Click the image below for the Village of Fruitport’s November 18, 2019, Regular Council Meeting minutes (PDF format).

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
OCTOBER 28TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack (left at 6:20 excused), Bill Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix
Absent: Carl Rothenberger (excused)
Also present: Planning Commission members Devere Bendixen, Sam Ajwah, Jeff Jacobs and Jon Sigman

5. Approval of October 28th Special Council Meeting Agenda
Motion made by Amy to approve the agenda, supported by Jeff. With a unanimous vote the motion carried.

6. Public Comment
None

7. Master Plan – David Jirousek, Horizon Community Planning
David referred council to a Master Plan Update – Kick-Off Meeting agenda. He reviewed the Meeting Objectives, Intent and Focus, Project Scope and Milestones, General Goals of Past Plan and Elements of New Plan, Obstacles and Challenges and Opportunities. Discussion took place on the individual agenda items. An Open House Public Planning Session was scheduled for December 9th from 5:30pm to 7:00pm.

8. 5th and Beech Project
Jon from Tiles Excavating addressed the councils’ questions regarding hog brushing the new park property. Jon also reviewed his bid for the repair at 5th and Beech. A discussion took place. Motion made by Jeff to contract Prein & Newhof to provide an engineered drawing for the project not to exceed $5000.00 in cost, supported by Jay.
Roll call AYES: Pope, Bolt, Guiles and Vanderstelt
NAYS: Overkamp
Absent: Haack and Rothenberger

9. Public Comment
None

10. Adjournment
Motion made by Donna to adjourn at 7:40pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
OCTOBER 21ST 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jay Bolt, Jeff Guiles and Ann LaCroix.
Absent: Donna Pope (excused)

5. Approve the agenda for the October 21st Council meeting
Motion made by Amy to approve the October 21st agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of September 30th Special Council meeting minutes
Motion made by Amy to amend the minutes to change a sentence under Officers Reports from She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project to Roger and Jay will attend the meeting to seek funding for the 2020 3rd Avenue project. Supported by Jeff, with a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that the library contract was sent to council as a follow up from last months meeting. She also contacted Donna directly to discuss the contract. Ann advised that there will be training available from the Michigan Municipal League for council members in January. She will send the information out to council. Ann read a letter from Jay Bolt, Planning Commission Secretary regarding the upcoming Public Hearing on October 24th.

9. Reports from Officers
Carl had nothing to report.
Bill had nothing to report.
Jeff questioned the curb on Bridge Street and the missing ADA pad on 3rd Avenue. Roger will address the questions at the next staff meeting.
Roger advised that he spoke with the contractor who sent in a bid over the council approved bid and the contractor agreed to remain with the original bid pricing. Roger also advised he has a contractor set up to brush hog the new park property. A discussion took place and Roger will get a clarification on the bid that was quoted.
Jay advised that there are a couple of candidates for the upcoming vacancies on the Planning Commission. He is reviewing the candidates with Roger. Jay advised that he attended the meeting with WMSRDC, and the Village was awarded an additional $115,000.00 federal grant for the 2020 3rd Avenue Project. Jay also advised that Roger designated him as the Project Supervisor to work with Prein and Newhof on the 2020 3rd Avenue Project.
Amy attended a meeting with Fruitport Community Schools, Fruitport Schools, and others regarding a potential Safe Route to Schools grant application. There are grants available for bike paths and sidewalks to assist students in getting to school safer by walking, biking, etc.

10. Fruitport Village Recreation Plan
Amy reviewed the Fruitport Village Recreation Plan draft with council. Jay suggested multiple changes. A discussion took place. Amy made a motion to approve the draft of the plan with Jays comments, supported by Jeff.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
A notice will be published for a 30-day public review period and a Public Hearing. The Public Hearing will take place at the December council meeting.

11. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann reviewed the magazine and on-line services available through Livability Muskegon. She gave a range of costs for advertising. The ad is due in November. A discussion took place and due to the quick deadline council will table until the next budget year.
Amy advised that Muskegon Area First has been changed over to the county and we will no longer have an annual fee associated with it.

12. Electrical Quotes for Marquee and Park Sign
Ann reviewed a quote for replacing the electrical wire to the marquee, lighting for the park sign and installing a LED light for the flagpole. Ann advised that council previously approved $2500.00 for the new park sign, electric and landscaping. The costs for landscaping and electrical exceed that budget. Motion made by Carl to accept the 3 bids as presented $1600.00 for new marquee electric, $1380.00 for light for park sign and $145.00 to install an LED light for the flagpole, supported by Jeff.
Roll call: AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Landscaping for both locations was discussed. Motion made by Carl to landscaping for the new Marquee and Park sign at a cost not to exceed $4000.00, supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

13. WMSRDC appointments
Roger explained that he would like Jay to be appointed to the Technical Committee for WMSRDC instead of Justin. Motion made by Carl to change our Technical Committee representative from Justin to Jay, supported by Roger.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope
Justin will accompany Jay to meetings when it is necessary.

14. Budget Review
Ann provided a mid-year budget review and advised of items that need to be amended. Motion made by Jay to amend the budget as presented in the 10-21-19 budget document (see attached for details of motion), supported by Amy.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None
Absent: Pope

15. 5th and Beech
Amy provided background information about a Drainage review performed by Eng. for the Drain Commission’s office. This document was shared with the Village by the Drain Commissioner for the Village’s consideration in forming a drain district of which the Village did not move forward on. After deciding to not move forward on the drain district, the Village contracted with Prien and Newhoff for engineering cost estimates for drainage upgrades/repairs. Amy explained the document was meant to be utilized in discussions with Fruitport and Third Avenue businesses at the northwest corner of Pontaluna and Third to come up with a cost sharing agreement for drain upgrades/repairs.
Roger went reviewed 3 bids to repair the drain at 5th and Beech with the council. A discussion took place and the item was tabled until the next council meeting.

16. Public Comment
None

17. Warrants
Motion made by Bill to approve the warrants, supported by Carl.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

18. Adjournment
Motion made by Carl to adjourn at 9:15pm, supported by Amy. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

*     *     *

10-21-19 BUDGET AMENDMENTS

GENERAL FUND
TAX REVENUE FROM $200,000.00 TO $250,000.00
RECREATION EXPENDITURES FROM $44,000.00 TO $50,000.00
CONTINGENCY FROM $70,000.00 TO ZERO
SPECIAL PROJECTS FROM $9400.00 TO $60,000.00
TRANSFERS TO OTHER FUNDS FROM $9000.00 TO $150,000
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $290,239.00

MAJOR STREETS
ADD CONTRIBUTIONS FROM OTHER FUNDS $60,000.00
CAPITAL OUTLAY STREET IMPROVEMNETS FROM $18,000.00 TO $78,000.00
CONTINGENCY FROM $68,000.00 TO ZERO
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $148,602.00

LOCAL STREETS
CONTRIBUTIONS FROM OTHER FUNDS FROM $9000.00 TO $90,000.00
CAPITAL OUTLANY STREET IMPORVEMENTS FROM $13,000.00 TO $90,000.00
PROJECTED FUND BALANCE AT END OF FISCAL YEAR $37,042.00

Click the image below for the Village of Fruitport’s September 30, 2019, AMENDED Regular Council Meeting minutes (PDF format).

by Larry J Pellet

Villagers of Fruitport will soon have some welcomed improvements coming to their beloved town, as council members have voted unanimously to pass Resolution No. 2019-3 allowing for the resurfacing of 3rd Ave, as well as new traffic signals to be installed, replacing the two current ones on the same corridor.

According to the meeting minutes incurred during their June 24th gathering, and subsequent released emails from the council, the project from Pontaluna to Park St. is slated to begin in the Spring of 2020, as part of a master plan layed out in 2015.  To help fund the $605,300 project, federal grants have been obtained, and the levy has been raised from 5.5 mills to 7 mills.  The additional tax raise will bring in an estimated $55,000, which will cost an extra $90 annually to each household.

Recent mill history indicates that the millage was reduced in 2006 due to national and local economic hardships, from 7.5 to 5.5 Mills.  Despite financial struggles and turnover in personnel, the village has maintained an A+ financial rating that continues to this day.

Village officials note the decrease in federal funding both in recent years and seen as trending, as a hindrance to the publics wants and needs of such projects as improved sidewalks, newer construction equipment, landscaping and beautification projects and improved lighting along 3rd Ave.

The approved development, engineered by Prein-Newhof, also proposed adding curbs and gutters, as well as sewer and sanitation infrastructure, but council members voted down the idea due to adverse cost that would be accrued to property owners.

Last resurfaced in 1998, 3rd Ave has stood the test of time.  An estimated 15,800 vehicles travel down the road daily in 2-way traffic.  The new surfacing project will take 3-6 months to complete and is expected to last for up to 15 years.  Due to resurfacing alone without curbs and gutters, access points to business and residential properties will not be reconfigured.  However, traffic patterns will be altered to allow for construction and some backups could occur.

Of special interest are the new traffic signals, which will be synchronized to better improve traffic flow and are fully funded by federal dollars.  The new signals will consist of more efficient LED lighting and will be biker and pedestrian friendly, with safer crossing mechanisms.

As for the list of improvements to Pomona Park, procurement and development of playground property, village signage and funding for lakefront activities and facilities, as well as the aforementioned projects, the council states, “to assure success in accomplishing the above cited projects to meet the communities needs and desires, it will require more community interaction, development, planning and local funding…smaller village funded projects will help mitigate the reduction of federal and state funding anticipated in the future.”

As always, copies of board minutes can be located on their website at www.villageoffruitport.com.

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
SEPTEMBER 30TH 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Amy Haack, Carl Rothenberger, Jay Bolt, Jeff Guiles, Bill Overkamp (arrived at 7:03pm excused) and Ann LaCroix

5. Approve the agenda for the September 30th Council meeting
Motion made by Carl to approve the September 30th agenda, supported by Amy. With a unanimous vote, the motion carried.

6. Approval of September 16th Council meeting minutes
Amy asked that excused be added to arrival times for Jay and Bill. Ann advised she needs to correct numbering of minutes starting with Marquee. Motion made by Carl to approve the minutes with the changes, supported by Amy. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that the Exotic Animal Event schedule for October at Pomona Park has been cancelled.

9. Reports from Officers
Donna the book sale at the library was a success. Donna also advised about a water issue. A discussion took place about the library contract with the Village. Ann agreed to send out the contract to council.
Jeff had nothing to report.
Amy advised that the Kayak Launch grant additional information has been submitted. She contacted the director of LGROW to submit expert documentation regarding Norris Creek and additional information.
Amy shared with council that WMSRDC has an extra $190,000.00 in available federal funds. There is a special meeting on Thursday October 3rd for project selection for the funds. She will attend along with Roger and Jay to seek funding for the 2020 3rd Avenue project.
Amy advised that she attended a Safe Routes to School meeting. The goal is to get children safely back and forth to school. It’s possible the Village may receive funding for bike path and sidewalk repairs located near the school. She will continue to attend meetings.
Jay advised the Planning Commission met on September 26th and came to a recommended solution to the zoning map. Four parcels are involved in the changes. Letters were sent to the 4 parties. Jay met with each of them. A Public Hearing is scheduled for October 24th at 7pm.
Carl had nothing to report.
Bill had nothing to report.
Roger advised that Ann will work at the office on Monday, Tuesday and Thursday. She will work remotely from home on Wednesday. Roger advised the council that Jay is the Village Project Supervisor for the 2020 3rd Avenue Project and will attend Prein & Newhof meetings.
David Jirousek has signed the contract for the Master Plan. Lastly, Roger advised that the new woodchipper will arrive tomorrow.

10. Marquee
Ann reviewed the 3 quotes for a new Marquee. A discussion took place about each Marquee. Motion made by Carl to purchase the Marquee from Postema Sign for $23,265.00, supported by Jeff.
Roll call AYES: Rothenberger, Overkamp, Bolt, Guiles, Vanderstelt
NAYS: Pope and Haack.

11. Sidewalk repair quotes
Three quotes were discussed for sidewalk repairs. Carl made a motion to accept the bid of $5365.00 from Christian Concrete for all 3 locations after confirming a roll curb will be installed on Bridge Street, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Roger agreed to contact Christian Concrete to confirm the roll curb and discuss an invoice that was submitted for 6th Avenue.

12. Personnel Committee Items
Carl advised that the clerk provided dental and vision rates for our full-time employees. He also advised that a personal day was in the old personnel policy and not in our new policy and would like to add it back. Motion made by Carl to provide dental and vision for our full-time employees at a monthly rate not to exceed $200.00 and to add a personal day for all employees. Also, to update the Personnel Policy to reflect these changes, supported by Jeff.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYS: None

13. Livability Muskegon – Muskegon Lakeshore Chamber of Commerce
Ann advised that she met with a contractor representing the Chamber of Commerce. There is a magazine promoting the Muskegon Lakeshore area as well as an on-line magazine. She shared the magazine with council and questioned if they would like to advertise the Village in the magazine. The ad is due November 1st. The council will consider and table until the next council meeting.

14. Public Comment
None

15. Adjournment
Motion made by Donna to adjourn at 8:40pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s September 16, 2019, AMENDED Regular Council Meeting minutes (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
SEPTEMBER 16TH 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Amy Haack, Will Overkamp (arrived at 7:03pm), Jay Bolt (who arrived at 7:16pm) and Ann LaCroix.
Absent: Carl Rothenberger

5. Approve the agenda for the September 16th Council meeting
Motion made by Amy to approve the September 16th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the August 19th Council meeting and the August 26th Special Council meeting
Motion made by Amy to approve the August 19th council meeting minutes and the August 26th special council meeting, supported by Jeff. With a unanimous vote, the motion carried. Motion made by Amy to approve the July 31st Special Council meeting minutes, supported by Jeff.

7. Public Comment
None

8. Correspondence
Ann shared a new design provided by Compass signs for the Pomona Park sign.

9. Reports from Officers
Donna reported that the Library is doing well.
Jeff had nothing to report.
Amy advised that we received the preliminary scores for the Kayak Launch Grant application. We currently have 350 points of the 520 points possible. There are areas that we will be able to provide supplemental information to increase our points. Amy shared a copy of the points document and Ann will email a copy to council.
Bill questioned the 120-day probation period for 2 employees. Both have completed the 120 days. A Personnel Committee meeting will be scheduled soon.
Roger advised that McCormick Sand has completed the sink hole repair project on Beech Street. The culvert was completely rotted out.
Jay gave an update on the Planning Commission’s last meeting. They drafted letters for 4 parcels that are affected by the proposed changes to the zoning map. Jay has met with each party and foresees no issues. A public hearing will take place soon regarding the Proposed changes to the Zoning Map.

10. Recognition of Planning Commission member
Jay presented Michael Michelli with a Distinguished Service Award. The Council and Planning Commission thanked him for his service to the Village of Fruitport Planning Commission.

11. Fruitport Village Recreation Plan
Amy reviewed the Recreation Update Action Plan draft, the Goal & Objectives draft and the Historic Accomplishment drafts with the council. Stephen Carlson will attend next month’s council meeting. A Public Hearing will take place and then go to council for approval of the plan. It needs to be submitted to the DNR by January. Amy made a motion to approve the drafts of the Action Plan, Goal & Objective and Historical Accomplishments, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Guiles and Vanderstelt
NAYS: None
Absent: Bolt and Rothenberger

12. 2020 3rd Avenue Report
Roger advised Prein and Newhof continue to work on the project schedule.
Marquee
Ann presented 4 quotes for a new Marquee to the council. A new logo will need to be created for the Marquee. A discussion took place. Jay made a motion to table this item until the next council meeting, supported by Amy. With a unanimous vote the motion carried. Ann will work on a new logo.

13. Horizon Community Planning Proposal
Amy reviewed the proposal from David Jirousek with the council. A discussion took place. Amy made a motion to accept the proposal as presented at a cost $16,500.00, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

Jay made a motion to have Dave Bossenbroek, Village attorney draft a contract for the Horizon Community Planning Proposal, supported by Roger.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

14. Wood chipper
Roger explained that the DPW crew needs a wood chipper. They need to trim branches prior to the snowplow season. They would be able to repurpose the wood chips in the park. Roger presented two quotes. A discussion took place. Motion made by Jay to approve $2850.00 and any additional tax and shipping costs for the purchase of a wood chipper. The DPW crew will determine which chipper to purchase, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

15. Sidewalk repair quotes
Roger reviewed two quotes for sidewalk repair at 5/3rd bank, the library and bridge street. A discussion took place. The item is tabled for the next meeting. Roger will provide pictures of the work that needs to be completed and verify the current quotes and possibly provide a third quote.

16. Public Comment
Mike Michelli commented on the sidewalk quote process and that a scope of project is helpful in getting bids. Mike also commented on the Village hiring a Planning contractor and how helpful the services can be.

17. Warrants
Motion made by Donna to approve the warrants, supported by Amy.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Rothenberger

18. Adjournment
Motion made by Donna to adjourn the meeting at 8:18pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
AUGUST 26TH 7PM

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Amy Haack, Bill Overkamp, Jeff Guiles and Jay Bolt.
Absent: Donna Pope

5. Approval of August 26th Council Meeting Agenda
Motion made by Bill to approve the meeting agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Public Comment
None

7. Sink hole on Beech between 7th & 8th
Roger reviewed the issue with the sink hole and the need for repair. He provided 3 quotes for the work. A discussion took place regarding the quotes. A motion was made by Carl Rothenberger to accept the bid of $14,800.00 from McCormick Sand, Inc. for Storm Sewer Crossing Repair on Beech Street between 7th & 8th Avenue with a payment from the Local Streets Fund, with the addition of payment upon completion and inspection of work, any changes to the quote must be received in writing and approved prior to work being down and that it is completed by September 6th, 2019, supported by Jeff Guiles.
Roll call AYES: Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYS: None
Absent: Pope

8. Removal of Buoys
Roger advised that Bill Stone offered to remove the buoys for us at a cost of $100.00. Discussion took place and it was decided to stay with the current company for the removal of buoys.

9. Donated Park Property
Council had approved brush hogging the new park property in the spring and it has not been done. A discussion took place and Roger agreed to call Paul Schultz to have the work completed.

10. Public Comment
None

11. Adjournment
Motion made by Carl to adjourn at 7:58pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s August 19, 2019, Regular Council Meeting minutes‒with its attachment (PDF format).

VILLAGE OF FRUITPORT
COUNCIL WORK SESSION
AUGUST 12Th, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6pm.

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Jay Bolt, Donna Pope, Jeff Guiles, Ann LaCroix and Will Overkamp (arrived at 6:24pm)
Absent: Carl Rothenberger

5. Approve the agenda for the August 12th Council Work Session
Motion made by Donna to approve the August 12th meeting agenda, supported by Jay. With a unanimous vote, the motion carried.

6. Public Comment
None

7. Boat Launch Attendant Hours
Roger discussed the boat launch attendant hours. We currently have 7 on call hours remaining for the season. He advised the boat launch revenue is up over $6000.00 from this time last year. Roger made a motion to add 25 additional hours to the available on call hours for the remainder of the summer, supported by Donna.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYES: None

8. Recreation Master Plan
Stephen Carlson from WMSRDC discussed the Questionnaire Results from the Visioning Session and comments received by the Village after the Visioning Session. The comments are in line with comments received when developing the current Recreation Master Plan. Stephen reviewed the questionnaire results with the Council. Stephen asked how the plan has served the community over the last 5 years. Amy responded that is a good plan and there was a lot of public input and detail acquired while developing the current plan. Stephen advised that a project doesn’t need to be specifically listed to be funded it does need to be in line with the goals and objectives of the plan.
Stephen then lead a complete review by council of the goals and objectives noting the requested changes by the council members.
The Action Plan will be addressed at the next council meeting.

9. Public Comment
None

10. Adjournment
Motion made by Donna to adjourn at 7:57pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JULY 31, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:03pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger (arrived at 6:15pm), Amy Haack, Bill Overkamp, Donna Pope (arrived at 6:20pm), Jeff Guiles and Jay Bolt.

5. Public Comment
None

6. Meet and Greet with David Jirousek, Horizon Community Planning
David met with the council and provided information about his background and services. A discussion took place about updating the Master Plan and other planning needs of the Village. David will provide a cost estimate for updating our Master Plan.

7. Public Comment
None

8. Adjournment
Motion made by Donna to adjourn at 7:31pm, supported by Amy. With a unanimous vote the motion carried.

Submitted by,
Bill Overkamp Council Member

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JULY 15TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:58pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Donna Pope, Jeff Guiles, Amy Haack, Jay Bolt and Ann LaCroix.

5. Approve the agenda for the July 15th Council meeting
Motion made by Amy to approve the July 15th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the June 15th and June 24th Council meeting minutes
Motion made by Carl to approve the June 15th council meeting minutes, supported by Donna. With a unanimous vote, the motion carried. Motion made by Amy to approve the Special Council meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence
Ann advised that Rose Dillon has provided copies of the time capsule burial ceremony flier and wooden nickels and coins from the 1969 celebration for each council member. Ann also advised that a representative from the U.S. Census office stopped by and said that there will be field workers in the Village this August doing pre-work. The representative is also available to come to a council meeting to share census information and how to encourage participation.

9. Reports from Officers
Donna reported that the Library is doing well.
Jeff advised he is waiting on callbacks from concrete companies to get bids for sidewalks.
Carl had nothing to report.
Jay advised the Planning Commission Public Hearing is this Thursday night at the DPW garage. The hearing is to review the proposed changes to the Land Use Code and Zoning Map.
Bill suggested that we ask Margo to work more weekends at the boat launch since it has been very busy on the weekend due to other launches being closed.
Roger stated in June; the Village of Fruitport Council voted to levy 7 mills for general operating funds for fiscal year 2019/2020. This is an increase of 1.5 mills above the existing 5.5 millage rate. The increase in mills will help fund future infrastructure and park improvement projects. This will cost an average household an additional $90 annually and will add approximately $55,000 annually to the general operating funds budget of the Village of Fruitport.
Roger agreed with Bill and explained that Margo the boat launch attendant has already used 33 of the 40 approved on call hours. Roger advised that she has sold 22 annual passes and that the boat launch has already generated $5700.00 more in permit sales than this time last year. Roger would like an additional 40 hours of on call time for the boat launch attendant. Motion made by Donna to approve an additional 40 hours of on call time for the boat launch attendant, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Roger also gave advised the new flail mower has been ordered.
Amy advised that the new Park Rules and Dog signs have been ordered and should be completed in the next couple of weeks. The dog waste stations have been delivered. Once the signs are done the DPW will install the signs and stations in the park.
Amy met with Dr. Reyburn regarding the property near the DPW garage that was discussed in the last council meeting. Dr. Reyburn discussed donating the property to Fruitport Schools.
Amy stated she met with the DNR coordinator regarding our application for the kayak launch grant. They met at the proposed launch site. Things went well and if our application moves forward additional information will probably be required. Amy also took a friend/colleague to the new park property to review information and get a rough estimate for the cost of a boardwalk.

10. Fruitport Village Recreation Plan Public Visioning Session
Amy explained that an excellent job was done on our current Community Recreation Master Plan, however, we must update it every 5 years to keep it current. Amy introduced Stephen Carlson from West Michigan Shoreline Regional Development Commission (WMSRDC) to discuss updating the current plan. Stephen explained the WMSRDC assists communities that need help in their planning. The current Recreation Master Plan needs to be updated by February 1st to qualify for grants in the next grant cycle. The existing plan is very well done but needs public opinion on what is there and what the community wants to see. Stephen asked everyone to break up into several small groups and answer 4 survey questions. After the groups answered the questions the information was collected by Stephen. He explained that the Village will be accepting additional input from resident and that there will be a Council Goals & Objectives Work Session on August 12th to review the information from the community.

11. Planning Commission’s Proposed Zoning Map
Jay advised that at the May 16th Planning Commission meeting the Planning Commission determined the changes that they would like to present to council regarding the Zoning Map. Jay discussed the suggested changes to the map. The new map has 5 Zoning Districts including a Mobil Home Community. Amy questioned if the mobile home district was discussed with our attorney and asked Jay if he was expecting this to be presented at the next council meeting. Jay advised the attorney was emailed the information and yes, he is looking for a decision at the next council meeting. Jay advised that the Public Hearing for the proposed updates to the Land Use Code and Zoning Map is this Thursday, July 18th at the DPW Garage, 7pm.

12. 2020 3rd Avenue Project
Roger referred the council to the schedule for the 2020 3rd Avenue Project provided by Prein and Newhof. He advised earlier in the meeting that Prein and Newhof have completed some field work for sidewalk ramps and catch basin locating. They will be sending a list of questions to us shortly that will need to be answered. They have also been working through construction phasing/detour routes.

13. Pomona Park Sign and Marquee
Roger asked council to look at the sign in their packet. It was a drawing done by Compass Design. Compass Design needs more direction from the council on what they would like before giving a quote. He would be able to use our old marquee if it becomes available. Roger also referred council to a quote for a new marquee. Compass Design suggested using Allsigns, LLC and so did our DPW Supervisor. Carl asked for 2 more quotes for the Marquee.

14. Sidewalks
Jeff stated he is waiting on callbacks from concrete companies regarding quotes for sidewalks.

15. Exploration of Horizon Community Planning
Amy directed the council to information in their packet for Horizon Community Planning. Amy has contacted David Jirousek to see if he would be interested in working with the Village of Fruitport on Planning projects. He is interested in working with the Village. Amy suggested a meet and greet with David. She will email council to set up a date for those interested in attending.

16. Sink hole on Beech between 7th & 8th
Roger advised that Justin is working with 3 contractors on getting quotes for repairing the sink hole.

17. Public Comment
None
Amy thanked everyone for coming and participating in the Visioning Session.

18. Warrants
Donna made a motion to approve the warrants, supported by Bill.
Roll call AYES: Pope, Haack, Bolt, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None

19. Adjournment
Motion made by Donna to adjourn at 8:23pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,
Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s June 24, 2019, Special Council Meeting minutes and its attachment (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
JUNE 17TH, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Carl Rothenberger, Bill Overkamp, Donna Pope, Jeff Guiles and Ann LaCroix.
Absent: Jay Bolt and Amy Haack. Also, present Dave Bossenbroek, Village attorney

5. Approve the agenda for the June 17th Council meeting
Motion made by Bill to approve the May 20th agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of the May 20th Council meeting minutes
Motion made by Roger to approve the May 20th council meeting minutes, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
Dillon Grimm from Tipping the Scales talked about having an event at Pomona Park.

8. Correspondence
Ann advised the time capsule burial ceremony is on Saturday at 1pm. She distributed post cards about a craft show in the park on July 6th.

9. Reports from Officers
Carl advised that the new DPW employee and crew are doing a great job.
Donna had nothing to report.
Bill said the Personnel Committee still needs to have a meeting regarding Personal days. Carl will schedule in the future.
Jeff distributed a list of sidewalks that need replacing. He is still working on the list and will also has contacted multiple companies for quotes.
Roger attended the Spring Lake – Lake board meeting. The water level in the lake is forecasted to continue to rise. He is working with a member of the board about the algae at the Village end of the lake. Roger said that Tiles excavating will be doing the repair at 4th and Oak soon. They have been delayed due to rain. Roger is working with the Fruitport School DPW Director about trucks going down Oak causing the issue. Roger also shared that he attended the sewer construction meeting for Tree House Day Care. During the sewer construction 3rd Ave will have a lane closed and a portion of Oak will be completely closed. The contractor will work with Fruitport Public Safety to have the message trailer out prior to closures and Ann will send out letters to the residents on Oak advising of the closure of their street and post on Facebook. The closure is anticipated to take place July 15th through August 5th.

10. Request for an Exotic Animal Event at Pomona Park
Dillon Grimm from Tipping the Scales addressed the council about holding an event at Pomona Park. Ann shared information provided by Amy (who was not present) that she contacted the Director of animal industry division of Michigan department of agriculture and rural development about exotic animals. The director advised that allowing the event at the park is fine. Dave Bossenbroek, Village attorney suggested that the Village receive proof of liability insurance and licenses prior to the event being held. Motion made by Bill to approve allowing Tipping the Scales to use Pomona Park on October 12th, 2019 to exhibit and sell, through the use of vendors, exotic animals that are legal in the state of Michigan. Furthermore, the Village fully expects the exhibitor(s) and vendors to follow state laws as they pertain to the treatment and welfare of all animals involved in this event and that the provide liability and license documentation of all vendors by the September 16th council meeting, supported by Carl. With a unanimous vote the motion carried.

11. Parks and Recreation Master Plan Update
Ann reported on behalf of Amy that the Parks and Recreation meeting went well on June 5th. New residents and Bruce Gaultney from the Lions Club attended.
Ann also referred council to the Fruitport Village Recreation Plan Update. An initial meeting took place with Stephen Carlson, WMSRDC. Roger, Ann, Amy and Bill were present.

12. Rental Unit Registration Ordinance
The ordinance was reviewed by council. Carl made a motion to adopt the Rental Unit Registration Ordinance, supported by Bill.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

The clerk will publish the ordinance and it will be effective 30 days after publication. (See attached).

13. 2020 3rd Avenue Project
Council reviewed the Probable Cost 3rd Avenue Resurfacing at a cost of $605,300.00 and the Probable Cost 3rd Avenue Resurfacing with curb and gutter at a cost of $1,024,800.00. Discussion took place. Carl made a motion to resurface 3rd Avenue with curbs and gutters at a cost of 1,024,800.00, supported by Jeff. Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt NAYES: None Absent: Bolt and Haack. Carl instructed the Clerk/Treasurer to research funding options. Ann advised the millage information is currently due and she needs to check to see if we can extend the due date. A special meeting will be scheduled.

14. Auto Flush
Roger discussed Auto Flush for the park bathrooms and the cost of $9600.00. It was determined not to replace the current flushing system at the park bathrooms.

15. Reyburn/Village Property 2nd Avenue
Tom Reyburn, 127 E Maple, approached to council to trade a portion of his property for a portion of the Village property. Attorney Dave Bossenbroek explained that the Village cannot trade property. They can vacate a street and half goes to owners on each side. Mr. Reyburn could deed property to the Village, but the Village cannot deed to someone. Dave asked Mr. Reyburn to allow him time to investigate further. This is tabled until the July meeting.

16. Audit/Budget Update
Ann gave a review of the recent audit and reviewed the Balance sheets for the General Fund, Major Street Fund and Local Street Fund and explained the current fund balances. Based on a meeting with our CPA and a review of the Village bank accounts Ann would like to close out some of the bank accounts and set up interest bearing accounts. She explained the General Fund has multiple bank accounts and she can keep track of items in Quickbooks and having extra bank accounts is unnecessary. She also asked that a transfer of the funds in the 2020 3rd Avenue account be transferred to the Major Streets fund for the 3rd Avenue project. Motion made by Carl to allow the Clerk/Treasurer to combine bank accounts and to set up accounts as necessary to earn interest on funds, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

Motion made by Carl to transfer $25094.70 from the General Fund 2020 3rd Street Fund to the Major Streets fund, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

17. Boat launch attendant hours
Roger reviewed the dates for the boat launch attendant for this year he also asked for the authority to add additional dates as needed. Motion made by Carl to accept the dates set for this year and to allow up to an additional 40 hours as needed for the 2019 season, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

18. Updated Park Rules Sign and Dog Waste Stations
Ann reported on behalf of Amy asking the council to approve 2 new dog waste stations at a cost of $229.99 each and a total cost not to exceed $500.00. Motion made by Carl to approve the dog waste stations at a cost not to exceed $500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

Ann reported on behalf of Amy that she would like to purchase 4 signs from Compass Design. Park rules signs and dog rules signs at a cost of $175.00 each and if council could approve the purchase of up to $700.00. Amy will send out wording and design of sign to council members. Motion made by Carl to purchase the 4 signs at cost not to exceed $700.00, supported by Donna.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack

19. Flail mower
Roger explained that the DPW crew needs a flail mower. He passed out multiple quotes and asked to allow the DPW Supervisor to determine which mower meets the needs best at a cost not to exceed $2500.00. Carl made a motion to purchase a flail mower at a cost not to exceed $2500.00, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

20. Tree Removal Quote
Roger distributed pictures of 3 trees that need to be removed at a cost of $2000.00. Carl made a motion to approve the $2000.00 quote to remove the 3 trees, supported by Jeff.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

21. Public Comment
Sam Ajwah owner of Tree House Daycare spoke to the council about the sewer construction at his place of business (300 N. 3rd Ave). He asked Consumers Energy to hold the poles while the utility improvement project takes place. They have referred him to other vendors for a cost of $8000.00-$12,000.00. Ann referred him to Muskegon Area First for assistance with Consumers Energy and they are currently working on his behalf. Sam asked for the Village support in dealing with Consumers Energy if it becomes necessary since it is our right of way.

22. Warrants
Donna made a motion to approve the warrants, supported by Carl.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Absent: Bolt and Haack.

23. Adjournment
Motion made by Donna to adjourn at 8:51pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
MAY 20th, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:59pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Carl Rothenberger, Bill Overkamp, Jay Bolt, Donna Pope, Jeff Guiles and Ann LaCroix.

5. Approve the agenda for the May 20th Council meeting
Motion made by Amy to approve the May 20th agenda, supported by Carl. With a unanimous vote, the motion carried.

6. Approval of the Council meeting minutes
Motion made by Jay to approve the April 23rd special meeting minutes, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
Heid Tice, Fruitport Township Supervisor commented on an invoice for the Township’s attorney bill that was submitted to the Village and denied by council at a previous meeting.

8. Correspondence (Ann)
Ann advised that the off-year audit has been completed. The OFD insurance and permits have been received. Garbage bills will be sent out for the upcoming year cycle.
Ann read a letter from DPW worker Ron Brondyke regarding dog waste in the Park. A discussion took place and the topic will be addressed at the next Park and Recreation Group meeting.

9. Reports from Officers
Roger advised that a No-Wake sign has been donated to the Village and it will be placed near the boat launch.

Donna advised that the library flooded last night.

Jeff advised he will work on reviewing sidewalks.

Amy gave an update on the Community Development position. Jay, Bill, Roger and Amy interviewed 4 people. All were highly impressive and skilled. The candidates lacked experience in Community Recreation Master Plan and Master Plan work. The interview team discussed other options at their meeting including checking with WMSRDC for assistance. Amy reported that she works for WMSRDC and that they do not compete with consultants. After talking with representatives at WMSRDC they would be willing to work with the Village as a gesture of good will on the Community Recreation Plan at a cost of $5000.00. It would be a 6-month time frame which will meet the deadline of February 2020. Motion made by Bill to contract WMSRDC, supported by Jay.
Roll call AYES: Pope, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt
NAYES: None
ABSTAINED: Haack
Jay also added that the candidates had much experience including grant writing. The position may be discussed later.

Carl advised that the Personnel Committee met and discussed wage increases, holidays, boot allowance and a floating holiday for employees working on Memorial Day. Carl made a motion to increase the wages as discussed and that they are retroactive to April 1, 2019, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Carl made a motion to add the Friday after Thanksgiving, Christmas Eve and New Year’s Eve to the paid holidays, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Carl made a motion to add a floating holiday for the 2 full-time employees that are required to work on Memorial Day and that they cannot be scheduled off at the same time, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Carl made a motion to reinstate a boot allowance in the Personnel Policy. Full-time employees will have a $200 maximum allowance for boot purchases every 2 years.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None

Bill advised that the contents of the time capsule have been dropped off at the Pharmacy for display. The bike racks are in place in front of the pharmacy and the park. Flowers have been placed in the new containers in front of the pharmacy. Bill thanks the DPW crew for their help.

Jay will report under agenda item 13.

10. Rental Unit Registration
Roger discussed rental unit registration. An ordinance will be drafted for the next council meeting.

11. 2020 3rd Avenue Project
Roger introduced Matt Hulst from Prein and Newhof. Matt explained the possibility of adding curbs and gutters to the resurfacing project.

Roger excused himself at 7:55pm from the meeting and asked that Carl run the meeting.

12. Auto Flush
Item tabled until the next council meeting so that Roger could present the information.

13. Planning Commission Report
Jay reviewed the Planning Commission Report that was distributed to the council. He discussed multiple items including a new Zoning Map.

14. Request for an Exotic Animal Event at Pomona Park
Dillon Grimm from Tipping the Scales addressed the council about holding an event at Pomona Park in October. He would like to have exotic animals on display and vendors that sell items for exotic animals. He distributed information about his business. He advised that the animal do not need any additional license or permits. The council asked questions and will table this until the next council meeting after discussing with the Village attorney.

15. Drain at Oak & 4th Avenue
Two bids were reviewed. Motion made by Jay to accept the $7064.00 bid from Tiles Excavating Inc and that any changes to the bid must be in writing prior to any work being done, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Guiles
NAYES: None

16. Public Comment
Eli Cooper, 129 E Beech St, shared his tax bill with the council stating that he already pays extra taxes on his rental homes.

17. Warrants
Carl made a motion to approve the warrants, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Guiles
NAYES: None

18. Adjournment
Motion made by Donna to adjourn at 8:39pm, supported by Carl. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
APRIL 23, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 5:30pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Jeff Guiles, Carl Rothenberger, Bill Overkamp, Jay Bolt, Donna Pope and Ann LaCroix.
Absent: Amy Haack

5. Approve the agenda for the April 23th Council meeting
Motion made by Jeff to approve the April 23rd agenda, supported by Donna. With a unanimous vote, the motion carried.

6. Approval of April 15th Council meeting minutes
Motion made by Jeff to approve both the April 15th council meeting minutes, supported by Jay. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Hiring of new DPW Worker
Carl gave an update on the interview process and candidate selection that was completed last week. Carl made a motion to hire Seth Shavalier for the full-time DPW worker position at a rate of $13.00 per hour and that after a 120 day probation period that his rate will be $13.50 per hours, also after successful completion of his CDL license his rate of pay will increase to $14.00 per hour. In addition, a cell phone stipend of $25.00 per month. The motion was supported by Bill.
Roll call AYES: Pope, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: Bolt

9. Public Comment
None

10. Adjournment
Motion made by Donna to adjourn the meeting at 5:44pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,
Ann LaCroix Clerk

Click the image below for the Village of Fruitport’s April 15, 2019, Regular Council Meeting minutes and its attachment (PDF format).

VILLAGE OF FRUITPORT
BUDGET MEETING
March 25, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 5:56pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles, Carl Rothenberger, Amy Haack, Bill Overkamp and Ann LaCroix

5. Approval of February 18th Council meeting minutes and March 11th budget meeting minutes
Motion made by Bill to approve the February 18th minutes, supported by Jeff. With a unanimous vote, the motion carried. Motion made by Amy to approve the March 11th budget meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the March 25th budget meeting
Motion made by Amy to approve the March 25th agenda, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
None

8. 2019-2020 Budget Discussion
a. Community Development Planner/Coordinator Position
Amy referred the council to the job description for the Community Development Planner/ Coordinator position that Jay created. Amy proposes that the position is for up to 20 hours per week at a rate of $20.00 – $25.00 per hour. Motion made by Amy to hire the contract person at the hours and rate discussed, supported by Carl.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES None
Amy advised will work with Ann to get the position posted the first week in April then defer to the Personnel Committee for the hiring process.

b. Advanced Pavement Markings
Roger advised that APM has offered to do the yearly paving prior to Old Fashioned Days at the 2018 rate if notified by April 1, 2019. Motion made by Roger to contract APM to do the markings at a cost not to exceed $5100.00 to do the paving, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES None
A discussion took place about asking APM to mark the basketball court as a contribution to the Village. Ann agreed to contact them to confirm the paving for 2019 and to ask about marking the basketball court as a contribution.
Ann went over the 2019-2020 Budget and council was satisfied with the budget as presented.

9. 2018-2019 Budget Amendments
Ann reviewed the 2018-2019 budget. Motion made by Carl regarding the General Fund budget to add $17050.00 to General Government from the extra money included with the park donation to reimburse the GF for fees associated with the acquisition of the park property ($13050.00) also adding the Clerk/Treasurer computer ($2000.00) and the Public Safety trailer donation ($2000.00). Add $3850.00 to Parks Special Projects (this is remainder of the parks donation to be used on the new property). Add $31,300 to Public Works for the additional charge for the tractor ($8300.00), the new doors ($7000.00) at the park and DPW and Street Lights (15,000.00). Add the following revenue 22,400.00 to Other revenue. Lastly, to amend the Major Street budget to decrease the transfer to other funds from $75,000.00 to $25,000.00 and to change Capital Outlay from $76,000.00 to $26000.00. This is to leave projected 2020 3rd Ave Road project funds in the MS account. Supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES None

10. Public Comment
None

11. Adjourn
Motion made by Donna to adjourn at 6:57pm, supported by Amy. With a unanimous vote the motion carried.

Respectfully submitted by,
Ann LaCroix Clerk

Click the image above for the Village of Fruitport’s March 25, 2019, Regular Council Meeting minutes‒recently released with its attachments (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
MARCH 25, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:05pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jeff Guiles, Carl Rothenberger and Bill Overkamp.
Absent: Jay Bolt
Also, present Dave Bossenbroek, Village attorney and Matt Hulst, Engineer from Prein & Newhof

5. Approve the agenda for the March 25th Council meeting
Motion made by Jeff to approve the March 25th agenda, supported by Amy.  With a unanimous vote, the motion carried.

6. Public Comment
Eli Cooper, 142 N 3rd, questioned the sewer project status he was advised it will be discussed later in the meeting.

7. Correspondence (Ann)
None

8.  Reports from Officers (Each Council Member)
Donna advised the library is doing well.

Jeff will start working on reviewing the sidewalk and trees with our DPW Staff

Amy has been working on the road project and kayak launch project that will be discussed later in the meeting.

Bill had nothing to report.

Carl gave an update on the hiring of the DPW Supervisor.  The interviews took place last week.  Carl, Bill, Roger and Matt Farrar, Muskegon County DPW Director interviewed the candidates.  The Personnel Committee is recommending the hiring of current employee Justin Clish to the position of DPW Supervisor.  The recommended salary is $19.00 per hour to start and after a 120-day probation period will be raised to $19.50 per hour.  He will receive a stipend of $50.00 per month for his cell phone.  Carl made a motion to hire Justin at the rates suggested, supported by Bill.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Carl made an additional motion to post a DPW Worker job on Indeed and the MML web-site with a pay range of $13.00 to $16.00 per hour, supported by Amy.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None

Roger had nothing to report.

9. 2020 3rd Avenue Project
a. Sewer petition
Dave Bossenbroek, Village attorney discussed the petition received in favor of sewers for the 2020 3rd Ave Project.  The numbers show that there is not enough support in favor of the sewers.  Motion made by Amy to continue the road project without sewers, supported by Jeff.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt
NAYES: None
Amy and Carl both thanked Jim Pancy for his efforts in the sewer petition.

b. Engineering Cost Projection
Amy directed the council to review the new probable costs sheets for both the road restructuring and resurfacing.  She also went over a breakdown of current Village funds allocated for the project and potential additional Village funds in the upcoming fiscal years.
Amy asked Matt Hulst, Engineer from Prein and Newhof to discuss the options. Matt explained why it would be beneficial to the Village to make a decision within the next month so that Prein & Newhof could start the process.   Matt discussed both options.  The council asked multiple questions and a discussion took place.  A discussion took place about the application for Cat B funding.  At a previous meeting a resolution was passed to apply for Cat B funding for the total reconstruction with sewers.  Motion made by Amy to amend the Category B funding resolution to authorize Prein & Newhof to make a grant application for the Category B funding up to $250,000.00 for road resurfacing on Third Avenue and to authorize Roger Vanderstelt and Ann LaCroix to sign the application, supported by Carl.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
(See attached revised Resolution 2019-2)

10.  Lions Club Old Fashioned Days Fireworks permit, Street Closure and Traffic Order
Roger reviewed the 3 requests from the Lions Club.  A discussion took place about Street Closure dates.  The council agreed to hold off on approving Street Closures and the Traffic Order until the next meeting and discussing with the Lions’ Club.  Motion made by Roger to approve the Lions’ Club Request for a Fireworks permit, supported by Jeff.  With a unanimous vote, the motion carried.

11.  Resolution for Decertification of a portion of Lake Street
Roger explained that 225 feet of Lake Street needs to be decertified.  Resolution offered by Roger, supported by Jeff.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None
(See attached copy of resolution.)

12. Pomona Park Kayak Launch & Parking Concept Public Hearing
Motion made by Carl to close the regular meeting at 7:40pm, supported by Jeff.  With a unanimous vote, the motion carried.

Motion made by Carl to open the Pomona Park Kayak Launch & Parking Concept Public Hearing at 7:41pm, supported by Jeff.  With a unanimous vote, the motion carried.

Matt Hulst gave a presentation of the approved concept for the Pomona Park Kayak Launch & Parking Concept.  It is part of the Water Trail Network.  The total cost is 200,000.00.  The Village contribution is $75,000.00.

Public Comment made by Eli Cooper, 142 N 3rd, who questioned if the new entrance will be closer to the Bridge.  He was directed to the diagram and said it looks good.

Motion made by Bill to close the hearing at 7:52pm, supported by Jeff.  With a unanimous vote, the motion carried.

Motion made by Carl to open the regular meeting at 7:52pm, supported by Bill.  With a unanimous vote, the motion carried.

13. Resolution for the MNTRF Trust Fund Grant
Resolution made by Carl for the MNTRF Grant (See attached), supported by Bill.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None

14. Budget Hearing
Motion made by Carl to close the regular meeting at 7:57pm, supported by Jeff.  With a unanimous vote, the motion carried.

Motion made by Carl to open the Budget Hearing at 7:58pm, supported by Jeff.  With a unanimous vote, the motion carried.

Roger asked council if there were any questions about the 2019-2020 budget that was discussed in the budget meeting.  There were none.  He asked if there is any Public Comment.  There was none.

Motion made by Jeff to close the Budget Hearing at 8:04pm, supported by Bill. With a unanimous vote, the motion carried.

Motion made by Jeff to open the regular meeting at 8:05pm, supported by Carl.  With a unanimous vote, the motion carried.

15. 2019-2020 Budget Adoption
Motion made by Roger to approve the budget as presented, supported by Carl.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None

Budget resolution offered by Roger (See attached), supported by Carl.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None

16. Public Comment
Jerry Lundberg, 88 S. 3rd, questioned the sewer petition changing from one vote per parcel to square footage of the property being a determining factor.  The council and attorney responded to the question.  Jerry thanked the Council.

17. Warrants
Motion made by Amy to approve the warrants with the exception of the Fruitport Township attorney bill, supported by Donna.
Roll Call AYES: Pope, Haack, Rothenberger, Overkamp, Guiles and Vanderstelt.
NAYES: None

18. Adjournment
Donna made a motion to adjourn at 8:16pm, supported by Jeff.  With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
BUDGET MEETING
March 11, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jeff Guiles and Bill Overkamp
Absent: Jay Bolt and Carl Rothenberger
Also present: Amy Haack

5. Approval of March 11th budget meeting minutes
Motion made by Bill to approve the February 18th minutes, supported by Jeff. With a unanimous vote, the motion carried.

6. Approval of agenda for March 11th budget meeting
Motion made by Bill to approve the March 11th agenda, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Appointment of Personnel Committee member
Roger made a motion to appoint Bill Overkamp to the Personnel Committee, supported by Jeff.
Roll call AYES: Pope, Overkamp, Guiles and Vanderstelt
NAYES: None

9. Appointment of Council member
Roger made a motion to reappoint Amy Haack to the council, supported by Bill.
Roll call AYES: Pope, Overkamp, Guiles and Vanderstelt
NAYES: None
Amy took her oath of office.

10. Reappointment of Clerk/Treasurer
Roger made a motion to reappoint Ann LaCroix, supported by Amy.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None
Ann took her oath of office.

11. DPW Job posting update
Bill explained a change in the Personnel Policy is required to add others to the interviewing process. Motion made by Bill to change the wording under the Selection Process from: Applicants are screened by the Personnel Committee which is comprised of two board appointed council members and the President. To: Applicants are screened by the Personnel Committee which is comprised of two board appointed council members, the President and additional representatives as determined by the Personnel Committee Chairperson, supported by Jeff.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None
Roger gave an update on the selection process and interviews are scheduled for next week.

12. 2019 Pomona Park Rental Rates
Amy made a motion to keep the rental rates the same as last year, supported by Jeff.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None

13. 2019 Boat Launch Permit Rates
Roger suggested adding a rate for commercial user of the boat launch. Motion made by Donna to keep the rates the same and to add a new rate of $100 per permit for commercial customers, supported by Jeff.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None

14. 6-1-2019 to 5-31-2020 Garbage Collection Fees
Ann advised that RMS has increased their rates. The new fee for garbage/recycling for the upcoming cycle is $130.06 if paid by July 31, 2019 and $162.58 if paid after July 31, 2019. Motion made by Roger to increase the rates as outlined by the Clerk, supported by Bill.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None

15. MDOT Additional funds distribution
Ann explained we have received $29686.06 in additional MDOT funding. Ann suggested that this money be split between Major and Local Streets equally. Amy made a motion to distribute $14,843.03 to both the Local and Major Street funds, supported by Donna.
Roll call AYES: Pope, Overkamp, Guiles, Haack and Vanderstelt
NAYES: None

16. 2019-2020 Budget discussion
The Budget discussion items were discussed. Roger is continuing to check on the Storm Drain at Beech and 5th. Bill gave an update on the flowers in from of the pharmacy. Roger agreed to check on the new sign for Pomona Park. Roger also agreed to check on the cost to repair the drain crossing at oak and 4th. Multiple items were discussed, and it was agreed that a contingency fund be built into the 2019-2020 fiscal year budget. Items will be discussed on importance throughout the year and the budget will be adjusted accordingly if necessary. Items submitted by Jay (who was absent) were discussed including hiring a Community Development Planner/Coordinator. Amy will work with Ann on putting together additional information for that position and bring to the next budget meeting.
A discussion took place about the sewer/road project including the petition. It was determined that the petition needed to be turned in by March 20, 2019 in order to meet the engineering deadlines for the project.

17. Public Comment
None

18. Adjourn
Motion made by Donna to adjourn at 7:47pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by,
Ann LaCroix

VILLAGE OF FRUITPORT
BUDGET MEETING
February 18th, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 6:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Jay Bolt, Jeff Guiles, Carl Rothenberger and Bill Overkamp
Also present: Jeremy Statler DPW Supervisor

5. Approve the agenda for the February 18th budget meeting
Motion made by Bill to approve the February 18th agenda, supported by Donna. With a unanimous vote, the motion carried.

6. Public Comment
None

7. 2019-2020 Budget Discussion
A budget items discussion list was reviewed by the council. The proposed new kayak launch was discussed in detail. Carl made a motion to accept concept #3 of the kayak launch quotes with the Village contribution of $75,000.00 over a 2 year period, supported by Bill.
AYES: Donna, Carl, Bill, Jay, Jeff and Roger.
NAYES: None.
A quote for a Storm Drain at Beech and 5th was discussed and the council requested that 2 more quotes be obtained before deciding.

Bill agreed to check on the item regarding flowers in front of the Pharmacy.

Roger gave a suggestion on the possible dredging from the Boat Launch to the Fishing Pier. He will check into and report back to council at the next budget meeting. Chip and Seal of 6th Ave from Pontaluna to Park was discussed. Jeremy agreed to check on the road rating.

A quote for a new marquee and possible reuse of the old marquee to be used as the new Pomona Park sign was discussed. Multiple items are under review by the council and will be discussed at the next budget meeting.

8. Public Comment
None

9. Adjourn
Motion made by Roger to adjourn at 6:55pm, supported by Jeff. With a unanimous vote the motion carried.

Respectfully submitted by, Ann LaCroix Clerk

Click the image below for the Village of Fruitport’s February 18, 2019, Regular Council Meeting minutes and its attachments (PDF format).

Click the image below for the Village of Fruitport’s February 11, 2019, Public Information Session minutes and its attachment (PDF format).

Click the image below for the Village of Fruitport’s February 4, 2019 Budget Meeting minutes and its attachment (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
January 21, 2019

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Jeff Guiles, Carl Rothenberger and Bill Overkamp who arrived at 7:04pm
Also present: Dave Bossenbroek, Village attorney, Jeremy Statler DPW Supervisor and Heidi Tice, Fruitport Charter Township Supervisor

5. Approval of previous meeting minutes from December 17, 2018
Motion made by Amy to approve the minutes from the December 17th meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the January 21st Council meeting
Motion made by Amy to approve the January 21st agenda, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence (Ann)
None

9. Oath of Office
Bill Overkamp took the oath of office for his newly elected term.

10. Reports from Officers (Each Council Member)
Donna advised the library is doing well.
Jeff questioned snow plowing on Saturday. Roger advised it was done later in the day.
Amy had nothing to report.
Jay advised the next Planning Commission meeting Friday January 25th at noon. This will be the first meeting for Jon Sigman since being appointed in December. The Planning Commission has received a site review request for 300 N. Third Avenue. This request will be on the agenda for Friday’s meeting. Other agenda items include year end reporting and a schedule of fees. They are in the final stages of reviewing the Land Use Ordinances. He anticipates a Public Hearing to take place in the next couple of months regarding the recommended updates to the Land Use Ordinances. The Zoning Map will also be updated. Jay advised there is a free Planning Commission training session on February 7 at 6pm at the Filmore Complex in Holland.
Carl advised that the Personnel Committee met last week on Thursday and will have another meeting this Thursday. Carl explained an issue with a DPW worker and made a recommendation to the council. Carl made a motion for the council to accept this recommendation, supported by Donna.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Bill had nothing to report.
Roger reported that a land division was approved for 169 W Park. Roger also advised that we need a new member for the ZBA Committee and 2 new members for the Planning Commission (1 from the Village and 1 from the Township). Please have any interested parties send their resume to the Village office.
Roger stated that we need to schedule a budget meeting. It was determined that the meeting will be on February 4th at 6pm.

11. 2020 3rd Avenue Project
Jeremy reviewed 3 items with the council Third Avenue Original Scope and Possible Additional Federal Funding Option, Third Avenue Proposed Road Breakdowns and Third Avenue Proposed Sewer Breakdowns. A discussion took place about money available from the Highway Infrastructure Program. Information was submitted on behalf of the Village to obtain this grant. It is approximately $190,000. It may be granted to one municipality or spread out among several of them. No determination has been made at this point.

Our attorney Dave Bossenbroek explained how a Special Assessment District (SAD) is established. A petition would need to be circulated by one of the parties that are part of the proposed SAD. A minimum of 51% would need to be in favor of establishing the SAD.

Amy discussed with the council that we were researching sewer because of the possible major road reconstruction of 3rd Avenue. A grant for $375,000 was applied for and the Village didn’t receive it. We currently have $200,000 in a federal grant, $157,000 pending federal grant and Village funds of $100,000 to cover the cost of a resurfaced road.

Multiple options were discussed, and Jay made a motion to vote on each of the 3 options, supported by Jeff. Jay then rescinded his motion. Roger made a motion to accept option B for further research and analysis, supported by Jay.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None
Absent: Rothenberger who left at 7:55pm.

A discussion took place about the need to get additional public input. That meeting will take place on February 11th at 7pm. The Clerk will send out letters to the parties involved inviting them to the upcoming meeting.

12. Kayak Launch
Roger explained the engineering layout provide by Prein & Newhoff. The Engineering firm will apply for a grant on behalf of the Village for the project. It was determined to discuss the Kayak Launch at the upcoming budget meeting.

13. Recreational Marijuana
Our attorney discussed a proposed ordinance to prohibit determining the regulations. We can opt back in later. Roger made a motion to adopt the Prohibition of Marijuana Establishments ordinance, supported by Donna. Amy asked that we review it again after the State has created their regulations.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt
NAYES: None

14. Public Comments
Don Haack,6771 S. Bridge Street, commented on recreational marijuana and that the people have voted on allowing it and doesn’t understand why the Village would want to prohibit marijuana establishments.

15. Warrants
Donna made a motion to accept the warrants, supported by Jeff.
Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt.
NAYES: None

16. Adjourn
Motion made by Donna to adjourn the meeting at 8:32pm, supported by Bill. With a unanimous vote the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
DECEMBER 17, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Jeff Guiles and Carl Rothenberger
Absent: Bill Overkamp
Also present: Jeremy Statler, DPW Supervisor, Dave Bossenbroek, Village attorney, Heidi Tice, Fruitport Township Supervisor and Ron Bultje, Township attorney

5. Approval of previous meeting minutes from November 19th council meeting and December 10th Public Hearing
Motion made by Jeff to approve the minutes from the November 19th council meeting, supported by Carl. With a unanimous vote, the motion carried.
Motion made by Amy to approve the minutes from the December 10th work session, supported by Carl. With a unanimous vote the motion carried.

6. Approve the agenda for the December 17th Council meeting
Carl requested that an item be added under New Business as item 16 Discussion regarding DPW Worker. Motion made by Amy to approve the agenda for the December 17th council meeting with the item added, supported by Jeff. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Oath of Office
Roger, Amy and Carl took the oath of office for their newly elected terms.

9. Correspondence (Ann)
Ann read a letter from Connie Smith stating her resignation from the Village Planning Commission. Ann also read a letter from Justin Allison, CEO of Peppies Inc regarding recreational marijuana.

10. Reports from Officers (Each Council Member)
Donna advised that the Fruitport District Library board recommends Ruth Woodward be appointed to replace Lorri Essenberg and that Laura Oldt be reappointed both for a 2-year term.
Amy has been working very hard on the road and sewer projects. She also attended the casino tribal meeting. There was lots of support for the casino. Amy asked that we draft a resolution in support of the casino and place the discussion on next months agenda.
Jay also attended the casino meeting. He questioned Heidi Tice if the casino shopping center would be in competition with existing retail in the area. Heidi advised that the casino shopping boutique shopping and would be more complimentary than competition to existing retail stores.
Jay gave an update on the Planning Commission. The December meeting was cancelled. The next meeting will take place on January 25th at noon. They have finished the Land Use Ordinances. After the January meeting they will present to council along with a Schedule of Fees recommendation. They will start on the Master Plan after the completion of the Land Use Ordinances. Jay will present an end of the year report to the council after the next meeting.
Jeff had nothing to report

11. Library appointments
Motion made by Roger to appoint Ruth Woodward to the Fruitport District Library board for a two-year term of December 31, 2018 and expiring December 31, 2020, replacing Lorri Essenberg who has resigned, supported by Jeff. With a unanimous vote the motion carried. Roger made a motion to reappoint Laura Oldt to the Fruitport District Library board for a two-year term of December 31, 2018 and expires December 31, 2020, supported by Carl. With a unanimous vote the motion carried.

12. Planning Commission appointment
Motion made by Roger to appoint Jonathon Sigman to replace Connie Smith on the Planning Commission, supported by Jay. With a unanimous vote the motion carried.

13. 2020 3rd Avenue Project
Jay gave an introduction regarding the council work session held last week. A meeting was arranged with the Jeremy and Fruitport Township staff. Jay asked Jeremy to give a report of the meeting. Jeremy said the meeting was to gain clarification of the Township’s role in the potential sewer project. He invited Township Supervisor Heidi Tice and Township Attorney Ron Bultje to the council meeting. Jeremy asked Ron to go over information from the meeting with our council. Ron stated that the Township is interested in cooperating with the Village. Ron discussed a possible Special Assessment District. He explained if there is a SAD there would be no availability or trunkage fees. He discussed bonding of the project. He advised it would need to be approved by the Township board. Ron advised the total cost would be divided by the number of Residential Equivalent Units (REU). The cost would be in the range of $10,500 per REU. If a petition was done 51% of the parties involved would need to be in favor of the project. The special assessment would be placed on the yearly Village tax bill.
Amy discussed with the council that we were researching sewer because of the possible major road reconstruction of 3rd Avenue. A grant for $375,000 was applied for and the Village was recently notified that they did not receive the grant. Amy went on to explain that the road reconstruction is approximately $875,000. An option would be to do a 3 mill increase to residents for 5 years for one road project. Without the grant money she doesn’t see how we can do this in an equitable way for the residents. Amy referred to the probably cost options presented by the engineering firm. We could do the option of a new resurfaced road at the cost of $457,000 without the sewer. We currently have $200,000 in a federal grant, $157,000 pending federal grant and Village funds of $100,000 to cover the cost.
A discussion took place and it was determined to table it until we get additional information needed to make a decision. The timeframe for the decision needs to be by February.

14. Kayak launch
Jeremy advised he is waiting on information from our engineering firm.

15. Recreational Marijuana
Dave referred everyone to the Recreational Marijuana information in their council packet. The information is from the Michigan Municipal League and is very detailed. Dave explained that municipalities need to opt out of recreational marijuana or it is in effect. The Village needs to decide if they want to opt out. The Village could opt out now while the state is putting together regulations and opt back in later if they choose to. Dave will send a generic ordinance to our clerk and have on the agenda for next month’s meeting.

16. Discussion regarding DPW Worker
Carl made a motion to grant the Personnel Committee authority to deal with a DPW worker situation, supported by Donna. With a unanimous vote the motion carried.

17. Public Comment
None

18. Warrants
Motion made by Donna to approve the warrants, supported by Carl. Roll Call AYES: Pope, Haack, Rothenberger, Bolt, Guiles and Vanderstelt NAYES: None

19. Adjourn
Donna made a motion to adjourn the meeting at 7:55pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
COUNCIL WORK SESSION
DECEMBER 10, 2018

1. Call to Order
Council member Amy Haack called the meeting to order at 6:00pm.

2. Pledge

3. Prayer

4. Roll call
Present: Donna Pope, Amy Haack, Jay Bolt, Jeff Guiles and Bill Overkamp.
Absent: Roger Vanderstelt and Carl Rothenberger Also present: Jeremy Statler, DPW Supervisor and Dave Bossenbroek, Village attorney

5. Approve the agenda for the December 10th work session
Motion made by Amy to approve the agenda for the December 10th work session, supported by Donna. With a unanimous vote, the motion carried.

6. Recreational Marijuana
Dave Bossenbroek, Village attorney, gave an overview of the new Recreational Marijuana state law. Municipalities have the option to either permit the use or ban it. An ordinance would be required to ban it and if you do nothing it would be legal. Dave advised the state will adopt a statute regarding Recreational Marijuana. All of this will take some time. The Council has time to decide regarding Recreational Marijuana in the Village.

7. 2020 Sanitary Sewer and 3rd Avenue Roadway Reconstruction Proposal (Discussion Only)
Amy explained that there was a meeting with Fruitport and Muskegon DPW Staff and legal counsel on December 7th. Amy deferred to Jay to report on the meeting. Jay referred to the report that was distributed to all council members regarding the meeting. Jay also reviewed the Third Street Sanitary Sewer Extension Agreement with Fruitport Township, Fruitport Township Ordinance 723 Sewer System Rate and Administration Ordinance and the Excerpts of Minutes dated January 25, 2016 that included Sewer Rate Resolution.

Jay explained that the bonding may need to go through Fruitport Township or Muskegon County. We need to go through the township to the wastewater system. The township would be the owner of the sewer system. Dave explained mandatory hook up vs. Special Assessment districts. Jay explained at this point we need feedback from Fruitport Township to determine the financial impact for each REU (Residential Equivalent Unit). Potentially the original costs per REU will be considerably reduced. The feedback from the Township will be in a couple of weeks. The decision for sewers needs to be made in January or February to be on schedule for the project. Additional council meetings will need to take place along with possibly a second public hearing. This will be determined at a later date.

8. Adjourn
Jay made a motion to adjourn the meeting at 7:10pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s November 19, 2018 Council Meeting minutes and its attachment (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
October 15th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Jeff Guiles, Carl Rothenberger and Bill Overkamp who arrived at 7:03pm Also present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes from September 17th council meeting
Motion made by Amy to approve the minutes from the September 17th council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the October 15th Council meeting
Motion made by Carl to remove and refer item numbers 16 and 20 to the Personnel Committee, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
Linda Corint-Bristow, 2018 N 6th Ave, questioned the Master Plan and Special Assessment. Roger advised that the council will be discussing that during this meeting.

8. Correspondence (Ann)
Ann thanked the council for sending her to the MML Convention. It was very informative. Ann distributed a magazine called the Bridge and asked council to let her know if they would like to receive electronic copies of the magazine.
Additional MDOT funding was received by the Village in the amount of $9374.30. Another payment of $9374.30 will be received in January.
The council approved a change to the Personnel Regulations page 11 at the August 20th, 2018 meeting. The request was to change the $40.00 meeting stipend for a DPW attending a council meeting to paid time off for the time duration of the meeting during the same week that the meeting took place. A new request was made to change this item from paid time off for the duration of the meeting during the same week that the meeting took place to the same pay period. Amy made a motion to implement the suggested change to page 11 of the manual, supported by Carl. With a unanimous vote, the motion carried.

9. Reports from Officers (Each Council Member)
Donna gave an update on the library millage vote.
Jeff had nothing to report.
Amy will discuss her agenda items later in the meeting.
Jay advised that he found the MML/MAP Conference very informational. Jay also gave an update on the Planning Commission’s review of the Land Use Ordinances. There next meeting is November 8th. He anticipates the final review of the Land Use Ordinances in December. A Public Hearing will likely take place in the first quarter of 2019.
Carl had nothing to report.
Bill attended the MML Convention and will provide the council with written information about the convention.
Roger advised that we need to fill the vacant position on the ZBA Committee.

10. Master Plan Survey Results (Connie Smith -Planning Commission)
Connie distributed copies of the Master Plan Survey Results. She reviewed each item in detail with the council. Connie asked permission to share the survey results with Fruitport Township, Roger granted permission. Each council member received a binder containing the Village Master Plan, a Master Plan Update guide and the Village Community Recreation Master Plan.

11. Kayak launch update
Jeremy advised that the kayak plans are being revised and we are still on track for submittal of the grant application.

12. Boat launch information station update
Jeremy gave an update on the information station. The concrete has been poured, picnic table has arrived. The cash box has been ordered. The old information board will be renovated and reused.

13. Park Street parking area quote
A diagram of the Park street parking area was reviewed along with the cost. Amy suggested that council tables this discussion until the budget item discussion meeting for the next fiscal year budget. Jay made a motion to table this until January, supported by Jeff. With a unanimous vote the motion carried.

14. Motor Vehicle Ordinance
Roger advised he is working with Fruitport Township on the ordinance process. The Township needs to work with their attorney on a contract regarding the MVO.

15. 2020 3rd Avenue Project
Amy distributed a spreadsheet and discussed changes that were made since the last meeting.
Jeremy discussed an additional spreadsheet. This spreadsheet broke down the cost of sewer service based on individual Residential Equivalent Units.
Amy discussed that the 2020 Project was decided on prior to her being on the council. She is in favor of the road project and continues work to help secure additional funding for the project. Once this project expanded into a discussion of sewer infrastructure, Amy stated that she was excited to learn more about the viability of a sewer project. Amy stated that she put much time into researching the costs to individual residents and business owners. She has also talked to many professionals in the area to seek their advice and opinion on whether or not to move forward on a sewer system considering the high cost to residents and business owners. At this time, there is no imminent environmental reason and there is not a proven economic development catalyst to implement a sewer system. She also stated that her research shows that housing values may rise due to sewer hookup, but not to the point where it would offset the cost of building the infrastructure. Amy concluded by stating that based on the research she has done, and the high costs involved, she cannot support a sewer system at this point and time until if or when grant money becomes available. She remains highly supportive of the Third Avenue Road construction project though and will continue to work to help secure additional funding for that project.
Much discussion took place amongst the council and it was determined that a Public Hearing will be held on November 5th to receive public input from the business and residents in the 2020 3rd Avenue Project area. Letters will be sent to those businesses and residents to advise of the Public Hearing.

16. Building Permit Fees
Jay would like council to review the current Building Permit Fees. He would like this item to be on next month’s meeting agenda.

17. Traffic Signals on Third Avenue
Amy advised that she worked with Jeremy on a Congestion Mitigation and Air Quality (CMAQ) Call for Projects application. It is probable that the Village will receive $92,000.00 of federal funding to purchase 2 new traffic signals on 3rd Ave. No match funding is required, and the Village can coordinate this with the 2020 3rd Ave Project.

18. Snow Plow Plan
The Snow Plow Plan was reviewed, and it was determined to keep the plan the same for the upcoming season.

19. Public Comment
None

20. Warrants
Motion made by Donna to approve the warrants, supported by Carl.
Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles, and Vanderstelt
NAYES: None

21. Adjourn
Donna made a motion to adjourn the meeting at 9:31pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
PUBLIC HEARING
NOVEMBER 5TH, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Amy Haack, Jay Bolt, Jeff Guiles, Carl Rothenberger (who left at 8pm), Bill Overkamp and Donna Pope who arrived at 7:10pm Also present: Jeremy Statler, DPW Supervisor and Matt Hulst, Prein & Newhoff Engineer

5. Approve the agenda for the November 5th Public Hearing
Motion made by Jay to approve the agenda, supported by Jeff. With a unanimous vote, the motion carried.

6. Opening Statement
President Roger Vanderstelt thanked everyone for coming to the meeting. Roger introduced the council members, staff present and our guest Matt Hulst, Prein & Newhoff Engineer. Roger advised that we will conduct a presentation then proceed with Public Comment. Roger turned the floor over to Jay Bolt.

7. Presentation
Jay gave an overview of what has transpired and why we are here today. He began a power point presentation. The presentation included:
•  Utility History Including Water, Sewer and Road Projects
•  Master Plan Survey Results
•  Project 2020 Proposed Special Assessment Sewer Service Area
•  2020 Project Estimated Timing
Jay then turned the floor over to Jeremy Statler. Jeremy continued with the power point presentation. This portion of the presentation included:
•  Definition of a Residential Equivalent Unit (REU)
•  Residential Cost of the Sewer
•  Business Cost of the Sewer
•  Additional Information about the Costs

8. Public Comment
Several residents and business owners made comments. See attached. (Comments listed below.)

9. Closing Statement
President Roger Vanderstelt thanked everyone for coming and for their comments. He advised that if you would like more information about the projected sewer costs for your property to contact the Village Office. He advised the office information is listed at the bottom of the agenda that was distributed to all in attendance.

10. Adjourn
Roger made a motion to adjourn the meeting at 8:14pm, supported by Jeff. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

~

PUBLIC HEARING 11-5-2018
PUBLIC COMMENTS

1. Jim Pancy, 10 S. 3rd, owner of Village Pharmacy. Jim shared that he is for sewers. He said that he thinks we need it for development. He feels that sewers will bring in commercial development that will help with the Village tax burden.

2. Jim Luben, 185 N. 3rd, Jim said that he just installed a new septic system and explained the financial hardship that sewers would present for him.

3. Theresa Briggs, 216 N. 3rd, Theresa questioned if any of the council members live in the proposed special assessment district or in the Pontaluna area where there is sewer service. None of the council lives in either of those areas.

4. Jeff Frame, 48 S 2nd Ave, Jeff questioned why is 2nd street involved since there are only a few houses. Jeremy advised that the septic fields are in the back of the businesses on 3rd and that is why 2nd is part of the system.

5. Brad Davis, RAM Electronics, 259 N 3rd, Brad questioned the cost. If the cost is too high, it would make it not favorable to him. Brad stated they may do an addition at the business but doesn’t need the sewer. Brad was advised to contact the Village for the cost to his specific business.

6. Bob Pace, 50 N. 3rd, He has 3 houses that would be involved. He can’t afford it. He questioned how long you would have to hook up. Jeremy provided a general time frame.

7. Matt Rosenberger, 160 N. 3rd, Matt questioned if this sewer system can accommodate other streets in the future. Matt Hulst responded that yes additions can be made to the system.

8. Matt Redmond, Car Store, 301 W. 3rd, questioned if off set costs if others adding on would be less. Matt Hulst said that would be something the engineers would review. Matt Redmond also questioned REU’s. Jeremy gave an additional explanation of REU’s.

9. Theresa Briggs, 216 N. 3rd, returned to the podium and had questions about selling your home during the sewer time frame. Matt Hulst explained the bond process. It was also advised that you would need to disclose the special assessment to potential buyers.

10. Bob Pace, 50 N. 3rd, returned to the podium, and questioned how this would be billed. A discussion took place about the charges being on your annual tax bill.

Roger questioned if any other comments. At that point Jay Bolt asked the audience who thought the costs were too high, a significant number of the audience raised their hands. Jay then asked if somehow, we were able to lower the cost would that change your opinion. Everyone seemed to support lower costs.

11. Theresa Briggs, 216 N. 3rd, returned to the podium and stated she owned 2 properties and that would add $23,000 to the sale of each property.

12. Dolly Rose, 196 N. 3rd, said that she gets water in her basement. She asked if the sewer would solve that problem. Matt Hulst advised the sewer would have little effect on that issue.

13. Jeff Guiles, 294 Maple St., stated that he spent a lot of money on a septic systems years ago to replace a 50-year-old system and would still be in favor of sewers if it was available to him.

Click the image below for the Village of Fruitport’s September 17, 2018 Council Meeting minutes and its attachment (PDF format).

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
September 10th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Donna Pope, Amy Haack, Will Overkamp, Jay Bolt, Jeff Guiles and Carl Rothenberger (Carl left at 7:50pm)
Also present: Jeremy Statler, DPW Supervisor

5. Approval of August 20th meeting minutes
Motion made by Donna to approve the minutes, supported by Will. With a unanimous vote, the motion carried.

6. Approve the agenda for the September 10th Special Council meeting
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. 2020 3rd Avenue Project
Roger explained that the special meeting is to discuss the 2020 Projects. Jay prepared a 2020 Project Proposal Summary for the Council. Roger asked Jay to review the summary that was put together with the council. Jay proceeded to give an introduction of the project and history. Jay described the scope of the project, the cost, project timing, Village revenue and budget summary and the possible financial options for funding.
Discussion took place about the cost of hooking up to the sewer, a special assessment district, the maintenance of sewer system, funding and public input regarding sewers.
The council discussed an action plan. It was determined that Jeremy along with council members would solicit input from the business owners on 3rd Avenue and report back to the council. The council requested Jeremy to provide a financial summary of the total costs to hook up to the sewer system. Jeremy was also asked to provide information on Special Assessment options.

9. Public Comment
None

10. Adjourn
Motion made by Donna to adjourn at 8:39pm, supported by Jay. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
August 20th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Jay Bolt, Bill Overkamp and Carl Rothenberger who arrived at 7:22pm.
Also present: Jeremy Statler, DPW Supervisor

5. Approval of previous meeting minutes from July 16th council meeting
Motion made by Roger to approve the minutes from the July 16th regular council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the August 20th Council meeting
Motion made by Roger to approve the agenda, supported by Bill. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence (Ann)
None

9. Reports from Officers (Each Council Member)
Donna advised that the library millage will be back on the ballot. It is a renewal of the original amount. The wording gave it the appearance of a new or additional amount. Discussion took place about getting the word out to the community that it is a renewal of the original millage.
Jeff reported that his wife has completed the Master Plan survey spreadsheet. He has shared it with Ann who will email it to Jay for the Planning Commission meeting on Thursday.
Amy discussed two items that were addressed at the last Personnel Committee meeting. Amy stated that Ann requested that we change our Blue Cross Blue Shield insurance agent to Dys Insurance who currently handles our life and disability insurance. There would be no change in the cost of the insurance. Motion made by Amy to change our BCBS agent to Dys Insurance, supported by Donna. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Amy discussed the second item of making a change to the Personnel Regulations and Procedures. The request is to change the $40.00 stipend for attending meeting to paid time off for the time duration of the meeting during the same week that the meeting took place. Amy read the new wording to the council Motion made by Amy to implement the suggested change to page 11 of the manual, supported by Jay. With a unanimous vote, the motion carried.
Amy discussed a grant opportunity with the West Michigan Prosperity Alliance. She is happy to write the grant requesting $40,000 for enhancements at the new property with a boardwalk and trail. She discussed the meeting with the donor. She would like council permission to proceed with the grant request. Motion made by Amy to submit a grant to the WMPA, supported by Roger. With a unanimous vote, the motion carried.
Bill had nothing to report.
Jay advised that the Planning Commission did not meet in July. There next meeting is August 23rd. There are 3 open issues thru Section 7. They will start on Section 8. Things should go better with the additional help of the new member of the committee and volunteers.
Roger reminded everyone about the Community Gathering at the Park on Wednesday from 11am – 2pm.

10. Appointment of Planning Commission vacant seat
Roger advised that we received resumes from Connie Smith and John Sigman. Roger would like to appoint Connie Smith to the vacant seat. Roll call AYES: Pope, Haack, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

11. 2020 3rd Street Project
Roger explained that Amy and Jeremy have been working on the project. Jeremy gave an overview of the project. The village applied for federal funding to resurface 3rd street. They received a commitment of $200,000. He explained the cost is significant. He has been working with Amy and Matt Hulst an engineer with Prein & Newhoff. Matt Hulst addressed the council and gave a thorough description of the project options. An estimate of Probable Cost for the current project scope, a scope for full reconstruct, sanitary sewer from Oak Street to Park Street and Sanitary Sewer from Park Street to Lift Station (includes Oak and Beech Extensions). A question and answer period took place. Next, Matt Farrar, Public Works Director for Muskegon County, addressed the council. Matt discussed the financial aspects of the project. He stated we could bond through the county, using the county’s full faith and credit for a lower interest rate. Matt provided a spread sheet with the Village’s financial information from the last 13 years. He gave examples of payment options for a bond. He discussed the option of a special assessment for those who hook up to the sewer as a mechanism to pay some of the costs. Much discussion took place. Matt Hulst advised that we need to act by spring of 2019 or earlier to meet the deadlines for the federal funding. Matt Farrar will have a financial advisor provide bond quotes and he suggests getting the community involved. Roger questioned if the council wants to proceed with the next steps. It was decided to move forward with community involvement and getting the financial quotes from the financial advisor. Roger thanked Matt Hulst and Matt Farrar for the information and attending the meeting.

12. Kayak launch
Roger reviewed the discussion and motion that took place in March at the budget meeting regarding the kayak launch. He advised that $5000.00 is in the 2018-2019 budget for the kayak launch. The grant would need to be submitted by April 1st, 2019. Motion made by Roger to approve the engineering fee not to exceed $5000 to proceed with applying for a grant for the kayak launch, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None

13. Boat Launch information station
Roger gave an update on the Boat Launch information station. It will be delivered the week of September 10th. Roger distributed quotes for a picnic table, information board and money box. Roger made a motion to purchase all 3 items not to exceed $2600.00, supported by Amy. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

14. MML Convention
Jay would like to attend an additional activity at the convention. The cost of the activity is $30.00. Motion made by Roger to approve the $30.00 cost of the activity, supported by Carl. With a unanimous vote, the motion carried. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None
Roger read a request from the MML to appoint an official representative from the Village to attend and vote at the Board of Directors meeting at the convention. Motion made to appoint Jay as the representative and Bill as the alternate official, supported by Jeff. With a unanimous vote, the motion carried.

15. Park Street Chip and Seal
Roger advised the Chip and Seal will take place at the end of the month or next month. Jay questioned getting a quote for paving the area in front of the bank. Roger will put it on the September meeting agenda.

16. Boat launch attendant for Labor Day weekend
Roger made a motion to have the attendant work 10am – 7pm on September 1 thru 3rd, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

17. Beech Street Drain Culvert
Roger distributed pictures of the drain culvert on Beech Street. He gave a description of the repairs needed. Roger made a motion to proceed with the repairs not to exceed $5600 with 30% of the funds from Local Streets and 70% from Major Streets, supported by Donna. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

18. Speed Limit signs
Roger discussed the speed limit study that was completed by the Michigan State Police. The Fruitport Township Police have asked that the signs be put in place before students return to school. Amy questioned if we have a recourse regarding the new speed limits. Roger explained the Michigan State police determines the speed limit changes based on the study. Motion made by Roger to have the new speed limit signs put up on August 23rd, weather permitting, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Vanderstelt NAYES: Guiles. With a majority vote the motion carried.
Roger discussed a Motor Vehicle Ordinance that the Township has adopted. He also discussed the Village’s contribution to the Speed and Messaging trailer. A discussion took place about the contribution the Village agreed to make. It was agreed that both items will be on next month’s agenda.

19. Public Comment
None

20. Warrants
Motion made by Donna to approve the warrants, supported by Roger. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

21. Adjourn
Motion made by Donna to adjourn the meeting at 9:25pm, supported by Jay. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
July 16th, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:00pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger, Jay Bolt and Bill Overkamp who arrived at 7:05pm.

5. Approval of previous meeting minutes from June 16thst regular council meeting and June 27th Special Council Meeting
Motion made by Amy to approve the minutes from the June 18th regular council meeting, supported by Donna. With a unanimous vote, the motion carried.
Motion made by Amy to approve the minutes from the June 27th special council meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the July 18th Council meeting
Motion made by Jay to approve the agenda with a move of Item number 16. Old Newsies Goodfellows request from Old Business to New Business, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Roger advised that he wants council’s support to appoint Jeff Guiles to the open council seat. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt and Vanderstelt. NAYES: None.
Jeff Guiles was sworn in as a new council member.

9. Correspondence (Ann)
Ann distributed flyers for the Lakeshore Barn Market event that will be held August 18th at Pomona Park.

10. Reports from Officers (Each Council Member)
Donna advised that the Library is doing well.
Amy advised that she had a meeting with DPW Supervisor Jeremy Statler to discuss the 2020 3rd Street project. Amy requested that Matt Farrar, Public Works Director for Muskegon County be invited to the next council meeting to discuss the 2020 3rd Street project and sewers.
Jay gave an update on the Planning Commission progress of updating the Land Use Ordinances. They are starting to work on Chapter 8. The next Planning Commission meeting is August 23rd.
He also advised that we have two candidates for the open Planning Commission seat. A discussion took place about the Master Plan Survey and compiling of the results.
Carl advised that the next Personnel Committee meeting will be on July 30th at 5:30pm.
Bill questioned the status of the speed limit signs and changes. Roger gave a brief explanation and advised Bill that Jeremy has a list of the changes. Bill questioned the annual boat passes not having dates on them. Carl explained that they are color based each year not date based. Bill also asked why trailer are restricted from parking on 3rd Street. The parking spots are for customers of the businesses not overflow boat launch parking. Lastly, Bill questioned the Boat Launch sign about the fee. Roger explained it is for launching or retrieving boats and it is posted on the information board.
Roger suggested having an Open House at the DPW garage on August 22, 2018 from 11a-2p. A discussion took place and we may coordinate it with the Library. Roger made a motion to have the Open House on August 22, 2018 with refreshments. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

11. 2020 3rd Street Project
Roger explained that we have budgeted $50,000 to be transferred from Major Streets to the 2020 3rd Street Project. He suggested that we transfer $25,000 now and the additional $25,000 later.
Motion made by Roger to transfer $25,000 from Major Streets to the 2020 3rd Street account, Supported by Carl. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

12. Park Street chip and seal
Roger advised that a date has not been set to chip and seal Park Street. Jay’s suggestion to have the area paved near the bank for additional parking is still under consideration and the costs will be presented at the next council meeting.

13. Boat Launch information station
Roger gave an update on the Boat Launch information station. It has been ordered and delivery is anticipated mid to late August. Roger also passed out pictures of money tubes to be considered in the future for the boat launch. Other items will include a picnic table and information board.

14. Credit card reader
Ann advised that the new credit card reader worked in the office but not at the boat launch. She reviewed pricing from our IT company for a new tablet and monthly cell service. A discussion took place about the connectivity at the boat launch. Bill has the same tablet and cell service that was suggested. It was determined that a test of the equipment will be done before any action will be taken. A brief discussion took place about alternative equipment for providing credit card service at the boat launch.

15. Assistance with Boat Launch enforcement
Roger advised that Bill, Margo and the DPW employees are helping with the boat launch enforcement.

16. Flag Poles and new trees in Flower beds
Amy gave an overview about the area in front of the businesses on 3rd avenue near Park Street. A discussion took place at a previous meeting to install Flag poles in the flower bed area. Amy advised that the flowers look great and suggested no changes take place this year. Amy distributed information on large pots to go in that area. Amy discussed the pots with the DPW Supervisor to see if he foresees any issue with using pots. He does not. Amy would like to table this until winter or early spring for future discussion. Jay talked about the vision of the Master Plan and he suggests we have a total plan as opposed to a partial plan for the area. Amy agreed with Jay’s comment and added that she had currently pursued the topic because an idea for the area was recently proposed that she didn’t agree with and she wanted to show an alternative scenario that could be pursued in the future.

17. Old Newsies Goodfellows request
Roger explained that the Goodfellows want to do a collection on December 1st, 2018. Roger made a motion to allow the Gooodfellows to collect donations on December 1st, 2018 provided they do not violate any current laws, wear reflective vests, provide a Certificate of Liability insurance and collect during daylight hours, supported by Jeff. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

18. Boat launch attendant for Coast Guard festival
Roger suggested that the boat launch attendant work August 3rd and August 4th for the Coast Guard festival. Roger made a motion to have the boat launch attendant work August 3rd and 4th from 10am – 7pm, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None

19. Signs
Roger explained that Jeff Crago requested that the no parking signs be put back up on Lake Street at the last meeting. He will follow up with Jeremy on the request.

20. Kayak launch
Roger gave an overview of putting in a kayak launch between the boat launch and Waypoint. He advised that we need to work with an engineering firm to apply for a grant. Amy advised that she will follow up with Jeremy on the kayak launch grant deadlines.

21. MML Convention
Roger reviewed the dates for the Michigan Municipal League Convention in Grand Rapids. He questioned who is interested in attending. Roger made a motion to send Ann, Jay and Bill to the Convention at a cost of $390.00 per person, supported by Jay. Rollcall AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt. NAYES: None
Additional convention costs will be discussed at the next council meeting.

22. Old Street Signs
Roger explained that Jeremy would like to retain and reuse the big signs for the aluminum.
Jeremy advised Roger that many of the signs are rusty and the bolts may be difficult to remove. Roger asked Bill to work with Jeremy on this project to determine what should be done with the signs.

23. Public Comments
Linda Corint-Bristow, 218 N 6th Ave, expressed her opinion about the tablet at the boat launch. She also questioned what is the 2020 3rd Street project. Amy explained that it is the reconstruction of 3rd Street between Pontaluna and Park Street.

24. Warrants
Motion made by Donna to approve the warrants, supported by Bill. Roll call AYES: Pope, Haack, Rothenberger, Overkamp, Bolt, Guiles and Vanderstelt NAYES: None

25. Adjourn
Donna made a motion to adjourn the meeting at 8:25pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

VILLAGE OF FRUITPORT
SPECIAL COUNCIL MEETING
JUNE 27, 2018

1. Call to Order
President Roger Vanderstelt called the meeting to order at 7:09pm

2. Pledge

3. Prayer

4. Roll Call
Present: Roger Vanderstelt, Donna Pope, Amy Haack and Bill Overkamp. Absent: Carl Rothenberger and Jay Bolt

5. Public Comment
None

6. Hiring of a temporary DPW Employee or Manpower
Roger advised that one of our full-time employees was in an accident and will be out of work for what is expected to be a two or three-month period. Roger make a motion that we allow him as the Village President to hire Sam Florea as a temporary employee to fill this vacancy for the duration of the vacancy, at a wage of $11.00 per hour up to 40 hours per week. Start date 7-2-2018 shift 6:00am – 2:30pm, supported by Bill. Roll call AYES: Pope, Haack, Overkamp and Vanderstelt NAYES: None

7. Public Comment
None

8. Adjourn
Motion made by Donna to adjourn the meeting at 7:30pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Amy Haack – Council member

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
June 18th, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 7:01pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Bill Overkamp and Jay Bolt.
Absent: Carl Rothenberger

5. Approval of previous meeting minutes from May 21st regular council meeting and May 30th Special Council Meeting
Motion made by Bill to approve the minutes from the May 21st regular council meeting, supported by Jay. With a unanimous vote, the motion carried.
Motion made by Jay to approve the minutes from the May 30th special council meeting, supported by Bill. With a unanimous vote, the motion carried.

6. Approve the agenda for the June 18th Council meeting
Motion made by Amy to approve the agenda, supported by Donna. With a unanimous vote, the motion carried.

7. Public Comment
Jeff Jacobs, Village of Fruitport Planning Commission Chairperson, asked for permission to contact Dave Bossenbroek, Village attorney regarding a letter change in the zoning ordinance. He would like to change C (Commercial) to B (Business). President Roger Vanderstelt gave Jeff the approval to contact the Village attorney directly.

8. Correspondence (Ann)
Ann read a thank you note from Rodger Bagnieschi who attended the last meeting regarding stump removal. Ann advised the Michigan Municipal League Convention will be held in Grand Rapids this September.

9. Reports from Officers (Each Council Member)
Donna had nothing to report.
Jay advised that the next Planning Commission is Thursday June 21st. At the previous meeting Jay asked for feedback from the council on two items LED signs and Business Mixed Use. A discussion took place about LED signs. The council provided positive feedback on pursuing the updating of the sign ordinance regarding LED signs. Jay then discussed Mixed Use – Section 8. Jay made a motion to support mixed use along Third Avenue and continuation of that Zoning, supported by Amy. With a unanimous vote, the motion carried.
Amy gave an update on the web-site. She received admin rights on May 15th. She added Ann as an admin. Amy uploaded the new boat dock to the web-site. She has updated all the pages and will work with Ann on posts. Amy advised if council members what to add something that it should go to the council prior to any changes being made.
Bill questioned if you have multiple trailer do you need more than one annual pass. Roger advised that one pass is acceptable, and it can be put on their dashboard. Bill questioned the green slime near the shore. Roger advised they are working on the green slime and the cattails.
Roger had nothing to report.

10. Audit for fiscal year end 3-31-2018
Cal Meeusen, CPA for the Village of Fruitport, discussed the audit report for year end 3-31-2018. He reviewed the net position and assets. Cal answered questions. He stated that the Village is in a very good position financially. Amy made a motion to accept the audit for year end 3-31-2018 as presented, supported by Will. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

11. Park Street chip and seal
Amy discussed the Chip and Seal that was presented at the Budget meeting in March. Amy wanted information from the road rating process prior to deciding on the Chip and Seal. The Village Streets were rated by the West Michigan Shoreline Regional Development Commission on May 24th as part of the state-wide Asset management Program. Fruitport Village DPW Supervisor was included in the process. Park Street was rated a six. This rating confirms that the Chip and Seal would be a good repair for Park Street. Jeremy has the Road Soft program used for rating roads on his computer. Jay questioned if the parking section in front of the bank was included. Roger said it would be separate and he will check on that. Motion made by Roger to Chip and Seal Park Street from 3rd Ave to 8th Street and to not exceed $19,000.00 in cost supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

12. Boat Launch information station
Roger presented multiple bid for the new boat launch station. A discussion took place. Motion made by Roger to go with Miracle Midwest Quote for $7435.00 plus additional costs not to exceed $12,000.00 (Boat launch fund $9000.00 General Fund $3000.00), supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

13. Assistance with Boat launch enforcement
Roger reviewed the process for the boat launch permit enforcement. Ron and Justin, DPW employees, are patrolling the area on weekday mornings. Roger is asking for assistance from the council to help in the evenings or weekends. Margo will be hired for the 4th of July, Coast Guard and Labor Day weekends. Jay suggested a seasonal person for next year. The process will be reviewed at a future meeting.

14. Flag Poles and new trees in Flower beds
Roger would like to table this discussion until the next regular council meeting. More time is needed for Amy to research it. Discussions with the business owners involved will take place.

15. Boat launch attendant for 4th of July holiday weekend
Roger questioned the council on what days the boat launch attendant should work over the 4th of July holiday. A discussion took place. Roger made a motion to hire the boat launch attendant to work July 4th, July 6th, July 7th and July 8th, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

16. Credit card reader for boat launch permits
Ann advised the cost of a chip/magstripe reader is $29.00. The fee is 2.75% of purchase. Motion made by Roger to purchase the reader for $29.00 and charge a fee of 2.75% of the purchase to the purchaser. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt NAYES: None

17. 755 Tractor replacement
Roger presented multiple bids for the new tractor. A discussion took place. Jay made a motion to purchase the Pell’s tractor for $26413.00 with all options for a total of $35,913.00. A discussion took place and the motion was amended by Jay to purchase the tractor from Pell’s for $26413.00 with the Broom option $5350.00 and Pallet forks $550.00 for a total of $32,313.00, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

18. Buoys
Roger advised that we need to put in and remove 3 buoys every year. Pro-Tec Marine will charge $225 for all 3 buoys to be put in the lake in the spring and another $225 to remove all 3 of them in the fall.
Roger gave another option of purchasing a small boat and do it ourselves. A discussion took place. Amy made a motion to hire Pro-Tech Marine to remove the buoys in the fall for a cost of $225.00, supported by Bill. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

19. New property at Pomona Park
Roger thanked everyone involved in the process of obtaining the new property. Roger suggests that we hire a contractor to get rid of the underbrush. The cost would be $2500.00 for 8 hours. A discussion took place and the council decided to hold off on this for now until we decide on future projects for the property.
The property donor has expressed an interest in meeting, so Amy would like to meet with the donor along with other representatives of the Village to discuss proposed uses of the land. After that meeting the Parks and Recreation Group will have a meeting to gain public input on the proposed use of the land to present to council. Amy advised the press release regarding the park property generated much positive press for the Village. It was in local papers, radio, on-line and television news stations.

20. Static IP for Clerk to have remote access to computer
Roger discussed getting a Static IP for the Clerk to have remote access to her computer. Roger made a motion to get a Static IP at the cost of $15.00 per month, supported by Amy. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

21. Public Comments
Jeff Crago, 293 Lake, would like a garbage can at the 8th Street Park. He would like the no parking signs to be put back up. He would also like the sidewalk across from the park to be repaired. Roger will refer all these items to the DPW Supervisor. A discussion about the signs took place and that will be added to the regular council meeting agenda next month.

Jen Anderson, 6895 Brooks, questioned the barrels on the corner of Bridge and Brooks. Roger advised we will contact the Fruitport Township water department to get them removed.

22. Warrants
Motion made by Donna to approve the warrants, supported by Bill. Roll call AYES: Pope, Haack, Overkamp, Bolt and Vanderstelt. NAYES: None

23. Adjourn
Motion made by Donna to adjourn the meeting at 9:23pm, supported by Bill. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk

Click the image below for the Village of Fruitport’s May 30, 2018 Special Council Meeting minutes and its attachment (PDF format).

Click the image below for the Village of Fruitport’s May 21, 2018 Council Meeting minutes and its attachments (PDF format).

VILLAGE OF FRUITPORT
REGULAR COUNCIL MEETING
APRIL 16, 2018

1. Call to order
President Roger Vanderstelt called the meeting to order at 6:59pm

2. Pledge

3. Prayer

4. Roll call
Present: Roger Vanderstelt, Donna Pope, Amy Haack, Carl Rothenberger and Bill Overkamp who arrived at 7:06pm
Also present: Jeremy Statler DPW Supervisor, Brian Michelli Fruitport Township Safety Directory, And Jay Bolt.

5. Approval of previous meeting minutes from March 19th regular council meeting and March 19th budget meeting
Motion made by Amy to approve the minutes from the March 19th regular council meeting, supported by Donna. With a unanimous vote, the motion carried. Motion made by Amy to approve the minutes from the March 19th budget meeting, supported by Donna. With a unanimous vote, the motion carried.

6. Approve the agenda for the April 16, 2018 Council meeting
Motion made by Amy to approve the agenda, supported by Carl. With a unanimous vote, the motion carried.

7. Public Comment
None

8. Correspondence (Ann)
The Lion’s Club Marine Special Event Application and approved Permit has been received for the Fireworks to be held for Old Fashioned Days. Also, the Certificate of Liability Insurance for Old Fashioned Days has been received.
Bill Stone sent in his letter of resignation effective April 5, 2018. Amy made a motion to accept Bill’s resignation, supported by Carl. With a unanimous vote, the motion carried.
Governor Snyder signed House Bill 4321 into law that provides an additional funding for transportation projects statewide. The Village received a lump sum of $10,937.46. The council agreed to table discussion on how to allocate these funds.

9. Reports from Officers (Each Council Member)
Donna gave an update on the library. Adam DeWitt is the new Director for the library.
Amy had nothing to report.
Carl gave an update on the motion from last month’s meeting to update Ann’s computer equipment. Ann’s current laptop will not work with a new docking station and new monitor. Carl made a motion to change from the previous request of a docking station and new monitor not to exceed $1,000.00 to a motion to purchase a new desktop computer, keyboard and monitor and any additional equipment or labor fees not to exceed $2,000.00, supported by Amy.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp, NAYES: None

Carl advised that the Personnel Committee met and recommend pay increases of 3% for the 2 full-time DPW employees and the clerk/treasurer and a 4% raise for the part-time DPW employee. A discussion took place that the full-time employees may elect to receive a portion of their increase as a contribution to a 403B/457 retirement account. Details of the retirement savings account are being researched. At this point the increases will be paid in wages until it is determined how the plan will work and the interest from the 2 full-time employees. Carl made a motion for raises to be effective April 1, 2018 and that the retirement saving options may be implemented later, supported by Donna.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger and Overkamp NAYES: None

Carl discussed possibly updating our phone/fax system. This item will be tabled until the May meeting when he has more information.
The Personnel Committee is currently working on a new Personnel Regulations and Procedures manual.
Carl also distributed a copy of a new Overtime Preapproval form. Motion made by Roger to implement the Overtime Preapproval form retroactive to April 2, 2018, supported by Amy. With a unanimous vote, the motion carried.
Carl also advised that the hours for the DPW full-time employees has changed from 7am-3:30pm to 6am-2:30pm with a half hour non-paid lunch. The DPW supervisor is on an approved schedule of 5am-1:30p through April 18th, 2018. Motion made by Carl to accept the new hours as presented, supported by Will. With a unanimous vote, the motion carried.
Will had nothing to report
Roger asked that all council members try to recruit applicants for the open positions on the Council and the Planning Commission.

10. Appointment of Jay Bolt to Council
Roger made a motion to appoint Jay Bolt to the council, supported by Amy. With a unanimous vote, the motion carried.

11. Appointment of Council Liaison to Planning Commission
Roger made a motion to appoint Jay Bolt as the Council Liaison for the Planning Commission, supported by Amy. With a unanimous vote, the motion carried.

12. 270 Pine Presentation (Owner Mark Oldenburg)
Mark Oldenburg distributed a survey, legal description and proposed easement for his property. A discussion took place. Motion made by Roger to refer to our attorney for review of the proposed easement, supported by Amy. With a unanimous vote, the motion carried.

13. Public Safety Director Presentation (Brian Michelli)
Director Michelli explained that there are many speeding and traffic complaints in the Village. The Township is purchasing a Speed and Message Board Trailer. The trailer cost $15,585.00. They have received a grant for $10,500.00 leaving a balance due of $5085.00. He is asking the Village to consider partnering (50-50) with the Township on the cost of the Speed and Message Board Trailer. A discussion took place about the benefits and capabilities of the Speed and Message Board. Motion made by Amy to have the Treasurer investigate and recommend what the budget would allow as a donation towards the Speed and Message Trailer, supported by Donna. With a unanimous vote, the motion carried.

14. Planning Commission procedure for approving changes to the Zoning Ordinance and Master Plan (Jay Bolt)
Jay discussed the Planning Commission proposed changes and the procedure for the changes to the Zoning Ordinance and Master Plan. Each council member received a copy of the proposed changes to date for their review. Jay stressed that there may be additional changes to what he has to date. The next Planning Commission meeting is on April 24th. Jay also discussed the need for a Change Management process.
The Master Plan Survey has been approved and needs to be distributed to the Community. A discussion took place on the best way to have the surveys distributed. It was decided to recruit 10-12 volunteers to help hand deliver the surveys to the residents on Saturday June 2, 2018 and pick them up the following Saturday June 9, 2018.

15. Approval to add Delinquent Garbage Bills to Taxes
Motion made by Carl to assess all delinquent 2017/2018 garbage service bills and delinquent fees against the premises served and collect in the same manger as other taxes for 2018 are collected, supported by Jay. With a unanimous vote, the motion carried.

16. New bathroom Partitions Quote
Jeremy discussed 2 bids received for new bathroom partitions for the Men’s restroom at the park. A discussion took place on which bid to accept and if the partitions will be installed by the vendor or DPW crew. Amy made a motion to purchase the men’s bathroom partitions from Architectural Hardware in Muskego at the quoted price of $2,650.00 for materials only and that our DPW staff will install them saving the Village an installation fee of $550.00. Also, that we get confirmation from them that we will receive prior to Old Fashioned Days and to move forward with the Lion’s Club commitment to share in the costs of the new partitions, supported by Carl.
Roll Call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Bolt NAYES: None

17. 755 Auction Information
Jeremy discussed the auction process for the 755 tractor. Motion made by Donna to put the 755 tractor up for auction, supported by Will. With a unanimous vote, the motion carried.

18. Public Comments
None

19. Warrants
Ann advised that the bill for the Lighting Project was included in the warrants. She advised that the company billed $2498.00 over the original bid. The amount listed in the warrants does not include the overage. She is holding back a retainer until the project is complete. A discussion took place about the amount over the bid. Motion made by Will to approve the warrants, supported by Carl.
Roll call AYES: Vanderstelt, Pope, Haack, Rothenberger, Overkamp and Bolt NAYES: None

20. Amy asked to be given admin rights to the Village of Fruitport web-site. Carl made a motion to give Amy admin rights to make changes to the Village of Fruitport web-site, supported by Will. With a unanimous vote, the motion carried.

21. Adjourn
Motion made by Donna to adjourn at 8:53pm, supported by Carl. With a unanimous vote, the motion carried.

Respectfully submitted by,

Ann LaCroix
Clerk