested at the last council meeting. She reviewed the original Estimate of Probable Costs and the new Estimated of Probable Costs. All line items and increases were discussed, including the addition of paving the Park street intersection, driveway approaches and traffic signal engineering. She advised that a Proposal for Professional Engineering Services for Third Avenue for $110,000.00 has been received. Motion made by Amy to approve the $110,000.00 Prein & Newhof fee and authorization for Roger to sign it, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Amy requested that after the bids are received council review the costs for the Park Street intersection and determine if that will be included in the project.

Amy also advised that at the last WMSRDC technical meeting $46,000.00 is available in federal funds for fiscal year 2020 projects. Jay will attend the next meeting requesting the funds for the 2020 project.

9. 2020-2021 Budget
a. Personnel Committee wages and benefits recommendations – Carl reviewed the recommendation of the Personnel Committee from their January 29th meeting. Motion made by Carl to increase the DPW Supervisor, DPW worker and Clerk/Treasurer hourly wage by $1.50 per hour and the DPW part-time worker by .75 cents per hour effective April 1st,2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to match up to 3% of the Full-time employees’ gross wages in their 457 Defined Contribution Plan and to update the Personnel Policy effective April 1st, 2020, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to change from vacation, sick, personal days and floater days to a combined Paid Time Off, the amount of days will remain the same and to update the Personnel Policy effective April 1st, 2020, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

Carl made a motion to provide a monthly cell phone stipend of $50.00 to the Clerk, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

b. Boat launch permit fee – council agreed to keep the rates the same as last year. Roger requested to have the authority to have the boat launch attendant available all summer. Motion made by Carl to give Roger the authority to requests the boat launch attendant to work as deemed necessary based on weather and activity at the launch, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYS: None
Absent: Bolt

c. Park Reservations – council agreed to keep the rates the same as last year.

d. Review of fiscal year budget items. Items that haven’t been completed from this fiscal year were discussed and will be carried over to the new fiscal year.

e. Next fiscal year budget discussion – a discussion took place about ongoing projects including the 2020 3rd Avenue project, Kayak launch, Sidewalks and Drain repairs all items will be included in next years budget.

Amy advised that she received a check in the amount of $3000.00 in memory of Bonnie Torrans. Bonnie’s brother Eugene is requesting that the money go towards a bench at the kayak launch and possibly in front of the Pharmacy.

New items were discussed including a pickup truck, additional parking at the bandshell, a new shed at DPW. Items will be included in the budget and final consideration pending council approval. Bill requested that address numbers be added to the library building. Roger agreed to have the DPW crew work on. Jeff requested that the signs directing you to the DPW building be larger. Roger agreed to refer to the DPW crew.

A discussion took place about the playground. Ann advised that per Connie Smith recently met with Fruitport Community Schools and there may be a community playground installed near the schools. A discussion took place on whether to keep a playground at the park. Council all agree that the playground should stay. Amy suggested contracting a company to assist us in the process of relocating/upgrading the playground. Amy and Ann agreed to work on it.

10. Public Comment
None

11. Adjournment
Motion made by Donna to adjourn at 7:52pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s January 20, 2020, Council Meeting minutes (PDF format).

Click the image below for the Village of Fruitport’s December 16, 2019, Council Meeting minutes (PDF format).