Fruitport Schools

FCS – Personnel Committee Meeting Minutes – 05/15/18

PERSONNEL COMMITTEE
Tuesday, May 15, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, Bob Szymoniak

1. It was shared that a teacher has been selected for the transitional kindergarten program we plan to begin next fall.

2. The committee was asked their opinion on moving forward with the pool given the cost estimates for pool repair that were recently received. The committee members present did not favor spending such a large amount of money on our pool. Further use of that space will be explored in the coming months.

3. It was shared that the district received funding to employ a Community Resource Navigator. This person will perform a social work/counselor type of role in helping connect human service agencies to families in need. The person will also work with the faith community getting it organized to provide support for needy students, and related programs.

4. The resolution to transfer ½ of a lot within the Hathaway Lakes residential development from Fruitport to Spring Lake was discussed and will be on the Board agenda for action.

5. Conversation was held on student behavior and the possible causes for the increases in incidence of concerning behavior, particularly from our youngest students.

Meeting adjourned at 8:15 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 05/14/18

Business and Finance Committee
Monday, May 14, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Kate Chowning, Mark Mesbergen, and Bob Szymoniak

1. Pool
The committee discussed the pool.

2. Bargaining Update
Bob gave an update on bargaining.

3. Chartwells’ Renewal
Based on our contract with Chartwells, management fees are adjusted annually in accordance with the cpi. Management fees are adjusted to increase by 1% for the 2018-19 school year. Per the State of Michigan, Fruitport needs to approve the contract renewal agreement which will be attached with the resolution.

4. Food Service Prices
Kate discussed the federal formula to determine whether or not prices must be increased for the 2019 school year. Per the federal formula, lunch prices will have to increase. That being said, MDE has given the option for districts not to increase prices if they have a positive fund balance (Fruitport does). Kate recommended not increasing prices for the 2018-19 school year.

5. Property Exchange
Bob gave an update about the property exchange.

6. Bond Update
Bob and Mark gave an update about the bond.

7. Other – Copier RFP
Fruitport’s five year agreement with Michigan Office Solutions is up as of June 30, 2018. An RFP was created in partnership with Mona Shores and Muskegon Heights. Four bids were accepted. Jeff Grossenbacher and Mark went through the bids and are recommending accepting the bid from Michigan Office Solutions. The recommendation is to purchase the copiers (instead of leasing) using the Building and Site fund as Mark has been allocating money every year for the purchase of the copiers.

Meeting adjourned at 12:15 p.m.

Respectfully submitted by Mark Mesbergen

FCS – Board Workshop Minutes – 04/25/18

Fruitport Board of Education
Board Workshop
April 25, 2018 5:30 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 5:35 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott (arrived at 5:37 pm), Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

III. APPROVAL OF AGENDA
Item 18-051. MOTION by Franklin, SECOND by Kelly to approve the agenda with the addition of item #9 – Personnel Matter and #10 – Grant Opportunity.
MOTION CARRIED 6-0

IV.GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-052. MOTION by Cole, SECOND by Buckner to approve the Regular Meeting Minutes of April 16, 2018.
MOTION CARRIED 6-0

Jill Brott entered the meeting.

2. The board members watched a TED talk by teacher, Sarah Park.

3. Data Review
• Curriculum Director, Allison Camp gave the Board a data update. She explained how she uses data to drive instruction. She spoke about academic data from Fruitport’s testing.
• Allison spoke about Behavior Systems (PBIS). The positive effects of PBIS are evident by the lower number of suspensions.

Mark Mesbergen joined the meeting at 6:30 pm. to share information he received at the MAISD Budget Hearing.

4. Bond Project Change Order Process
• President, Dave Hazekamp shared information about the bond project change order process.

5. Trip Request Policy
• Superintendent, Bob Szymoniak discussed changing policy regarding overnight and out-of-state field trips. Bob will amend policy 2340 regarding approval of out-of-district overnight field trips wherein three tiers of potential approval exist for consideration at a future board meeting.

6. Facilities/Enrollment Growth
• Bob spoke about moving around a couple of classes in Edgewood to accommodate enrollment and growth

7. Attendance Update
• Bob shared student attendance percentages per building within the district. He also shared employee attendance information and the process he takes to encourage better attendance.

8. Pool
• Bob shared an estimate from Baruzzini (pool specialist) to repair the pool.

9. Personnel Matter
• Bob shared information on a personnel matter.

10. Grant Opportunity
• Bob spoke to the Board about a grant he has applied for. This would provide a Community Resource Coordinator at Fruitport Community Schools.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER

VII. ADJOURNMENT
Item 18-053. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:20 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Board of Education Meeting Agenda – 05/21/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Middle School Media Center
Monday, May 21, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Welcome and Middle School Update – Tim Tiefenbach
2. Techno Trojans Chairman Award
3. BPA – Colleen Robison and Cindy Briggs

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Workshop Minutes of April 25, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                    $133,272.95
Other Funds:
Early Childhood Center          1,648.24
Food Service 79,452.44
Coop Ed (ISD) Tech Millage  19,276.19
Capital Projects (BOND)     139,195.39 
Total Bill List                    $372,845.21

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Approval of the Use of an Additional Legal Firm (attachment X-1)
2. Adopt 2018-19 MAISD General Fund Operating Budget Resolution (attachment X-2)
3. Adopt Property Resolution (attachment X-3)
4. First Reading of NEOLA Volume 32, Number 2 – Board Policies (attachment X-4)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held May 14, 2018 (attachment XI-1)
2. Approval of the Michigan Office Solution Five-Year Contract (attachment XI-2)
3. Approval of the Chartwells Management Food Contract (attachment XI-3)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held May 15, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held May 17, 2018 (attachment XIII-1)
2. First Reading of Field Trip Policy (attachment XIII-2)
3. Approval of the Parent/Student Athletic Handbook (attachment XIII-3)
4. Adopt MHSAA Boys Hockey Resolution (attachment XIII-4)
5. Approval of Trip Request (attachment XIII-5)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Schedule Board Workshops (April, June, September and October)
5. High School Graduation June 8, 2018 report to the LC Walker Arena at 6:30 p.m.
6. Adult Ed Graduation June 12, 2018 at 7:00 p.m. in the Middle School auditorium
7. The Regular Board Meeting was changed to June 25, 2018 at the last board meeting

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Special School Board Meeting Agenda – 04/25/18

Fruitport Community Schools
SPECIAL SCHOOL BOARD MEETING
Wednesday, April 25, 2018 – 5:30 p.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Board Meeting Minutes of April 16, 2018 (attachment IV-1)
2. Watch a recording of one of our teacher’s TED Talk (teacher recruitment)
3. Data Review
4. Discussion on the bond project change order process
5. Discussion on changing policy regarding overnight and out of state field trip requests
6. Thinking about the future of our facilities/enrollment growth
7. Attendance update
8. Pool
9. Other

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

 

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Minutes – 04/16/18

Fruitport Board of Education
Regular Monthly Meeting
April 16, 2018 7:00 p.m.
Board of Education Meeting Room

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-043. MOTION by Franklin, SECOND by Brott to approve the agenda with the addition of Dan Hazekamp, Varsity Soccer Coach on the Personnel Report (attachment IX-7)
MOTION CARRIED 7-0

V. PRESENTATIONS
None.

VI. COMMUNICATIONS
None.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Mr. Szymoniak reminded board members of the upcoming Community Bond Meeting on April 18th. He also mentioned Prom was fast approaching and our high school “official” groundbreaking ceremony is scheduled for Monday, May 21st.

IX. CONSENT AGENDA
Item 18-044. MOTION by Cole, SECOND by Burgess to approve the Consent Agenda as listed below:
1. Approval of Regular Meeting Minutes of March 26, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
MOTION CARRIED 7-0

7. Personnel Report.
Item 18-045. MOTION by Franklin, SECOND by Brott to approve the Personnel Report with the addition of Dan Hazekamp, Varsity Soccer Coach.
MOTION CARRIED 6-0 (Abstain – Hazekamp)

X. GENERAL BOARD BUSINESS
1. Approval of the Second and Final Reading of Board Policies 5610 and 5611.
Item 18-046. MOTION by Franklin, SECOND by Buckner to approve the second and final reading of board policies 5610 and 5611 as presented.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 9, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held April 9, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: a Vehicle Replacement Schedule, the Bond Sale, and they received an update on the Budget/Enrollment.

2. Approval of Vehicle Purchases.
Item 18-047. MOTION by Buckner, SECOND by Cole to approve the purchase of two maintenance trucks (with plows) and two maintenance work vans as presented.
MOTION CARRIED 7-0

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 11, 2018.
Tim Burgess reported on a Personnel Committee meeting held April 11, 2018.
Dave Hazekamp, Tim Burgess, and Bob Szymoniak were present. The committee discussed: Retirements and Resignations along with the financial impact of the Spring Student Count on the 2018-19 Budget.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held April 11, 2018.
Jill Brott reported on a Student Affairs Committee meeting held April 11, 2018. Jill Brott, Dave Hazekamp, Allison Camp, Susan Franklin, and Bob Szymoniak were present. The committee discussed: Updated Policies 5610 and 5611, Retirements and Resignations, Enrollment/Budget, Perception Data Review, and the Groundbreaking Ceremony.

2. Approval of the Overnight Trip Requests.
Item 18-048. MOTION by Brott, SECOND by Franklin to approve Beach and Shettler’s 4th Grade Camp, June 11-13, 2018 at Camp Pendalouan, Shettler’s 5th grade trip to Chicago, June 12, 2018. MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott mentioned she attended the Fish-Fry fundraiser at the Eagles. She commented, “the High School Jazz band was fabulous!”

Kris Cole spoke about the Robotics competition in Alpena, Michigan. He was pleased with the teamwork and performance. Unfortunately they were 5 points short of qualifying for State competition. He also mentioned he heard many positive comments regarding Superintendent, Szymoniak’s attendance at the event.

Tim Burgess stated he really enjoyed the GREASE production and felt the students did a great job.

Steve Kelly expressed his appreciation for SLHS allowing our girls to use their tennis courts while ours is under construction.

Bob Szymoniak commended Board members for their involvement in the district. He stated their active visibility and support of district events were noticed and appreciated.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet May 14, 2018 at 11:30 a.m.
2. Personnel Committee will meet May 15, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet May 17, 2018 at 5:30 p.m.
4. A Board Workshop has been scheduled on April 25, 2018 at 5:30 p.m. in the Board Room.
5. MCSBA Spring Dinner, May 3, 2018 5:30pm – 8:00pm at the Lake House
6. Re-schedule June Board Meeting.
Item 18-049. MOTION by Franklin, SECOND by Brott to re-schedule the June Board Meeting. The meeting will be moved from June 18 to June 25, 2018 at 7:00 pm in the Board of Ed Meeting Room. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

XVI. REMARKS FROM THE PUBLIC
Parent, Tracy Kemmerling and her middle school son were in the audience observing the board meeting as a Boy Scout Merit Badge requirement.

XVII. ADJOURNMENT
Item 18-050. MOTION by Buckner, SECOND by Franklin to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:32 p.m.

 

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 04/11/18

Student Affairs
Wednesday, April 11, 2018
5:30 p.m. ~ Board Room
MEETING MINUTES

Attendance: Allison Camp, Susan Franklin, Dave Hazekamp, Jill Brott, Bob Szymoniak

1. Policy 5610 and 5611 were given a second reading and will be recommended to the full Board for acceptance.

2. Retirements and resignations that will be on the consent agenda for April, 2018 were discussed. Some staffing implications as a result were discussed.

3. A brief discussion was held regarding enrollment and the budget and implications for 2018/19.

4. A review of perception survey data was done. It was shown how this data then drives the school improvement process.

5. The groundbreaking ceremony and other pieces of information regarding the high school bond project and other potential bond expenditures across the district were discussed.

Adjourned at 6:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 04/11/18

Personnel Committee
Wednesday, April 11, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Tim Burgess, Dave Hazekamp, Bob Szymoniak

1. Retirements and resignations were discussed.
2. The impact of the spring 2018 count on the 18-19 budget was discussed.

Adjournment at 7:45 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 04/09/18

Business and Finance Committee
Monday, April 9, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Truck/Van Replacement Schedule
Mark discussed a potential replacement schedule that would start with this fiscal year and continue from there. There will be a board action item at the upcoming board meeting.

2. Bond Sale Update
Mark presented an update on the second series bond sale.

3. Budget/Enrollment Update
Mark and Bob presented an update on enrollment and how it could potentially impact the budget.

Meeting adjourned at 12:25 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Meeting Agenda – 04/16/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board Room
Monday, April 16, 2018 – 7:00 p.m.

I. CALL to ORDER
II. PLEDGE OF ALLEGIANCE
III. ROLL CALL
IV. APPROVAL OF AGENDA
V. PRESENTATIONS
VI. COMMUNICATIONS
VII. REMARKS FROM THE PUBLIC*
VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Regular Meeting Minutes of March 26, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                              $219,291.18
Other Funds:
Early Childhood Center                      130.60
Food Service                                 123,827.27
Coop Ed (ISD) Tech Millage                206.58
Building and Site                            10,500.00 
Total Bill List                             $353,955.63

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Capital Projects Progress Report (attachment IX-6)
7. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-7)

X. GENERAL BOARD BUSINESS
1. Approval of 2nd and Final Reading of Board Policies 5610 and 5611 (attachment X-1)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held April 9, 2018 (attachment XI-1)
2. Approval of Vehicle Purchases (attachment XI-2)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held April 11, 2018 (attachment XII-1)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held April 11, 2018 (attachment XIII-1)
2. Approval of Overnight Trip Requests (attachment XIII-2)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL
MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Board Workshop, April 25, 2018, 5:30 p.m. Board Room
5. MCSBA Spring Dinner, May 3, 2018 5:30 – 8:00 pm, The Lake House
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration. At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Regular Monthly Meeting – Minutes – 03/26/18

Fruitport Board of Education
Regular Monthly Meeting
March 26, 2018 7:00 p.m.
Shettler Media Center

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item 18-036. MOTION by Cole, SECOND by Brott to approve the agenda with the addition of Chelly Brown, Dispatcher on the Personnel Report (attachment IX-7)
MOTION CARRIED 7-0

V. PRESENTATIONS
Principal, Janelle Duffey welcomed the Board, staff, and audience to Shettler School. She introduced School Counselor, Kelly Hoekenga.

Under the leadership and direction of Kelly Hoekenga, ten Shettler students presented information on Mindfulness. They took turns describing the brain, how it works, and calming strategies such as: take a short walk, positive self-talk, pressure points, and belly breathing. Mindful kids = happy kids!

Dr. John Severson and Randy Lindquist from the MAISD reviewed their strategic goals, key areas of collaborative focus, and programs specific to the MAISD. They spoke about Project Best, Math Recovery, Early Literacy and Muskegon Made among other things. Their presentation was very insightful highlighting multiple successes over the past few years.

VI. COMMUNICATIONS
Board Secretary, Steve Kelly read aloud a thank you note from the family of Shelley Taylor, Ken Taylor’s mother.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Mr. Szymoniak addressed the MAISD Budget Review date conflict. He suggested that Mark Mesbergen attend on the Board’s behalf.

IX. CONSENT AGENDA
Item 18-037. MOTION by Cole, SECOND by Brott to approve the Consent Agenda with the addition of Chelly Brown, Dispatcher on the Personnel Report.
1. Approval of Special Meeting Minutes of March 1, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Capital Projects Progress Report
6. Approval of Personnel Report
MOTION CARRIED 7-0

X. GENERAL BOARD BUSINESS
1. Approval of the First Reading of Board Policies 5610 and 5611.
Item 18-038. MOTION by Franklin, SECOND by Brott to approve the first reading of board policies 5610 and 5611 as presented.
MOTION CARRIED 7-0

2. Approval of Rescinding Pool Repair Bidding.
Item 18-039. MOTION by Brott, SECOND by Kelly to rescind the original directive to put the pool repair out to bid in October 2017 as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Kelly, Yes; Hazekamp, Yes.
MOTION CARRIED 7-0

3. Ratification of Bond Resolution.
Item 18-040. MOTION by Kelly, SECOND by Brott to adopt the resolution authorizing issuance of bonds, payment schedule, and other matters relating thereto as presented. Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Kelly, Yes; Hazekamp, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held March 10, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held March 10, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: vehicles and a potential property exchange with Spring Lake. They received updates on: the bond, a lawsuit, and a grievance.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held March 14, 2018.
Steve Kelly reported on a Personnel Committee meeting held March 14, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed: staffing, rescinding the pool bid, virtual programming and a potential property exchange with Spring Lake. They received updates on: the bond, a lawsuit, and a grievance.

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held March 14, 2018.
Jill Brott reported on a Student Affairs Committee meeting held March 14, 2018. Jill Brott, Dave Hazekamp, Allison Camp, Susan Franklin, Rob Rogers and Bob Szymoniak were present. The committee discussed: transitional kindergarten, rescinding the pool bid, and a potential property exchange with Spring Lake. They received updates on: the bond, a lawsuit, virtual programming, and a grievance.

2. Approval of the Overnight Trip Requests.
Item 18-041. MOTION by Brott, SECOND by Cole to approve DECA’s National Conference, April 20 -25, 2018 in Atlanta, GA ~ BPA’s National Conference, May 9 -13, 2018 in Dallas, TX as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about Black History Month and Quiz Bowl at Shettler. Both were very successful programs that ended with a pizza party. Jill also mentioned a postcard she received from Prosecutor, DJ Hilson inviting the community to a panel discussion on the effects of marijuana.

Steve Kelly commended the Fruitport Competitive Cheer coaches and team who received their highest score at Districts recently. He highlighted many of their accomplishments this year including various sportsmanship acknowledgements. He also mentioned that Winterguard placed 2nd.

Kris Cole gave a ROBOTICS update and mentioned the Team Spirit award they recently won. He was also very proud of GREASE, the musical, performed by students on March 23rd and 24th .

Bob Szymoniak reminded board members of the upcoming MCSBA Spring Dinner on May 3rd.

Dave Hazekamp spoke about a recent Community Business Breakfast. He was pleased with the positive updates happening in our area. Dave complimented Ken Erny and the Fruitport Athletic Hall of Fame committee for another spectacular event!

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet April 9, 2018 at 11:30 a.m.
2. Personnel Committee will meet April 11, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet April 11, 2018 at 5:30 p.m.
4. A Board Workshop has been scheduled on April 25, 2018 at 5:30 p.m. in the Board Room.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 18-042. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:24 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Student Affairs Committee Meeting Minutes – 03/14/18

Student Affairs Committee
Wednesday, March 14, 2018
4:00 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Jill Brott, Susan Franklin, Dave Hazekamp, Rob Rogers, Allison Camp, Bob Szymoniak

1. An update on virtual programming was given citing two high school students that needed a virtual option. More on this as it develops.

2. A brief discussion was held concerning a law suit that had been filed the previous week against the district.

3. The committee was informed that a spreadsheet updating bond expenditures would be part of the monthly Board packet moving forward.

4. An update on progress toward offering a Transitional Kindergarten program for the fall of 2018 was given.

5. A property transfer concerning a lot that was divided between Fruitport Community Schools and Spring Lake Public Schools was discussed.

6. The committee was informed that there would be a Board Action Request on the Board’s upcoming agenda that would request rescinding a directive to put pool repairs out for bid last October.

Adjournment at 5:17 p.m.

FCS – Personnel Committee Meeting Minutes – 03/14/18

PERSONNEL COMMITTEE
Wednesday, March 14, 2018
7:00 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, Tim Burgess, Bob Szymoniak

1. A brief update on a pending lawsuit was presented.

2. A brief update on a pending grievance was presented.

3. Committee members were informed that an updated bond spreadsheet will be part of the financials in every Board packet as we move forward with the bond project.

4. It was discussed that in order to staff the new Transitional Kindergarten program the district would need to hire a paraprofessional, but a hiring a new teacher at this time was not necessary. That said, to staff this position there may be involuntary transfers among elementary teachers.

5. It was discussed that the Board would be asked to rescind an action they approved last summer to go out for bid regarding repairs to the pool. Currently our construction manager is working with our new operations director to get a more comprehensive and accurate picture of the repairs needed and associated cost of bringing the pool back online.

6. A property exchange with Spring Lake was discussed regarding a lot in the Hathaway Lakes subdivision that is part in the Spring Lake school district and part in Fruitport. In order to make the lot completely part of the Spring Lake district, they are willing to give a small parcel of property to Fruitport in exchange.

7. Virtual programming for students unable to attend day school was briefly discussed.

Adjourned at 8:00 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 03/12/18

Business and Finance Committee
Monday, March 12, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Truck/Van Replacement Schedule
Mark discussed a potential replacement schedule that would start this fiscal year and continue from there on.

2. Bond Update
Mark presented options for board reports related to the bond.

3. Law Suit Update
Bob presented an update on the law suit.

4. Grievance Update
Bob presented an update on a grievance.

5. Spring Lake Property Exchange
Bob presented an update on a potential property exchange with Spring Lake.

Meeting adjourned at 12:31 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport of Education Special Board Meeting – Minutes – 03/01/18

Fruitport Board of Education
Special Board Meeting
March 1, 2018 7:30 a.m.
Board Room

I. The Special Meeting of the Board of Education was called to order at 7:30 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Tim Burgess.

III. APPROVAL OF AGENDA
Item 18-031. MOTION by Franklin, SECOND by Brott to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-032. MOTION by Franklin, SECOND by Brott to approve the Regular Meeting Minutes of February 19, 2018.
MOTION CARRIED 6-0

2. Title IX Compliance Officer Resolution.
Item 18-033. MOTION by Franklin, SECOND by Brott to adopt a resolution naming Amanda Krentz as a Title IX compliance officer, replacing Karlie Parker in all Board Policies and Administrative Guidelines for Fruitport Community Schools. Roll Call: Brott, Yes; Buckner, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes. Absent – Burgess.
MOTION CARRIED 6-0

3. High School Bond Bid Package #1.
Item 18-034. MOTION by Franklin, SECOND by Brott to approve Owen-Ames-Kimball Co. be authorized to issue a Letter of Intent, in the amount indicated, to McCormick Sand per attachment, pending confirmation that all requirements of the Contract Documents have been met. Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, a contract be awarded to McCormick Sand by Fruitport Community Schools.
MOTION CARRIED 6-0

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
Bob gave an update on a personnel issue.

VII. ADJOURNMENT
Item 18-035. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 6-0

The meeting adjourned at 7:42 a.m.
Respectfully submitted,

Steve Kelly, Board Secretary

Fruitport Board of Education Regular Monthly Meeting – Minutes – 02/19/18

Fruitport Board of Education
Regular Monthly Meeting
February 19, 2018 7:00 p.m.
Board Room

I. The Regular meeting of the Board of Education was called to order at 7:01 p.m. by Board President, Dave Hazekamp.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL:  Present – Jill Brott , Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. APPROVAL OF AGENDA
Item  18-022.  MOTION by Brott, SECOND by Buckner to approve the agenda with the elimination V-2 “Science Projects – Kathy Six.”
MOTION CARRIED 7-0

V. PRESENTATIONS
Christ McGuigan and Janelle Mair presented information on “Kickstart to Career.” This financial incentive program is being offered to all Muskegon County incoming kindergarteners. Muskegon’s Community Foundation will deposit $50 into a savings account to be used toward future education. It is their hope that this amount will grow over time and help cultivate a culture of career education.

VI. COMMUNICATIONS
Board Secretary, Steve Kelly read aloud a thank you note from the family of Gene Young.

VII. REMARKS FROM THE PUBLIC
None.

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS
None.

IX. CONSENT AGENDA
Item 18-023.  MOTION by Cole, SECOND by Buckner to approve the Consent Agenda as presented.
1.   Approval of Special Meeting Minutes of February 16, 2018
2.   Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3.   Acceptance of Student Activity Summary Report
4.   Acceptance of Credit Card and Utilities Report
5.   Approval of Personnel Report
MOTION CARRIED 7-0

Bob welcomed John Winskas back and thanked Fred Wilks and Darrick Brown for their efforts during the interim.

X. GENERAL BOARD BUSINESS
1. Approval of the High School Bond Project Bids.
Item 18-024.  MOTION by Franklin, SECOND by Brott to authorize Owen-Ames-Kimball Co. to issue Letters of Intent, in the amount indicated, to contractors and suppliers listed per attached, noting the amendment for bid category 2 as presented, pending confirmation that all requirements of the Contract Documents have been met.  Furthermore, that upon receipt by Owen-Ames-Kimball Co. of the appropriate documentation, contracts be awarded to these contractors and suppliers by Fruitport Community Schools.
MOTION CARRIED 7-0

2. Approval of the 2018-19 School of Choice Resolution.
Item 18-025.  MOTION by Franklin, SECOND by Cole to adopt the 2018-19 School of Choice Resolution as presented.  Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Kelly, Yes; Hazekamp, Yes.
MOTION CARRIED 7-0

XI. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held February 12, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held February 12, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed: the Bond Budget, the Building and Site Budget, and Vehicles.

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held February 13, 2018.
Steve Kelly reported on a Personnel Committee meeting held February 13, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed: hiring an Operations Director, a Personnel Matter, the Superintendent Evaluation, and a Bond Update was given.

2. Approval of the 2016-17 Superintendent’s Evaluation.
Item 18-026.  MOTION by Kelly, SECOND by Buckner to approve the 2016-17 Superintendent Evaluation of Bob Szymoniak with a rating of highly effective as presented.
MOTION CARRIED 7-0

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held February 14, 2018.
Jill Brott reported on a Student Affairs Committee meeting held February 14, 2018.  Jill Brott, Dave Hazekamp, Allison Camp, Susan Franklin, Lauren Chesney, Rob Rogers and Bob Szymoniak were present. The committee discussed: New Art Classes at the high School level. Two reinstatement hearings were scheduled but families were a no-show.

2. Approval of New High School Art Course Offerings.
Item 18-027.  MOTION by Brott, SECOND by Franklin to approve the additions of Introduction of Art and Ceramics II to the high school curriculum as presented.
MOTION CARRIED 7-0

3. Approval of the Overnight Trip Requests.
Item 18-028.  MOTION by Brott, SECOND by Franklin to approve DECA’s State Conference, March 9-11, 2018 in Detroit, MI ~ Techno Trojans District Competition March 9-11, 2018 in Mishawaka, IN, ~ Techno Trojans District Competition April 5-7, 2018 in Alpena, MI as presented.
MOTION CARRIED 7-0

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS
Jill Brott spoke about the magnificent PBIS assembly at Shettler.

Kris Cole mentioned GREASE, the musical, on March 23rd and 24th, a welding opportunity for students in Mr. Stahl’s classroom, a LOWE’s grant awarded to Mr. Stahl, and the beginning of a Robotics league at Shettler.  He also commented on the Chalkboard Project at the high school and believes it is making a positive difference.

Bob Szymoniak thanked Busche Aluminum Technologies for their financial donation to the Fruitport food service angel fund.

Steve Kelly commended the Fruitport Competitive Cheer coaches and team who received their highest score at Districts recently.  He indicated they were just shy of making it to the Regional competition.

XV. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet March 12, 2018 at 11:30 a.m.
2. Personnel Committee will meet March 14, 2018 at 7:00 a.m.
3. Student Affairs Committee will meet March 14, 2018 at 4:00 p.m.
4. Reschedule March Board Meeting.
Item 18-029.  MOTION by Cole, SECOND by Brott to reschedule the March Board Meeting to March 26, 2018 at 7:00 p.m. due to a scheduling conflict.  Roll Call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Kelly, Yes; Hazekamp, Yes.
MOTION CARRIED 7-0
5. A Board Workshop has been scheduled on April 25, 2018 at 5:30 p.m. in the Board Room.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. ADJOURNMENT
Item 18-030.  MOTION by Buckner, SECOND by Cole to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 7:46 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

Fruitport School Board Special Board Meeting – Minutes – 02/16/18

Fruitport Board of Education
Special Board Meeting
February 16, 2018 11:30 a.m.
Board Room

I. The Special Meeting of the Board of Education was called to order at 11:34 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL:  Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

Also in attendance – Matt Hulswit, Tom Kaywood, Mark Mesbergen, Pat Noyes, Gary Peasley, Matt Slagle, Bob Szymoniak, and Fred Wilks,

III. APPROVAL OF AGENDA
Item 18-019.  MOTION by Brott, SECOND by Buckner to approve the agenda as presented. MOTION CARRIED 7-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-020.  MOTION by Brott, SECOND by Cole to approve the Regular Meeting Minutes of January 22, 2018.
MOTION CARRIED 7-0

2. High School bond Work Bid Update
• Matt Hulswitt reviewed the bid categories and contractors.

V. REMARKS FROM THE PUBLIC
None.

VI. OTHER
None.

VII. ADJOURNMENT
Item 18-021.  MOTION by Buckner, SECOND by Brott to adjourn. MOTION CARRIED 7-0

The meeting adjourned at 1:02 p.m.

Respectfully submitted,
Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 02/14/18

Student Affairs Committee
Wednesday, February 14, 2018
4:00 p.m. ~ Superintendent’s Office
Meeting Minutes

Attendance: Jill Brott, Susan Franklin, Dave Hazekamp, Rob Rogers, Lauren Chesney, Allison Camp, Bob Szymoniak

1.   Two new courses are being recommended for the high school after having had two readings and the support of Instructional Council.  They are Introduction to Art and Ceramics II.  The Student Affairs Committee recommended these courses for Board approval.

2.   Two reinstatement hearings were to be held but the families in question did not submit the required reinstatement paperwork and did not show.  As a result, no action was taken.

 

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 02/13/18

PERSONNEL COMMITTEE
Tuesday, February 13, 2018
7:30 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Steve Kelly, Dave Hazekamp, Tim Burgess, Bob Szymoniak

1.   A discussion was held regarding the recommended hire of John Winskas to be our new Operations Director.  The recommendation for hire will be placed on the consent agenda of the February Board of Education meeting.

2.   A personnel matter was discussed with no need for action at this point.

3.   Concluding the superintendent evaluation process was discussed and will be placed on the Board agenda for approval.

4.   A bond update was given regarding the bidding process.

 

Adjourned at 8:30 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 02/12/18

Business and Finance Committee
Monday, February 12, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1.   Bond Budget
Mark and Bob discussed the bids and how it has impacted the bond budget.

2.   Building and Site Budget
The Building and Site budget was discussed as the bids for the high school are known.

3.   Vehicles
Mark presented an update on our maintenance and ground fleet.

 

Meeting adjourned at 12:40 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport School Board Special Meeting – Agenda – 02/16/18

Fruitport Community Schools
SPECIAL SCHOOL BOARD MEETING
Friday, February 16, 2018 – 11:30 a.m.
Board of Education Meeting Room

AGENDA

I. CALL to ORDER

II. ROLL CALL

III. APPROVAL OF AGENDA

IV. GENERAL BOARD BUSINESS
1. Approval of Board Meeting Minutes of January 22, 2018 (attachment IV-1)
2. High School Bond Work Bid Update

V. REMARKS FROM THE PUBLIC*

VI. OTHER

VII. ADJOURNMENT

 

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing one opportunity for the public to comment during the meeting. Members of the audience may wish to bring issues to the Board of Education for board consideration. Time limits may be placed if a large number of individuals would like to address the board.

Fruitport Board of Education Meeting Agenda – 02/19/18

Fruitport Community Schools
BOARD OF EDUCATION MEETING
Board of Education Meeting Room
Monday, February 19, 2018 – 7:00 p.m.

I. CALL to ORDER

II. PLEDGE OF ALLEGIANCE

III. ROLL CALL

IV. APPROVAL OF AGENDA

V. PRESENTATIONS
1. Kickstart to Career – Chris McGuigan and Janelle Mair
2. Science Projects – Kathy Six

VI. COMMUNICATIONS

VII. REMARKS FROM THE PUBLIC*

VIII. SUPERINTENDENT/ADMINISTRATIVE REPORTS

IX. CONSENT AGENDA
1. Approval of Special Meeting Minutes of February 16, 2018 (attachment IX-1)
2. Approval of Bills (attachment IX-2)
General Fund                         $255,713.60
Other Funds:
•  Early Childhood Center              937.95
•  Food Service                             5,953.00
•  Coop Ed (ISD) Tech Millage    3,118.92
•  Capital Projects (Bond)       190,432.42
Total Bill List                        $456,155.89

3. Acceptance of Monthly Financial Report and ACH Transactions (attachment IX-3)
4. Acceptance of Student Activity Summary Report (attachment IX-4)
5. Acceptance of Credit Card and Utilities Report (attachment IX-5)
6. Approval of Personnel Report (includes confirmation of new hires, resignations, retirees, and transfers) (attachment IX-6)

X. GENERAL BOARD BUSINESS
1. Approval of High School Bond Project Bids (attachment X-1)
2. Approval of the 2018-19 School of Choice Resolution (attachment X-2)

XI. BUSINESS & FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
Elroy Buckner, Chairperson
1. Report of Committee Meeting held February 12, 2018 (attachment XI-1)

XII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
Steve Kelly, Chairperson
1. Report of Committee Meeting held February 13, 2018 (attachment XII-1)
2. Approval of the Superintendent’s Evaluation (attachment XII-2)

XIII. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
Jill Brott, Chairperson
1. Report of Committee Meeting held February 14, 2018 (attachment XIII-1)
2. Approval of New High School Art Courses (attachment XIII-2)
3. Approval of Overnight Trip Requests (attachment XIII-3)

XIV. BOARD MEMBER REPORTS AND DISCUSSIONS

XV. AGENDA ITEMS FOR FUTURE MEETINGS & SCHEDULING OF SPECIAL MEETINGS
1. Schedule Business & Finance Committee Meeting
2. Schedule Personnel Committee Meeting
3. Schedule Student Affairs Committee Meeting
4. Re-schedule March Board Meeting from March 19 to March 26, 2018. Roll Call Vote…
5. MCSBA Spring Dinner, May 3, 2018 5:30 – 8:00 pm, The Lake House
6. Schedule Board Workshops (April, June, September and October)

XVI. REMARKS FROM THE PUBLIC*

XVII. ADJOURNMENT

 

*Time is provided for members of the audience to address the Board of Education regarding any topic including items on the agenda. The board is providing two opportunities for the public to comment during the meeting. The first is for people who wish to bring issues to the Board of Education for board consideration.
At the end of the meeting the board will provide a brief opportunity for community members to comment on activities and/or discussion that took place during the board meeting. Time limits may be placed if a large number of individuals would like to address the board.

FCS – Board Workshop Minutes – 01/10/18

Fruitport Board of Education
Board Workshop
January 10, 2018 6:00 p.m.
Board Room

I. The Workshop of the Board of Education was called to order at 6:00 p.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Elroy Buckner, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly. Absent – Jill Brott and Tim Burgess.

III. APPROVAL OF AGENDA
Item 18-001. MOTION by Buckner, SECOND by Cole to approve the agenda as presented.
MOTION CARRIED 5-0

IV. GENERAL BOARD BUSINESS
1. Approval of Regular Meeting Minutes.
Item 18-002. MOTION by Buckner, SECOND by Franklin to approve the Regular Meeting Minutes of December 11, 2017.
MOTION CARRIED 5-0

2. Superintendent Evaluation Work
•  Board members discussed the superintendent’s evaluation.

3. Schedule Quarterly Board Workshops
•  Board members were asked to select 4 months to hold Board Workshops.
It was decided to schedule workshops for April, June, September and October.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. OTHER
•  Board members were asked to think about grouping all committee meetings into one meeting. No decision was made.

•  An update was given on the football coach search.

XVIII. ADJOURNMENT
Item 18-003. MOTION by Hazekamp, SECOND by Buckner to adjourn.
MOTION CARRIED 5-0

The meeting adjourned at 8:25 p.m.

Respectfully submitted,

Steve Kelly, Board Secretary

FCS – Student Affairs Committee Meeting Minutes – 01/16/18

STUDENT AFFAIRS
Tuesday, January 16, 2018
4:30 p.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Jill Brott, Susan Franklin, Dave Hazekamp, Allison Camp, Bob Szymoniak

1. The Work-Based Learning high school curricular offering which went through two Instructional Council readings was reviewed and approved for Board action. Implementation to take place the fall of 2018 through the placement of 5 students at work sites.

2. A new Developmental Kindergarten program was reviewed and approved for Board action. Approval at the January Board meeting will allow for continued development of the program toward implementation the fall of 2018.

3. Virtual School for Non-Traditional Students was discussed for informational purposes. Development of the program needs to continue and then be run through Instructional Council for two readings before placed on a Board agenda. Should all go according to plan, the program could be implemented upon Board approval. This would be an on-line program designated for students with health concerns keeping them from school and also for expelled/suspended students.

4. PBIS surveys were discussed and the committee was asked to review the surveys as were presented and offer any feedback before the surveys are implemented. These surveys are primarily for perception and will help drive future PBIS programming.

5. It is being recommended from the committee to no longer count alternative education students in the overall high school student count as reported to the MHSAA for “class” determination.

6. Student behavior was discussed with an emphasis on the importance of fully implementing all the elements of PBIS in order to maximize programming for our most difficult students.

Adjournment at 5:30 p.m.

Respectfully submitted by Bob Szymoniak

FCS – Personnel Committee Meeting Minutes – 01/17/18

PERSONNEL COMMITTEE
Wednesday, January 17, 2018
7:30 a.m. ~ Superintendent’s Office
MEETING MINUTES

Attendance: Dave Hazekamp, Steve Kelly, Tim Burgess, Bob Szymoniak

1. During the January 22, 2018 Board of Education meeting the superintendent will request in writing that the Board go into closed session for the purposes of superintendent evaluation and then return to open session to approve the 2017 superintendent evaluation.

2. Continued dialogue was held regarding the operations director position.

Meeting adjourned at 8:30 a.m.

Respectfully submitted by Bob Szymoniak

FCS – Business and Finance Committee Meeting Minutes – 01/15/18

Business and Finance Committee
Monday, January 15, 2018
11:30 a.m., Superintendent’s Office
Meeting Minutes

Attendance: Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak

1. Budget
Changes from the Original Budget were discussed. The General Fund budget has a $518,742 unassigned budget deficit and a projected ending unassigned fund balance of $1,974,991 (6.68% of total expenditures). The Special Service Funds were also discussed.

Meeting adjourned at 12:23 p.m.

Respectfully submitted by Mark Mesbergen

Fruitport Board of Education Regular Monthly Meeting – Minutes – 01/22/18

Fruitport Board of Education
Regular Monthly Meeting
January 22, 2018 7:00 p.m.
Beach Elementary Gym

I. The Regular meeting of the Board of Education was called to order at 7:00 p.m. by Superintendent, Bob Szymoniak.

II. The PLEDGE OF ALLEGIANCE was recited.

III. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.

IV. ELECTION OF OFFICERS

President
Item 18-004. MOTION by Buckner, SECOND by Cole to nominate Dave Hazekamp for President. No other nominations were brought forth.

MOTION by Buckner, SECOND by Brott to close nominations and cast a unanimous ballot for Dave Hazekamp for President. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Superintendent Szymoniak passed the gavel to President Hazekamp.

Vice President
Item 18-005. MOTION by Franklin, SECOND by Brott to nominate Kris Cole for Vice-President. No other nominations were brought forth.

MOTION by Buckner, SECOND by Brott to close nominations and cast a unanimous ballot for Kris Cole for Vice-President. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Treasurer
Item 18-006. MOTION by Cole, SECOND by Brott to nominate Elroy Buckner for Treasurer. No other nominations were brought forth.

MOTION by Franklin, SECOND by Brott to close nominations and cast a unanimous ballot for Elroy Buckner for Treasurer. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

Secretary
Item 18-007. MOTION by Brott, SECOND by Cole to nominate Steve Kelly for Secretary. No other nominations were brought forth.

MOTION by Buckner, SECOND by Brott to close nominations and cast a unanimous ballot for Steve Kelly for Secretary. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

V. APPROVAL OF AGENDA
Item 18-008. MOTION by Cole, SECOND by Brott to approve the agenda with the addition of XI-1 Moving Fiber Due to High School Bond Project and adding “for the Superintendent’s Evaluation” to XVIII Closed Session.
MOTION CARRIED 7-0

VI. PRESENTATIONS
Beach teacher, Brian Meagher was presented with an Above and Beyond Award for his help with the Wild For Books bus this summer.

Beach teacher, Amy Carlson and students of the Beach Lego League presented information on their program. They demonstrated how they could problem solve using STEM technology and research. The students shared their “Most Innovative” trophy which they received during their November competition.

High school student, Sydney Bleich presented information on her independent study exploring Cyber Security. Her PowerPoint presentation included a newly designed website, information on Cyber Security and resources to help her followers.

Superintendent, Bob Szymoniak spoke about Board Appreciation Month. He thanked board members for their commitment to Fruitport Community Schools. Art teachers, Dawn Jacobson, Robin Latsch, and Macy King, along with their students presented each board member with a beautifully framed piece of student artwork in honor of Board Appreciation Month.

VII. COMMUNICATIONS
Board Secretary, Steve Kelly read aloud a thank you note from Maribeth Clarke.

VIII. REMARKS FROM THE PUBLIC
None.

IX. SUPERINTENDENT/ADMINISTRATIVE REPORTS
Superintendent, Bob Szymoniak gave a bond update explaining the need to add the Fiber Move to the agenda. He stated that ground breaking of the high school project will happen in late March or early April depending on the weather. He also made the Board aware that bids will be awarded at the February Regular board meeting.

X. CONSENT AGENDA
Item 18-009. MOTION by Brott, SECOND by Buckner to approve the Consent Agenda as presented.
1. Approval of Workshop Minutes of January 10, 2018
2. Acceptance of Bills, Monthly Financial Report, and ACH Transactions
3. Acceptance of Student Activity Summary Report
4. Acceptance of Credit Card and Utilities Report
5. Approval of Personnel Report
MOTION CARRIED 7-0

XI. GENERAL BOARD BUSINESS
1. Approval of the Fiber Move.
Item 18-010. MOTION by Franklin, SECOND by Buckner to approve the expenditure of $31,015 of bond funds to move fiber due to the High School Bond Project as presented.
MOTION CARRIED 7-0

XII. BUSINESS AND FINANCE COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 15, 2018.
Elroy Buckner reported on a Business and Finance Committee meeting held January 15, 2018. Dave Hazekamp, Elroy Buckner, Kris Cole, Mark Mesbergen, and Bob Szymoniak were present. The committee discussed the budget.

2. Approval of the 2017-18 General Fund Budget Amendment.
Item 18-011. MOTION by Buckner, SECOND by Brott to approve the General Fund budget amendment as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

3. Approval of the 2017-18 School Service Fund Budget Amendment.
Item 18-012. MOTION by Buckner, SECOND by Brott to approve the School Service Fund budget amendment as presented. Roll Call Vote: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; and Kelly, Yes.
MOTION CARRIED 7-0

XIII. PERSONNEL COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 17, 2018.
Steve Kelly reported on a Personnel Committee meeting held January 17, 2018. Dave Hazekamp, Steve Kelly, Tim Burgess, and Bob Szymoniak were present. The committee discussed going into closed session for the superintendent evaluation and the operation director position.

XIV. STUDENT AFFAIRS COMMITTEE REPORTS & RECOMMENDATIONS
1. Report of committee meeting held January 16, 2018.
Jill Brott reported on a Student Affairs Committee meeting held January 16, 2018. Dave Hazekamp, Allison Camp, Jill Brott, Susan Franklin, and Bob Szymoniak were present. The committee discussed: Work-Based Learning, Developmental Kindergarten, Virtual School for Non-Traditional Students, PBIS Surveys, MHSAA Class Determination and Student Behavior.

2. Approval of Developmental Kindergarten.
Item 18-013. MOTION by Brott, SECOND by Franklin to approve a Developmental Kindergarten program beginning with the 2018/19 school year as presented.
MOTION CARRIED 7-0

3. Approval of the MHSAA Student Count for Class Purposes.
Item 18-014. MOTION by Brott, SECOND by Kelly to approve eliminating Alternative High School students in the overall Fruitport High School student count as reported to the MHSAA for class determination purposes as presented.
MOTION CARRIED 7-0

4. Approval of Fruitport High School Work-Based Learning Curricular Program.
Item 18-015. MOTION by Brott, SECOND by Franklin to approve the implementation of a Work-Based Learning curricular program as presented.
MOTION CARRIED 7-0

5. Approval of Overnight Trip Requests.
Item 18-016. MOTION by Brott, SECOND by Franklin to approve the following overnight trip requests: Business Professionals of America, March 15-18, 2018, Grand Rapids, MI; Fruitport Bands and Choirs, May 5-6, 2018, Chicago, IL; Fruitport High School Cross Country State Meet, November 2-3, 2018, Brooklyn, MI.
MOTION CARRIED 7-0

XV. BOARD MEMBER REPORTS AND DISCUSSIONS
None.

XVI. AGENDA ITEMS for FUTURE MEETINGS & SCHEDULING OF ANY SPECIAL MEETINGS
1. Business and Finance Committee will meet February 12, 2018 at 11:30 a.m.
2. Personnel Committee will meet February 13, 2018 at 7:30 a.m.
3. Student Affairs Committee will meet February 14, 2018 at 4:30 p.m.
4. Board Workshops will be held in April, June, September, and October but no official dates were set.

XVII. REMARKS FROM THE PUBLIC
Community Member, Dave Rutz addressed the board regarding apprenticeship training through the Sheet Metals Worker Union 7 and schools. He suggested that the Board consider companies who offer an apprenticeship training program when awarding bids. Mr. Rutz invited the superintendent and board members to tour his training facility.

Edgewood Principal, Amy Upham spoke about Spellmasters. She explained that after the January 22nd competition, six students would advance to the Regional Spelling Bee held at our middle school on February 27th.

XVIII. CLOSED SESSION FOR THE SUPERINTENDENT’S EVALUATION
Item 18-017. MOTION by Hazekamp, SECOND by Cole to move into Closed Session. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

The Board moved into Closed Session at 8:42 p.m.
The Board returned to Regular Session at 9:19 p.m.

XIX. ADJOURNMENT
Item 18-018. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 9:20 p.m.

Respectfully submitted,

Steve Kelly
Board Secretary

Maribeth Clarke
Recording Secretary

FCS – Board Workshop Minutes – 10/10/17

Fruitport Board of Education
Board Workshop
October 10, 2017 7:00 a.m.
Board Room

I. The Workshop of the Board of Education was called to order at 7:01 a.m. by Board President, Dave Hazekamp.

II. ROLL CALL: Present – Jill Brott, Elroy Buckner, Tim Burgess, Kris Cole, Susan Franklin, Dave Hazekamp, and Steve Kelly.
Franklin entered the meeting at 7:03 a.m.

III. APPROVAL OF AGENDA
Item 17-120. MOTION by Brott, SECOND by Burgess to approve the agenda as presented.
MOTION CARRIED 6-0

IV. GENERAL BOARD BUSINESS
1. Approval of Workshop Meeting Minutes.
Item 17-121. MOTION by Buckner, SECOND by Brott to approve the Workshop Meeting Minutes of September 25, 2017.
MOTION CARRIED 6-0
Cole entered the meeting at 7:08 a.m.

2. District’s FOCUS on EXCELLENCE.
Superintendent, Bob Szymoniak gave an update on Fruitport’s FOCUS on EXCELLENCE.

3. Construction Project.
Board President, Dave Hazekamp spoke about the construction project. A recommendation was made to form a committee to meet with the construction manager on an as needed basis. Further discussions will take place before appointing a committee.

4. Superintendent Evaluation.
Superintendent, Bob Szymoniak discussed the superintendent evaluation. Board Trustee, Susan Franklin reminded the Board they had discussed breaking up the evaluation into quarters for time purposes.

5. Lacrosse Cooperative Agreement.
Athletic Director, Ken Erny spoke about coop lacrosse with Mona Shores, Catholic Central and West Michigan Christian.

XVI. REMARKS FROM THE PUBLIC
None.

XVII. OTHER
None.

XVIII. CLOSED SESSION
Item 17-122. MOTION by Hazekamp, SECOND by Kelly to move into Closed Session. Roll call: Brott, Yes; Buckner, Yes; Burgess, Yes; Cole, Yes; Franklin, Yes; Hazekamp, Yes; Kelly, Yes.
MOTION CARRIED 7-0

The Board moved into Closed Session at 7:40 a.m.
The Board returned to Regular Session at 8:15 a.m.

XIX. ADJOURNMENT
Item 17-123. MOTION by Buckner, SECOND by Brott to adjourn.
MOTION CARRIED 7-0

The meeting adjourned at 8:16 a.m.

Respectfully submitted,

Steve Kelly
Board Secretary